1:00 pm presented by autumn roper northeast ohio management information network library user group...

1:00 PM

Presented by Autumn RoperNortheast Ohio Management Information Network

Library User GroupApril 16, 2013

Attendance Using Google

• Demo by Paula Baco, TCTC

NEOMIN Library User Group Meeting – 4/16/2013 @ 1:00 PM

INFOhio User Council• NEOMIN is still looking for a second representative

– Term: Now thru June 30, 2014

• “Licensed educator actively involved with school libraries”

• Next council meeting:– June 13, 2013 at OHIONET in Columbus (10-3pm)


Funding INFOhio• INFOhio has been allocated an additional 1.1 million in

addition to the flat funded regular operating funds of $1,440,000. This is in response to a Special Funding Request FY14/15 For Three Essential Digital Content Resources and Instructional Support $ 1,451,500 per year submitted in December.

• “PLEASE NOTE: There is still a LONG way to go before June 30, and they have final confirmation of the funds. It will be a struggle to keep the dollars there, but gosh, it's a struggle that we're up to - right? RIGHT!” Terri Fredericka, Feb 13


Funding INFOhio• INFOhio in the House budget…

– “Is funded exactly the same as it was in the Governor's budget -- no change. Two down and one to go! Just had to share.” Terri Fredericka, April 9, 2013


Funding INFOhio• Subsidy monies from MCOECN are gone FY14!

– This year NEOMIN received $13,124 to offset library services costs

• NEOMIN paid this year:– Shared server $12,700– SirsiDynix Licensing / Maintenance $24,000 (based on

ADM)


Spring Workshops @ NEOMIN• Database Cleanup

– Friday, May 3rd (9:00 AM – 2:00 PM) NEOMIN Lab

• Inventory 101– Tuesday, April 30th (8:30 AM – 11:30 AM) NEOMIN Lab

• Annual Reports: Statistics & Collection Analysis– Tuesday, April 30th (12:30 PM – 3:30 PM) NEOMIN Lab– Thursday, May 30th (12:30 PM – 3:30 PM) NEOMIN Lab


Spring Workshops @ NEOMIN• KAPCO Book Repair Workshop (handout)

– May 14 from 1-4PM


FactCite Preview Statistics• NEOMIN preview of FactCite ended on March 31

Usage statistics:– 3500 searches!– There was interest in American history, Biographies, and

Greek & Roman Mythology– Group purchase interest?


End-of-Year Checklist• Suggestive Tasks (handout)


Database Cleanup Review• Bibliographic/Item Cleanup

– Titles with no copies (xx call numbers) (Handout)– Cleanup of shelf location, call numbers, item groups,

price, pub year, material types (using Excel)– Review/weeding based on Total Number of Checkouts,

Last Checkout Date, Inventory Date (using Excel)


Database Cleanup Review• Patron Maintenance Issues

– Run a patron list (PAT: List Users) of those with an expiration date of “NEVER”.

• Remove these users if expired (withdrawn or graduated)• If you have many with NEVER, contact Autumn


Database Cleanup Review• Overdues/bills for Students that will move to

another building in the district– Run a final overdue notice report– Determine your district policy for carrying over library fees– Use Paying Bills wizard to forgive the fees that a student owes– If the student has items checked out, it is recommended that you

mark these items LOST and generate a bill for the item. If the item is returned to another building at a later time, the bill will be removed, and the item will go INTRANSIT to be returned to the owning library


Year End Reports• Review reports with group

– These reports are covered at Annual Reports training (April 30, May 30)


Doing an Inventory?• You can inventory one item group (ex. Fiction) if

you do not wish to inventory everything– Weed the collection, marking items to DISCARD– Scan the item group (the “Set Inventory” date report will account for

all items that are checked out and mark them as inventoried)– Run reports after uploading your scan file to determine what’s

missing– Finalize – Marks the missing items as “MISSING” in the system


Compulsory Return Dates


• Amy Mark – Howland• Heather Antonucci – Girard• Danica Parma – Conneaut• Karen Trukovich – Maplewood• Carol Sturgeon – LaBrae• Caroline Hines – Niles• Chris Root – Pymatuning Valley• Terry Clutter – Southington• Pati Fergus – Liberty• Paula Baco – TCTC• Amy Slade - Hubbard

• Jane Jones – Brookfield• Genevieve Gigliotti – Lordstown• Barb Rubosky – Grand Valley • Charlotte DiTommaso, Joy

Angelo, Terry Madej, Marisa Facchini – Warren

• Jane Snowberger – Lakeview • Holly Buente – Weathersfield• Jamie Vendetti – Grand Valley• James Parry – Mathews• Deborah Small - Badger

• 2013-2015 CRD’s set for:

Compulsory Return Dates• Check your CRD/policies website: http://

neomin.infohio.org and click on Attendance Module


http://neomin.infohio.org/

http://neomin.infohio.org/

Compulsory Return Dates• Type “admin” and press enter• Click on the “Other…” button• Click on the “Policies” button• Select your district from the drop-down


FY14 Library Calendars• LIB1 Users – Enter next

year’s closed school dates

• Make sure all buildings in your district have their calendar updated for FY14!


District/BuildingICoach Application

• Nominate teachers and librarians who might be interested in becoming a FY14 INFOhio District/Building Level Icoach

• To support the teaching and learning of INFOhio resources while strengthening the technology skills of students, teachers and staff.


District/BuildingICoach Application

• Accepting applications through Tuesday, April 30th with notification of program acceptance by Friday, May 24th

• The training schedule will occur between June to August 2013.


Mass-Adding of Lexiles


• WHY?• Helps teachers with Quantitative Dimension of Text

Complexity

The “quantitative dimension of text complexity” refers to those aspects—such as word frequency, sentence length, and text cohesion (to name just three)—That are difficult for a human reader to evaluate when examining a text.



• DIBELS have correlation to Lexile levels

“Each year, hundreds of thousands of students in grades 1-3 receive DIBELS ORF scores. By converting scores from DIBELS 6th Edition into corresponding Lexile® measures, educators and parents can match young readers with books and other materials that are targeted to their individual abilities and interests.” Source link

http://www.dibels.org/

http://www.lexile.com/using-lexile/dibels/



Mitinet now offering: Full Circle Support Only• Scaled down version of Full Circle Support for

INFOhio schools and districts.• Includes:

1. Lexiles 2. AR3. Fountas & Pinnell4. Scholastic Reading Counts5. Subject Heading Updates for LOC AND LOCC6. National and State Award Notes



Updates limited to 2 runs per 1 year subscription.– All schools in a district must subscribe.– Allowed to bundle districts together within ITC to get

better pricing.– Once you have the reading program info it is yours

forever.– Reading program updates can be tailored to each school.

i.e. Lexiles and Mitinet Measures for all, AR for Elementary schools only, etc..



• Mitinet Measures™ are added to records that do not have a Lexile Measure already.

• Mitinet Measures are not matched for every book.

• As Common Core goes on, more publishers will have Lexiles done for their books; both new titles, as well as older titles.



• Lexile Measures and Mitinet Measures™ Chart(showing % matched)

http://www.mcoecn.org/wp-content/uploads/2012/09/INFOhioatMCOECNMembersMtg-28Sep2012a.pdf



Symphony 3.4.1Service Pack 3

• SirsiDynix to release SP3 in Spring / early Summer– INFOhio will apply SP3 to all ITCs in June– Cumulative – Includes enhancements / bug fixes of SP1 &

SP2– Will require update to WorkFlows


NEOMIN CustomerService Survey


Survey ends June 7, 2013http://www.neomin.org/2013_survey/survey.asp

** NOT AVAILABLE YET **

http://www.neomin.org/2013_survey/survey.asp

http://www.neomin.org/2013_survey/survey.asp

Enjoy your

summer!

1:00 pm presented by autumn roper northeast ohio management information network library user group...

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