10 Essentials of an Online Invoice

Contents1. Introduction2. Your Detailed Contact Information3. The Purchase Order Number4. Invoice Tracking5. Invoice Notes6. Due Date7. Corporate Identity8. Product Description9. Invoice Number10.Late Fee11.Invoice Scheduling

Introduction❖As a business owner, you work hard on your products

and services to make your business a success. ❖The invoicing and payment activities must be taken

equally seriously, so the payments come on time and the business can be run smoothly.

❖An online invoice makes the process of invoicing simpler and more efficient.

Your Detailed Contact Information❖The customers who receive your invoice, may have

queries or issues related to the invoice. They may wish to ask questions related to the terms and conditions of the invoice.

❖Contact information is a very important aspect of an invoice and must be added. Important email addresses and contact numbers must not be missed out.

The Purchase Order Number❖There are other businesses who make the mistake of

not adding a purchase order number to their invoice. ❖Adding a PO number to an invoice is very important,

specially when a large number of invoices are being generated.

❖Queries can be easily resolved from the buyer or the supplier’s end, using this number as the reference.

Invoice Tracking❖Managing a large number of invoices may become really

difficult if these invoices are not tracked properly. An Invoice status helps you know if the payment has been made or pending.

❖Tracking of the invoicing process helps you know just exactly where is an invoice in the payment process.

Invoice Notes❖Invoice notes may not seem like an essential part of an

invoice. It is a very simple tool to send out additional information to the client. This could be information related to that particular invoice or the business in general.

❖One can even send out interesting discounts and offers in this section and get repeat customers.

Due Date❖One of the most important aspects of an invoice is a

due date. A due date is a constant reminder for the client to pay up within a specified time period.

❖Adding a due date with a credit period that is reasonable and in accordance with industry standards is essential.

Corporate Identity❖Spreading a positive word about the business is

essential for it to grow. Adding the corporate identity to an invoice, ensures that the brand message gets reinforced to the existing customers of the business.

❖This further helps in growth of sales and revenue for the business. Invoicera helps in adding your brand logo to each of the invoices. It also provides the option of customizing the invoice completely, so it can reflect the corporate identity of the brand, as desired.

Product Description❖Properly filling in the description of goods and services

sold to the client is extremely important. This helps the client understand about the nature of his purchase in great detail and without any confusion. Taxes and discounts, if any, must also be properly mentioned on the invoice.

❖Properly adding descriptions on each of the invoices, helps in reducing the number of invoice disputes.

Invoice Number❖An invoice number is another very important aspect of a

business invoice. This invoice number helps in tracking invoices, resolving queries and helps in detailed analysis of invoices.

❖Adding customized invoice numbers which carry month and date helps in tracking them according to the date on which they were sent.

Late Fee❖Timely payments is what every business owner expects

from clients. If payments are late, the cash flow suffers and so does the business.

❖Despite all measures, each business faces the the problem of delayed payments. One interesting method of getting the clients to pay up on time is a late fee.

Invoice Scheduling❖Sending invoices in a timely manner is very important

for getting paid on time. ❖The invoice scheduling feature of Invoicera helps in

sending invoices on a future date and ensuring they are sent on time.

Choose The Right Online Invoice SoftwareInvoicera provides bespoke online invoicing solutions for small and large enterprises. Large businesses looking to make their business invoicing process more productive must choose Invoicera. Invoicera helps with self hosted solutions as well and helps with CRM, ERP and other similar large integration projects that help in completely automating the invoicing and payments process.

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