1.0 2 agendas and... · 1 halton district school board j.w. singleton education centre, 2050 guelph...

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HALTON DISTRICT SCHOOL BOARD

J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, Ontario

Wednesday, May 18, 2016

Public Session: 7 p.m. (Private Session precedes Public Session)

P U B L I C S E S S I O N A G E N D A

1.0 – Opening

1.1 Welcome, Call to Order and Roll Call

1.2 Approval of the Agenda

1.3 Declarations of Possible Conflict of Interest

2.0 – Communication to the Board

2.1 Delegations

2.1.1 Teddene Turner, Special Education Budget/Learning Centres

2.2 Presentations

2.3 Acknowledgement of Delegations by Chair

3.0 – Ratification / Action page

3.1 Minutes of the Regular and Special Meetings

3.1.1 Halton District School Board Meeting, May 4, 2016 page 2

3.2 Approval of Business Transacted in Private Session

3.3 Order Paper page 6

3.4 Action Items

3.4.1 Code of Ethics Draft Policy (A. Collard, K. Graves) – Report 16082 Revised page 10

3.4.2 Community-Based Facilities Enhancements Policy (S. Miller) – Report 16077 page 12

3.4.3 Motion to Suspend M11-0213 (A. Collard) – Report 16073-Revised page 15

4.0 – Communication to the Board page

4.1 Student Trustee Reports

4.2 Information Items (including Notices of Motion and future actions)

4.2.1 Notices of Motion

For Action: June 1, 2016

4.2.2 “Fix the Finances” Campaign (K. Amos) – Report 16090 page 16

4.2.3 Special Education Plan (M. Zonneveld) – Report 16084 page 17

For Information May 18, 2016

4.2.4 The Centre/Gary Allan High School Update -- (S. Miller) – Report 16089 page 19

4.2.5 2016 Bell Time Changes Report (L. Veerman) – Report 16091 page 22

4.2.6 Home to School Transportation Policy Exemptions (L. Veerman) – Report 16085 page 26

4.2.7 Halton Student Transportation Services (HSTS) – 2014/2015 Annual Report

(L. Veerman) -- Report 16092 page 42

4.2.8 Capital Update (G. Cullen) – Report 16086 page 67

4.2.9 Close the Gap Initiative (G. Cullen) – Report 16088 page 69

4.2.10 Board Report Update (S. Miller) – Report 16087 page 70

4.3 Committee Reports

4.4 Director’s Report

4.5 Communications from the Chair 5 mins.

4.6 Trustee Questions and Comments 10 mins.

5.0 – Adjournment

5.1 Motion to Adjourn

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HALTON DISTRICT SCHOOL BOARD


7 p.m. – Public Session

M I N U T E S

1.0 -- Opening

1.1 Welcome, Call to Order and Approval of Agenda



2.0 -- Communication to the Board

2.1 Presentations

2.2 Delegations

2.3 Acknowledgement of Delegations by Chair

3.0 -- Ratification / Action

3.1 Minutes of the Regular and Special Meetings

3.1.2 Halton District School Board Meeting, April 20, 2016

3.2 Approval of Business Transacted in Private Session

3.3 Order Paper

3.4 Action Items

3.4.1 Long-Term Accommodation Plan (L. Veerman, D. Renzella)

4.0 -- Communication to the Board

4.1 Student Trustee Reports

4.2 Information Items (including Notices of Motion and future actions)


For Action: May 18, 2016

4.2.2 Motion to Rescind M11-0216 -- Report 16072 – (A. Collard)

4.2.3 Motion to Rescind M11-0213 -- Report 16074 – (A. Collard)

4.2.4 Community-Based Facilities Enhancements Policy (S. Miller) – Report 16077

4.2.5 Code of Ethics Draft Policy (A. Collard, K. Graves) – Report 16083

For Information May 4, 2016:

4.2.6 Changes in Special Education Programs (M. Zonneveld) – Report 16080

4.2.7 Administrative Procedure Update (S. Miller) – Report 16074



4.5 Communications from the Chair

4.6 Trustee Questions and Comments

5.0 -- Adjournment

5.1 Motion to Adjourn

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Halton District School Board


Present: K. Amos, A. Collard, D. Danielli, T. Ehl Harrison, J. Gray, K. Graves, A. Grebenc, A. Harvey Hope,

A. Harvey Hope, J. Oliver, R. Papin, L. Reynolds

Regrets: J. Sahi, S. Schneider

Agenda Item 1

1.1 Call to Order

K. Amos called the meeting to order at 6:11 p.m. noting regrets from S. Schneider and J. Sahi.

M16-0069 A. Grebenc / T. Ehl Harrison

Be it resolved that the Halton District School Board move into Private Session.

Carried Unanimously.

The Board rose from Private Session at 7:07 p.m. The Chair called the Public Session to order at 7:24 p.m.


M16-0070 J. Gray / L. Reynolds

Be it resolved that the Halton District School Board amend the agenda for May 4, 2016 to

include a presentation from SEAC (item 2.2) and that the agenda be approved as revised.

Carried Unanimously.


The Chair reminded Trustees of the requirement to declare any potential conflicts of interest.

Agenda Item 2

2.1 Delegations

There were no delegations.

2.2 Presentations

Denise Nacev, Chair of SEAC, presented the Special Education Advisory Committee’s concerns regarding

operating budget challenges and allocations for 2016-17.

2.3 Acknowledgement of Delegations by the Chair

The Chair thanked Denise Nacev and SEAC members for their presentation.

Agenda Item 3

3.1 Approval of the Minutes

M16-0071 L. Reynolds / J. Gray

Be it resolved that the minutes for the Meeting of the Halton District School Board for

April 20, 2016 be approved as distributed. Carried Unanimously.

3.2 Ratification of Business Transacted in Private Session

M16-0072 K. Graves / K. Amos

Be it resolved that the Halton District School Board approve the resolutions from the Halton

District School Board meeting in Private Session, May 4, 2016 relating to Property Matters

(Report 16076). Carried Unanimously.

M16-0073 K. Graves / A. Collard

Be it resolved that the Halton District School Board approve the resolutions from the Halton

District School Board meeting in Private Session, May 4, 2016 relating to Negotiations

(Report 16075). Carried Unanimously.

3.3 Order Paper

The Chair called attention to the Order Paper.

3.4 Action Items

3.4.1 Long-Term Accommodation Plan

L. Veerman and D. Renzella spoke to the feedback received regarding the Long-Term

Accommodation Plan (Report 16078) and the revised plan (Report 16079). Staff responded to trustee

questions regarding the Board’s Close the Gap initiative,

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Halton District School Board (May 4, 2016) page 2

M16-0074 J. Gray / J. Oliver

Be it resolved that the Halton District School Board approve the 2015/2016 Long Term

Accommodation Plan (LTAP); and

THAT staff be directed to submit the updated LTAP to the Ministry of Education and further

that all entities identified on Community Planning Partnerships notification be advised that the

LTAP has been approved and direct them to the Board’s website to review the electronic

document. Carried Unanimously.

Agenda Item 4

4.1 Student Trustee Report

D. Danielli provided an update regarding the Student Trustee elections held last week featuring nine

candidates for the two positions. Dasha Metropolitansky (White Oaks Secondary School) and Zaid Haj Ali

(Abbey Park High School) were the successful candidates. Trustees inquired about potential changes to the

election process for future, incorporating more inclusiveness in the procedure for casting votes.

4.2 Information Items (including Notices of Motion)


A. Collard brought forward the following Notice of Motion on behalf SEAC.

For Action: May 4, 2016

4.2.2 Motion to Rescind M11-0216

A. Collard spoke to Report 16072. S. Miller spoke to the intent of the motion and timing with

respect to the budget process. He suggested trustees may want to withdraw the motion at this time,

in favour of the development of an admin procedure that would outline the fulsome process and

critical path for the clarity of all.

A. Harvey Hope requested consideration for a parent policy related to the admin procedure.

A. Collard indicated her intent to withdraw item 4.2.2 at this time, pending the development of an

administrative procedure.

4.2.3 Motion to Rescind M11-0213

S. Miller spoke to the timing of the development of the Multi-Year Plan, the resulting Operational

Plans, and the timing in context with the budget process as outlined in this motion. He suggested

the timing for the Operational Plan could also be integrated into the new admin procedure

K. Graves and A. Harvey Hope suggested the report be revised for the May 18 meeting to suspend

the motion (M11-0213) for the current year, pending the development of the new Multi-Year Plan.

4.2.4 Community-Based Facilities Enhancements Policy

S. Miller spoke to Report 16077 indicating no comments were received on the draft policy.

4.2.5 Code of Ethics Draft Policy

D. McFadden and A. Harvey Hope commented on the addition/revision of the policy to reflect

headings consistent with other Board policies, and legal/Board references.

For Information

4.2.6 Changes in Special Education Programs

M. Zonneveld spoke to Report 16080, highlighting the internal alignment of resources to meet the

identified program needs, the location of the programs (JM Denyes, CH Norton and Abbey Lane

Public Schools), and the consultative process and/or feedback received throughout the process.

4.2.7 Administrative Procedure Update

S. Miller spoke to Report 16074,


A. Collard spoke to this week’s SEAC meeting.

A. Grebenc spoke to the Fundraising sub-committee’s work.

K. Graves spoke to actions undertaken at the recent Committee of the Whole meeting.

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Halton District School Board (May 4, 2016) page 3


S. Miller spoke to the plans to discuss the Program Viability Committee activities and information at the

upcoming Committee of the Whole.

S. Miller asked J. Hunt Gibbons to speak to the positive news regarding graduation rates, exceeding the goals

set out in the Board’s Operational Plan.

4.3 Communications from the Chair

K. Amos expressed her appreciation to all who contribute to education, especially during Education Week.

She also commented that this week is Mental Health Week. K. Amos commented on today’s “Human Library”

where staff are encouraged to interact with guest speakers with unique stories. She reminded trustees of the

Student Leadership Symposium (May 12); White Oaks Secondary School 50th Anniversary (May 13/14). She

asked trustees to note May 31 for The Eddies (Burlington Centre for Performing Arts); and tomorrow night’s

Student Excellence evening.

A. Collard left the meeting at 9:06 p.m. intending to join Private Session by phone.

4.4 Trustee Questions and Comments

K. Graves commented on the Opening Celebrations Week at Boyne Public School.

D. Danielli also expressed her appreciation for the Human Library efforts, congratulating the Library staff for

their coordination.

A. Grebenc spoke to her recent attendance at a technology conference, highlighting the engaging experiences

in digital learning, coding and robotics.

L. Reynolds expressed a welcome to Lisa Rizzato, accepting the role of CAO with the Centre for Skills

Development and Training. She also spoke to her first “Circle of Schools” meeting within her ward.

R. Papin spoke to her attendance at the recent Math Symposium where Superintendent of Education Terri

Blackwell was the guest speaker. She also congratulated the 86 students in the elementary choir at John T.

Tuck who performed the Canadian and American anthems at a recent Blue Jays game.

T. Ehl Harrison congratulated the WH Morden Change Club who raised more than $1500 to support an

orphanage in Kenya. She highlighted a t-shirt design by Gladys Speers Public School students promoting anti-

bullying with the slogan “Cool to Care”. She offered congratulations to two teachers within her ward who

have been recognized with awards. She spoke to her recent collaborative school council meeting, and

reinforced the importance of the Board in its effort to continue incorporating humanities and arts in the

traditional STEM (science, technology, engineering and math) focus.

J. Gray spoke to the launch of the Inspire Awards during Education Week, and offered kudos to the 750 Grade

7 to 12 students who attended this week’s Life Matters conference in Georgetown. She spoke to the Halton

Hills Town Hall “Human Library” experience, led by teacher Joanne Pattison-Meek. She also highlighted

Bike to School Week, May 30 to June 3.

J. Oliver commented on a recent student mental health/healthy schools conference she attended. She

commented on her recent participation in an OPSBA tour of the Woodland Residential Centre, citing the

importance of integrating First Nations into the Board’s learning and actions. She commented on volunteers

who support breakfast programs, and offered congratulations to participants in the recent ThinkBowl.

M16-0075 A. Grebenc / J. Gray

Be it resolved that the Board reconvene in Private at 9:06 p.m. Carried Unanimously.

M16-0076 R. Papin / L. Reynolds

Be it resolved that the Board extend the meeting beyond 10 p.m. Carried 7-3.

Agenda Item 5

M16-0076 A. Grebenc / T. Ehl Harrison

Be it resolved that the Board adjourn at 10:30 p.m. Carried Unanimously

.......................…….……………..... Recorder ……......……….............................Chair

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Wednesday, May 18, 2016 (Items shaded and/or marked in bold have been completed and will be deleted from the list prior to the next edition.)

ORDER PAPER Motion # Resolution Responsibility

M12-0119

(NOTE: The following motions have been summarized without the “notes” that appear in the report)

Be it resolved that the new Burlington NE high school, (SRA #101 Alton), provide Grade 9 & 10 English programming in 2013-14, add Grade 11 in 2014-15 and add Grade 12 in 2015-16.

Be it resolved that the new Burlington NE high school, (SRA #101 Alton), provide Grade 9 & 10 French Immersion programming in 2013-14, add Grade 11 in 2014-15, & Grade 12 in 2015-16.

Be it resolved that Grade 11 and 12 English program students within the SRA #101 (Alton) boundaries, attending Nelson, Robert Bateman, Lester B. Pearson and/or M.M. Robinson High Schools in 2013-14, continue to attend these high schools until graduation and transportation be provided subject to the Board’s Transportation policy

Be it resolved that Grade 11 and 12 French Immersion program students within the SRA #101 (Alton) boundaries, attending Nelson and M.M. Robinson High Schools in 2013-14, continue to attend these high schools until graduation and that transportation be provided subject to the ‘French As A Second Language’ policy of the Board.

Be it resolved that due to the ’grandfathering’ provision in the Alton Elementary Boundary Review recommendation #4 (see below), the new boundary for French Immersion students residing in north Headon Forest (directing them to M.M. Robinson HS) will begin as of September 2016. Transportation will be provided subject to the ‘French As A Second Language’ policy of the Board.

Senior Admin

M12-0204 Be it resolved that…. the Board develop a governance process to monitor School Generated Funds including School Council Funds and school businesses, and refer this item to the Policy, By-law & Governance Committee.

Policy, By-law & Governance Cmte

M13-0073 Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013 and conversations at the table this evening, that the Halton District School Board defer the Assessment of Gifted Entry/Gifted Screening Process Review, and that the Board direct the Director to:

1. develop and implement a consultation plan to seek input from SEAC, parents of gifted students, teachers and school staff on improving our gifted assessment process.

Director of Education

M13-0171 Be it resolved that the Halton District School Board approve a structure for Board policy that includes governance policies and framework policies as per the appendices to Report 13083.

PB&G Committee

M13-0172 Be it resolved that the Halton District School Board approve a structure for administrative procedures and supporting guidelines, implementation handbooks, and protocols as contemplated in Report 13083.


M14-0039 Be it resolved that the Community Funding of Facilities Enhancements be referred to Policy, By-law and Governance Committee for the development of a Framework Policy governing this admin procedure

PB&G Cmte

M14-0142 Be it resolved that the Director direct staff to conduct a review of the supervision of students who have high safety risks beginning September, 2014;

AND THAT the review cover any and all parts of the legal school day, including getting to class, nutrition breaks, recess, etc.;

AND THAT the review include the process for training staff, the supervision levels for students, and if students’ safety needs are being appropriately addressed;

AND THAT SEAC members be invited to participate in this review.


deferred to 2017

M14-0158

Be it resolved that the Halton District School Board consider the following option related to the establishment of a second entry point (Grade 5) for French Immersion: Option C (Defer the decision on second French Immersion entry point): Defer the decision regarding a second French Immersion entry point until we have implemented Primary Core French.


M15-0015 Be it resolved that the Halton District School Board refer the Trustee Code of Conduct policy to the Policy, By-law & Governance Committee.

PB&G Chair

M15-0026 Be it resolved that the Halton District School Board approve the approach to the Close the Gap initiative as outlined in Report 14199; and

THAT specific projects be undertaken as follows, funded subject to these cost estimates and budget availability: 1. Support for installation of classroom projection equipment (IT Plan), $100,000 2. Library Services, $500,000 over 2 years 3. Special Education rooms, $600,000 over 2 years 4. Specialty Classrooms, $600,000 over 2 years 5. Electrical upgrade and air conditioning in secondary schools, second and third floor areas, $3,600,000

6. Electrical upgrade and air conditioning in elementary schools, second and third floor areas, $4,700,000

Superintendent of Facility Services

M15-0071

Be it resolved that Halton District School Board support HSTS utilizing a third-party consultant to undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies and determine the financial impacts or cost savings, and;

THAT prior to the analysis being undertaken, study parameters will be established jointly by the Halton District School Board and the Halton Catholic District School Board; and

THAT the cost of undertaking a bell time analysis study be provided to trustees for approval.

Superintendent of Business

M15-0122 THAT subject to Ministry approval and Board approval of the specific project that the Halton DSB appoint the architectural firm of Hossack and Associates Architects Inc. to prepare the design and tender documents (Phase 2) for the proposed new elementary school, ERA127 (Milton #10) to be built in Milton using the guidelines developed.


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May 18, 2016 page 2


M13-0274 to M13-0287

Be it resolved that effective in the 2014-15 school year, the Halton District School Board introduce 40 minutes/week of Primary Core French beginning in Grade 1 in 24 Halton District School Board schools, with a commitment for a full roll-out by 2017-18, with an annual review of the roll-out to be brought back to trustees each year, and; (a) THAT schools selected for the initial phase of this program represent a variety of school organizations

(K-8, K-6, Dual Track, Single Track English, large and small enrolments) across the four geographic areas within the Halton District School Board, (Halton Hills, Milton, Oakville, Burlington).

(b) THAT students in these schools will receive the following minutes of Core French instruction between Grades 1- 8: 40 minutes / week Grades 1-3 120 minutes / week Grades 4 160 minutes/ week Grade 5 200 minutes / week Grades 6-7-8 (Appendix 5)

(c) THAT no later than June 2018, the Halton District School Board will assess the impact of this Primary Core French experience in relation to student engagement, student attitude, English proficiency and the impact on Grade 1 French Immersion uptake associated with these schools.

(d) THAT under the leadership of the System Principal for French Second Language, School Programs and Human Resources, the Halton District School Board will develop a long-term recruitment and staff development plan to ensure the Halton District School Board hires and retains the highest quality French teachers available and that this plan is shared with the Board of Trustees.

(e) THAT the Halton District School Board continues to provide staff development programs that include teaching strategies, modifications and accommodations to address students with diverse learning needs and students who arrive in Halton without prior experiences in either French Immersion and Core French.

(f) THAT the Halton District School Board develop and implement a 5-year plan whereby all Halton District School Board elementary schools with Intermediate Divisions have one classroom dedicated for the teaching of Grade 7-8 Core French (Appendix 6), whereas if it will not require additional portables.

Be it resolved that effective in the 2014-2015 school year, wherein a triple grade configuration has been possible (due to 23 or fewer students enrolled in three consecutive grades), the School Superintendent will assess the impact on the learning environment and opportunities for students and will consider and recommend for Board approval one of the following strategies;

staff as a Grade 1-2 blended class; staff as a Grade 1-2-3 blended class; redirect the Grade 1 students to a neighbouring school for their program and;

Wherein a triple grade configuration has been possible (due to 23 or fewer students enrolled in three consecutive grades for two consecutive years) the School Superintendent will consider and may recommend for Board approval a boundary review.

Be it resolved that effective in the 2014-2015 school year the Halton District School Board: a) establish and communicate a consistent Grade 1 French Immersion February registration deadline

for current Halton District School Board families, with a review of the effects of this procedure be undertaken by September 2014.

b) allow students who have not been in Senior Kindergarten within the Halton District School Board, register in Grade 1 French Immersion up to the first week of school.

c) communicate and implement the assessment and admission procedure for students with French proficiency arriving in Halton after the registration deadline.

d) All elementary schools that offer Grade 1 programming must host a Grade 1 Information Evening that includes information about English program, French Immersion program and Special Education placements. If the home school does not offer French Immersion, the school their students would be directed to for French Immersion cannot host their Grade 1 Information Evening at the same time. The Special Education presentation is to be scripted by the Board’s Special Education department, to include a description of all elementary Special Education placements.


M15-0137 Be it resolved that the Halton District School Board present the following options for the delivery of French Immersion to the public in the Fall of 2015 for the purpose of receiving feedback, considerations and comments. Feedback will be brought to the Board for consideration in the delivery of French Immersion programming:

1. Option 1: Grade 1 (early) French immersion remains a 50% French 50% English delivery model, but entry to FI would be capped. The method of capping would be determined at a later date.

2. Option 2: Grade 1 (early) French Immersion remains at 50% French and 50% English, however all FI programs would be delivered in single track FI schools. French Immersion would be phased out of dual track schools and no new dual track schools would be considered. The location of the single track schools would be determined at a later date.

3. Option 3: French Immersion would commence at a later entry point (mid entry); Grade 4. This would result in the delivery model of FI moving from a 50% model to at least a 80% French Immersion model. In addition the delivery of FI would occur in dual track schools only.

4. Option 4: French Immersion would commence at a later entry point (mid entry); Grade 4. This would result in the delivery model of FI moving from a 50% model to at least an 80% French Immersion model. In addition the delivery of FI would occur in single track FI schools only.

Director of Education/ Associate Director

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May 18, 2016


M15-0139 Whereas the work of the National Truth and Reconciliation Commission (TRC) regarding residential schools in Canada concluded its work in June 2015, resulting in 94 far reaching Calls to Action, including a number specifically focused on education; Be it resolved that the Halton District School Board: i) Commit that all students graduate with knowledge of residential schools and their effects on

Aboriginal communities in Canada and see themselves as contributors to reconciliation. ii) (At least) Annually during a Board meeting recognize the history of our area and give respect and

honour to its First Peoples, by including in the Chair’s welcome, "We would like to acknowledge that we are on the traditional territory of First Peoples."

iii) Correspond with the Ministry of Education, urging collaboration with Aboriginal communities and the Ontario Public School Board Association to include treaty education, the history and legacy of residential schools and the impact of the Indian Act in curriculum in a way that gives voice to First Peoples. Recognizing that this will take time, also requesting that the Ministry immediately provide school boards with resources to develop and share best practices.

Director of Education / School Operations

M16-0024 Be it resolved that the Halton District School Board use a portion of the Board Leadership and Team Development account to cover the registration, accommodation and transportation costs for the OPSBA HDSB Director(s) and the OPSBA Central West Regional VP/Chair to attend the 2016 OPSBA AGM in Ottawa, at a cost up to a maximum of $2,100 per participant. Upon return from the conference the OPSBA Director(s) and/or OPSBA Central West Regional VP/Chair will provide the Board with an update.

Chair / Trustees

M16-0045

Be it resolved that the Halton District School Board authorize staff to work with the City of Burlington and Nelson User Group to develop a fundraising plan as outlined in the HDSB Community Funding of Facility Enhancements Administrative Procedure regarding proposed enhancements to the sports facilities at Nelson High School.


M16-0074

Be it resolved that the Halton District School Board approve the 2015-16 Long-Term Accommodation Plan (LTAP); and That staff be directed to submit the updated LTAP to the Ministry of Education and further that all entities identified on Community Planning partnerships notification be advised that the LTAP has been approved and direct them to the Board’s website to review the electronic document.

Superintendent of Business / Planning

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May 18, 2016 page 4

PENDING REPORTS – MAY 18, 2016 (Items will be shaded when completed.)

Motion & Date Resolution Presentation Date

M11-0213 Be it resolved that the Halton District School Board approve the Operating Plan for any given year prior to approval of the budget for that same year

Spring Annually

M11-0216

Be it resolved that the Special Education Plan be brought to the Board in each year prior to approval of the budget for that same year.

Spring Annually

M12-0088 Be it resolved that the Halton District School Board direct the Director to provide a full and complete list of all HDSB policies and administrative procedures noting : a) whether or not the policy/administrative procedure has been adopted by board motion, b) the date that the policy/administrative procedure was last reviewed, c) the date that the policy/administrative procedure is next scheduled to be reviewed and d) whether or not the policy/administrative procedure suggests an impact to the roles and/or responsibilities of trustees or board of trustees (directly or through referenced policy or admin procedure)..

June / Sept. 2012 Review of policies undertaken (on-going)

M15-0059

Be it resolved that the Director direct staff to conduct a review of the Educational Assistant allocation process that considers the extent to which the process:

is driven by individual student needs

considers the health, safety, educational and social needs of students

informs and involves parents

involves the Student Services and Equity and Inclusion departments

AND THAT recommendations are brought before the Board by February 2016, to be considered for implementation in Spring 2016; AND THAT SEAC members be invited to participate in the review.

February 2016 Deferred to November 2016

M15-0043 Be it resolved that the Halton District School Board initiate a committee to examine program viability in both the English program and the French Immersion program and to make a recommendation to the Board no later than June 2015. The committee will be chaired by the Associate Director and will be composed of the Superintendent of Program, Superintendent of Student Success, System Principal of French Program, System Principal of School Program, Principals of dual track elementary schools, elementary single track English schools, elementary single track French Schools, French Immersion programs in High School, single track English programs in high schools and three trustees who currently sit on the French advisory committee.

June 2015

M15-0173 Be it resolved that the Halton District School Board approve the timelines for the public/community consultation process (Report 15114) and that the completion of that process will result in a recommendation coming to the Board no later than May 2016 with implementation of September 2017 for any significant changes in the delivery of either French Immersion or English programming.

May 2016 (to June 2016)

M16-0004 Be it resolved that the Halton District School Board staff review the current internal processes for public complaints in light of the Office of the Ombudsman’s new mandate to investigate public complaints regarding school boards and report back to the Board by the end of the 2015-16 school year.

May/June 2016

M16-0054 Be it resolved that the Halton District School Board’s Community-Based Facility Enhancements Policy, as appended to Report 16051, be posted to the Board’s website for a public input period of not less than 25 days, and any input return to the Board for consideration at the first Board meeting in May 2016.

May 2016

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Report Number: 16082 Revised

Date: April 28, 2016

FOR DECISION

TO: The Chair and Members of the


FROM: A. Collard, Policy, By-law & Governance Committee Co-Chair

K. Graves. Committee of the Whole Chair, Vice-Chair of the Board

RE: Code of Ethics Policy

Purpose:

On April 27, the Halton District School Board’s Policy, By-law & Governance Committee (under the

Committee of the Whole format) reviewed a draft “Code of Ethics” policy, and recommended the draft

be posted on the Board’s website to allow public input. The draft policy, revised to reflect headings and

references consistent with other Board policies, is attached to this report for the Board’s consideration.

RECOMMENDATION:

Be it resolved that the Halton District School Board’s Code of Ethics policy, as appended

to Report 16082, be posted on the Board’s website for public input for a period not less

than 25 days, and any input return to the Board for consideration at the second Board

meeting in June 2016.

Respectfully submitted,

A. Collard, K. Graves

Chair, Policy, Bylaw and Chair, Committee of the Whole

Governance Committee Vice-Chair, HDSB

CODE OF ETHICS

OBJECTIVE

Employees of the Halton District School Board occupy positions of public trust and confidence. They are

expected to discharge their duties and responsibilities with integrity in a professional and impartial

manner.

POLICY STATEMENT

It is imperative that employees of the Board be, and be seen to be acting with honesty, care and due-

diligence, in the best interests of the public they serve. Respect must be demonstrated for each other and

for the environment. Without limiting the generality of the foregoing, employees would compromise

themselves in the discharge of their duties by being in or being perceived to be in a conflict of interest, by

contravening any law, by disclosing confidential business, personnel or student information and/or by

misappropriating Board resources.

SPECIFIC DIRECTIVES:

Any employee of the Board who contravenes the Code of Ethics and /or the accompanying

Administrative Procedure may be subject to disciplinary action up to and including termination, where

appropriate.

Legal References

Education Act

Ontario Human Rights Code

Broader Public Sector Accountability Act s.12

Broader Public Sector Procurement Directive

Board References

Administrative Procedure: Code of Ethics

Adopted (NEW) M16-xxxx (date)

Review Date Annually, April

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Report Number 16077


FOR DECISION



FROM: S. Miller, Director of Education

RE: Community-Based Facility Enhancements Policy

Warrant:

At its March 23, 2016 meeting, the Halton District School Board unanimously approved a motion

to authorize the posting of the Board’s draft Community-Based Facility Enhancements Policy on the

Board’s website for public input, for a period of no less than 25 days. Any feedback received was to return

to the Board for the first meeting in May 2016.

RECOMMENDATION:

Be it resolved that Halton District School Board approve the “Community-Based Facility

Enhancements” policy, as appended to Report 16082.

Background:

As directed by Board motion, the draft of the proposed Community-Based Facility Enhancements Policy

was posted for public input in March, fulfilling the requirement to subject the draft to public input for a

period of three consecutive Board meetings, or no fewer than 25 calendar days.

Trustees have indicated their preference to have any feedback return to the Board in report format at the

conclusion of the public input period to allow the Board to consider any further revisions, if required.

This draft policy has generated no responses. The policy is appended to this report for trustees’

reference.


Stuart Miller


COMMUNITY-BASED FACILITY ENHANCEMENTS

1. OBJECTIVE

The Halton District School Board recognizes funding for education is the responsibility of the Ministry of

Education; however there are instances and opportunities where individuals and entities desire to support local

public school education and facilities through specific directed donations.

The purpose of this policy is to define facility enhancements and to outline how such projects may be

considered, approved and implemented.

2. DEFINITIONS

The following definitions are in addition to those listed in the Board’s Policy Development and Review policy.

Administrative Council: Includes the Director of Education, Associate Director, Superintendents, and Executive

Officer(s).

Agreement: An act of mutual decision, position, arrangement, creating obligations enforceable by law. The

basic elements of a contract are mutual assent, consideration, capacity, and legality.

Entity: A general term for any institution, company, corporation, partnership, government agency, university, or

any other organization which is distinguished from individuals.

Enhancement: improves the quality and/or functionality of facilities above the level needed to meet curriculum

requirements, or improves the timeliness in updating. Enhancements may include items or upgrades that are not

deemed essential to facilities by the Halton District School Board.

Facilities: include sites, buildings and amenities.

3. POLICY STATEMENT

The Halton District School Board is committed to providing the best educational opportunities and also

supports the enhancement of the environment in its schools or other board facilities for the benefit of students,

staff and community.

Therefore, the Board will actively seek projects and work closely with other entities to enhance facilities to

optimize the use of public assets owned by school boards.

4. PARAMETERS

a) Enhancement projects must align with the Mission, Vision and Values of the Halton District School

Board.

b) Enhancement projects:

● shall be complimentary to publicly funded education,

● shall not result in an increase in the student capacity of a school, and

● shall not result in a significant increase in school/board operating or capital costs.

BOARD FRAMEWORK POLICY

Adopted DATES ADDED AFTER APPROVAL:

(NEW) M16-0xxx (date)

Review Date Annually: March

c) Enhancement projects must consider:

● the well-being of students in a particular school,

● sustainability,

● Ministry of Education Fundraising Guidelines,

● ethics, and

● Halton District School Board seven Equity lenses.

d) Preference will be given to projects that have a positive impact beyond a single facility.

e) The Agreement between the Halton District School Board and or the Entity and or individuals must

conform to the Education Act and other current legislation.

f) Procurement must follow Board policies and the Broader Public Sector Procurement Act.

5. REQUIREMENTS a) Agreements must include:

i. a written contract

ii. an identification of the stakeholders

iii. a disclaimer releasing the Halton District School Board from linkage to project donors/

sponsors/products

The acceptance of the gift from _______ is greatly appreciated. The acceptance of this

gift shall NOT be considered to be an endorsement or imply support for or by the donor

or for the services or product provided by the donor.

iv. a release:

The Entity or individual in perpetuity must remain acceptable to the Halton District

School Board and to the Halton District School Board’s mission, vision and values.

If the Halton District School Board at its sole discretion, determines that the Entity or

individual is in breach of being acceptable it may take any action necessary such as but

not limited to; removal of naming, publicity and signage.

v. an acknowledgement of Halton District School Board ownership

vi. ongoing maintenance requirements

vii. timelines

viii. benefits

ix. budget

x. consequences if funding target is not reached or exceeded

b) Facility enhancement projects with budgets or value of over $50,000 must be approved by the Board of

Trustees. Projects with a value of less than $50,000 will require Administrative Council approval.

c) Board of Trustee approved projects require timely interim and concluding reports to the Board of

Trustees.

d) Due to the nature, scope and value of projects, Administrative Council reserves the right to limit the

number of projects in progress at any one time.

Legal References: Education Act RSO 1990

Ministry of Education, Fundraising Guideline, 2012:B10, May 4, 2012

Broader Public Sector Procurement Directive

Board References: Fundraising Administrative Procedure

Purchasing Administrative Procedure

15

Report Number: 16073 REVISED


FOR DECISION



FROM: A. Collard, Trustee, Burlington Ward 5

RE: Motion to Suspend M11-0213

Background:

In 2011, the Board's annual Operating Plan was brought to trustees for approval after the budget had been passed..

As a result the following motion, M11-0213 was passed "Be it resolved that the Halton District School Board

approve the Operating Plan for any given year prior to approval of the budget for that same year". This was done

to ensure that the development of the Operating Plan and the Budget would be aligned.

RECOMMENDATION:

Be it resolved the Halton District School Board temporarily suspend Motion M11-0213, for the

current year (2016).

Rationale

In the years that followed the implementation of M11-0213, the timing of the Grants for Student Needs

announcements made it difficult for the Operating Plan to be ready prior to the budget.

In addition, shortly after passing this motion, the Ministry of Education required that all school boards develop

Multi Year Plans. The Board's Multi Year Plan expires this year and a new Multi Year Plan is being developed.

Since Operating Plans must be aligned with the Multi Year Plan, there is insufficient time to prepare an

Operating Plan prior to the end of the school year. By suspending this motion for the current year only, we untie

the hands of staff and allow the process to unfold naturally.

This will also allow time for the Director of Education to develop an Administrative Procedure outlining a

critical path with respect to the timelines for these processes in relation to the budget development.


A. Collard, Trustee

Burlington, Ward 5

16

Report Number: 16090

Date: May 11, 2016

FOR DECISION



FROM: K. Amos, Chair,

Trustee, Oakville Wards 5 & 6

RE: “Fix the Finances”

RECOMMENDATION:

Be it resolved the Halton District School Board support a public awareness campaign,

“Fix the Finances”, to raise awareness about the reduction in Special Education funding

and request SEAC to support this initiative as well.

Rationale

In 2014/15 changes were introduced to the Special Education (High Needs allocation) and this resulted in a

significant reduction in funding to the HDSB, and in fact there is a projected cumulative impact of $18.8 million

over 4 years. This change was due to a redistribution of existing funds amongst boards and the majority of Boards

incur special education expenditures in excess of special education funding. This system is setting up winners and

losers and School Boards should not be pitted against each other for something this important. More and more

students with special needs are being identified and entering our schools and we need to provide supports and

services so they can all succeed.

The Halton District School Board provides special education services to more than 10,500 students. The number

of Halton students with special needs continues to increase, and those students are presenting with even greater

needs, while at the same time our funding is decreasing. This disparity between funding and student need is

making it very difficult for the Halton District School Board to meet those student needs, as the funding required

is not keeping pace with the needs. To complicate the situation further the Halton District School Board is the

lowest funded school board of the 72 public boards in the province and we are one of the few true growth Boards.

The HDSB has always been fiscally responsible and this funding challenge has made the last 2 years’ budget

processes very difficult, and the government needs to be made aware in a public awareness campaign.

Durham Public School Board has a current campaign to #FundtheNeed http://www.ddsb.ca/Trustees/OneInFour-

FundTheNeed/Pages/default.aspx and I believe the Halton District School Board should consider a similar model

to raise awareness of the impact of the reduction of the funding for students with special needs within our Board.

#Fix the Finances


Kelly Amos

Chair, Halton District School Board

Trustee, Oakville Wards 5 & 6

http://www.ddsb.ca/Trustees/OneInFour-FundTheNeed/Pages/default.aspx

http://www.ddsb.ca/Trustees/OneInFour-FundTheNeed/Pages/default.aspx

17


Date: May 12, 2016

FOR DECISION



FROM: Mark Zonneveld, Superintendent of Education - Student Services

Stuart Miller, Director of Education

RE: 2016-2017 Amendments to the Special Education Plan

RECOMMENDATION:

Be it resolved that the Halton District School Board accept the Special Education Plan

2016-2017, as amended.

Background:

The Ministry of Education requires boards to annually update, submit to the Ministry, and make available

to the public, a report on the programs and services offered in the area of special education. Our Board has

continued to refer to this report as the Special Education Plan (referred in this report as “the plan”). Each

year a review of the plan is conducted by Student Services Department staff and the Special Education

Advisory Committee (SEAC), and appropriate areas of the plan are modified to reflect changes made in

programs and services. Other areas of the plan are refined to continue to provide more clarity for parents

and the public about special education programs and services available in the Halton District School

Board. The Special Education Plan 2015-16 is posted on the Board website.

This year an extensive review of the Special Education Plan was conducted, supported by a review

committee made up of members of SEAC and the Student Services Department. SEAC also dedicated

time during meetings to review the plan and the recommendations of the committee. This will serve as

a summary of revisions based on feedback of these stakeholders.

Standard 3: Roles and Responsibilities - the responsibilities of the Halton District School Board were

expanded to include the Ontario Human Rights Code, with a link to the OHRC site.

Standard 4: Early Identification Procedures and Intervention Strategies – this has been updated to

align with the Early Years programming in Kindergarten and the assessment practices used. As the

Halton District School Board will no longer employ a gradual entry for Junior Kindergarten this

revision was also made to the plan. The Problem-Solving Pathway was updated, with ongoing

communication with parents being highlighted in bold text and larger font.

Standard 5: The Identification, Placement, and Review Committee (IPRC) Process and Appeals -

reflects that a parent must request a review of an IPRC decision by submitting this request in writing

within 15 calendar days of receipt of that decision.

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Report 16084 page 2

Standard 6: Educational and Other Assessments - has a more fulsome description of the work of the

Child and Youth Counsellors (CYC) and the Applied Behaviour Analysis (ABA) Facilitators. Wait

times for assessments have been revised to align with our practice (i.e. Psych Assessments 8 months to

1 year and Speech Language Assessments approximately 3 months).

Standard 12: Special Education Staff - is reflective of the staffing allocation known to the department

at the time of review. Staff roles and descriptions have been updated in some cases (addition of

Assistive Technology Lead; revision of Itinerant Resource Teacher and removal of Itinerant Teachers

for Students with Gifted or Learning Disability Identifications)

Standard 15: Accessibility of School Buildings - was updated to reflect The TeachAble Project, units

and plans available through the Ontario Education Services Corporation and the Government of

Ontario. Feedback was received to update the HDSB School Accessibility charts found in this

standard. It was also recommended the SEAC brochure be removed from the appendices, to be

replaced when a revised edition is available.

As determined through an online vote conducted on May 11, 2016, SEAC is not supporting the Special

Education Plan 2016-2017. For most members that did not support the plan, their concerns rested with

the proposed changes connected to the Board budget and provincial funding reduction. A full list of all

revisions to the plan will be included as an appendix to the Special Education Plan 2016-2017. The

revised plan is expected to be completed and posted on the Board website by July 31, 2016.

Conclusion

The proposed amendments to the Special Education Plan provide a clearer and more current description

of the special education service delivery model in the Halton District School Board.


Mark Zonneveld, Stuart Miller,

Superintendent of Education - Student Services Director of Education

19


Date: May 10, 2016

FOR INFORMATION



FROM: Stuart Miller, Director of Education

David Boag, Associate Director

RE: The Centre/Gary Allan High School Update

Background:

In 1998, The Centre for Skills Development & Training (The Centre) was officially incorporated as a not-for-

profit organization affiliated with the Halton District School Board (HDSB), under the legal name of “Fast Track-

Community Centre for Skills, Development and Training”. The Centre was then formally established as an

independent entity under new operating guidelines, a Board of Directors and the appointment of a Chief

Administrative Officer (CAO).

In the 17 years from incorporation in 1998 to 2015, the Centre grew from serving a few thousand people a year

and annual revenues of approximately $2.5 million to 15,000 people served with annual revenues of $11 million.

The Centre has three key business lines: Employment Services; English as a Second Language (ESL) and

Immigrant Services; and Skilled Trades. Each of these areas is in the midst of change in response to evolving

client needs and legislative requirements. The Centre is adaptive and well-positioned to meet these challenges.

In 2015 The Centre’s Board of Directors undertook a governance review, which revitalized and refocused their

role to ensure good governance and provide clear strategic direction. In addition, the Centre’s leadership team

was reorganized to accommodate retirements and growth opportunities for internal staff and expertise; and to

reflect changes in the external environment.

One of the exciting changes has been to further integrate the Centre with the Halton District School Board’s Adult

and Continuing Education (ACE) services offered through the Gary Allan High School. Progress has been

realized through increased communication, referral and a pilot multi-service site in Oakville. This direction

toward enhanced service integration is evidence how people of all ages can be supported to navigate their career

path and realize their educational goals. Additional information regarding the Adult and Continuing Education

integration follows later in this report.

In June 2016, The Centre moves to a new facility on the South Service Road that will accommodate Employment

Services, ESL & Immigrant Services, and administration. In August 2016, the skilled trades strand moves to a

stand-along facility on the North Service road.

Design for the main site on the South Service Road is predicated on the principles of shared and collaborative

space and integrated service delivery. In the skilled trades building on the North Service Road, features include a

warehouse-high ceiling to allow for a full size build for the Home Renovation program and back door receiving

docks. A fairly open slate provides the opportunity to construct dedicated and improved space for a reception

area, student lunchroom, offices and classrooms/labs. The new sites provide great opportunities for the future

success of The Centre!

The Centre’s English as a Second Language and Immigrant Services department delivers a number of free

programs and services to help the growing number of newcomers and internationally trained immigrants settling

into Halton. The Centre plays a key role in contributing to the wrap-around services required by newcomers as

they transition into Canada. In 2016, The Centre is committed to providing assistance and support to Syrian

Newcomers contingent on The Centre receiving additional funding from Immigration, Refugees, and Citizenship

Canada (IRCC).

20

Report 16089 page 2

The Centre would support Syrian Newcomers in a number of areas including:

Additional Language Instruction for Newcomers to Canada (LINC) classes in Burlington,

Millcroft, Abbeywood, Milton, and Georgetown

Additional Arabic speaking settlement specialists

New Mental Health/Crisis Support worker

Translation and interpretation services

A “training for employment” component

Staff at The Centre is proud of the work performed there, bridging the gap between high school and training or

employment. Client success stories demonstrate the impact this organization has on people, and we acknowledge

the support from our funders, partners and collaborators (local agencies) in the Centre’s success. This helps the

Centre help clients build a better future, which in turn builds strong communities.

CAO Appointment

On May 3, 2016, the Centre announced the appointment of Lisa Rizzato as Chief Administrative Officer. As the

successful candidate, Rizzato was a natural fit given her years of service with The Centre and her strong

background in administration and finance. Rizzato leaves her position as Manager of Accounting and Human

Resources to assume the leadership role.

Gary Allan High School and The Centre Business Model Update

In the Fall of 2013, the Halton District School Board and The Centre initiated the Adult and Continuing Education

(A&CE) Review with the intended purpose to confirm and clarify the Halton District School Board’s A&CE

business model and set direction for continued future success.

The phase 1 report identified and evaluated potential future state options for The Centre, and concluded a hybrid

model – one in which there was more coordinated integration between HDSB and The Centre but with the entities

remaining independent and separate – was the most beneficial model for learners and the Board. The A&CE

Hybrid Model is built on a client-centred approach to service delivery and offers the promise of improved

pathway planning and integrated service for learners. As well, it allows for a stronger voice and profile for adult

education in Halton at a time when the province is focused on creating a more integrated and coordinated

employment, education and training system.

Following the Trustees’ approval of the recommendation of the A&CE Hybrid Model, phase 2 of this project was

conducted from August to December 2014. Phase 2 of the A&CE review launched project teams into

operationalizing several key objectives and throughout the past many months, Gary Allan High School and The

Centre staff have been working together to continue to create more seamless and effective pathways for their

many clients and students. Some of the specific activities of the Service Delivery Team has been to map out the

client experience and to develop a common assessment process to ensure adult learners have access to the

programs and services to best meet their individual needs. A common assessment tool is currently being piloted

across several Gary Allan High School and Centre sites, and this team will reconvened in April to share the

strengths and attributes of this process. It is anticipated this coordinated intake, assessment and referral process

will ‘scale up’ to include all GAHS and Centre program sites for the upcoming school year.

Program leaders and site managers across both organizations have also been meeting regularly to continue to

develop a deeper understanding of programs and services available across each organization, and these

partnerships are now well established and moving forward richer conversations regarding additional program

integration and development plans. In addition, the Administration Team has undertaken a financial review to

inform and highlight some of the potential cost-sharing benefits between Gary Allan and The Centre, and the

work of the joint Marketing and Communications Team has included a number of exciting initiatives.

The launch of a new Gary Allan High School website in August 2015 and enhancements to The Centre website

now provides effective and easy access to available programs and services within and across each organization to

best support the needs of adult learners. Shared marketing tools and resources have begun to be developed and

distributed across the region, and the development of a comprehensive marketing plan which identifies key cross-

marketing opportunities and projects to enhance access and awareness of adult learner programs and opportunities

is currently being co-developed.

21

Report 16089 page 3

Additionally, in September 2015 the Oakville Adult Education campus of Gary Allan High School was relocated

from White Oaks Secondary School to a facility space shared with The Centre’s office for Employment Services.

This action has facilitated a rich opportunity to provide an integrated and effective service delivery model in

which adult members of our community can seek education, training, job readiness skills, and employment

services and support, as they navigate through complex and often challenging life choices and pathway plans.

The introduction of the Adult Education Strategy by the Ministry of Education has continued to highlight the need

and value of school board collaboration and regional school board partnerships to most effectively meet the needs

of adult learners requiring access to a wide range of services and supports. Together, GAHS and The Centre

provide employment, education and training services and programs to more than 25,000 individuals a year.

Through these programs, HDSB plays a significant role in the social and economic health of its communities and

is at the forefront of a provincial action intended to better address and support the needs of the many adult learners

who require services and support.

Ministry Adult Education Strategy

The Ministry launched its Adult Education Strategy in July 2015. The Adult Education Strategy supports the

Ministry’s commitment made to adult education in Achieving Excellence, to better support all adult learners across

the province. The strategy promotes a more collaborative approach through the development of regional partnerships

of school boards for adult credit education. Four goals will build upon innovative and promising practices:

1) Innovative and flexible delivery options that better meet the needs of adult learners.

2) Coordinated information, intake, assessment and referral processes.

3) Consistently delivered PLAR for mature students.

4) Improved access to guidance, career counselling and pathway planning.

The Adult Education Review is intended to:

Collect data and practices that will highlight opportunities and gaps for improvement in adult education.

Encourage or enhance regional collaboration in the area of adult education.

Provide regions with resourcing to explore innovative solutions to meet the needs of all adult learners in Ontario.

Boards across the province have been grouped by region. The HDSB has representation from both the school

board and The Centre for Skills Development and Training and is part of the Toronto Area Region consisting

of the following school boards:

Toronto District School Board

Toronto Catholic District School Board


Halton Catholic District School Board

Peel District School Board

Dufferin Peel District School Board

York District School Board

York Catholic District School Board

Boards have made an initial commitment of one year to participate in Phase 1. The work of the first year is

primarily to determine what programs and services are currently being offered across each region, an

evaluation of the effectiveness of each of each and sharing of effective practices across boards. Based on these

outcomes, boards can then determine their involvement in Phase 2 for an additional two years. Years 2 and 3

will consist of implementation of strategies suggested in Phase 1.

To facilitate this work, each region will be provided a budget and will be expected to hire a Regional

Coordinator to facilitate this work across the group of Boards. To manage the finances associated with this

position and other costs of the project, one board in each region will take on the role of banker board.

Preparations are occurring this spring to hire the Regional Coordinator and set up the process for each group of

boards to work together. Phase 1 will occur during school year 2016-17.


David Boag Stuart Miller

Associate Director Director of Education

22


Date: May 11, 2016

FOR INFORMATION



FROM: Lucy Veerman, Superintendent of Business Services

RE: Report on Request for School Bell Time Changes

Background:

Attached is the HSTS “Annual School Hour Report (2016-17 School Year)” summarizing the requests

for school bell time changes. The changes outlined with take effect for the 2016/2017 school year.

Conclusion:

Administrative Council has reviewed and approved the recommendations applicable to Halton District

School Board included in the attached report.


Lucy Veerman Stuart Miller

Superintendent of Business Services Director of Education

Report #2016-04 (Annual School Hour Report) Page 1 of 3

Report # 2016-04

Revised

TO: HSTS Operations Committee FROM: Karen Lacroix, General Manager DATE: April 27, 2016 RE: Annual School Hour Report (2016-17 School Year)

.

Each year Halton Student Transportation Services (HSTS) performs an in-depth school hour impact study. This includes a review of existing school start and end times to determine whether adjustments to these times will eliminate bus routes, thereby reducing costs to the HSTS member Boards. In addition, as outlined in the Procedure HS-3-015 School Bell Time Review (Appendix A), schools may request a change in the school start and end times. All requests for school hour changes are incorporated as part of the school hour impact study. Included in this report is a complete list of the school hour changes that should be considered for the 2016-2017 school year, this includes the proposed hours for the new school that will be opening in September 2016. BACKGROUND The annual transportation planning process involves a review of the following areas:

Approved boundary changes

New school openings

Existing routing/timing problems

New housing developments

Policy changes

Policy exceptions (new and/or removed)

New programs/initiatives

All of the above factors are taken into account along with consideration to principal requests which are supported by School Council Chairs and the Superintendent of Education. Historically, school hour requests have been approved if the school hour change does not result in additional costs to any of the member Boards or if the requested change results in cost savings to any member board due to improved efficiencies to the HSTS transportation system. Once this review process is complete and the report presented and endorsed by each boards’ Administrative Councils, the school hours are finalized for the upcoming school year. The following table reflects the recommended school hours for the new schools and requested changes that can be accommodated for the HSTS member boards for 2016-2017 school year.


Halton District School Board (HDSB)

School

Current Hours

Proposed Hours

Reason

Explanation

Lester B Pearson HS 8:15 – 2:45 9:15 – 3:01 Principal Request Principal requested the school day be shortened. Proposed start/end times are as requested

Brookdale PS 8:35 – 3:05 8:45 – 3:05 Principal request Principal requested the school day be shortened by 10 minutes

Joseph Gibbons PS 8:55 – 3:25 9:05 – 3:25 Principal request Principal requested the school day be shortened by 10 minutes – cannot accommodate earlier dismissal however a later start time

can be accommodated

Pilgrim Wood PS 8:45 – 3:15 8:50 – 3:20 Route efficiencies

Pilgrim Wood has ten (10) bus routes in the am and pm. Currently the routes are not shared as time does not permit. A five (5) minute shift will allow route sharing opportunities

Halton Catholic District School Board (HCDSB)

School Current Hours

Proposed Hours

Reason Explanation

New Oakville School n.a. 9:15 – 3:45 new school Any difference in the proposed school hours would result in additional bus routes or school hour adjustments will be required at neighbouring schools

St. Brigid CES 8:40 – 3:10 9:00 – 3:30 Boundary changes

Next year more students will be transported to St. Brigid, if bell times are adjusted the cost implications are minimal. If times are not adjusted an additional three (3) bus routes will have to be added. The proposed hours are similar to St. Catherine hours, redirected students and families will not be impacted

CONCLUSION HSTS received requests from two (2) HDSB schools that could not be accommodated, Kilbride PS and Pine Grove PS. Both schools have large catchment areas and have a substantial number of buses servicing the schools; nine (9) buses at Kilbride and thirteen (13) at Pine Grove. Significant school hour adjustments would have to be made to other schools, including HCDSB schools, in order to accommodate these requests. If school hours are not adjusted at other schools, there would be significant financial impacts as additional school buses would have to be contracted in order to accommodate the requested changes for these two schools.


The proposed hours for the current HDSB schools listed in the table above are a direct result of a written request from the Principal at the school, supported by the School Council Chair and the Superintendent responsible for the school. The recommended school hours will result in continued run and route sharing opportunities for both boards. Respectfully submitted,

Karen Lacroix

26

Report Number: 16085 (Revised)

Date: May 11, 2016

FOR INFORMATION




RE: Review of Annual Home to School Transportation Policy Exemption

Warrant:

To provide the 2015/2016 Halton Student Transportation Services (HSTS) Annual Home to School

Transportation Review, indicating transportation service changes for the 2016/2017 school year.

Background

Annual Home to School Transportation Review - Review of Annual Policy Exemptions

(Attached as Appendix 1) is the HSTS 2015/2016 “Annual Home to School Transportation Review”

report. The format of the report is similar to the report presented to the Board of Trustees in 2015.

Section 1 identifies the changes for the Halton District School Board (HDSB):

1.1 Burlington 1.1.1 Kilbride P.S.

Transportation has been provided to students attending Kilbride Public School who reside west of

Fredrick Street and east of Panton Street, north and south of Kilbride Street due to incomplete

infrastructure. The City of Burlington has constructed sidewalks along the north side of Kilbride

Street from McNiven Road to Carriage Trail, therefore, the criteria for the exemption no longer

exists. In order to ensure fair and equitable transportation service is provided to all students, it is

recommended that the exemption be removed and the policy applied commencing September

2017. As the families of the affected students have not previously been informed that they were

under a transportation policy exemption it is recommended that a letter be sent in April notifying

them that transportation will be eliminated in September 2017.

1.2 Oakville There are currently no areas within Oakville that warrant a recommendation for the removal of

transportation policy exemptions.

1.3 Halton Hills 1.3.1. Georgetown District H.S.

Transportation has been provided to Georgetown District High School students whose homes are

within 3.2 kms of the school due to incomplete infrastructure. The Town of Halton Hills has

constructed sidewalks in Glen Williams along Wildwood Road from Oakridge Drive to Ontario

Street, therefore, the criteria for the exemption no longer exists (Appendix A). In order to ensure

fair and equitable transportation service is provided to all students, it is recommended that the

exemption be removed and the policy applied commencing September 2017. As the families of

the affected students have not previously been informed that they were under a transportation

policy exemption it is recommended that a letter be sent in April notifying them that transportation

will be eliminated in September 2017.

27

Report 16085 page 2

1.4 Milton 1.4.1 Milton District High School

Transportation has been provided to Milton District High School students who reside on Dawson

Crescent in Milton due to incomplete infrastructure. All of the homes on Dawson Crescent are

within 3.2 kms of the school (Appendix B). The Town of Milton has constructed sidewalks along

the west side of Bronte Street, therefore, the criteria for the exemption no longer exists. In order to

ensure fair and equitable transportation service is provided to all students it is recommended that

the exemption be removed and the policy applied commencing September 2016. The ridership

from this area has been minimal, many times there are no students from this area using the bus as

the distance between Dawson Crescent and Milton District HS is less than 2 km.

1.4.2 Milton District High School

Transportation is being provided to Milton District High School students whose homes are within

3.2 kms of the school due to incomplete infrastructure. The Town of Milton is in the process of

installing sidewalks along Main Street West from Whitmer Street to Bronte Street South which

will allow for pedestrian access along Main Street West (Appendix B). The infrastructure

improvements will provide an additional route which can be used for measurement purposes to

determine student transportation eligibility. In order to ensure fair and equitable transportation

service is provided to all students it is recommended that the exemption be removed and the policy

applied commencing September 2017. As the families of the affected students had not been

previously been informed that they were under a transportation policy exemption it is

recommended that a letter be sent in April notifying them that transportation will be eliminated in

September 2017.

1.4.2. Bruce Trail Public School

The following is an excerpt from Report 2014-02 (2014-15 Annual Home to School Transportation

Review):

Transportation has been provided to students attending Bruce Trail Public School who reside east

from McGibbon Drive and Aylmer Crescent over to James Snow Parkway, north of Derry Road,

based on the Board’s transportation distance policy. Distance measurements to determine

transportation eligibility from this area were performed when the school was first constructed.

The updated GIS map for this area indicates that Laurier Avenue has been extended east to Croft

Avenue and connects to Costigan Road which is the street that Bruce Trail Public School is located

on (Appendix C). Laurier Avenue will provide an additional route into the subdivision to/from the

school which can be used for measurement purposes to determine student transportation eligibility.

While the street network (Laurier Avenue) is complete, pedestrian facility improvements and

construction along Laurier Avenue and Costigan Road is ongoing. HSTS staff will continue to

monitor the progress of the construction and the area will be reassessed on or before June 15th,

2014 and a recommendation on the continuance or removal of the transportation exemption will be

provided at that time.

HSTS staff will continue to monitor the progress of the improvements to the pedestrian facilities

and the area will be reassessed on or before June 15, 2016. It is recommended that HSTS send

another letter reminding parents/guardians of the impending change to student transportation

eligibility in this area. If confirmation is received that the construction will be complete before

September 1, 2016, a follow up letter will be sent to the families in June informing them that the

policy exemption will be removed in September.

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Report 16085 page 3

In May 2014, HSTS staff sent letters home to all affected families informing them of the potential

transportation removal due to the infrastructure improvements. As the construction was not

complete prior to September 2014, transportation was provided for the 2014-15 school year. HSTS

staff has confirmed that the grade separation will be complete before the start of the 2015-16

school year. As a result HSTS will send follow up letters home to the parents/guardians of the

students that will be affected by the elimination of the policy exemption informing them that

effective September 2015 their child(ren) will no longer qualify for board provided transportation

services. There were approximately 206 students that were impacted by this exemption.

Conclusion:

Administrative Council has reviewed and approved the recommendations applicable to Halton District

School Board included in the attached reports.




FOR INFORMATION ONLY

Report #2016-01 (Annual Home to School Transportation Review) Page 1 of 10

Report # 2016-01 Information Report

Second Revision

TO: HSTS Board of Directors FROM: Karen Lacroix, General Manager DATE: April 27, 2016 RE: Annual Home to School Transportation Review _______________________________________________________________________________________

PURPOSE: In accordance with provisions of Halton District School Board’s Transportation Policy and Halton Catholic District School Board Policy ll-24 – Student Transportation, this report presents the Annual Home to School Transportation Review for the 2016-2017 school year. As outlined in HSTS Operating Procedure HS-1-008, Transportation Eligibility Reassessment, HSTS shall provide an annual overview of the existing policy exemptions and make recommendations for their removal or continuance. Included in this report for information purposes only, is the list of schools provided transportation based on the criteria outlined in HSTS Operating Procedure HS-1-003, Eligibility Factors. BACKGROUND: Each respective School Board’s Home to School Student Transportation states that transportation services may be provided for registered pupils residing within the Region of Halton based on the following criteria:

distance from home to designated school;

traffic or safety hazards (Transportation Eligibility Factors);

for validated physical, emotional, and/or developmental reasons require transportation. In order to provide a consistent level of service throughout the Region of Halton, every effort is made to apply the Board’s transportation policy fairly and equitably. Providing transportation services to students that do not meet the distance criteria but for which the remaining two criteria as listed above are taken into consideration is defined as a policy exemption. These exemptions are reviewed on an annual basis and HSTS staff provide recommendations on the continuance or removal of these exemptions. When transportation services are provided based on the criteria outlined in Operating Procedure HS-1-003 – Eligibility Factors, HSTS staff will monitor and review pedestrian facilities which may include infrastructure improvements, the placement of adult crossing guards by the municipality as well as new residential developments in order to provide recommendations for the continuance or removal of transportation. HSTS staff along with school board planning staff will also review the necessity of crossing guard assistance with local municipalities.

Halton Student Transportation Services



HSTS updates the GIS map in the HSTS transportation software on a regular basis. Updates to the GIS map reflect the latest parcel data received from the Ontario Road Network and the street network and parcels from Halton Region, as well as parcel labels from MPAC (Municipal Property Assessment Corporation). The parcel data includes all new properties, parks, walkways, etc. within the Region of Halton. When the GIS map update is completed, HSTS staff performs home to school distance reassessments in areas where new streets have been constructed and/or infrastructure improvements have occurred. The report is divided into three sections:

1. Halton District School Board

2. Halton Catholic District School Board

3. Remaining Transportation Policy Exemptions

1. HALTON DISTRICT SCHOOL BOARD

1.1 Burlington 1.1.1 Kilbride P.S. Transportation has been provided to students attending Kilbride Public Elementary School who reside west of Fredrick Street and east of Blessington Court, north and south of Kilbride Street due to incomplete infrastructure. The City of Burlington has constructed sidewalks along the north side of Kilbride Street from McNiven Road to Carriage Trail, therefore, the criteria for the exemption no longer exists. In order to ensure fair and equitable transportation service is provided to all students, it is recommended that the exemption be removed and the policy applied commencing September 2017. As the families of the affected students have not previously been informed that they were under a transportation policy exemption it is recommended that a letter be sent in April notifying them that transportation will be eliminated in September 2017.

1.2 Oakville There are currently no areas within Oakville that warrant a recommendation for the removal of

transportation policy exemptions.

1.3 Halton Hills 1.3.1. Georgetown District H.S.

Transportation has been provided to Georgetown District High School students whose homes are within 3.2 kms of the school due to incomplete infrastructure. The Town of Halton Hills has constructed sidewalks in Glen Williams along Wildwood Road from Oakridge Drive to Ontario Street, therefore, the criteria for the exemption no longer exists (Appendix A). In order to



ensure fair and equitable transportation service is provided to all students, it is recommended that the exemption be removed and the policy applied commencing September 2017. As the families of the affected students have not previously been informed that they were under a transportation policy exemption it is recommended that a letter be sent in April notifying them that transportation will be eliminated in September 2017.

1.4 Milton 1.4.1 Milton District High School

Transportation has been provided to Milton District High School students who reside on Dawson Crescent in Milton due to incomplete infrastructure. All of the homes on Dawson Crescent are within 3.2 kms of the school (Appendix B). The Town of Milton has constructed sidewalks along the west side of Bronte Street, therefore, the criteria for the exemption no longer exists. In order to ensure fair and equitable transportation service is provided to all students it is recommended that the exemption be removed and the policy applied commencing September 2016. The ridership from this area has been minimal, many times there are no students from this area using the bus as the distance between Dawson Crescent and Milton District HS is less than 2 km. 1.4.2 Milton District High School Transportation is being provided to Milton District High School students whose homes are within 3.2 kms of the school due to incomplete infrastructure. The Town of Milton is in the process of installing sidewalks along Main Street West from Whitmer Street to Bronte Street South which will allow for pedestrian access along Main Street West (Appendix B). The infrastructure improvements will provide an additional route which can be used for measurement purposes to determine student transportation eligibility. In order to ensure fair and equitable transportation service is provided to all students it is recommended that the exemption be removed and the policy applied commencing September 2017. As the families of the affected students had not been previously been informed that they were under a transportation policy exemption it is recommended that a letter be sent in April notifying them that transportation will be eliminated in September 2017. 1.4.2. Bruce Trail Public School

The following is an excerpt from Report 2014-02 (2014-15 Annual Home to School Transportation Review):

Transportation has been provided to students attending Bruce Trail Public Elementary School who reside east from McGibbon Drive and Aylmer Crescent over to James Snow Parkway, north of Derry Road, based on the Board’s transportation distance policy. Distance measurements to determine transportation eligibility from this area were performed when the school was first constructed. The updated GIS map for this area indicates that Laurier Avenue has been extended east to Croft Avenue and connects to Costigan Road which is the street that Bruce Trail Public School is located on (Appendix C). Laurier Avenue will provide an additional route into the subdivision to/from the school which can be used for measurement purposes to determine student transportation eligibility.



While the street network (Laurier Avenue) is complete, pedestrian facility improvements and construction along Laurier Avenue and Costigan Road is ongoing. HSTS staff will continue to monitor the progress of the construction and the area will be reassessed on or before June 15th, 2014 and a recommendation on the continuance or removal of the transportation exemption will be provided at that time.

HSTS staff will continue to monitor the progress of the improvements to the pedestrian facilities and the area will be reassessed on or before June 15, 2016. It is recommended that HSTS send another letter reminding parents/guardians of the impending change to student transportation eligibility in this area. If confirmation is received that the construction will be complete before September 1, 2016, a follow up letter will be sent to the families in June informing them that the policy exemption will be removed in September.

2. HALTON CATHOLIC DISTRICT SCHOOL BOARD

2.1 Burlington There are currently no areas within Burlington that warrant a recommendation for transportation removal.

2.2 Oakville There are currently no areas within Oakville that warrant a recommendation for transportation removal. 2.3 Halton Hills

2.3.1 Christ the King CSS Transportation has been provided to Christ the King CSS students whose homes are within 3.2 kms of the school due to incomplete infrastructure. The Town of Halton Hills has constructed sidewalks in Glen Williams along Wildwood Road from Oakridge Drive to Ontario Street, therefore, the criteria for the exemption no longer exists (Appendix C). In order to ensure fair and equitable transportation service is provided to all students, it is recommended that the exemption be removed and the policy applied commencing September 2017. As the families of the affected students have not previously been informed that they were under a transportation policy exemption it is recommended that a letter be sent in April notifying them that transportation will be eliminated in September 2017.

2.4 Milton 2.4.1. St. Anthony CES

The following is an excerpt from Report 2014-02 (2014-15 Annual Home to School Transportation Review):

Transportation has been provided to students attending St. Anthony of Padua C.E.S. who reside east from McGibbon Drive and Aylmer Crescent over to James Snow Parkway, north of Derry Road, based on the Board’s transportation distance policy.



Distance measurements to determine transportation eligibility from this area were performed when the school was first constructed. The updated GIS map for this area indicates that Laurier Avenue has been extended east to Croft Avenue and connects to Tupper Drive which is the street that St. Anthony C.E.S. is located on (Appendix D). Laurier Avenue will provide an additional route into the subdivision to/from the school which can be used for measurement purposes to determine student transportation eligibility. While the street network (Laurier Avenue) is complete, pedestrian facility improvements and construction along Laurier Avenue and Costigan Road is ongoing. HSTS staff will continue to monitor the progress of the construction and the area will be reassessed on or before June 15th, 2014 and a recommendation on the continuance or removal of the transportation exemption will be provided at that time.

HSTS staff will continue to monitor the progress of the improvements to the pedestrian facilities and the area will be reassessed on or before June 15, 2016. It is recommended that HSTS send another letter reminding parents/guardians of the impending change to student transportation eligibility in this area. If confirmation is received that the construction will be complete before September 1, 2016, a follow up letter will be sent to the families in June informing them that the policy exemption will be removed in September.

3. REMAINING TRANSPORTATION POLICY EXEMPTIONS The lists on the following pages identify the areas within various school boundaries that are currently provided transportation based on Eligibility Factors other than distance and have been identified as policy exemptions. These areas are located 1.6 kilometers or less from the Board designated elementary school or 3.2 kilometers or less from the Board designated secondary school.



3.1. BURLINGTON

HDSB SCHOOLS POLICY EXEMPTION Aldershot ES & HS North of 403

Brant Hills ES South side of Dundas Street

Bruce T Lindley ES South side of Dundas Street

Charles R Beaudoin ES Townhouse complex on south side of Dundas Street opposite Tim Dobbie Dr.

Clarksdale ES East of Guelph Line

Dr. F.J. Hayden SS East of Appleby Line (sidewalk restriction South side of Dundas St.) gr.9-12

Dr. Frank J. Hayden SS North of Hwy 407 and north of Dundas Street, west of Hwy 407 (rural area)

Florence Meares ES West of Walkers Line

Glenview ES North of Plains Road /West of Waterdown Rd

Kilbride ES Kilbride St. West of Fredrick & East Panton St.

Maplehurst ES East of King Rd

Mohawk Gardens ES North of New St.

Mohawk Gardens ES South of Lakeshore Road

Mohawk Gardens ES East of Burloak Drive

Paul A Fisher ES South side of Dundas Street

Pineland ES South of Lakeshore Road

Rolling Meadows ES East of Guelph Line

Tom Thomson ES East of Guelph Line

Tom Thomson ES North of Fairview Street

HCDSB SCHOOLS POLICY EXEMPTION Holy Rosary Burlington CES East of King Rd

Notre Dame CSS North of Dundas St/Hwy 407 in rural area

Sacred Heart of Jesus CES Townhouse complex on south side of Dundas Street opposite Tim Dobbie Dr.

St. Elizabeth Seton CES South of Upper Middle Road

St. Gabriel CES East of Guelph Line

St. John Burlington CES West of Maple Avenue

St. Paul CES West of Guelph Line

St. Raphael CES South of Lakeshore Rd, Walkers Line



3.2. OAKVILLE

HCDSB SCHOOLS POLICY EXEMPTION Mother Teresa CES South of Upper Middle Road

St. John Paul II CES South of Dundas St W, East of Third Line

St. Andrew CES East of Trafalgar Road

St. Bernadette CES East of Third Line

St. Bernadette CES North of Upper Middle Road

St. Dominic CES West of Bronte Creek & Valhalla Court

St. James CES East of Kerr St and south of Lakeshore Rd W

St. John Oakville CES West of Sixth Line, North of Upper Middle Road

St. Joseph Oakville CES East of Third Line

St. Joseph Oakville CES South of Rebecca St

St. Marguerite D'Youville CES North of Upper Middle Rd, West of 8th Line

St. Mary CES East of Bronte Road , South of Dundas St W

St. Mary CES (EFI) East of Bronte Road, North of Upper Middle

St. Michael CES Trafalgar Road and White Oaks Blvd. area

St. Vincent CES South of Lakeshore Rd, East of Chartwell Rd

HDSB SCHOOLS POLICY EXEMPTION Abbey Lane ES East of Dorval Dr

Brookdale ES South of Lakeshore Road

Eastview ES West of Bronte Rd and North of Rebecca St

Eastview ES West of Bronte Rd and West of Bronte Creek

Emily Carr ES South side of Dundas Street

Falgarwood ES North of Upper Middle Road

Forest Trail ES West of Third Line

Heritage Glen ES (FI) North of Upper Middle Road

Montclair ES Trafalgar Rd and White Oaks Blvd. area

Oakwood ES South of Rebecca Street

Palermo ES (FI) East of Bronte Rd (expires June 2015)

Oodenawi ES South of Dundas Street

Pilgrim Wood ES (GIF) West of Third Line

Pine Grove ES South of Rebecca Street

Pine Grove ES South of Lakeshore Road

River Oaks ES West side of Neyagawa Blvd.

River Oaks ES North of River Glen Blvd.

Sheridan ES North of Upper Middle

Sunningdale ES North of Upper Middle Road

T.A. Blakelock SS North of QEW

W.H. Morden ES South of Lakeshore Rd W

White Oaks SS South of QEW



3.3 MILTON

HDSB SCHOOLS POLICY EXEMPTION Anne J. MacArthur ES West of Bronte Street

Boyne ES West of Bronte Street

Boyne ES East of Bronte Road

Brookville ES East of Guelph Line, north of 15 Sideroad

Brookville ES West of Guelph Line, North of 15 Sideroad

Bruce Trail ES West of James Snow Parkway S

Craig Kielburger SS Between 407 and 401

E W Foster ES Area East of Thompson Road

Escarpment View ES North side of Main Street

Hawthorne Village ES East of 4th Line, north of Louis St. Laurent

JM Denyes ES South of Laurier (if using adult crossing guard route exceeds 1.6 km)

JM Denyes ES West of Bronte Street

Martin Street ES South of Main St E, West of Ontario St S - (N.A. 2016-17 school year)

Milton District SS North and South of Main Street W

Sam Sherratt ES Derry Rd/Thompson Rd S

HCDSB SCHOOLS POLICY EXEMPTION Bishop Reding CSS East of James Snow Parkway, South of Hwy 401

Holy Rosary Milton CES 122 Bronte Street S

Holy Rosary Milton CES East of Ontario St

Holy Rosary Milton CES North of Steeles Ave

Jean Vanier CSS Rural area south of Louis St. Laurent, rural area west of Tremaine Road

Lumen Christi CES North of Derry Road (redirected to Milton #7)

Our Lady of Fatima CES (FI) East of Thompson Rd S, North of Derry Rd

Our Lady of Fatima CES (Grandfathered FI students)

East of Thompson Rd S, North of Louis St. Laurent

St. Anthony CES South of Derry Road

St. Benedict CES West of Bronte Street, south of Derry Road

Queen of Heaven CES North side of Main Street and rural area west of Tremaine Road



3.4. HALTON HILLS

HDSB SCHOOLS POLICY EXEMPTION Acton District HS Rural area surrounding Acton

Centennial ES (FI) South of Hungry Hollow

George Kennedy ES North of Guelph St

Georgetown SS North & West of Georgetown – Rural Area

Georgetown SS Eaton St/Miller Dr

Glen Williams ES Wildwood Road west of Oakridge Drive, rural

Gardiners ES North of Argyll Rd (if to use the crossing guard the route exceeds 1.6 km

Harrison ES North of Guelph St & West of Maple Ave

McKenzie Smith Bennett South of Queen Street and East of Churchill Road S-rural area

Park ES West of Guelph Street

Park ES South of Maple Avenue

Park ES East side of Trafalgar Road, South of Princess Anne Drive

Stewarttown ES West of Trafalgar Road – rural area

HCDSB SCHOOLS POLICY EXEMPTION Christ the King CSS North, East & West of Georgetown – rural area

Christ the King CSS Miller Dr, East of 8th Line

St. Catherine of Alexandria CES South of Sideroad 10

St. Brigid CES (FI) Crossing Guard Position on Mountainview

Holy Cross CES East of Mountainview Road and north of Maple Avenue

Holy Cross CES Main Street, north of railway tracks

St. Joseph Acton CES East of Main Street

St. Joseph Acton CES Rural Area surrounding Acton



CONCLUSION HSTS staff will continue to review transportation exemption areas annually in an effort to ensure equitable application of the respective school board’s transportation policy. The Annual Home to School Transportation Report will be submitted to the Board of Directors of HSTS recommending the continuance or removal of these exemptions based on HSTS Operating Procedures Transportation Eligibility Factors and Transportation Eligibility Reassessments. In addition, HSTS staff along with school board staff will continue to review pedestrian facilities with the Municipalities and request a review of adult crossing guard assistance when necessary. HSTS staff will continue to perform site visits for all new housing developments to assess the progress of new roads and infrastructure. Traffic and infrastructure improvements in established areas will also continue to be monitored and reviewed within the municipalities.


Karen Lacroix

CREDIT ST

GUELPH ST

JERSEY LANEMEADOWGLEN B LVD

MARY ST

HYLA

ND AV

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The current street network was provided by the RegionalMunicipality of Halton and the Region assumes no responsibility

or liability for its use or accuracy. Proposed roads are subject to change.

It is the intention of the HDSB to provide up-to-date and accurateinformation, and reasonable efforts have been made by the HDSB

to verify the information, however a degree of error or change isinherent. This information is distributes “as is” without warranty.

HDSB assume no legal liability or responsibility for the accuracy, completeness, or usefulness of any information. If you require

additional information please contact the Planning Department at 905-335-3663.

0 400200Meters

©

Halton District School BoardPlanning Department

Georgetown District HS - Future non-transported area (effective September 2017)

MILL ST

KING ST

ANNE BLVD

MARY ST

GIDDIN

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MAIN ST E

MCDOUGALL CROSSING

LAURIER AVE

MCLAUGHLIN AVE

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SCOTT BLVD

PRINGLE AVE JARRETT CROSSING

WHITMER ST

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SWINDALE DRMCCREADY DR

WESTON DR

JOHN ST

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HESLOP RD

HARKIN PL

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INMAN HTSLEITCH LNDG

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0 400200Meters

© Area 1 - Future non transported area (effective September 2017)Area 2 - Future non transported area (effective September 2016)

AREA 1

AREA 2

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0 400200Meters

©

Christ the King CSS - Future non-transported area (effective September 2017)

42


Date: May 12, 2016

FOR INFORMATION




RE: Halton Student Transportation Services (HSTS) – 2014/2015 Annual Report

Warrant

The purpose of this report is to present the 2014/2015 Annual Report of the Halton Student Transportation

Services (HSTS).

Background

As part of the HSTS Annual General Meeting, HSTS prepares an annual report to summarize their yearly

activities for transportation services for the two member boards, being the Halton District School Board

and the Halton Catholic District School Board.

The 2014/2015 Annual Report is attached as Appendix A and contains information based on the August

31, 2015 year end information. The Annual Report as well as those for the previous five years of

operation is available on the HSTS website (http://www.haltonbus.ca/about/).

Rationale

A few highlights from the seventh year of operation include:

HSTS staff involvement in professional development sessions which focused on enhancement and

expansion of their technical and customer service expertise

Expanded and streamlined communication to stakeholders (parents, students, school staff, and

Transportation Operators) through utilization of electronic interaction methods

Enhancements to the Contract Performance Management (CPM) program with a web based

application allowing a structured view of the overall program as well as detailed compliance

deadlines and performance measurement results

HSTS Operating procedures review and revisions to reflect changes in legislation or regulations as

well as to clarify any operational changes that occurred throughout the year

HSTS development of a new School Bus Orientation Day video

School Bus Safety Training programs provided to every elementary (grade JK-8) school in the

Region of Halton.

Conclusion

2014/2015 was a successful year for the HSTS. Through fiscal responsibility, continued optimization of

routes, and delivery through the Bus Planner software and in cooperation with contracted bus operators,

HSTS continues to strive in improving its efficiency and effectiveness of transportation services for

approximately 29,493 students in Halton Region.

Respectfully Submitted



http://www.haltonbus.ca/about/

2014–2015 ANNUAL REPORT

HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY

DIRECTOR’S UPDATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Board of Directors, Mission, Vision . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2014-15 HIGHLIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Route/Operator Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Contract Performance Management Program . . . . . . . . . . . . . . . . . . 3 Bus Operator Audits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 External Committee Involvement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Student Safety Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 New School Bus Orientation Day Video . . . . . . . . . . . . . . . . . . . . . . . . 5

KEY PERFORMANCE INDICATORS (KPI’S) 6 Transportation Costs by Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Transported Students by Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Shared Board Routes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Average Distance to Stop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Vehicle Utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

AUDITORS’ REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11

FINANCIAL STATEMENTS . . . . . . . . . . . . . . . . . . . . . 12-21

TABLE OF CONTENTS

HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY1

DIRECTOR’S UPDATEThe 2014-2015 Halton Student Transportation Service’s (HSTS) Annual Report outlines HSTS accomplishments and initiatives, as the consortium continues to fulfill its mandate to provide excellent customer service to eligible students and stakeholders from both the Halton District School Board (HDSB) and the Halton Catholic District School Board (HCDSB) . HSTS met its continuous improvement objectives, with focus on:

1 . Safe, equitable and inclusive transportation to students deemed eligible for transportation under each member boards’ Transportation Policy;

2 . An excellent level of customer service; and

3. Effectiveness and efficiency of the organization.

A few highlights from our seventh year of operation include:

• HSTS staff involvement in professional development sessions which focused on enhancement and expansion of their technical and customer service expertise .

• Expanded and streamlined communication to stakeholders (parents, students, school staff, and Transportation Operators) through utilization of electronic interaction methods .

• Enhancements to the Contract Performance Management (CPM) program with a web based application allowing a structured view of the overall program as well as detailed compliance deadlines and performance measurement results .

HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY 2

Highlights (cont’d)

• HSTS Operating procedures review and revisions to reflect changes in legislation or regulations as well as to clarify any operational changes that occurred throughout the year;

• HSTS development of a new School Bus Orientation Day video;

• School Bus Safety Training programs provided to every elementary (grade JK-8) school in the Region of Halton .

The Board of Directors wishes to express their sincere gratitude to the HSTS staff for their hard work, dedication and commitment to continue to provide transportation to 29,493 students from both member boards every day in the Halton Region .

Lucy Veerman President, HSTS Board of Directors

MISSION STATEMENTTo provide safe and reliable transportation services in an effective and efficient manner to all eligible students in the Halton Student Transportation Services jurisdiction .

V I S I O N S TAT E M E N TTo provide excellent customer service to all stakeholders: students, school board personnel, parents, and members of the community while ensuring students are transported in a safe, accessible and caring environment .

BOARD OF DIRECTORS

LUCY VEERMANPresident

PAUL MCMAHON Secretary/Treasurer

PAULA DAWSONDirector

DAVID EUALEDirector

JANE MICHAELDirector

KELLY AMOSDirector


2014-15 HIGHLIGHTSRoute/Operator Statistics

HSTS continued to contract the services of four bus Operators and four taxi Operators . A total of 452 routes were contracted with the following school bus operators:

• Attridge Transportation Inc .• First Student Canada ULC (Burlington & Georgetown Branches)• Stock Transportation Ltd .• Tyler Transport Ltd .

Contract Performance Management Program

HSTS continued to monitor contract compliance and performance measures through a formalized Contract Performance Management program (CPM) . The HSTS CPM was designed to mitigate risk and enhance contractor performance through active contract compliance monitoring and performance measurements .

HSTS enhanced the CPM program in 2014-15 through the use of a new web based application allowing an interactive exchange of compliance documents, performance measurement goals and audit results between HSTS and the Operators . With a structured overview of timelines and expectations and a consistent platform to exchange information HSTS and Operators can better monitor service levels to improve overall efficiencies.

Bus Operator Audits

During the 2014-15 school year 10% of all school buses under contract with HSTS were audited by an independent auditing firm.

Operators are audited on the following categories:

• Driver Qualifications, Records & Reporting• Driver Logs (Hours of Service)• Vehicle Condition/Maintenance Schedule• Safety Programs


HSTS staff conducted transportation audits which encompassed both route audits and Operator facility audits .

Bus route audits consist of:

• Following the bus to observe adherence to the Highway Traffic Act• On time arrival/departure at bus stops and schools• Adherence to posted speed limits• Adherence to proper procedures when approaching and stopping at bus stops• Site visits to bus stop locations, intersections, streets/roads, new subdivisions• Site visits to schools to review loading /unloading procedures• GPS audits to confirm drivers adherence to planned bus stops and routes

Operator facility audits confirm:

• Evidence of Safety training• Evidence of required First Aid/CPR and Epi-Pen training• Condition of school bus vehicles• Required documentation is available and complete on school buses

e .g . log books

External Committee Involvement

HSTS staff actively participated on several committees throughout the 2014-15 school year, such as:

• Municipal Crossing Guard Committee• Bus Planner Technical Committee• Accessibility Coordinating Committee (HDSB)• School Year Calendar Committees (HDSB and HCDSB)• Ontario Association of School Business Officials (OASBO)

– Transportation Committee– KPI Committee– Safety Initiatives Committee

Student Safety Programs

Ensuring student safety is an ongoing priority at HSTS . To this end, HSTS provided the following safety programs in the 2014-15 school year:

• School Bus Orientation Day (available to all first time riders)

• The Safe Rider Program - Buster the Bus (grades JK-3)

• Safe Rider Role Model Program (grades 4-8)

• Annual Trip to the Halton Safety Village (grade 2)

• School Bus Evacuation Program (available to all schools/grades)

New School Bus Orientation Day Video

In addition to the above safety programs, HSTS developed a new video for School Bus Orientation Day titled “Off We Go” which features Buster the Bus . The video premiered at School Bus Orientation Day on Saturday, August 29, 2015 . Parents and children who attended School Bus Orientation day were given key safety messages throughout the video . The ultimate goal of the new video is to enhance the safety of all first time bus riders and provide parents with an understanding of the roles and responsibilities of all parties; parents, students, bus company, bus driver and HSTS .


THE ULTIMATE

GOAL OF THE

NEW VIDEO IS

TO ENHANCE THE

SAFETY OF ALL

FIRST TIME

BUS RIDERS


KEY PERFORMANCE INDICATORS (KPI’S)Transportation KPI’s contained within this report are based on a snap shot of data exported on October 31, 2014 from the HSTS student transportation software, Bus Planner . Student data is provided to HSTS through a daily download from each board’s student information system, Trillium .

The chart below outlines the 2014-15 transportation costs by member board:

Transportation Costs by Board

Transportation costs only, administrative costs are excluded.

Transported Students by Board

In the 2014-15 school year HSTS transported 19,524 HDSB students and 9,969 HCDSB students . The chart below outlines the number of students transported by member board, year over year from the 2012-13 through 2014-15 school years:

0

5000

10000

15000

20000

2014-152013-20142012-2013

HDSB 68%$13,462,234

HCDSB 32%$6,284,274

NUM

BER

OF S

TUD

ENTS

TOTAL COSTS:$19,746,508

SHARED BOARD ROUTES 68%349 ROUTES

SINGLE BOARD ROUTES 32%103 ROUTES

WHEELCHAIR ACCESSIBLE(3 PASSENGER) 69.20%

SCHOOL PURPOSE MINI-VAN(5 PASSENGER) 62.10%

17,791

10,227

18,834

10,434

19,524

9,969

0 50 100 150 200 250

HDSB

DISTANCE TO STOP (IN METERS)

FULL-SIZE BUS(72 PASSENGER)153.70%

MINI-BUS(18 PASSENGER)78.70%

HALTON CATHOLIC DISTRICT SCHOOL BOARDHALTON DISTRICT SCHOOL BOARD



250 m

240 mHCDSB

0

5000

10000

15000

20000

2014-152013-20142012-2013

HDSB 68%$13,462,234

HCDSB 32%$6,284,274

NUM

BER

OF S

TUD

ENTS






17,791

10,227

18,834

10,434

19,524

9,969

0 50 100 150 200 250

HDSB







250 m

240 mHCDSB


Shared Board Routes

HSTS continued to maximize efficiencies through run and route sharing. The chart below outlines the percentage of routes that are shared:

Average Distance to Stop

The chart below depicts the average distance to the bus stop by board for students in grades JK-8:

Excludes students with special needs

0

5000

10000

15000

20000

2014-152013-20142012-2013

HDSB 68%$13,462,234

HCDSB 32%$6,284,274

NUM

BER

OF S

TUD

ENTS






17,791

10,227

18,834

10,434

19,524

9,969

0 50 100 150 200 250

HDSB







250 m

240 mHCDSB

0

5000

10000

15000

20000

2014-152013-20142012-2013

HDSB 68%$13,462,234

HCDSB 32%$6,284,274

NUM

BER

OF S

TUD

ENTS






17,791

10,227

18,834

10,434

19,524

9,969

0 50 100 150 200 250

HDSB







250 m

240 mHCDSB


Vehicle Utilization

The vehicle utilization percentage indicates how efficiently each vehicle type is used. The calculation is based on the vehicle capacity divided by riders, for all routes, and all vehicle types . As noted in the chart below, the large bus (72 passenger) utilization rate is 153 .7% . This value highlights the level of expertise of the Transportation Officers and demonstrates the ongoing efforts to maximize the use of the assets. The smaller vehicles provide service predominantly to students with special needs . Given the specialized nature of this type of transportation service it does not allow for efficiency rates in the ranges of the large buses. Many of the smaller vehicles transport students who must ride alone or travel greater distances due to student need, student residence and/or program location .

Vehicle utilization is based on assigned riders as of October 31st, 2014.

0

5000

10000

15000

20000

2014-152013-20142012-2013

HDSB 68%$13,462,234

HCDSB 32%$6,284,274

NUM

BER

OF S

TUD

ENTS






17,791

10,227

18,834

10,434

19,524

9,969

0 50 100 150 200 250

HDSB







250 m

240 mHCDSB

AUDITORS’ REPORT


Financial Statements of

HALTON STUDENT TRANSPORTATION SERVICES

Year ended August 31, 2015

AUDITORS’ REPORT


KPMG LLP Box 976 21 King Street West Suite 700 Hamilton ON L8N 3R1

Telephone (905) 523-8200 Telefax (905) 523-2222 www.kpmg.ca

KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. KPMG Canada provides services to KPMG LLP.

INDEPENDENT AUDITORS' REPORT To the Board of Directors of the Halton Student Transportation Services

We have audited the accompanying financial statements of Halton Student Transportation Services, which comprise the statement of financial position as at August 31, 2015, the statement of operations, change in net debt and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

KPMG LLP Box 976 21 King Street West Suite 700 Hamilton ON L8N 3R1

Telephone (905) 523-8200 Telefax (905) 523-2222 www.kpmg.ca

KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. KPMG Canada provides services to KPMG LLP.

INDEPENDENT AUDITORS' REPORT To the Board of Directors of the Halton Student Transportation Services

We have audited the accompanying financial statements of Halton Student Transportation Services, which comprise the statement of financial position as at August 31, 2015, the statement of operations, change in net debt and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

AUDITORS’ REPORT


Opinion

In our opinion, the financial statements present fairly, in all material respects, the financial position of Halton Student Transportation Services as at August 31, 2015, and its results of operations, its change in net debt and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.

Chartered Professional Accountants, Licensed Public Accountants

Hamilton, Canada October 16, 2015


FINANCIAL STATEMENTS


HALTON STUDENT TRANSPORTATION SERVICES Financial Statements


Financial Statements

Statement of Financial Position 1

Statement of Operations 2

Statement of Change in Net Debt 3

Statement of Cash Flows 4

Notes to Financial Statements 5



HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY13 1

HALTON STUDENT TRANSPORTATION SERVICES Statement of Financial Position

August 31, 2015, with comparative information for 2014

2015 2014

Financial assetsDue from related parties (note 4) $ 228,576 $ 209,082

Financial liabilities Accounts payable and accrued liabilities 75,977 8,775 Due to related parties (note 4) 158,269 211,192 Deferred capital contributions (note 5) 46,458 84,660 280,704 304,627

Net debt (52,128) (95,545)

Non-financial assets Tangible capital assets (note 2) 46,458 84,660 Prepaid expenses 6,430 11,645

52,888 96,305

Accumulated surplus $ 760 $ 760

See accompanying notes to financial statements.

On behalf of the Board of Directors:

Director

Director

ORIGINAL SIGNED BY LUCY VEERMAN

ORIGINAL SIGNED BY PAUL MCMAHON



HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY 14 2

HALTON STUDENT TRANSPORTATION SERVICES Statement of Operations

Year ended August 31, 2015, with comparative information for 2014

2015 2015 2014 Budget Actual Actual

Revenues $ 21,550,717 $ 21,136,996 $ 20,541,234

Expenses: Transportation services 20,044,309 19,746,507 19,318,631 Administrative expenses:

Salaries and benefits 1,069,558 1,054,453 891,262 Rent 65,000 64,653 62,687 Professional fees 65,750 48,900 67,085 Communication 52,000 28,865 22,533 Office supplies 36,600 30,678 25,015 Software fees and licenses 125,400 68,180 48,485 Professional development 15,410 5,018 7,099 Travel and meetings 9,700 3,592 3,843 Contractual services 45,900 20,705 36,550 Advertising 5,500 1,751 559 Equipment 10,000 4,189 - Insurance 4,590 4,566 4,468 Amortization of tangible capital assets - 54,259 52,402 Day to day maintenance 1,000 680 615

Total expenses 21,550,717 21,136,996 20,541,234

Annual surplus - - -

Accumulated surplus, beginning of year - 760 760

Accumulated surplus, end of year $ - $ 760 $ 760




HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY15 3

HALTON STUDENT TRANSPORTATION SERVICES Statement of Change in Net Debt


2015 2014

Annual surplus $ - $ -

Acquisition of tangible capital assets (16,057) (5,016) Amortization of tangible capital assets 54,259 52,402 38,202 47,386 Other non-financial asset activity

Acquisition of prepaid expenses (1,579) (6,794) Use of prepaid expenses 6,794 1,398 Total other non-financial asset activity 5,215 (5,396)

Change in net debt 43,417 41,990

Net debt, beginning of year (95,545) (137,535)

Net debt, end of year $ (52,128) $ (95,545)




HALTON STUDENT TRANSPORTATION SERVICES | SERVING THE HALTON COMMUNITY 16 4

HALTON STUDENT TRANSPORTATION SERVICES Statement of Cash Flows


2015 2014

Cash provided by (used in):

Operating activities: Annual surplus $ - $ - Item not involving cash:

Amortization of tangible capital assets 54,259 52,402 Revenue recognized from deferred capital

contributions (54,259) (52,402) Changes in non-cash working capital:

Increase (decrease) in accounts payable and accrued liabilities 67,202 (351,855)

Decrease (increase) in prepaid expenses 5,215 (5,396) 72,417 (357,251)

Capital activities: Cash used to acquire tangible capital assets (16,057) (5,016) Deferred capital contributions received 16,057 5,016 - -

Investing activities: (Increase) decrease in due from related parties (19,494) 219,375 (Decrease) increase in due to related parties (52,923) 137,876 (72,417) 357,251

Net change in cash - -

Cash, beginning of year - -

Cash, end of year $ - $ -





HALTON STUDENT TRANSPORTATION SERVICES Notes to Financial Statements


5

Halton Student Transportation Services ("HSTS") on behalf of Halton District School Board and the Halton Catholic District School Board (the “School Boards”) was set up to provide transportation services.

HSTS was incorporated on February 10, 2009 under the Corporations Act of Ontario as a non-profit corporation without share capital and is exempt from income taxes.

1. Significant accounting policies:

The financial statements are prepared by management in accordance with Canadian public sector accounting standards.

(a) Basis of accounting:

Revenues and expenditures are reported on an accrual basis of accounting. The accrual basis of accounting recognizes revenues as they are earned and measurable; expenses are the cost of goods and services acquired in the period whether or not payment has been made or invoices received.

(b) Tangible capital assets:

Tangible capital assets are recorded at historical cost less accumulated amortization. Historical cost includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset, as well as interest related to financing during construction.

Tangible capital assets are amortized on a straight line basis over their estimated useful lives as follows:

Asset Estimated useful life in years

Computer software 5 Computer hardware 5 Leasehold improvements 5 Furniture and equipment 10




HALTON STUDENT TRANSPORTATION SERVICES Notes to Financial Statements (continued)


6

1. Significant accounting policies (continued):

(c) Budget figures:

Budget figures have been provided for comparison purposes and have been approved by the Board of Directors of the Halton Student Transportation Services. Budget figures were originally approved on May 15, 2014. The revised figures, which are reported in the statement of operations, were approved November 19, 2014. The figures have been reported for the purposes of these statements to comply with PSAB reporting requirements. Budget figures were excluded from the Statement of Change in Net Debt as these amounts were not included in management's revised budgeted figures.

(d) Government transfers:

Government transfers, which include legislative grants, are recognized in the financial statements in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amount can be made.

Government transfers for capital that meet the definition of a liability are referred to as deferred capital contributions (DCC). Amounts are recognized into revenue as the liability is extinguished over the useful life of the asset.

(e) Use of estimates:

The preparation of financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the period. Significant estimates include assumptions used in estimating accrued liabilities. Amounts recorded for amortization of tangible capital assets are based on estimates of useful service life. Actual results could differ from these estimates.






7

2. Tangible capital assets:

Balance at Balance at August 31, August 31, Cost 2014 Additions Disposals 2015

Computer software $ 238,677 $ 16,057 $ - $ 254,734 Computer hardware 7,993 - - 7,993 Leasehold improvements 14,088 - - 14,088 Furniture and equipment 5,016 - - 5,016 Total $ 265,774 $ 16,057 $ - $ 281,831

Balance at Balance at August 31, Amortization August 31, Accumulated amortization 2014 Disposals Expense 2015

Computer software $ 169,823 $ - $ 49,341 $ 219,164 Computer hardware 3,997 - 1,599 5,596 Leasehold improvements 7,044 - 2,817 9,861 Furniture and equipment 250 - 502 752 Total $ 181,114 $ - $ 54,259 $ 235,373

August 31, August 31, Net book value 2014 2015

Computer software $ 68,854 $ 35,570 Computer hardware 3,996 2,397 Leasehold improvements 7,044 4,227 Furniture and equipment 4,766 4,264 Total $ 84,660 $ 46,458

3. Economic dependence:

HSTS’s operations consist exclusively of supplying services to Halton District School Board and Halton Catholic District School Board. HSTS is economically dependent on these boards for its busing revenues.






8

4. Due from/to related party:

Amounts included in due from related parties are due to the following partners of HSTS:

2015 2014

Halton District School Board $ 228,576 $ 209,082

$ 228,576 $ 209,082

Amounts included in due to related parties are due to the following partners of HSTS:

2015 2014

Halton Catholic District School Board $ 158,269 $ 211,192

$ 158,269 $ 211,192

Amounts due from/to related parties are non-interest bearing and will be repaid within the period.

5. Deferred capital contributions:

Government transfers for capital that meet the definition of a liability are referred to as deferred capital contributions. Amounts are recognized into revenue as the liability is extinguished over the useful life of the asset.

2015 2014

Balance, beginning of year $ 84,660 $ 132,046 Additions to deferred capital contributions 16,057 5,016 Revenue recognized in the period (54,259) (52,402)

Balance, end of year $ 46,458 $ 84,660






9

6. Lease commitments:

The HSTS leases office premises with terms to October 31, 2017. The minimum annual rental under this agreement is as follows:

Fiscal year ending August 31 2016 $ 64,653 2017 64,653 2018 10,776

$ 140,082

67


Date: May 9, 2016

FOR INFORMATION



FROM: Gerry Cullen, Superintendent of Facility Services

RE: Capital Update May 2016

As per the schedule to report on capital projects, find attached the chart showing recent activities in this regard.


Gerry Cullen Stuart Miller

Superintendent of Facility Services Director of Education

Updated: May 2016

Submt'd Rec'd Submt'd Rec'd Issue Closing

Boyne PS (Hossack &

Assoc. Arch.) Percon

Const. (Gen. Cont.)

776 Yes 12-Jun-14 15-Dec-14 28-Jul-14 6-Jan-14 1-Sep-14 22-Oct-14 25-Oct-14 1-Sep-15

Complete: addressing issues pertaining to the building automation system (HVAC) & final air

balancing.

Martin Street (Snyder

Architects Inc.) Colins

Haulage (Demo.

Contractor)

0 Own N/A N/A

DEMO

permit

15-Nov-1

16-Jan- 8

(tentative)

T15-47

November

6, 2015

26-Nov-15January 11,

2016

March 31,

2016

(tentative)

PRESERVATION, ABATEMENT & DEMOLITION: Abatement is 100% complete. Demolition is

100% complete.

Martin Street (Snyder

Architects Inc.)753 Own

16-Feb-05

(2nd

submission)

May 15,

2016

(tentative)

16-Feb-1716-Jun-01

(tentative)

April 7,

2016

April 28,

2016

16-Jun-01

(tentative)17-Sept-01

CONSTRUCTION - Consulting with Town to receive site plan approval. All is progressing

well. Have received signoffs for SPA from CN Rail, Halton Conservation & Region. Received

the Town's Building Permit comments. All is progressing well. We have applied for a Region

Servicing Permit. [SPA 1st submission Nov 5/15 & comments received Dec 22/15. SPA 2nd

submission Feb 5/16.]

Elementary School

Design Concept

(Hossack & Assoc.

Arch.)

740 N/A N/A N/A N/A N/A N/A N/A

Board approved second phase report. Working on building specifications, material finishes,

etc.

Administrative Building

Accommodation Study

(Snyder Architects Inc.)

N/A N/A N/A N/A N/A N/A N/A N/A Consultant evaluating opinions for location of potential accommodations - ongoing.

Alton Village PS (Snyder

Architects Inc.)

Add

115pp Own

16-Jan (2nd

submission)

March 30,

201616-Feb-01

16-Mar-01

(tentative)16-Feb 16-Mar 16-Apr-11 16-Aug-26

Construction underway. Contractor working well to minimize disruption with daily activities

and school staff.

Craig Kielburger SS

(CS&P Architects)230pp Own

withdrawn

16-Feb-23unknown TBA TBA

17-Feb

(tentative)

17-Feb

(tentative)

17-Mar

(tentative)

17-Sept

(tentative)

The architects have drafted a revised site plan to reduce the impact (cost) on portables. Upon

confirmation of this design the project will be back on schedule for Sept. 2017.

GDHS Additions &

Reno's (Snyder &

Assoc.) Percon Constr.

(Gen. Cont.)

150pp Own10-Jan-29

Phase 20-Sept-09

06-Dec

Phase 29-Mar-16 9-Jun-09 9-Jul-09 10-Aug-15 Phase 3 complete. Still need to work out land deal with the HCDSB to receive final sign off.

Craig Kielburger

(relocating portables

onsite)

12

PTBLOwn N/A N/A July 4, 2016

Aug 19,

2016

12 of the schools 18 portables need to be relocated to a more suitable location on site to allow

for construction of addition. See further notes above under the heading Addition and

Renovation Projects.

Dr F J Hayden SS 6 PTBL OwnMay 2016

(tentative)

12-16

weeks after

submission

July 15,

2016

(tentative)

Aug 19,

2016

(tentative)

Site plan application is required for this site so Architect is working submission.

Capital Projects

School & Project Description

Pu

pil

Pla

ces

Sit

e O

wn

ed Permit Status

Bolded notes indicate changes.

Construction Status

Site Plan (SPA)

Update Comments

TenderBldg. (BPA)

Addition and Renovation Projects

Sta

rt D

ate

(Ten

tati

ve)

New School Construction

Portables (approved architect Robertson Simmons architects inc.)

Co

mp

leti

on

Da

te

69


Date May 10 2016

FOR DECISION



FROM: G. Cullen, Superintendent of Facility Services

RE: Close the Gap – Funding Update Spring 2016

RECOMMENDATION

Be it resolved that the Halton District School Board apply to the Ministry of Education for

approval of the transfer of funds to the Close the Gap program as follows; $9,000,000 from

Proceeds of Disposition (POD), and approx. $2,650,000 from New Pupil Places (NPP) Build

Capacity (pending finalization of expenses for the Heritage Glen Addition project).

Background:

In Report 14199, the Board created the Close the Gap (CTG) approach to addressing the needs of older

school. To enhance the funding of the CTG program all future Proceeds of Disposition (POD) are to be

directed toward increasing this funding balance. Recently the Board sold a portion of the White Oaks SS

North campus creating additional POD funds to go to CTG.

Facility Services staff have reviewed the existing list of projects and have recommended extending the list.

An additional source of funding has also become available from the former capital project funds known as

NPP Build Capacity. With these two recent additions to the CTG fund we feel that sufficient funds have

been generated to address several years of CTG projects. This has created the potential to reallocate some of

the original CTG funding to other Board priorities.

Current CTG Funding 18,717,891

POD Transfer (WOSS North excess land sale)- Pending Ministry Approval 9,000,000

NPP Build Capacity Transfer – Pending Ministry Approval 2,650,000

Revised Funding Balance 30,367,891

Current projected costs for the CTG list 12,525,148

Additional 2017/18 Projects 12,486,688

Required CTG funds 25,011,836

Additional Funding to extend the Project List 5,356,055

The CTG updated project list now extends until 2018. Staff suggest that the additional funding remain for

future project assessment.


Gerry Cullen Stuart Miller

Superintendent of Facility Services Director of Education

70

Report: 16087

Date: May 11, 2016

FOR INFORMATION



FROM: S. Miller, Director of Education

RE: Board Report Schedule 2015-16

Background

The draft schedule of reports for the current school year was first introduced in September 2014 (Report 14124),

with subsequent reports following monthly in order to help facilitate awareness of when reports will come to the

Board.

It is our intention to provide an update to this list at regular intervals, to keep Trustees apprised of what reports

have been presented, completed, and/or have had to have timelines revised. The first update (Report 15110),

was presented in September, with subsequent updates throughout the fall, winter and into spring. This report

provides the next in the series of updates.


Stuart Miller


STAFF INITIATED BOARD REPORTS -- 2015-16 May 2016

REPORT SUBJECT DATE: RESPONSIBILITY COMMENTS Director’s Summer Authority September 2 David Euale completed

Report Card Update September 2 David Euale completed

Admin Procedure Update Ongoing David Euale

Labour Update (Negotiations Summary) Ongoing Jeff Blackwell

Capital Updates September 16 Gerry Cullen completed – with financials

EQAO – Secondary (Private Session update) September 16 Stuart Miller completed

Summer Learning Initiatives September 16 David Boag, Tricia Dyson completed

Program Viability Committee Consultation September 16 Stuart Miller completed

Full-Day Kindergarten Update October 7 Scott Podrebarac completed

Annual Water Testing October 7 Gerry Cullen completed

September Staffing Adjustments October 7 Jeff Blackwell completed

Elementary School Design October 7 Gerry Cullen completed

Community Partnerships Policy October 7 David Euale completed

Closing the Gap Update October 7 Gerry Cullen/Lucy Veerman completed

Capital Update October 21 Gerry Cullen completed

EQAO – Secondary (analysis) October 21 Stuart Miller completed

PARC Policy (posting) October 21 Stuart Miller to PB&G

Bell Time Interim Report (consultation) November 4 Stuart Miller completed

Annual Report: Food and Beverage Sales November 4 Gerry Cullen to Board November 18

HLF Fundraising Plan November 4 Stuart Miller --

Operational Plan Update (“Student” initiatives) November 4 Director of Education delayed

Renewal November 4 / 18 Gerry Cullen completed

Capital Update November 18 Gerry Cullen completed

Self-Paced Learning November 18 David Boag, Stuart Miller delayed to December 16, 2015

OFA Debenture (if required) November 18 Lucy Veerman not required

P/VP Placements/Transfer November 18 Julie Hunt Gibbons completed

Financial Statements November 18 Lucy Veerman completed

Disposition of Property/Site Acquisitions as required Lucy Veerman not required

Community Funding of Facility Enhancements as required Gerry Cullen , Lucy Veerman (submissions)

Banking Resolutions December 2 Lucy Veerman completed

Capital Update December 2 Gerry Cullen with financials – completed

SEAC Membership if required Mark Zonneveld not required

French Recruitment/Staff Development January 6 Tricia Dyson completed

Operational Plan Update (“Students” initiatives) January 20 David Boag completed

Revised Estimates January 20 Lucy Veerman completed

Budget Schedule January 20 Lucy Veerman completed

Program Viability Committee Report February 3 Stuart Miller / David Boag completed

Primary Core French February 3 Tricia Dyson completed

School Generated Funds / Student Fees February 3 Stuart Miller, Lucy Veerman completed

Operational Plan Update (“Staff” initiatives) February 3 Debra McFadden completed

School Year Calendar April 6/20 Stuart Miller completed (reflects modified SYC timelines pre-March 1)

Multi-Year Plan (Development) February 17 Stuart Miller On-going

International Students February 17 Stuart Miller completed

Admin Centres February17 Gerry Cullen completed

Director’s Annual Report February 17 Stuart Miller completed

Capital Update February 17 Gerry Cullen completed

OFA Update (if required) February 17 Lucy Veerman completed

Annual Portable Inspection Update March 2 Gerry Cullen completed

Operational Plan Update (“System” initiatives) March 2 Stuart Miller completed

Adult & Continuing Ed Hybrid Implementation March 23 Stuart Miller/David Boag completed

Capital Update March 23 Gerry Cullen completed

Budget February-June Lucy Veerman

LTAP April 6/May 4 Lucy Veerman

P/VP Placements/Transfer April 20 Julie Hunt Gibbons completed

Capital Update (with financials) April 20 Gerry Cullen completed

Community Funding of Facility Enhancements May 4 Gerry Cullen, Lucy Veerman (submissions)

Centre for Skills Development & Training Report May 18 Stuart Miller

Transportation / Policy Exemptions Annual Report May 18 Lucy Veerman

School Bell Time Change Requests May 18 Lucy Veerman

Capital Update May 18 Gerry Cullen

Special Education Plan May 18 Mark Zonneveld

Secondary Teacher Redundant to Board May 18 Debra McFadden (if required)

Truth & Reconciliation Annual Report June 1 Rob Eatough

Halton Learning Foundation Annual Report June1 Stuart Miller

Capital Update June 15 Gerry Cullen with financials

Budget June Lucy Veerman

Community Partnership Report (re: LTAP) June Lucy Veerman

Program Viability Committee June S. Miller

Ombudsman Processes Review June David Boag

Capital Plans / Priorities June Gerry Cullen

Education Development By-law (tentative) June Lucy Veerman

Operational Plan Goal/Strategies 2016-17 June Stuart Miller

Administrative Procedure Review (Information) ongoing Stuart Miller NEW: Locations for Special Ed Classes – June 2016

ARC Announcements delayed Stuart Miller delayed pending policy approval

Supervision of Students with Safety Risks Jan. 20/16=>2017 Mark Zonneveld M14-0142: … to conduct a review of the supervision of students who have high

safety risks beginning Sept. 2014; THAT the review cover any & all parts of the

legal school day, including getting to class, nutrition breaks, recess, etc. & include

the process for training staff, supervision levels for students, & if students’ safety

needs are being appropriately addressed; THAT SEAC members be invited to

participate in this review.

Gifted Screening / Assessment Update Feb. 17/16=>2017 Mark Zonneveld (see Order Paper Board Motion M13-0073)

EA Allocation Process Mar.23=>Nov.2016 Mark Zonneveld (see Order Paper – Board Motion M15-0059)

WORKSHOPS LEAD Committee Presentations Program Night (Math programming) David Boag / Program Dept.

School Operations Stuart Miller / School Ops

Student Services – Special Education Mark Zonneveld

1.0 2 agendas and... · 1 halton district school board j.w. singleton education centre, 2050 guelph...

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