10 th anniversary 1999 - 2009 whos here and whos not? tom hale & joanna hadley-evans messiah...
TRANSCRIPT
10th Anniversary 1999 - 2009
Who’s Here and Who’s Not?Tom Hale & Joanna Hadley-Evans
Messiah College
General Announcements
Please turn off all cell phones/pagers If you must leave the session early, please
do so as discreetly as possible Please avoid side conversations during the
session Feel free to ask questions throughout the
presentation as well as at the end
Thank you for your cooperation
Class Roster Reconciliations
Identification of Problem Process of Creating the Application Demo of Self-Serve Application &
Registrar’s Process to Reconcile Opportunity for Questions & Answers
Identification of Problem
Online registration may result in some discrepancies, which need the collective intervention of faculty & the Registrar’s Office to solve
Incorrect student registration can cause complications for students in financial aid & billing, as well as end-of-term grading
Class roster review provides an opportunity to confirm the students enrolled in each class
Identification of Problem
Previous method included prompting instructors to submit emails with individual changes to rosters
e.g. “Tommy’s been in attendance of my ACCT 141 class since the start of the semester, please add him to list.” OR “I don’t know who Susie is – she’s never been in my class, please remove her from my THEA 120 list.”
Process of Creating the Application
Registrar’s Office needs three things from the classroom:
Students who are in the class but not on the roster
Students who are on the roster but not in the class
Free form information to build communication between the office and the classroom
Process of Creating the Application
Getting Buy-in from Faculty: Ease of use – roster check off, name look-
up, technology with which they’re familiar Formatted information – free form emails
sometimes generated more questions than answers
A process that can be followed up – all instructors, all classes
Process of Creating the Application
Limitations of the System: Not an attendance tracking system (chapel,
service learning, college honors) Registrar’s Office maintains control
Students’ responsibility Registrar’s Office proactivity
Limited window of opportunity Setting expectations – not interactive like
grade processing
Process of Creating the Application
Application Consists of Local Code: 1 script
Email information to Registrar’s Office and instructor
3 screens Class Roster Reconciliation Class Roster Reconciliation Review Confirmation Page
Based on the Class Roster Summary bwlkfcwl.P_FacClaListSum
Demo of Self-Serve Application
Faculty members are prompted with an instructional email to complete their class roster reconciliations to coincide with the final two weeks of our drop period (end of first third of our semester)
They have two full weeks in which to complete these reconciliations, after which point we turn the application off in our web control edits
Demo of Self-Serve Application
Submission of reconciliations is tracked through a spreadsheet of all instructors & their classes
As submissions arrive in Registrar’s Office email, names & CRNs are checked off the spreadsheet
Several days before application is turned off, the Registrar sends a reminder email to those instructors who have not yet responded
Demo of Self-Serve Application
From the Faculty & Advisors Tab in Self-Service Banner, faculty members are instructed to click on “Class Roster Reconciliation”
Demo of Self-Serve Application
Faculty members select the appropriate term, followed by CRN of their course
Demo of Self-Serve Application
In Section 1, instructors have the opportunity to review their roster & remove anyone who has not been in attendance of their class by unchecking the box under “Attends Class”
In our example, Huey A. & Louie A. Nephew have not been in attendance so the boxes associated with their names have been unchecked
Demo of Self-Serve Application
In Section 2, instructors have the opportunity to add anyone who has been in attendance of their class by double-clicking on their name
In our example, Minnie Mouse & Goofy A. Dog have been added
In Section 3, there is free form space for instructors to further comment before clicking on the “Next” button to arrive at the confirmation screen
Demo of Self-Serve Application
On the confirmation screen, instructors have the opportunity to return to the previous screen to make edits or to submit final changes to the Registrar’s Office
This screen also reminds them that the changes are not automatically processed through this submission, but rather that the Registrar’s Office will manually reconcile the rosters as requested
Demo of Self-Serve Application
The instructor & Registrar’s Office receive confirmation emails
Registrar’s Process to Reconcile
Changes are made to student record in SFAREGS & applicable fees assessed in SFAEFEE
Email is sent to student, instructor, and student’s advisor indicating that a change was made to their registration, including any fee assessments & a reminder of their responsibility for their own schedules
Opportunity for Q & A
Questions ? Comments ?