For Young Men, Scouts & Their Leaders

WARD & STAKE YOUTH LEADERSHIP TRAINING

3-4 How to Use this Presentation5 BP—“The patrol method…”6 BP—Most Important Quotes7-8 Rules9 Scouts and Young Men’s Organization Org Chart…not

really as scary as at first glance10-11 Patrol Leader / Quorum Presidency Meeting agenda12 PLC (Patrol Leaders’ Council) / YM Committee Meeting agenda13-15 Yearly Planning Meeting agenda16 BYC Meeting agenda17-18 Troop Committee Meeting agenda19-23 Planning Activities for a Month24-26 Patrol Method, Aaronic Priesthood Program…adult and youth leader responsibilities27-28 Resources

Contents, by slide

2

The intent of the presentation is that it will be used as a training tool either on the stake or ward level to help youth and their leaders to implement the Patrol Method of Scouting and mesh it with the Ward Young Men’s Program. The TLT (Troop Leadership Training should be presented shortly after this session, but tweaked to fit the LDS Scouting program).

The “rules” slides are set up assuming that the course is taught to the Youth leaders with the adult leaders in attendance, taking notes, and having little input. Time should be given to the adults for questions and answers and other discussion immediately after the session or another time soon after the presentation.

(cont next slide)

How to Use this Presentation

3

A disc is included with this training kit that includes this presentation. It also contains sample agendas for each meeting described that can be copied and used as is, or adjusted to meet your needs.

If you are presenting this training you will find it helpful to have an agenda to hand out. The information takes about 2 hours to present and an agenda will help avoid running out of time. It is assumed that the agendas will be printed and given to the boys in a notebook or binder of some kind and that they will take notes right on the pages.

It is also VERY helpful to have a couple of breaks with hands-on, competitive, scouting oriented activities as well as some scout songs…especially repeat songs.

How to Use this Presentation (cont)

4

“The patrol method is not a way to operate a Boy Scout troop, it is the only way. Unless the patrol method is in operation, you don't really have a Boy Scout troop.”

—Robert S. S. Baden-Powell

The Patrol Method

5

“Training boy leaders to run their troop is the Scoutmaster's most important job.”

“Train Scouts to do a job, then let them do it.”

“Never do anything a boy can do.”

—Robert S. S. Baden-Powell

Three Guiding Quotes

6

Adults Keep comments to a minimum.“When I was (fill in the blank)…” stories are

not allowed.“When my kid was (fill in the blank)…” stories

are not allowed.“In my old (troop, ward, life, etc.)…” stories are

not allowed.All other stories are not allowed.Ask questions concerning the youth and their

perspective, but only if really, very important.Take notes.Consider a separate training for adults.

RULES

7

YouthParticipate.Ask questions, make suggestions, whatever,

but…Raise your hand.

Oh, and it’s ok for you to take notes too…right on the pages of your booklet if you want to. It’s yours.

A Few More Rules

8

Ward YM & Scouts Flowchart

9

PL Meetings for each patrol (should be concurrent with the Quorum Presidency Meeting) monthlyPurpose

Come up with ideas for activities, merit badges, etc.Review needs and progress of each member of the

quorum/patrol. 11-yr old patrol

Set dates for the 3 campouts that are allowed for in the Scouting Section of the General Handbooks of Instructions

Set dates for day camp, if the stake does not offer one . The church has a guidebook and patches for 11-yr old scouting day camps.

Set dates for other advancement programs and special events.

Patrol Leader Meetings

10

Attending—Quorum Presidency members, including the secretary, Patrol Leader, Asst Patrol Leader, other patrol leaders/officers, Asst. Scout Master over that patrolshould have already gotten ideas from the

patrol members of things they want to do and things they need to do…advancement, merit badges , etc.

Conducting—Quorum President or Patrol Leader

Presiding—ranking quorum presidency member.

Patrol Leader Meetings (cont)

11

CAUTION: The PLC meeting should have minimal adult interaction!

Can be concurrent with the YM Committee Meeting.Purpose

PLC—review, approve and calendar activities and other planning proposed by the patrols.

YM Committee—in addition to PLC business, the bishop gives training, makes assignments, takes reports, etc.

Attending—Bishopric, YM President, Scout Master, Scout Leader for 11-yr old patrol, SPL, all Patrol Leaders, Quorum Presidents (if YM Committee meeting, the 11-yr old PL and Leader are released after Scouting business is finished).

Presiding If PLC, the ranking quorum presidency member. If YM Committee, Bishopric member.

Conducting SPL if the meeting is only a PLC. Bishop if the meeting is a YM Committee Meeting. He should give

significant time to the SPL to conduct Troop business.

Patrol Leader Council—PLC

12

PurposeDecide on and schedule Big Events for the

yearDecide on and schedule Annual EventsDecide on and schedule Scout CampDecide on Merit Badges to be worked on and

whenDecide on Monthly topicsDecide on how to execute Courts of Honor,

Troop Meetings, etc.Schedule other meetingsYouth leaders should come knowing what

rank each young man in his quorum or patrol is and what merit badges each needs, especially Eagle-required.

Yearly Troop Planning Meeting

13

AttendingAll YM & Scout Leaders…adult & youthincluding 11-yr old patrol leaderscan invite all the young men. That can make it

cumbersome and hard to make decisions, but you will have everyone’s input.

ConductingSPL for Scouts, along with ranking A/P Leader

for YMMay need to break off older boys, depending on

their involvement in scouts and the maturity levels of the groups

It is very handy if the Troop leaders are also the Quorum leaders.

Presiding—Bishopric member or ranking priesthood leader (i.e. Teachers Quorum President, Deacons Quorum President, bishopric member, etc.)

Yearly Troop Planning Meeting (cont)

14

NOTE:The youth need to do as much as possibleAdults are there for support and

encouragement and to answer questionsAdults are also there to help figure out how to

make activities happen rather than why they can’t happen

The activity plan should be presented to the Bishop in BYC by the Senior Patrol Leader. Again, it is handy if the Troop leaders are the quorum leaders

After the activities are approved they should be presented to the Troop Committee

Scout leaders and the Troop Committee should work up a budget proposal based on the results of the planning meeting

Yearly Troop Planning Meeting (cont)

15

PurposePlanning Mutual activitiesBishop approves YM & YW activities,

including Scout activitiesBishop makes assignments to the youthBishop gives instruction and counsel

Attending—Bishop or his counselor, Aaronic Priesthood Quorum Presidents, YW Class Presidents, YM President, YW President, others as invited

Presiding—Ranking Bishopric memberConducting—one of the Priests Quorum

President’s Assistants or the Laurels Class President

BYC Meeting

16

Must have a minimum of 3 members to meet charter requirements

PurposeMake assignments to committee members and

establish subcommittees needed to make the scout program work successfully; namely Advancement, Activities and Special Events , others as needed.

Review, approve and schedule activities which have been planned in the PLC and approved by the bishopric.

Secure camp sites, rooms, cultural hall, etc. needed for activities and events.

Arrange adults for campouts and other activities to uphold 2-deep requirements.

Decide how to help bring the events and activities that the youth have planned come to fruition.

Troop Committee Meeting

17

Purpose (cont)Review the needs of individual scouts.Keep up with financials and advancement.Plan training.Plan the annual fund raiser.Arrange for Boards of Review.

Attending—Chair person, Chartered Organization Rep (Bishopric member), Unit Commissioner (as invited), Primary President (or designee), YM President, Scout Master, Asst Scout Masters, SPL (as invited), other committee members.

Conducting—Committee Chair.Presiding—Bishopric member (if present) or

Chair

Troop Committee Meeting (cont)

18

SUN MON

TUE WED THR FRI SAT

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

Planning a Month of Activities Seem Hard?

SUN MON TUE WED THR FRI SAT

1 2 3 4 SCOUTS

5 6 7

8 9 10 11 MUTUA

L

12 13 14

15 16 17 18 SCOUTS

19 20 21

22 23 24 25 D2G

26

27 28

29 30 31

There are only 4 youth activity nights in a month, and one of them is Mutual.

SUN MON

TUE WED THR FRI SAT

4 SCOUT

S

18 SCOUT

S

25 D2G

FOCUS on the activity nights.

Wed 4th—Troop Meeting

Wed 18th—Troop Meeting

Wed 25th—Duty to God Activity

3rd Month out—Name the activities and the purposes. Very little details.

2nd Month out—Plan the details of the activities, make assignments.

Next Month—Follow up on assignments, guests, verify the details.

Mutual Activity for which your quorum is responsible—at least 3 months out have some details…what is the activity and purpose, which quorums and classes will be responsible for what, etc. Present it in BYC for approval of the bishop and other quorums and classes. If it is not approved, you can tweak it there, or you have time to plan an alternate. If approved, make assignments at that time. May need further tweaking.

3-Month Planning Guide

23

In Scouting and YM’s, the youth are the leaders. They preside. They have the keys. They are in charge.

Adult Leaders’ Responsibilities in BOTH programsGET YOURSELF TRAINEDGet your youth trainedTeach them HOW to leadLET them leadTeach them how to follow through and how to make

things happenGuide from behind…yours is a shadow leadershipProvide resources, make their plans possible by kicking

the roadblocks out of their pathReward their success! Encourage them when

unsuccessful

Patrol Method, Aaronic Priesthood Program

24

Youth Leaders’ ResponsibilitiesCome to each and every meetingCome preparedListen and learn from your adult leadersStep up and leadTake responsibility for the programs and activitiesLearn your stewardship and take care of your quorum

and patrol members…your brothersTeach your brothers when the opportunity is rightSet a good exampleSeek opportunities for serviceFulfill your Duty to God requirements and share your

progress with your quorumsBe Brave! Be Bold! Be Daring! Be Smart!

Patrol Method, Aaronic Priesthood Program

25

“Training boy leaders to run their troop is the Scoutmaster's most important job.”

“Train Scouts to do a job, then let them do it.”

“Never do anything a boy can do.”

—Robert S. S. Baden-Powell

REMEMBER!

26

LDS Aaronic Priesthood HandbookLDS Primary HandbookLDS Scouting HandbookBSA TLT (troop leadership training) CourseBSA Senior Patrol Leader Guidebook and Patrol

Leader GuidebookBSA Position Specific TrainingBSA Handbooks and other literatureQuorum Meeting Role Play agenda and

instructions included in the packetSample Agendas included in this training packetSample activity included in this packetQuiz and key included in this packet

Resources

27

Your Unit Commissioner. If you don’t have one ask your District Commissioner about getting someone assigned to your units.

Each Council has a Training Committee who are there to help.

Ask your stake leaders, including your stake YM presidency for contacts in the stake.

Your Council website will have links and contacts for scouting volunteers and professionals who are there to help you, including your District Commissioner, Scouting.org, scoutstuff.org and many other links to helpful sites and people.

There are numerous online sites, like www.ldsscoutertools.com, lds.org, dutytogod.lds.org, etc.

Mike Deal, Stake Scouting Coordinator, 10-2010

More Resources

28