11 budget study session fy 2011-12 community development department may 10, 2011

1111

Budget Study SessionBudget Study SessionFY 2011-12FY 2011-12

Community Development DepartmentCommunity Development Department

May 10, 2011May 10, 2011

22

Community Development Department

Basis for information included in this presentation:– Council member questions related to:

Level of detail

Funding (sources & expenditures)

Department’s work program components

Staffing structure

3333Community Development Department – IntroductionCommunity Development Department – Introduction

Department OverviewDepartment Overview

– Mission Statement, Dept. Origin & Organization Chart Mission Statement, Dept. Origin & Organization Chart

– Dept. Commonalities & DifferencesDept. Commonalities & Differences– Fund Summary & Proposed FY 2011-12 BudgetFund Summary & Proposed FY 2011-12 Budget

– Funding Sources; Full Time EquivalentsFunding Sources; Full Time Equivalents

General Fund: Planning, Building & Safety, Neighborhood ServicesGeneral Fund: Planning, Building & Safety, Neighborhood Services

– Overview & Past ReductionsOverview & Past Reductions – Program/Function ListingProgram/Function Listing

– Proposed FY 2011-12 BudgetProposed FY 2011-12 Budget– Performance MeasuresPerformance Measures

– Staff & Service Level ImpactsStaff & Service Level Impacts

Other Funds: Redevelopment, Economic Development & HousingOther Funds: Redevelopment, Economic Development & Housing

– Core Services; Proposed FY 2011-12 Budget; Performance MeasuresCore Services; Proposed FY 2011-12 Budget; Performance Measures

ConclusionConclusion

Comments & QuestionsComments & Questions

4444

Community Development Department Community Development Department

Department Mission StatementDepartment Mission StatementThrough ongoing dialogue with all segments of Through ongoing dialogue with all segments of the community, the department captures the the community, the department captures the community’s vision for its future quality of life community’s vision for its future quality of life and translates it into a well coordinated, and translates it into a well coordinated, internally consistent, streamlined work internally consistent, streamlined work program, according to the missions of the City, program, according to the missions of the City, Redevelopment Agency, and Housing Redevelopment Agency, and Housing Authority.Authority.

5555Community Development DepartmentCommunity Development DepartmentDepartment’s OriginDepartment’s Origin

Planning ======Planning ====== Planning Planning

Public Works ===Public Works === Building and SafetyBuilding and Safety

CD&H ========CD&H ======== Neighborhood ServicesNeighborhood ServicesHousingHousing

Dev. Services ==Dev. Services == RedevelopmentRedevelopmentEconomic DevelopmentEconomic DevelopmentPolicy and InnovationPolicy and Innovation

6666

Community Development DepartmentCommunity Development DepartmentOrganization ChartOrganization Chart

Director

Chief Assistant Director

PlanningBuilding &

SafetyEcon. Dev.Redev.

Policy & Innovation

Neighbor.Services Housing

8888

Community Development DepartmentCommunity Development DepartmentCommonalities of DivisionsCommonalities of Divisions

Every Division has:Every Division has:– Various local, state & federal requirementsVarious local, state & federal requirements– A direct customer service/constituent support A direct customer service/constituent support

componentcomponent– Its own set of identified constituenciesIts own set of identified constituencies– Functions that overlap with other divisionsFunctions that overlap with other divisions– Reliance on other divisions for solutions to Reliance on other divisions for solutions to

interrelated problemsinterrelated problems– Measurable and non-measurable goalsMeasurable and non-measurable goals– Direct impact on quality of lifeDirect impact on quality of life

9999

Community Development DepartmentCommunity Development DepartmentDifferences in DivisionsDifferences in Divisions

Every Division varies from one another in:Every Division varies from one another in:

– Funding sources (fees, grants, subsidies)Funding sources (fees, grants, subsidies)– Revenue generating potential (mainly in fees)Revenue generating potential (mainly in fees)– Levels of local flexibility and constraints in Levels of local flexibility and constraints in

methods of administrationmethods of administration

10101010

Community Development DepartmentCommunity Development DepartmentFunding Sources Funding Sources

General FundGeneral FundFundraisingFundraisingRedevelopment Redevelopment – Central Project Area Central Project Area – SFRC Project Area SFRC Project Area – County Tax Sharing (restricted)County Tax Sharing (restricted)– Bond Proceeds (restricted)Bond Proceeds (restricted)

HousingHousing– Housing Assistance (Section 8) Housing Assistance (Section 8) – HOME HOME – Redevelopment Set-aside Redevelopment Set-aside

CDBG CDBG (Code Compliance)(Code Compliance)Special Project/Limited Term GrantsSpecial Project/Limited Term Grants

1111

Community Development DepartmentCommunity Development DepartmentSummary of FundsSummary of Funds

1. General Fund 1012. Neighborhood Services/CDBG Fund 2013. Housing Assistance Fund 2024. HOME Grant Fund 2035. GRA Central Project Area Fund 240 (TI)6. GRA San Fernando Project Area Fund 241 (TI)7. Low and Moderate Housing Set-Aside Fund 2428. GRA Central Project Fund 244 (BP)9. GRA Grand Central Creative Campus (GC3) Fund 24510. GRA San Fernando Road Corridor Tax Sharing Fund 24611. 2010 GRA Tax Allocation Bonds 247 (BP)12. 2003 GRA Tax Allocation Bonds 302/Debt Service Fund13. 2002 GRA Tax Allocation Bonds 304/Debt Service Fund14. Low and Mod Loans Payable 307/Debt Service Fund15. 2010 GRA Tax Allocation Bonds 308/Debt Service Fund16. 2011 GRA Tax Allocation Bonds 309/Debt Service Fund17.17. FundraisingFundraising18.18. GrantsGrants

12121212Community Development DepartmentCommunity Development DepartmentProposed FY 2011-12 BudgetProposed FY 2011-12 Budget

Adopted BudgetAdopted Budget

FY 2010-11FY 2010-11

Proposed BudgetProposed Budget

FY 2011-12FY 2011-12

Increase/(Decrease)Increase/(Decrease)

$$ %%

General FundGeneral Fund $8,648,191$8,648,191 $9,225,047$9,225,047 $576,856$576,856 6.7%6.7%

Agency Fund Agency Fund $34,123,642$34,123,642 $51,898,617$51,898,617 $17,774,975$17,774,975 52.1%52.1%

Housing Fund Housing Fund $36,829,050$36,829,050 $40,437,591$40,437,591 $3,608,541$3,608,541 9.8%9.8%

Other (CDBG/NS)Other (CDBG/NS) $420,000$420,000 $420,000$420,000 $0$0 0%0%

Sub TotalSub Total $80,020,883$80,020,883 $101,981,255$101,981,255 $21,960,372$21,960,372 27.4%27.4%

General Fund General Fund Proposed ReductionsProposed Reductions ($177,257)($177,257) ($177,257)($177,257)

TotalTotal $80,020,883 $101,803,998 $21,783,115 27.3%27.3%

Note: Does not include $230,000 from Transit Fund reflected in Public Works Department Budget

13131313Community Development Department Community Development Department Full Time Equivalents - FY 2011-12Full Time Equivalents - FY 2011-12

Mgmt./Mgmt./

Prof./ Prof./ Tech.Tech.

Non MgmtNon Mgmt Total FTETotal FTE Hourly/PTHourly/PT

General FundGeneral Fund

28.5828.58 39.7239.72 68.368.3 1313

Agency Fund Agency Fund

13.7313.73 3.003.00 16.7316.73 11

Housing FundHousing Fund 19.1019.10 28.6328.63 47.7347.73 11

Other FundOther Fund (CDBG/NS)(CDBG/NS) 0.330.33 3.903.90 4.234.23 00

TotalTotal 60.4960.49 76.5076.50 136.99136.99 1515

CDD positions funded by non-GF CDD positions funded by non-GF depts.depts.

11 3.253.25 4.254.25

14141414


General FundGeneral Fund• Planning DivisionPlanning Division• Building & Safety DivisionBuilding & Safety Division• Neighborhood Services DivisionNeighborhood Services Division

15151515

Community Development DepartmentCommunity Development DepartmentGeneral Fund BudgetGeneral Fund BudgetAdopted BudgetAdopted Budget

FY 2010-11FY 2010-11


FY 2011-12FY 2011-12

Increase/Increase/

(Decrease)(Decrease)

SalariesSalaries $5,562,987$5,562,987 $5,571,961$5,571,961 $8,974$8,974

Hourly WagesHourly Wages 272,537272,537 355,308355,308 82,77182,771

OvertimeOvertime 65,81265,812 80,00080,000 14,18814,188

PERSPERS 655,675655,675 905,638905,638 249,963249,963

BenefitsBenefits 894,473894,473 1,376,3471,376,347 481,874481,874

M&OM&O 1,196,7071,196,707 935,793935,793 (260,914)(260,914)

CapitalCapital 00 00 00

Sub TotalSub Total $8,648,191$8,648,191 $9,225,047$9,225,047 $576,856$576,856

Proposed Proposed ReductionsReductions ($177,257)($177,257) ($177,257)($177,257)

TotalTotal $8,648,191$8,648,191 $9,047,790$9,047,790 $399,599$399,599

16161616

Community Development DepartmentCommunity Development DepartmentCore ServicesCore Services

–Current PlanningCurrent PlanningCase ProcessingCase Processing

Public CounterPublic Counter

–Urban Design Urban Design Design ReviewDesign Review

Historic PreservationHistoric Preservation

Design GuidelinesDesign Guidelines

Mobility PolicyMobility Policy

– Comprehensive PlanningComprehensive PlanningCode StudiesCode Studies

General Plan UpdateGeneral Plan Update

– Administrative ProcessesAdministrative ProcessesNoticingNoticing

Agenda PreparationAgenda Preparation

Boards & Commissions Boards & Commissions SupportSupport

Planning DivisionPlanning Division

17171717

Community Development DepartmentCommunity Development Department2010-11 Performance Measures2010-11 Performance Measures

Planning DivisionPlanning Division– DRB cases processedDRB cases processed 73 73– DRB exemptions processedDRB exemptions processed 624624– Hearing Officer cases processedHearing Officer cases processed 73 73– Misc. Cases Misc. Cases (eg: Home Occup. & Hist. Desig.)(eg: Home Occup. & Hist. Desig.) 150150– Appeals (cases & fees)Appeals (cases & fees)

5 5– Boards, Commissions, MeetingsBoards, Commissions, Meetings

and Officer Hearingsand Officer Hearings 126126– Staff hours of community meetingsStaff hours of community meetings 392 392

18181818

Community Development DepartmentCommunity Development DepartmentGF Cost Reductions Since FY 2007-08GF Cost Reductions Since FY 2007-08

Planning DivisionPlanning Division–Eliminated 1 hourly Planning Intern position Eliminated 1 hourly Planning Intern position $10,000$10,000

–Transferred Mobility Planner position to Transit Fund Transferred Mobility Planner position to Transit Fund $91,391$91,391

–Eliminated Office Services Specialist I position Eliminated Office Services Specialist I position $53,000$53,000

–Eliminated overtime for night meetings Eliminated overtime for night meetings $33,000$33,000

–Reduced M&O - Travel, Training, Professional Reduced M&O - Travel, Training, Professional

Certifications, Memberships & Dues Certifications, Memberships & Dues $4,900 $4,900

19191919

Community Development DepartmentCommunity Development Department2011-12 Professional Services2011-12 Professional Services

Planning DivisionPlanning Division– Historic Resources Group (Grant funded)Historic Resources Group (Grant funded)– Auriga Corporation (Applicant funded)Auriga Corporation (Applicant funded)– Nelson/Nygaard (GRA funded)Nelson/Nygaard (GRA funded)

20202020


Building & Safety DivisionBuilding & Safety Division–Administrative/Permit Services CenterAdministrative/Permit Services Center–Plan Check and Engineering ServicesPlan Check and Engineering Services–Field Inspection ServicesField Inspection Services

21212121


Building & Safety DivisionBuilding & Safety Division– Walk-in customers servedWalk-in customers served 22,80022,800– Telephone calls managedTelephone calls managed 11,50011,500– Plans reviewedPlans reviewed 4,600 4,600– Permits issuedPermits issued 8,400 8,400– Inspections performedInspections performed 16,20016,200– Total construction valuationTotal construction valuation $225M$225M– Total revenueTotal revenue $4.46M$4.46M

22222222


Building & Safety DivisionBuilding & Safety Division

–Contractual Services reduction of Contractual Services reduction of $280,000$280,000

–Reduction in Training Reduction in Training $3,000 $3,000

–Transferred Permit Services Transferred Permit Services

Administrator position to Public Works Administrator position to Public Works service level service level reductionreduction

23232323


Building & Safety DivisionBuilding & Safety Division– Data MicroImaging (Fee offset)Data MicroImaging (Fee offset)– California Code CheckCalifornia Code Check– Willdan & AssociatesWilldan & Associates

24242424

Community Development DepartmentCommunity Development Department Core Services Core Services

Neighborhood Services DivisionNeighborhood Services Division–Community OutreachCommunity Outreach

Code Enforcement SupportCode Enforcement SupportCommunity Volunteer/Service ProjectsCommunity Volunteer/Service ProjectsResident EngagementResident Engagement

–Operations/Code ComplianceOperations/Code ComplianceGraffiti RemovalGraffiti RemovalHousing HabitabilityHousing HabitabilityGeneral Municipal Code EnforcementGeneral Municipal Code EnforcementR-O-W Maintenance R-O-W Maintenance

–Administrative ProcessesAdministrative ProcessesHearings & ConferencesHearings & ConferencesLandlord - Tenant InformationLandlord - Tenant InformationOperational SupportOperational Support

25252525


Neighborhood Services DivisionNeighborhood Services Division– Customer service requests Customer service requests 16,840 16,840– Online service requestsOnline service requests

4,5004,500– Graffiti square footage removedGraffiti square footage removed 172,200172,200– Unduplicated outreach contactsUnduplicated outreach contacts 353,850353,850– Rental units certifiedRental units certified 2,290 2,290– Code compliance cases clearedCode compliance cases cleared 3,725 3,725

26262626


Neighborhood Services DivisionNeighborhood Services Division–Eliminated Customer Service Representative Eliminated Customer Service Representative $65,000$65,000

–Eliminated Program Specialist Eliminated Program Specialist $65,000$65,000

–Downgraded position of Program Coordinator Downgraded position of Program Coordinator

to Program Specialist to Program Specialist $14,000$14,000

27272727


Glendale Redevelopment AgencyGlendale Redevelopment Agency• Redevelopment DivisionRedevelopment Division• Economic Development DivisionEconomic Development Division• Policy & InnovationPolicy & Innovation

28282828

Community Development DepartmentCommunity Development DepartmentRedevelopment AgencyRedevelopment Agency

Agency Mission StatementAgency Mission Statement

To enhance and improve the quality of life To enhance and improve the quality of life and to promote positive growth in and to promote positive growth in Glendale by facilitating retail, cultural arts, Glendale by facilitating retail, cultural arts, housing and commercial projects providing housing and commercial projects providing tax revenue, services and jobs that will tax revenue, services and jobs that will benefit all of the City’s residents.benefit all of the City’s residents.

29292929


Redevelopment DivisionRedevelopment Division– Public/Private DevelopmentPublic/Private Development– Private Development Coordination & Private Development Coordination &

AssistanceAssistance– Development Process StreamliningDevelopment Process Streamlining– Public Infrastructure/Facilities FundingPublic Infrastructure/Facilities Funding– Federal & State Reporting RequirementsFederal & State Reporting Requirements

30303030


Redevelopment DivisionRedevelopment Division– New jobs created through projects New jobs created through projects 2,7162,716– Construction jobs createdConstruction jobs created 4,8924,892– Projects in pre developmentProjects in pre development 22 22– TOT tax generated TOT tax generated $1.4M $1.4M– Project assistsProject assists 112 112– Increase in assessed valueIncrease in assessed value

Central Glendale - $3.0 BillionCentral Glendale - $3.0 Billion +3%+3%San Fernando Rd. - $1.6 BillionSan Fernando Rd. - $1.6 Billion +2% +2%

– Commercial development Commercial development 1.1M SF 1.1M SF(includes new and rehabilitated) (includes new and rehabilitated)

31313131Community Development Department Community Development Department RedevelopmentRedevelopment


FY 2010-11FY 2010-11


FY 2011-12FY 2011-12

Increase/Increase/

(Decrease)(Decrease)

SalariesSalaries $1,587,345$1,587,345 $1,674,092$1,674,092 $86,747$86,747

Hourly WagesHourly Wages $6,000$6,000 $53,340$53,340 $47,340$47,340

OvertimeOvertime $1,000$1,000 $0$0 ($1,000)($1,000)

PERSPERS $175,330$175,330 $251,786$251,786 $76,456$76,456

BenefitsBenefits $296,492$296,492 $380,794$380,794 $84,302$84,302

M&OM&O $26,465,975$26,465,975 $31,274,605$31,274,605 $4,808,630$4,808,630

ProjectsProjects $4,986,500$4,986,500 $17,659,000$17,659,000 $12,672,500$12,672,500

TransferTransfer $605,000$605,000 $605,000$605,000 $0$0

TotalTotal $34,123,642$34,123,642 $51,898,617$51,898,617 $17,774,975$17,774,975

32323232

Community Development DepartmentCommunity Development DepartmentRedevelopment Capital Improvement ProjectsRedevelopment Capital Improvement Projects

Central Project Area – $16.4 MCentral Project Area – $16.4 M– Wilson/Maryland Lofts (Laemmle) Wilson/Maryland Lofts (Laemmle) $1.5 M$1.5 M– Alex Theatre Alex Theatre $415 K$415 K– Façade Improvement Grants Façade Improvement Grants $250 K$250 K– Art & Entertainment Incentives Art & Entertainment Incentives $250 K$250 K– Courtyard Marriott Courtyard Marriott $ 40 K$ 40 K– Central Avenue Improvements Central Avenue Improvements $8.4 M$8.4 M– Central Library Renovation Central Library Renovation $3.9 M$3.9 M– Rehab. Old Police Building Rehab. Old Police Building $1.5 M$1.5 M– Mobility Implementation Mobility Implementation $150 K$150 K

green: citywide projectsgreen: citywide projectswhite: redevelopment specific projectswhite: redevelopment specific projects

33333333

Community Development DepartmentCommunity Development DepartmentRedevelopment Capital Improvement ProjectsRedevelopment Capital Improvement Projects

SFRC Project Area – $1.25 MSFRC Project Area – $1.25 M– Disney GC3 Set-aside Disney GC3 Set-aside $605 K$605 K– KABC 7 Set-asideKABC 7 Set-aside $ 99 $ 99

KK– Disney GC3 Phase II Disney GC3 Phase II $ 50 K$ 50 K– Creative Corridor Incentives Creative Corridor Incentives $250 K$250 K– Façade Improvement Grants Façade Improvement Grants $250 $250

KK

34343434

Community Development DepartmentCommunity Development DepartmentRedevelopment RevenuesRedevelopment Revenues

Central Glendale Revenues:Central Glendale Revenues: AdoptedAdoptedProposedProposed

2010-112010-112011-122011-12

Tax Increment Tax Increment $28M$28M$28.70M$28.70M

Bond ProceedsBond Proceeds $0$0$34.90M$34.90M

Revenue GeneratingRevenue Generating $187K$187K$133K$133K

Rental IncomeRental Income $320K$320K$320K$320K

Interest EarningsInterest Earnings $1M$1M$1.30M$1.30M

TotalTotal $29.50M$29.50M$65.35M$65.35M

35353535

San Fernando Revenues:San Fernando Revenues: AdoptedAdoptedProposedProposed

2010-112010-11 2011-12 2011-12

Tax Increment Tax Increment $8.5M$8.5M $8.5M $8.5M

County Tax Sharing*County Tax Sharing* $2.3M$2.3M $2.3M $2.3M

Interest EarningsInterest Earnings $230K$230K$240K$240K

TotalTotal $11.03M$11.03M

$11.04M$11.04M

**Expenditures of Funds Restricted to Identified ProjectsExpenditures of Funds Restricted to Identified Projects

Community Development DepartmentCommunity Development DepartmentRedevelopment RevenuesRedevelopment Revenues

36363636

Community Development DepartmentCommunity Development DepartmentParks/Libraries Tax Increment Set-asideParks/Libraries Tax Increment Set-aside

Set-aside a % of Tax Increment on New Set-aside a % of Tax Increment on New Development to Fund Parks & LibrariesDevelopment to Fund Parks & Libraries– 75% Residential Units 75% Residential Units – 25% Commercial25% CommercialAnnual AccountingAnnual Accounting– Residential Units - 34Residential Units - 34– Commercial Development - 0Commercial Development - 0– Funds Available for Projects - $108,000Funds Available for Projects - $108,000– Future Projects Future Projects

37373737

Community Development DepartmentCommunity Development DepartmentParks/Libraries Project FundingParks/Libraries Project Funding

Parks Projects - $13.2 MillionParks Projects - $13.2 Million– Adult Recreation Center Adult Recreation Center – Griffith Manor ParkGriffith Manor Park– Columbus Soccer FieldColumbus Soccer Field

Library Projects - $10.0 MillionLibrary Projects - $10.0 Million– Central Library RenovationCentral Library Renovation

38383838


Redevelopment & Economic DevelopmentRedevelopment & Economic Development– Legal ServicesLegal Services

Oliver Sandifer & MurphyOliver Sandifer & MurphyStradling Yocca Carlson & Stradling Yocca Carlson & Rauth Rauth Jones HallJones HallMeyers Nave Riback Silver & Meyers Nave Riback Silver & Wilson*Wilson*Knapp Petersen & ClarkKnapp Petersen & Clark

– Design ServicesDesign ServicesAECOM* AECOM* Architectural Resources Group*Architectural Resources Group*Hunt Design*Hunt Design*Shimoda Design Group*Shimoda Design Group*

– ConstructionConstructionDoja Doja EP AssociatesEP AssociatesTrinity Facility ServicesTrinity Facility Services

– Financial ServicesFinancial ServicesKeyser Marston & Keyser Marston & AssociatesAssociatesHarrell & Company Harrell & Company AdvisorsAdvisorsHdL Coren & ConeHdL Coren & ConeKosmont & AssociatesKosmont & Associates

– OtherOtherNBS Government NBS Government Financial Group*Financial Group*Overland Pacific & CutlerOverland Pacific & CutlerImpact SciencesImpact SciencesNorth Star Destination North Star Destination Strategies*Strategies*PraccisPraccis

* One time contracts

39393939

Community Development Department Community Development Department Redevelopment DivisionRedevelopment Division

Additional Challenges & Future OutlookAdditional Challenges & Future Outlook– Central Glendale Project Area SunsetCentral Glendale Project Area Sunset

Agency Elimination by State – FY 2011-12Agency Elimination by State – FY 2011-12

Compromise & Reform – FY 2027-28Compromise & Reform – FY 2027-28– Public Improvements/Facilities (CIP)Public Improvements/Facilities (CIP)– Agency Cash Flow Agency Cash Flow

ERAF $13.5 MillionERAF $13.5 Million

Increased City Loan Repayment +$3.0M annuallyIncreased City Loan Repayment +$3.0M annually

Debt Service +$4.7MDebt Service +$4.7M

Cost of Compromise/Reform +$3.0M annuallyCost of Compromise/Reform +$3.0M annually– Increase in Private Development ActivityIncrease in Private Development Activity

40404040


Economic Development DivisionEconomic Development Division– Long range Economic Development Strategic PlanLong range Economic Development Strategic Plan– Business Attraction, Retention & Expansion Business Attraction, Retention & Expansion

(Car Dealerships, Retail & Restaurant, Industrial & Office)(Car Dealerships, Retail & Restaurant, Industrial & Office)

– Business Assistance Business Assistance – Citywide Marketing & PromotionCitywide Marketing & Promotion– Neighborhood Business Districts SupportNeighborhood Business Districts Support

41414141


Economic Development DivisionEconomic Development Division– New businesses attractedNew businesses attracted 1212– Businesses retainedBusinesses retained 6 6– Businesses expandedBusinesses expanded 4 4– Jobs representedJobs represented

929929– Construction jobs createdConstruction jobs created 490 490– Businesses contactedBusinesses contacted 650 650

42424242

Community Development Department Community Development Department Economic Development Economic Development

Additional Challenges & Future OutlookAdditional Challenges & Future Outlook– Flat EconomyFlat Economy– High Office Vacancy RatesHigh Office Vacancy Rates– Competition from Surrounding Communities/CitiesCompetition from Surrounding Communities/Cities– Legal/Code Impediments to Property ReadinessLegal/Code Impediments to Property Readiness– Citywide Branding/PromotionCitywide Branding/Promotion– New Funding Sources for Citywide EDNew Funding Sources for Citywide ED

4343

Community Development DepartmentCore Services

Policy & Innovation DivisionPolicy & Innovation Division– Framework for Development Policy FormationFramework for Development Policy Formation– Development Process StreamliningDevelopment Process Streamlining– Redundancy IdentificationRedundancy Identification– Long-term Efficiency RecommendationsLong-term Efficiency Recommendations

44444444


Glendale Housing AuthorityGlendale Housing Authority

45454545

Community Development DepartmentCommunity Development DepartmentGlendale Housing AuthorityGlendale Housing Authority

Authority Mission StatementAuthority Mission Statement

To improve the quality of life in Glendale To improve the quality of life in Glendale by providing affordable housing through by providing affordable housing through new development, acquisition and/or new development, acquisition and/or rehabilitation of existing housing stock and rehabilitation of existing housing stock and indirect financial assistance.indirect financial assistance.

46464646

Community Development Department Community Development Department Core ServicesCore Services

Housing DivisionHousing Division– Housing AssistanceHousing Assistance– Housing Development, Acquisition & Housing Development, Acquisition &

PreservationPreservation– Ongoing Program AdministrationOngoing Program Administration– Federal & State Reporting & Monitoring Federal & State Reporting & Monitoring

RequirementsRequirements

47474747

Community Development DepartmentCommunity Development Department 2010-11 Performance Measures 2010-11 Performance Measures

Housing Assistance (Section 8)Housing Assistance (Section 8)– Housing Quality Standards Insp.Housing Quality Standards Insp. 4,500 4,500– Assisted familiesAssisted families 3,000 3,000– Property owner participationProperty owner participation 1,200 1,200 – Rental assistance distributedRental assistance distributed $25.2M$25.2M

Housing Development & PreservationHousing Development & Preservation– New units completedNew units completed 70 70– New units in developmentNew units in development 62 62– Units rehabilitated Units rehabilitated 40 40– Rental & employment assistance Rental & employment assistance 44 44

48484848

Community Development DepartmentCommunity Development DepartmentHousing Assistance RevenuesHousing Assistance Revenues

Housing Assistance (Section 8)

Adopted Budget FY 2010-11

Proposed Budget FY

2011-12

Increase/ (Decrease)

$ %

Voucher Program $12,576,129 $13,882,782

1,306,653 10.4%

Admin Fees Earned $1,524,000 $1,682,886

158,886 10.5%

Interest Revenue $20,000 $21,233

1,233 6.2%

Misc. Revenue $47,286 $38,157 (9,129) (19.3%)

Portable Voucher Admin Fee $1,171,780 $1,248,555

76,775 6.6%

Portable HAP Voucher Revenue $11,632,020 $13,882,782

2,250,762 19.4%

Total $26,971,215 $30,756,395

3,785,180 14.1%

4949

Community Development DepartmentCommunity Development DepartmentHousing Development & Preservation RevenuesHousing Development & Preservation Revenues

HOME and Housing Set-aside

Adopted Budget

FY 2010-11

Proposed Budget

FY 2011-12

Increase/(Decrease) $ %

Property Tax Set-aside $7,209,408 $7,435,543 $226,135 3.2%

Interest Revenue $200,000 $165,000 ($35,000) (17.5%)

Annual HOME grant $2,297,300 $2,018,800 ($278,500) (12.2%)

HOME Admin Reserve $20,000 $85,600 $65,600 328%

Program Income $253,000 $250,000 ($3,000) (1.2%)

Total $9,979,708 $9,954,943 ($24,765) 0.3%

50505050

Community Development DepartmentCommunity Development DepartmentHousing Programs & ProjectsHousing Programs & Projects

Code Compliance AugmentationCode Compliance Augmentation $1.2 M$1.2 M

Housing Rehabilitation (single & multi-family)Housing Rehabilitation (single & multi-family) $1.0 M$1.0 M

New Construction – Acquisition/RehabNew Construction – Acquisition/Rehab $2.0 M$2.0 M

PATH Achieve Glendale – annual supportPATH Achieve Glendale – annual support $ 50 K$ 50 K

Special Rental AssistanceSpecial Rental Assistance $475 K$475 K

– VETRAP VETRAP

– LIFERAP LIFERAP

– Moving Assistance GrantsMoving Assistance Grants

– Emergency RAPEmergency RAP

51515151


Housing DivisionHousing Division– Legal ServicesLegal Services

Kane Ballmer BerkmanKane Ballmer BerkmanBurke Williams SorensonBurke Williams Sorenson

– Financial ServicesFinancial ServicesTierra West AdvisorsTierra West AdvisorsKeyser Marston Keyser Marston AssociatesAssociates

– Lending ServicesLending ServicesCertified Credit LinkCertified Credit LinkCommunity Reinvestment Community Reinvestment FundFundOld Republic Title Old Republic Title Clearpoint SolutionsClearpoint Solutions

– Data ServicesData ServicesAccurintAccurintEmphasys EliteEmphasys EliteLexis NexisLexis Nexis

– Fair HousingFair HousingNan McKay & AssociatesNan McKay & AssociatesHousing Rights CenterHousing Rights CenterJoan Clay-ManleyJoan Clay-Manley

5252Community Development DepartmentHousing Assistance (Section 8) Fund 202

Adopted Budget

FY 2010-11

Proposed Budget

FY 2011-12

Increase/

(Decrease)

Salaries $1,605,353 $1,658,376 $53,023

Hourly Wages 81,762 89,444 7,682

Overtime 0 0 0

PERS 194,632 261,455 66,823

Benefits 307,573 362,956 55,383

M&O 24,659,983 28,110,381 3,450,398

Capital Outlay 0 0 0

Total $26,849,303 $30,482,612 $3,633,309

5353

Adopted Budget

FY 2010-11

Proposed Budget

FY 2011-12

Increase/

(Decrease)

Salaries $1,751,626 $1,689,832 ($61,794)

Hourly Wages 52,388 37,298 (15,090)

Overtime 0 0 0

PERS 208,200 277,484 69,284

Benefits 379,335 484,082 104,747

M&O 4,532,085 4,410,170 (121,915)

Projects 0 0 0

Total $6,923,634 $6,898,866 ($24,768)


Housing Development & Preservation (Funds 203 & 242)

54545454

Community Development Department Community Development Department Housing AssistanceHousing Assistance

Additional Challenges & Future OutlookAdditional Challenges & Future Outlook

– EconomyEconomy

WeakWeak

Declining IncomesDeclining Incomes

Increased HAPIncreased HAP

– HUD FundingHUD Funding

Insufficient Funding to Support Declining IncomeInsufficient Funding to Support Declining Income

Deplete ReservesDeplete Reserves

Reduced Earned Administrative FeesReduced Earned Administrative Fees

– Administration of Portable VouchersAdministration of Portable Vouchers

1,485 Portable Vouchers1,485 Portable Vouchers

Portable HAPs paid from Housing ReservesPortable HAPs paid from Housing Reserves

Ongoing Reconciliation and Admin. ChallengesOngoing Reconciliation and Admin. Challenges

Reduced Earned Administrative FeesReduced Earned Administrative Fees

55555555Community Development Department Community Development Department

Housing Development & PreservationHousing Development & Preservation

Challenges & Future OutlookChallenges & Future Outlook

– Future of redevelopment funding Future of redevelopment funding

– Cap on administrationCap on administration

– Compromise & ReformsCompromise & Reforms

Elimination of funding for Elimination of funding for

Code Compliance Augmentation - $1.2 MillionCode Compliance Augmentation - $1.2 Million

– Decreased federal fundingDecreased federal funding

– Limited land suitable for affordable housingLimited land suitable for affordable housing

– Demand and need for affordable housing will remain highDemand and need for affordable housing will remain high

– Repayment of bond and Union Bank loanRepayment of bond and Union Bank loan

– Legal IssuesLegal Issues

5656


General Fund – Essential – Priority– Discretionary

57575757

Community Development DepartmentCommunity Development DepartmentCriteria for Identifying Category of ServiceCriteria for Identifying Category of Service

Legal RequirementsLegal Requirements

Previously Identified Council/Previously Identified Council/

Agency/Authority PrioritiesAgency/Authority Priorities

Articulated Community DemandsArticulated Community Demands

Rate of Community Participation, Inquiries Rate of Community Participation, Inquiries and Service Usageand Service Usage

Internal Ability to Respond to Changing Internal Ability to Respond to Changing DemandDemand

5858

Division Program/FunctionProposed

Budget

NS

Centralized Customer Service $73,631

Citizen Engagement and Involvement $326,990

Code Enforcement $643,867

Code Enforcement Support $98,841

Community-Supported Outreach Programs (Fundraising) $109,165*

Planning

Administration (101-181) $800,906

Historic Preservation (101 - 185) $94,805

Process Development Applications (101-182, 184, 185) $1,287,583

Staff Permit Services Center (101-182) $591,411

Update General Plan (101-184) $335,304

B & S

Administrative Services/Permit Services Center - 1 $982,424

Field Inspection Services - 1 $1,729,067

Plan Check and Engineering Services - 1 $1,041,370

ED Economic Development (101 - 702) $10,606

Total $8,125,970

Community Development Department Community Development Department GF GF EssentialEssential Programs Programs

5959

Community Development DepartmentCommunity Development Department GF GF PriorityPriority Programs Programs


Budget

NS

Code Education & Counseling $117,317

E-requests (CSR's) $55,358

Legal $90,080

Planning Zoning Code changes/Policy (101-182, 184, 185) $586,229

B & S

Field Inspection Services - 2 $39,297

Administrative Services/Permit Services Center - 2 $117,891

Plan Check and Engineering Services - 2 $19,648

Total $1,025,820

60606060

6060

Community Development Department Community Development Department GF GF DiscretionaryDiscretionary Programs Programs


Budget

NS Rental Housing Inspection Program $73,257

Total $73,257

61616161

6161

Community Development DepartmentCommunity Development DepartmentGF Program Based BudgetGF Program Based Budget


FY 2011-12FY 2011-12

EssentialEssential $ 8,125,970$ 8,125,970

PriorityPriority 1,025,8201,025,820

DiscretionaryDiscretionary 73,25773,257

Sub TotalSub Total $ 9,225,047$ 9,225,047

DiscretionaryDiscretionary

PriorityPriority

($73,257)($73,257)

($104,000)($104,000)

Total Proposed Total Proposed ReductionsReductions

($177,257)($177,257)

represents 1.65 filled FTEsrepresents 1.65 filled FTEs

Proposed BudgetProposed Budget $ 9,047,790$ 9,047,790

62626262Community Development Department Community Development Department General Fund - Staffing ImpactsGeneral Fund - Staffing Impacts

Staff ReductionsStaff Reductions– Total FTE’s reductions (1.65 GF)Total FTE’s reductions (1.65 GF)– Total Full-Time reductions Total Full-Time reductions

– (1.65 Filled) (0 Vacant)(1.65 Filled) (0 Vacant)– Total Hourly/PT Reductions Total Hourly/PT Reductions

– (None)(None)

63636363

Community Development Department Community Development Department General Fund Service Level ImpactsGeneral Fund Service Level Impacts

Community or Council requests for updated land Community or Council requests for updated land use policies and/or zoning code changes will be use policies and/or zoning code changes will be delayed. delayed.

Without adoption of fee-based Rental Housing Without adoption of fee-based Rental Housing Inspection Program, inspections will occur less Inspection Program, inspections will occur less frequently. Possible decline of rental housing frequently. Possible decline of rental housing quality.quality.

64646464Community Development DepartmentCommunity Development DepartmentProposed FY 2011-12 BudgetProposed FY 2011-12 Budget


FY 2010-11FY 2010-11


FY 2011-12FY 2011-12

Increase/DecreaseIncrease/Decrease

$$ %%

General FundGeneral Fund $8,648,191$8,648,191 $9,225,047$9,225,047 $576,856$576,856 6.7%6.7%

Agency Fund Agency Fund $34,123,642$34,123,642 $51,898,617$51,898,617 $17,774,975$17,774,975 52.1%52.1%

Housing Fund Housing Fund $36,829,050$36,829,050 $40,437,591$40,437,591 $3,608,541$3,608,541 9.8%9.8%

Other (CDBG/NS)Other (CDBG/NS) $420,000$420,000 $420,000$420,000 $0$0 0%0%

Sub TotalSub Total $80,020,883$80,020,883 $101,981,255$101,981,255 $21,960,372$21,960,372 27.4%27.4%

General Fund General Fund Proposed ReductionsProposed Reductions ($177,257)($177,257) ($177,257)($177,257)

TotalTotal $80,020,883 $101,803,998 $21,783,115 27.3%27.3%

65656565

Community Development DepartmentCommunity Development DepartmentCriteria for New or Adjusted FeesCriteria for New or Adjusted Fees

Current FeesCurrent Fees– Adjust to actual cost (including full cost allocation)Adjust to actual cost (including full cost allocation)– Differentiate by type/scopeDifferentiate by type/scope

Proposed FeesProposed Fees– Unbilled servicesUnbilled services– Potential new servicesPotential new services

Point of Sale InspectionsPoint of Sale InspectionsMandatory Rental Housing InspectionsMandatory Rental Housing InspectionsAdministrative CitationsAdministrative Citations

SurchargesSurcharges– TechnologyTechnology– Policy (eg: GP & ZC updates)Policy (eg: GP & ZC updates)

6666

Community Development DepartmentFY 2011-12 Potential Revenue Increases

Planning Division – CUP processing fee for hillside homes– DRB fees for homes over 3,500 sq. ft.– Express Design Review service

Building & Safety Division– Increase Express Plan Check program– Increase Appeal/Modification Fee– Increase Temporary Certificate of Occupancy Fee– Increase Permit/Plan Check Extension Fee

6767

Community Development DepartmentFY 2011-12 Potential Revenue Increases

Neighborhood Services Division

– Administrative citations - $165,000

– Implement cost recovery fees - $20,000

– Implement fee based rental inspections - $1.2M

– Point-of-sale inspections - $265,000

6868

Community Development DepartmentLong-term Strategies

New Fees for New ServicesEconomies of Scale & Staff AttritionNew Revenue-generating ServicesRecover costs for Long-range PlanningRecover costs for Code ComplianceLicensingExpress Design ReviewCity Promotion/Tourism Revenue Opportunities

69696969


People Make Places

70707070


Questions & CommentsQuestions & Comments

11 budget study session fy 2011-12 community development department may 10, 2011

Documents