1 zoe van hoover [email protected] 1 safety systems neh accelerator readiness review lcls neh...
TRANSCRIPT
1 Zoe Van [email protected]
1Safety SystemsNEH Accelerator Readiness Review
LCLS NEH Operational and User Safety Programs
Zoe Van Hoover – LCLS Experimental Facilities Division Safety Officer
June 30, 2009
2 Zoe Van [email protected]
2Safety SystemsNEH Accelerator Readiness Review
Introduction
All Safety Programs at SLAC Follow ISEMS
Operational Safety ProgramModeled after SLAC Accelerator Systems Division operational safety program, plus programs at SSRL, ALS, and APS.
User Safety ProgramIncorporates elements of user safety programs from SSRL, ALS, and APS.
3 Zoe Van [email protected]
3Safety SystemsNEH Accelerator Readiness Review
Operational Safety Documents
Site-Wide DocumentsSADASEGuidelines For OperationsSLAC ES&H Manual
Directives DocumentsExperimental Facilities Division Operations DirectivesOperational Radiation Safety Program Directives
Operational ProceduresXFD Beamline Posting ProcedureOnline/Offline ProcedureHutch Search ProceduresFloor Coordinator Alarm and Warning Response Procedure
NEH Building Safety and Emergency PreparednessNEH Area Hazard AnalysisNEH Building Emergency PlanFloor Coordinator Incident Response Procedure
Training DocumentsFloor Coordinator Qualification WorkbookHutch Search Certification Workbooks
4 Zoe Van [email protected]
4Safety SystemsNEH Accelerator Readiness Review
XFD Safety Roles & ResponsibilitiesXFD Safety Officer (XFDSO)
Oversee and assist in hazard identification and mitigationAdvise on safety policies and procedures, and interpret regulatory safety mandates (OSHA, DOE)Participate in BLA development and implementation Provide authorization signature for Radiation Safety Work Control Forms (RSWCF) if neededOversee XFD operations for safety
User AdministrationCoordinates collection of safety information from usersAdministers basic safety training to users and maintains user safety training records
Floor Coordinators (FC)Conduct safety procedures (online/offline, search, etc.)Participate in BLA validationImplement experiment Set-up Phase and X-ray Phase Safety Check ListsPut beamlines online/offlineAct as Person In Charge in the event of an emergencyAct as search procedure trainer
Instrument Scientist (If there is more than one IS, one is designated as Primary IS)Primary IS: participate in identifying Radiation Safety System (RSS) componentsPrimary IS: participate in development of BLAPrimary IS: provide authorization signature for RSWCF if neededAct as user supervisor when assigned to do soWrite instrument SOPs when neededAct as Hutch Safety Orientation Trainer
Area ManagerMonitor work and ensure that it is done safelyParticipate in identifying RSS componentsParticipate in development of BLARelease work for RSWCF if needed
5 Zoe Van [email protected]
5Safety SystemsNEH Accelerator Readiness Review
Operational Radiation SafetyPrepare Beamline Authorization (BLA) RP & XFDSO
Validate BLA RP, XFDSO, FCs, IM
Label and Photograph Safety Items (RP & XFDSO)
Complete Pre-run Checklist (RP, XFDSO, FCs, ISs)
Prepare Survey Procedure (RP)
Post hutch for initial survey (RPFO)
Deploy Passive Dosimetry (RPFO)
DOE and lab management approval to operate
Train Floor Coordinators and Instrument Scientists
Post list of trained and qualified XFD staff
Complete Online Checklist, and key beamline online (FC)
Perform Initial Survey (RPFO)
Tune Beamline (ISs)
Perform Comprehensive Survey (RP & RPFO)
Remove survey postings (RPFO)
Proceed with commissioning and user operations
Process for bringing first beam to a new beamline
6 Zoe Van [email protected]
6Safety SystemsNEH Accelerator Readiness Review
Hutch PostingsBeam Line Authorization (and Safety Item List)
Issued Jointly by RP and XFDSOActive BLA must be signed and posted to allow beam operation to the hutchMay be covered with a Notice of Open Radiation Safety Work Control Forms. If this notice is in place, beam operation to the hutch is not allowed. Online/Offline Checklist
XFD controlled documentCompleted by Floor CoordinatorChecklist with online signature block completed must be posted at beamline when beamline is onlineCompleted online block constitutes user work release for x-ray phase of experiments
LCLS User Training SummaryTracks user training, including basic required user training courses, individual level of search qualification, and any other additional training courses required by user supervisor
Set-up and X-ray Phase Safety Checklists
Customized checklists issued for each experiment by XFDSO Completed by Floor CoordinatorCompleted items on the Set-up Phase Safety Checklist constitute user work release for set-up work involving specified equipment only.Completed X-ray Phase Safety Checklist is one item required for completion of the Online Checklist
Area Specific Safety BinderArea Hazard Analysis (AHA)Building Emergency PlanSearch Related Documents: Search Procedure, Entry and Exit Procedure, HPS User Manual
Experiment Specific Safety BinderMaterials Safety Data SheetsProcedures and work planning and control documents for experimental work, constituting supervisor work authorization for users
Hutch SOP BinderContains Laser SOPs, Instrument SOPs, and SOPs for other SLAC equipment typically used at or near the hutch.
7 Zoe Van [email protected]
7Safety SystemsNEH Accelerator Readiness Review
Hutch Searches
Graded Approach to Search Qualification
2nd Searcher (if multiple searchers are required due to hutch layout)
XFD staff including Floor Coordinators and Instrument Scientists will be qualified Users routinely trained and qualified upon arrival at hutch
Lead Searcher XFD staff including Floor Coordinators and Instrument Scientists will be qualified Users may individually be trained and qualified as lead searchers after having participated in multiple searches under supervision, and demonstrated ability to independently lead searches.
Search TrainerOnly Floor Coordinators will be qualified as search trainers
8 Zoe Van [email protected]
8Safety SystemsNEH Accelerator Readiness Review
User Safety Program
At the time of Experiment Proposal Submission
User submits Experiment Safety Assessment Form (ESAF)
XFDSO reviews ESAF to preliminarily determine whether hazards of proposed experiments can be adequately controlled at LCLS
CF1: Define Scope
CF2: Analyze Hazards
GP4: Balanced Priorities
GP5: Tailored Controls
GP6: Identification of Safety Standards
GP7: Operations Authorization
9 Zoe Van [email protected]
9Safety SystemsNEH Accelerator Readiness Review
User Safety Program
When Experiment Has Been Approved for Beam Time
LCLS supervisor is appointed for each user associated with proposed experiment.User and Instrument Scientist update ESAF as necessary
XFDSO thoroughly reviews ESAF and works with experiment proponents, SLAC safety subject matter experts (SMEs), and identified LCLS user supervisor to analyze hazards, identify user safety training requirements, and develop hazard controls.
CF2: Analyze Hazards
CF3: Develop and Implement Hazard Controls
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate with Responsibility
GP5: Identification of Safety Standards
GP6: Tailored Controls
GP7: Operations Authorization
10 Zoe Van [email protected]
10Safety SystemsNEH Accelerator Readiness Review
User Training
User Safety TrainingComputer Based Training – may be completed before arrival at SLAC site
GERTSON/EOESHElectrical Safety Course # 239
Written training materials for on-site training will be available for review before arrival on site
Training administered by User Research AdministrationVerify completion of remote computer based trainingGeneral SLAC site safetyRead and sign SLAC Lightsource Access Guidelines and Agreement
Training administered on location at LCLS hutch and experimental floorHutch and instrument specific safety trainingHutch search procedureOn site review of planned experiment procedures, hazards, and controls with designated SLAC supervisor
Additional training may be required for experiments with additional hazardsLaser SafetyHazardous Materials ManagementOther training requirements identified in ESAF process
11 Zoe Van [email protected]
11Safety SystemsNEH Accelerator Readiness Review
User Safety Program
When Users Arrive on SiteUsers complete all required training, supervisor confirms completion.Supervisor identifies all user equipment, and does not authorize use of user furnished equipment until appropriate SME inspections are completed (electrical safety, laser safety, mechanical, or seismic)Supervisor reviews all planned user procedures to identify any hazards not caught earlier in the ESAF process, or procedures that do not adequately control hazards
Works with XFDSO to update ESAF, finalize hazard list and hazard controls, and update Safety Checklists as required.
CF2: Analyze Hazards
CF3: Develop and Implement Hazard Controls
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate with Responsibilty
GP5: Identification of Safety Standards
GP6: Tailored Controls
GP7: Operations Authorization
12 Zoe Van [email protected]
12Safety SystemsNEH Accelerator Readiness Review
User Safety Program
In order to begin workList of qualified users with training completion record is posted at hutchAuthorizing documents (ATA, or JSA/SOP) posted at hutch by supervisorAll required experiment specific safety documents are posted at hutch (laser SOPs, MSDSs, etc.)Floor Coordinator releases work
Set-up Phase Safety Checklist releases set-up phase work item by itemOnline procedure completion allows FC to key beamline online, and provides x-ray phase work release.
CF3: Develop and Implement Hazard Controls
CF4: Perform Work Within Controls
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate With Responsibility
GP5: Identification of Safety Standards
GP6: Tailored Controls
GP7: Operations Authorization
13 Zoe Van [email protected]
13Safety SystemsNEH Accelerator Readiness Review
User Safety ProgramDuring User Experiments
Work is only performed by authorized users and employeesSafety oversight by SLAC staff
~ 24 hour instrument scientist coverage during first LCLS run24 hour Floor Coordinator coveragePeriodic walk-though inspection by XFDSO and XFD line management staff
If scope of work changes at any time, stop and start ISMS process from the beginning.
Upon Completion of ExperimentSafety feedback provided through User Research Administration questionnaire
CF4: Perform Work Within Controls
CF5: Feedback and Improvement
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate With Responsibility
GP6: Tailored Controls
GP7: Operations Authorization