Agenda Thursday, November 1st, 2012

10:30 a.m. -12:00 p.m. ADM 204

Access Number: 1-800-893-8850 Passcode: 7730925

I. Call to Order

II. Introduction of Members, New Members and Guests

III. 2012-2013 APT Council Membership

Melodee Monson, President * 12-14 Dayna DeFeo 12-13 Jessica Dyrdahl, Vice President 11-13 Dawson Moore-PWSCC 11-13 Betty Hernandez* 11-13 Glenna Muncy** 12-13 Brian Brubaker 12-14 John D. Moore 12-14 Carey D. Brown* 12-14 Vacant 11-13 Carol Swartz-KPC 11-13 Michela Spitz 12-14 Courtney Brooke Smith* 11-13 Vacant-Kodiak 12-14 Dana Sample* 12-14

* University Assembly Rep ** University Assembly Rep Alternate IV. Approval of Agenda (pg. 1-2)

V. Approval of Summary (pg. 3-5)

VI. Reports

A. President – Melodee Monson (pg. 6) B. Staff Alliance – Melodee Monson C. University Assembly - Melodee Monson D. Staff Health Care Committee – Melodee Monson (pg. 7-9) E. UAA Faculty and Staff Association – Melodee Monson F. Safety Committee – Dana Sample G. Diversity Action Council – Courtney Brooke Smith H. Compensation Committee – John Moore

VII. Old Business

A. Retreat Committees i. Communication

ii. Mission Statement

iii. Inviting guests to meetings

VIII. New Business A. Faculty and Staff Insight Survey – Megan Carlson B. Council membership

IX. Information Items

A. Provost Search Forums B. Ton in Ten peanut butter and jelly drive (pg. 10)

X. Adjourn

Summary Thursday, October 4th, 2012

9:30 a.m. -11:00 a.m. ADM 204

Access Number: 1-800-893-8850 Passcode: 7730925

I. Call to Order

II. Introduction of Members, New Members and Guests

III. 2012-2013 APT Council Membership

XP Melodee Monson, President * 12-14 E Dayna DeFeo 12-13 P Jessica Dyrdahl, Vice President 11-13 Dawson Moore-PWSCC 11-13 E Betty Hernandez* 11-13 P Glenna Muncy** 12-13 P Brian Brubaker 12-14 P John D. Moore 12-14 P Carey D. Brown* 12-14 Vacant 11-13 P Carol Swartz-KPC 11-13 E Michela Spitz 12-14 P Courtney Brook Smith* 11-13 Vacant-Kodiak 12-14 P Dana Sample* 12-14

* University Assembly Rep ** University Assembly Rep Alternate IV. Approval of Agenda (pg. 1-2)

Amend “Staff Alliance Work Live Survey Blog” to “Staff Alliance Work Life Survey Blog” Approved with amendment

V. Joint meeting with Classified Council – Erika Van Flein Guest A few RFPs have been received and are in the review process; there are some RFPs still open. Health and Pharmacy RFPs are currently being reviewed. Vision RFP is currently open, scheduled to close toward the end of the month (around the 19th to the 22nd of October). RFP for Wellness Services is next, still in draft form. Planning to award contracts in December and have them begin July 1, 2013. Health Care Task Force is chaired by Juella Sparks, Staff Alliance Chair. Presented 17 recommendations at last JHCC meeting. At the October 16th & 17th meetings in Anchorage, the JHCC will fully discuss recommendations and will look at FY13 plan design changes. Kathleen McCoy suggested having the Health Care Task Force report more publicly distributed. The purpose of the Joint Health Care Task Force is to make recommendations to management. Management makes the decisions regarding health care plan changes.

The official proposal is not written. The Health Task Force Committee Report is being distributed only amongst Governance until the website can be re-configured to allow for public viewing. RFP for wellness program is still being drafted, but the committee is looking at requiring tracking. Not expecting to go out until later this fall. The health plan is looking at the possibility of a spousal surcharge, which would only apply if the spouse chose to turn down health care from their employer and be added to UA healthcare plan. Staff is represented on Joint Health Care Committee to be the link and communication to the rest of UAA staff. Health Plan cost information comes in at March meeting. The under-recovery was not fully rolled into this year’s plans, still more may be implemented in next year’s plan. In discussion with Premera about implementing “medical tourism” in their future plans.

VI. Approval of Summary (pg. 3-6) Amend “Courtney Smith” to “Courtney Brooke Smith” Approved as amended.

VII. Reports A. President – Melodee Monson (pg. 7-8) B. Staff Alliance – Melodee Monson

Juella Sparks is Chair. President Gamble was amendable to a 3.5% increase but the item has not yet shown up in the BOR budget yet. Did discuss tuition waiver policy; a draft is attached to the agenda.

C. University Assembly - Melodee Monson The Provost search schedule is attached to the agenda.

D. Staff Health Care Committee – Melodee Monson

E. UAA Faculty and Staff Association – Melodee Monson Has begun the Govenor postcard campaign to support the Regents budget request. Contact Steve Rollins to request a pre-paid postcard.

F. Safety Committee – Dana Sample Committee met on Sept. 14th but have not received minutes from it. Annual Safety Walk is October 11th, at 7:30 p.m. starting at Fireside Café. Concerns about landscaping and safety. Chris Turlettes is point of contact. Earthquake readiness is a major concern and facilities will give training to anyone who is interested. Facilities reports a tremendous amount of activity. The big issues included the wind storm their response to that, and how they have addressed failures. Emergency generators re-fuel option has been replaced and is now operational. Addressing telecommunications issues with UPD. Looking at implementing a texting notification system in Spring. Pulling information from Banner. Everyone within the UAA system will automatically be signed up for it, but can opt out.

G. Diversity Action Council – Courtney Brooke Smith They introduced new members.

Continued with task forces from last year. Courtney Brooke Smith is working on a task force that is focusing on tools for communication with Governance leaders. Draft for next week’s Diversity Action Council meeting and implementation hopefully by end of October.

H. Compensation Committee – John Moore Have not yet met.

I. Employee Satisfaction survey – Jessica Dyrdahl Sent final recommendation to Chancellor’s cabinet on September 14th. Recommended ModernThink Looking to send out the survey the second or third week in November. Working with Advancement to promote survey. More information in November.

VIII. Old Business IX. New Business

A. Retreat Committees a. Communication

A joint committee with Classified Council. Dawson and Betty both showed interest.

b. Mission Statement Carey D. Brown volunteered to assist Melodee in gathering information and drafting a statement.

c. Inviting Guests to meeting The council is down by two members. Looking to fill vacancies in Kodiak and in Anchorage. Looking for suggestions.

B. Staff Health Care Committee Membership Connie Dennis and Melodee Monson are voting members. Melodee is Chairing. Seeking an alternate.

X. Information Items

A. Health Care Task Force Report (pg. 9-34) Staff Health Care Committee is holding a special meeting next Monday October 8th from 10:00am-11:00am. They will discuss the Health Care Task Force Report. Meeting is open to APT Council Members and is done by audio conference. Regularly scheduled meetings are the 4th Tuesday of the month from 9:00am-10:30am

B. Draft Tuition Waiver Policy (pg. 35-38) C. Provost Search forums (pg. 39) D. Staff Alliance Work Life Survey Blog (pg. 40) E. WIN Program Motion (pg. 41)

XI. Adjourn Adjourned

President’s report – November 1, 2012

PRESIDENT’S REPORT Since our last meeting I have attended Staff Alliance, Assembly, JHCC, SHCC, and the Provost airport interview search. STAFF ALLIANCE Staff Alliance discussed the Regents meeting and the Chair’s request for a 3.5% increase for staff. This has not been approved yet. The Staff Alliance Blog is up and running. The System Governance office is in the process of hiring staff. The Work Life survey results are being evaluated and results will be released soon. UNIVERSITY ASSEMBLY President Gamble spoke about the role of governance and how he meets with governance leaders, and plans to attend meetings such as the Assembly meeting. The President also spoke about the Regents approval of the Strategic Direction Initiative which focuses on student success. PROVOST SEARCH The Provost search has identified candidates to bring to campus for on-site interviews. The Candidate names will be released soon. The schedule for on-campus interviews has been set and is attached to the agenda. JOINT HEALTH CARE COMMITTEE/STAFF HEALTH CARE COMMITTEE The Staff Health Care Committee made recommendations regarding the Health Care Task Force. Those recommendations are attached. The Joint Health Care Committee met over a 2 day period and put forward a list of recommendations for the health plan. Recommendations include: A more robust wellness program requiring degrees of participation over a 3 year period which would result in a pricing discount; elimination of the 500 plan and moving the orthodontic benefit to the 750 plan; a spousal surcharge for spouses who have other coverage they waive; eliminating opt-outs; expanding coverage tiers to cover employees with multiple children; telemedicine. Other options were discussed with a need for more information. Those options include: part time employee charges; domestic and international medical tourism. UAA FACULTY AND STAFF ASSOCIATION The Faculty and Staff Association has been meeting with legislative candidates and UA officials to discuss UAA concerns. The annual membership drive has begun. PBAC PBAC has not met this fiscal year.

AttendeeMelodee MRichardso(alt), Erik Absent: Maureen H Topics: a. In

A

W

B

s: Monson – Chon, Elizabeth ka Van Flein (

Hunt (alt), Iv

. HealthThe C

ntegrated weThis recomsessions. Tlike the ed

Annual wellneThis recomhow codinmandatory

Wellness trainThis recom(including costs. Theneed to be There are qstrong supp

Bring WIN toThis recomhow to usevendor in t

St

Special M

hair, ConstancWilliams, Ma

(ex-officio).

an Leibbrand

h Care Task Fommittee disc

ellness progrmmendation wThe SHCC sh

ducation aspec

ess check-upmmendation wng works (incly item. The S

ning mmendation s

preventive be trainings wo

worked on. questions on wport for this r

o departmentmmendation we the plan inclthe future, thi

taff Health

Meeting OcMonday

ce Dennis, Gaae Delcastillo

dt, Debbie Cox

Force Reportcussed each i

am was discussedhowed fairly sct being reeva

p and screeniwas discussedluding prescriHCC showed

uggests moreenefits) avail

ould be scheduThis could bewho would brecommendat

t would increasluding prevenis would acco

1

h Care Co

ctober 8thy, October

ary Newman, o (alt), Linda H

xon

tem suggeste

d at length as tstrong supporaluated but wo

ngs d favorably, aniptions) and md extremely st

e training, as pable on our puled and advee reminders oe doing theseion.

e informationntative and promplished by

ommittee

h Meeting r 8th

Cat WilliamsHall, Heather

ed by the task

to how to encrt for this recoould like to a

nd was tied tomoving the wtrong support

plan users areplan. The trainertised. Sche

or just informae trainings. T

n to departmerescription druwhoever is th

Notes

s, Maria Russr Arana (alt),

force

courage peoplommendation

also keep IHP

o educating thwellness check

t for this reco

e often not awning would n

eduling for thiation on how

The SHCC sho

ents to includeug plan. WINhe successful

sell (alt), GweMonique Mu

le to use IHP n. SHCC mems.

he plan users k up to a moremmendation.

ware of optionnot have additis option wouto use the pla

owed extreme

e informationN may not be bidder on the

enna usick

mbers

on e .

ns tional uld an. ely

n on the

e

2

University’s wellness RFP. The SHCC showed extremely strong support for this recommendation.

Overall campus wellness plan This recommendation may be a gateway to move to a tobacco free campus. This option

would probably be campus centered and driven by the Chancellors at each campus. The SHCC showed extremely strong support for this recommendation.

Patient Centered Medical Home This recommendation would need provider involvement. At this time we do not have enough

information to make a decision on this recommendation. There are questions about the logistics of this option at this time. The SHCC did not support this option due questions regarding the logistics, cost and not having enough information on the recommendation.

Eliminate the 500 plan There are questions on if eliminating this option would provide cost savings or not. The cost

savings would come from administration rather than contributions. The cost savings would not be very great. The plan has a very low enrollment, and does not offer a great benefit to the employee. The SHCC showed strong support for this recommendation. A dissenting view believes if an employee wants to take the option for this plan at the higher cost to themselves they should have that option.

Opt-out options There are issues with the Military Tri-Care plan and concern on how the plan would work

with it. There is staff resistance to this option. The state of Alaska plan does not allow opt-outs. Opt-outs do affect the size of the pool and contribute to plan under recovery. The SHCC was split on this recommendation. Reasons for the split revolve around the state of Alaska not allowing opt-outs and issues with other coverage such as the Tri-Care. The Committee feels it needs more information and to discuss this further.

Salary determines cost – Lockton and CC The Committee was enlightened by the number of employees who make over $100,000 per

year. Part time employees pay the same premium, but receive a smaller wage. This recommendation is considered a real “out of the box” option. This option would make a big difference to the lower wage earners. The SHCC broke this recommendation into two pieces. The first piece deals with charging a higher rate to part time employees. The SHCC showed extremely strong non-support for this recommendation. The second piece deals with a sliding scale of employee contributions to the plan. The SHCC showed extremely strong support for this piece of the recommendation.

Medical travel This recommendation could save the plan quite a bit of money, and offer employees a

provider with more experience performing the service. This also opens up to preferred providers in areas where there are no preferred providers. This option may have an impact on local provider and encourage them to work more closely with Premera. Satori World Medical is another option that would make all arrangements, but you would not be able to choose where you were going. This option is different from Best Doctors and Employee Advocacy. The SHCC showed extremely strong support for this recommendation.

Rewards for healthy behavior: preferred pricing

3

This recommendation can be phased in over a 2-3 year period. There are concerns regarding how this with work with HIPPA requirements. A third party could ensure compliance. The recommendation would not be based on outcomes until a 3rd year. A smoking cessation plan could be placed here. The recommendation could be based on a point system. This is a more positive way to encourage healthy behaviors. The SHCC showed extremely strong support for this recommendation.

Cost recovery sharing Itemized bills must be requested. Sometimes it is difficult to get an itemized bill. Plan users

would need to be educated on how to read bills. The SHCC showed extremely strong support for this recommendation, although we would like to have an easier availability of itemized bills.

Employee advocacy group The SHCC has already passed a motion supporting the recommendation, and therefore shows

extremely strong support. Spouse-associated options If spouses waive coverage to be on the UAA plan there would be a surcharge. If the plan is

used as a secondary plan, or the spouse does not have other coverage there would be no surcharge. This recommendation was also divided into two pieces. The first piece deals with a spousal surcharge for the plan. The SHCC showed extremely strong non-support for this recommendation. It was felt spouses should be affected by the same incentives used in the preferred pricing recommendation. The second piece deals with spousal participation in the wellness plan. The SHCC showed extremely strong support for this recommendation.

Preferred care sites There are questions regarding the logistics of this recommendation. Issues such as space,

manning and cost need to be discussed. The SHCC felt this option could be viable in the right circumstances, but there is not enough information presented to take a stand. This may be something to look at in the future.

b. Other recommendations The SHCC recommends that the plan look at increased employee costs for increased family

size. Next regularly scheduled meeting: October 23, 2012 a. Topics for meeting Review September 25 notes JHCC update Blogsite http://www.uafstaffcouncilinfo.blogspot.com,

Meeting adjourned at 11:30 am

HUMAN SERVICESSponsoring the

HUMAN SERVICESSponsoring the

Donations go to:UAA Food Cache

and TONS ofNonprofit Organizations

Ton in Ten

People Working to Reduce Hunger

With Purposein Alaska’s Communities

November 5 - 15

7th Annual

Peanut Butter & Jelly Drive

November 5 - 15Donate Jars of

Peanut Butter & Jelly

in the BLACK BARRELS