10 current trends in collections care
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Copyright Collections Trust 2011. Published under a CC license
Collections for the Future:10 Key Trends in UK Museums
Nick Poole, CEO, Collections Trust
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Copyright Collections Trust 2011. Published under a CC license
Introducing me
• CEO of Collections Trust
• Chair of International Council of Museums UK
• Chair of Europeana Network
• Background in banking and corporate finance
• Working in museums since 1998
• Can’t speak Swedish (sorry!)
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Introducing Collections Trust
• Support museums, archives, libraries and galleries in unlocking the potential of their collections, by:
– Providing know-how– Developing and promoting excellence– Challenging existing practices– Pioneering new ideas– Bringing experts together
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Our work
• 5 Programmes:
– OpenCulture– Collections Link– Culture Grid– Excellence in Collections (Standards)– International
• www.collectionstrust.org.uk for more information
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10 Current Trends
• ‘Holistic’ management• Risk management• Object-centric management• Workflows• Using Stored Collections• Using data & visualisation• Understanding impact of use• Understanding Light• Understanding Cost• Basic Collections Care
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1: ‘Holistic’ Management
• Understanding how all of the elements of the museum, library or archive work together
• Understanding the impact of decisions in one area (such as collections care) on other areas (such as access or education)
• Allowing for change and variation over time, while preserving an environment that is generally beneficial to the preservation of the objects
• Less about absolute standards, much more about decisions, balance, cost/benefits and risk
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Conceptual model of an organisationConceptual model of an organisation
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Conceptual model of museum functionsConceptual model of museum functions
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Putting it togetherPutting it together
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Putting it togetherPutting it together
UsersUsers PoliticsPolitics FundingFunding CultureCulture
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Copyright Collections Trust 2011. Published under a CC license
Putting it togetherPutting it together
Organisation’s Mission StatementOrganisation’s Mission Statement
UsersUsers PoliticsPolitics FundingFunding CultureCulture
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Copyright Collections Trust 2011. Published under a CC license
Putting it togetherPutting it together
Organisation’s Mission StatementOrganisation’s Mission Statement
Collections Management PolicyCollections Management Policy
UsersUsers PoliticsPolitics FundingFunding CultureCulture
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Copyright Collections Trust 2011. Published under a CC license
Putting it togetherPutting it together
Organisation’s Mission StatementOrganisation’s Mission Statement
Collections Management PolicyCollections Management Policy
CareCare UseUse LearnLearn DevelopDevelop
UsersUsers PoliticsPolitics FundingFunding CultureCulture
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Copyright Collections Trust 2011. Published under a CC license
Putting it togetherPutting it together
Organisation’s Mission StatementOrganisation’s Mission Statement
Collections Management PolicyCollections Management Policy
CareCare UseUse LearnLearn DevelopDevelop
UsersUsers PoliticsPolitics FundingFunding CultureCulture
PeoplePeople ProcessesProcesses SystemsSystems InfoInfo
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Copyright Collections Trust 2011. Published under a CC license
Putting it togetherPutting it together
Organisation’s Mission StatementOrganisation’s Mission Statement
Collections Management PolicyCollections Management Policy
CareCare UseUse LearnLearn DevelopDevelop
UsersUsers PoliticsPolitics FundingFunding CultureCulture
PeoplePeople ProcessesProcesses SystemsSystems InfoInfo
Evaluation & improvementEvaluation & improvement
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Copyright Collections Trust 2011. Published under a CC license
Putting it togetherPutting it together
Organisation’s Mission StatementOrganisation’s Mission Statement
Collections Management PolicyCollections Management Policy
CareCare UseUse LearnLearn DevelopDevelop
UsersUsers PoliticsPolitics FundingFunding CultureCulture
PeoplePeople ProcessesProcesses SystemsSystems InfoInfo
Evaluation & improvementEvaluation & improvement
Rich, meaningful experiences for usersRich, meaningful experiences for users
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Copyright Collections Trust 2011. Published under a CC license
The ‘place’ of Conservation
• Very important to view Conservation as an integrated part of the whole organisation, not as a separate function
• Understanding the place of conservation in the value chain of delivering experiences for users
• Avoiding thinking of the institution in terms of ‘front of house’ and ‘back of house’
• Understanding the economic value of conservation
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2: Risk Management
• Everything involves a degree of Risk
• Different interpretations of Risk:
– Object-centric risks– Disaster management– Institutional/financial risks– Systemic risks– Legal risks
• The role of the Museum, Library or Archive manager is not to remove risk, but to make decisions based on a balanced assessment of risks and likely outcomes.
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3. Object-centric Management
OBJECT
Intended lifespan
Intended use
Material properties
Object factors
Heat
LightHumidity
Pollution
Ventilation
Environmental factors
Energy use
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4. Workflows
• Thinking about the processes inside the museum, library or archive
• Analysing what the institution does and reducing complexity to deliver efficiency
• Understanding how different processes (such as acquisition) interact with others (such as condition checking)
• Based on the SPECTRUM 4.0 Standard
• V&A used workflows to analyse their Acquisitions process & reduced the workload by approximately 30 hours per object
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5. Using Stored Collections
• Making more active use of Collections in store
• Understanding the barriers and opportunities
• ‘Collections for People’ research programme
• Data & analysis now online: www.ucl.ac.uk/storedcollections
• 20% of UK museums report more than 400 visitors to stores per year
• 54% report significantly increased demand for access to stores
• Size doesn’t matter, but attitude does
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6. Using Data & Visualisation
• ‘Smart’ buildings are generating significant quantities of data
• Data can be visualised to develop strategies, for example for pest control and environmental management
• UK National Archives ‘Building Environment Simulation Project’
• Natural History Museum ‘Integrated Pest Management Visualisation Tool’
• Visualising participation, travel and environmental impact
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Building Simulation Project• 22-month project assessing impact of:
– Changes in external environmental conditions– Changes in building structure– Changes in operation of HVAC– Changes in quantity of content– Changes relating to occupancy and use
• Annual energy load = 33kWh/m2/year, of which 70% is cooling, 30% heating
• HVAC systems can be powered down in April, May & December and at weekends while maintaining a reasonable comfort level
• A net 43% saving in energy load can be achieved
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127 data points across the National Archives stores providing near-realtime data about the interaction of internal and external environmental changes and collections impacts such as mould growth.
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7. Understanding use
• One of the most significant sources of variation in heat, humidity and environmental hazards (eg. vibration) for Collections is people
• Maintaining a normalised internal environment isn’t simply a question of setting upper and lower limits for temperature and humidity
• It’s about managing the building proactively in a way that is sympathetic to the way it is used
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8. Understanding Light
• One of the most significant factors in energy load and temperature
• Very emotive issue (particularly for fine-art collections!)
• Many museums are considering moving from traditional light sources to LED lighting
• Understanding not only the environmental impact, but the impact on the ‘quality’ of light
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9. Understanding Cost
• Heating and energy bills have increased dramatically (in some cases by up to 35% since 2006)
• Very little overall investment available for Conservation & Collections Management
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10. Basic Collections Care
• Preservation & collections care are the responsibility of the whole organisation
• Curators, managers and other specialists need to be educated about the role of Conservation and collections care and their impact on it
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OpenCulture 2012
• Annual Great Collections Management Exhibition and Conference
• 26th & 27th June 2012 in London
• UK & international Collections Management community
• Speakers covering new developments in Collections
• Opportunities for networking & collaboration
• www.collectionslink.org.uk/openculture2012
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Contact
Nick PooleCollections Trust
@NickPoole1
http://www.collectionstrust.org.uk
This presentation is online at http://www.slideshare.net/nickpoole