1 writing evaluation plans grantsmanship and fundraising college of public and community service...
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WRITING EVALUATION PLANS
Grantsmanship and Fundraising
College of Public and Community Service
University of Massachusetts at Boston
©2008 William Holmes
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NEED FOR EVALUATION PLAN
Legal requirements Accountability to funders Assess benefits and costs of program Assist design of future programs Promote public relations
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BENEFITS OF EVALUATION
Clarification of goals and objectives Clarification of logic model Improvement of information
systems Documents program results Allows program improvement Aids replication of program
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PROCESS VS. OUTCOME EVALUATIONS
Throughputs versus outputsServices/activity versus
resultsSequence of activity versus
outcome statesCorrelation versus causationImplementation versus
achievement
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GOALS OF PROCESS EVALUATION
Documentation of activity Assessment of satisfaction Tracking of staff efforts Assessment of program efficiency Examination of staff perceptions
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GOALS OF OUTCOME EVALUATION
Documentation of outputs and outcomes
Satisfaction with results Assessment of effort/result
relationships Assessment of programs efficacy Providing accountability
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EVALUATION TARGETS
Program documents Training activities and materials Procedures and materials Meeting minutes/event
documents Types and level of activities Products of activities
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STEPS IN PREPARING PLAN: 1
1. State services, goals and objectives
2. Determine evidence needed to document services, goals, objectives
3. Specify data collection procedures for evidence
4. Identify analysis needed and form of products
5. Clarify responsibility and authority
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STEPS IN PREPARING PLAN: 2
6. Develop a measurement plan
7. Develop a timetable for evaluation
8. Specify procedure for monitoring implementation of evaluation
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EXAMPLE MEASUREMENT CHART
VARIABLE MEASURE WHO WHEN
Family conflict
Conflict Scale
Home Visitor Every 6 months
Child Abuse CPS indication
Case Manager Every 12 months
Alcoholism MAST Client Intake, Exit
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STEPS IN WRITING PLAN
1. Summarize rational for and purpose of evaluation
2. Summarize measures and standards
3. Summarize data collection procedures
4. Summarize products
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EVALUATION CHARTS
Task Allocation Charts Project Timelines Gantt Charts Product Summary
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TASK ALLOCATION CHART
TASK ACTIVITY PERSON RESPONSIBLE
DEADLINE
A How its done 1 John Doe 11/15/09
B How its done 2 Jane Smith 11/30/09
C How its done 3 Fred Howard 12/15/09
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GANTT CHARTS
Tasks Quarter 1 Quarter 2 Quarter 3 Quarter 4
Develop Measures
XXXXX
Get Sample XXXXX
Collect Data
XXXXX
Write Report
xxxxxxxx
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USES OF INFORMATION
Products Internal Use External Use Multiple Uses Reuse