NAME : RASHANA KHANFORM : 5 – BSUBJECT : OFFICE ADMINISTRATIONTOPIC : OFFICE ORIENTATION AND PROCUREMENT AND INVENTORY MANAGEMENT SBA

Table of content

Content Page number

CRITERIA 1: Preparation

Introduction ……………………………………………………………………………………………………………i

Acknowledgement ………………………………………………………………………………………………….ii

Title Page………………………………………………………………………………………………………………….1

Aims of Projecct……………………………………………………………………………………………………….2

Correspndence…………………………………………………………………………………………………………3

CRITERIA 2: GATHERING DATA

Methodology ……………………………………………………………………………………………………………4

Questions………………………………………………………………………………………………………………….5

Schedule……………………………………………………………………………………………………………………6

Regulations……………………………………………………………………………………………………………….7

CRITERIA 3: PRESENTATION

Report ……………………………………………………………………………………………………………………….8

Office equipments……………………………………………………………………………………………………..9

Sources of data and informations………………………………………………………………………….….10

Appendix …………………………………………………………………………………………………………………..11

Bibliography………………………………………………………………………………………………………….…..12

Criteria 1: Preparation

Title of project

Equipments used in the storage department in “GUYSUCO “ (ESTATE)

a)

Aims of the project

I. To identify the various type of equipments of in the storage department of Guysuco.II. To outline the importance and uses of the equipments in the storage deparrtments.

III. To find out the impacts of the equipments of the storage department .

Objectives of the project

The objective is to identify various activities or tasks carried out in the organization and items that are being used and their impact on the orgainzation.

Function of the equipments in the storage deparrtments in Guysuco

I. To store sugar and ensure that all materias which are used in the orgainzation is placed in it’s correct order.These include supplies for manufacturing and operating process.

II. The packaging of materials being dispatched to customers from the finished product are to be kept and pack in the storage department.

I.

Letter of correspondence

Lot 52 Race Course

Corentyne, Berbice

26/11/2014

The manager

Guysuco Skeldon estate

Guyana

Dear sir,

I am this letter requesting permissionn to conduct a research on your frim, in order to complete my School based Assessment (SBA) , so that I can gain an excellen grade at the (CSEC) examination in 2015.

I am a fifth form student o f Skeldon Line path Secondary School , I have to undertake an Office Administration project and your entity was choosen by my group ,the topic of my research is “Equipments in the storage department in Guysuco”

In order to obtain information for this projet . we willl be distrutinng questionnaries,interview employees and observes them at workinn session and I ensure you that all infromation will be kept confidental.You may contact me at 335-4474 or 6251869.

Thank you for your consideration

Your sincerely

Rashana khan Fifth form student

CRITERIA 2 : GATHERING DATA

Methodology

Information was obtained on the 28/11/2014 from the Employees and the Pay boy (checker boy) and supervisior of Guysuco. In order for this project to be competed the questionnaire,interview and observation method were ued to collect informations.

Interview

The interview will take 10-20 minutes and a total amount of 8 questions, that was prepared and were all set for the interview. This method was used because it gives an immediate feedback.

Observation

The observation helps to validate inforamtion collected by the mean of the questionnarie and interview. In order to provide information on the use of equipments this method was used.

Observation schedule

Four (4 ) thing were observed :

Communciation skills Equipments used Attitude of the employee The behaviour of the clerk of the storage department

Questionnaire

the questionnaire consist of 15 questions, a total of s7 questionnarie were distrubted and 3 days was given for each person to complete the questionnaire. These copies were distrubted to the supervisior, pay boy, and staff members in the orgainzation.This method was used because the questionnqire is more time efficient because respondent can complete the questions in their own free time.

Questions

Personal Questions

1) How do you deccide if an applicant is worthy of getting an available vacancy in your organization?

2) What are the necessary precaution used in the welfare of the employees?3) What reason make you interact with other departments?4) What are some of the equipments used that are used in the storage department of Guysuco?5) What are the function and benefits of using these equipments ?

Interview questions

1) what are some equipment used in your orgainzation?.2) Outline 3 major rules governing the business?3) Give 1 reason why the equipment is being used?4) What are 2 function of the storage departments?5) Does your orgainzation have linkages with other orgainization?6) What are2 documents that are used in the storage department?7) How many employees are employeed in the orgainzation?8) How often do you check your machines in the storage departments?9) List 1 benefits of the equipments that are used the most in your orgainzation?

Structured questions

1) What are the positions of the employees that are employeed?2) What is the procedure for the supplying of goods?3) What procedures you have in place for re-ordering of stocks?4) What method is used to determine stock being used?5) How long do you keep documents with relations to issusing and purchasing?6) How often do you physical; check inventory?

Schedule of Activities

DATES ACTIVITIES COMMENTS

2014/10/05 Wrote letter to the storage deprtment of Guysuco.

A bit difficult but went smoothly

2014/10/07 Allow the group members to make appropriate corrections if necessary.

It was gud, not many correction was to be made .

2014/10/9 Make a fixed date for a meeting with the Manager of Guysuco.

It was difficult but it was arranged .

2014/10/14 Confim the date with the group members . It was confimed without no problem with the members.

2014/10/16 Give instruction for the making of 5 questions each for the questionnaire.

It went smoothy no one objected .

2014/10/21 Structured the questions for the printing of the questionnaire.

It was challenging but it was sorted out .

2014/10/23 The printing of the questionnaire. It went well but it was delayed.

2014/10/28 Visit the orgainzations to have a meeting with the manger.

It went smoothly and it was a amazing visit.

2014/10/30 Distribution of the questionnaire (they were given 3 days for the completition of the questionnaire.

It was wonderful meeting all sort of members in the orgainzation.

2014/11/3 Returned to Guysuco to collect the questionnaire .

It went smoothly and the resarcher didn’t had to wait for a long time.

Regulation and policies governing the Guysuco

Legislation

No smoking in the orgainzation

How the candidate became aware of the legislation:

A list of rules was placed on the wall. No smokin sign was placed at every danger zone .

Health and safety practices

Appropriate clothing for workers at different section of the orgainzation which incude gloves,uniform and helmets.

Staff rule which the candidate had to comply in carrying out the project

Everyone should be in a group and togetherwhen visiting the departments ,cell phone to be turned off and no touching of equipments and machineries.

CRITERIA 3: PRESENTATION

Report

The researcher decided to conduct an investigation at GUYSUCO ( ESTATE). The topic was “Equipments used in the storage departments”.T he investigation had conducted with the member of Guysuco such as Manager,Supervisior and Employees. They have provided all the answers to the questions asked and given. According to the researcher equipments used in the storage department are easy to used,cost effective and are secure.Files,t yping sheet, envelopes and pen etc these equipments are used for the necessary tasks to be carried out because of two functions of the storage departments which are storing and packaging of sugar or other materials. The duties of equipments in the storage departments are used to calculate gross pay for employees and store informations that will be used in the future.The researcher had found two attributes confidentiality and reliability which is Legislation governing laws from the orgainsation Is NO SMOKING.The were two documents used Pay slip cheques issued by the employers to the employees and time sheet.The electronic equipment used are computers photocoypers and printers.The researcher had faced one problem with the orgainzation which is that the staff workers was quitely harsh when collecting the questionnaire,But it was sucessfully completed.

Impacts of office equipments

DATES EQUPMENTS USED

PURPOSE OF EQUIPMENTS SUITABLILITY OF TASKS

2014/10/30 Computers Store information for future uses. The computer can store large amount of information and it is appropriate for the task.

2014/10/30 Calculator Perform mathematics calculation to check up account

It I easy to count and handle and it is suitable for the task

2014/10/30 Files Keep confidental data and other information

It can be kept for future used and it is appropriate for this task.

Bibligoraphy

Name Date Place Job title

Akram khan 2014/10/30 Guysuco Checker (pay) boy Diana jagernauth 2014/10/30 Guysuco Pay personnel Kishan jagernauth 2014/10/30 Guysuco labourer

Office Administration study guide for csec by Nelson Thores