1 working with 2007 word part 2 developed october 2007 with lots of help from
TRANSCRIPT
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Working with 2007 WORD Part 2
Developed October 2007 with lots of help from
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In this section, you’ll learn how to:• Use bullets and numbering• Adjust page settings• Change orientation• Set paper size• Check spelling• View pages• Show/Hide invisible symbols• Change the zoom level• Preview the document• Print a document
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Use bullets and numberingApply bullets
1. Highlight the lines from To: John Smith
through
Total Number of Pages: 5
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2. Click the icon.
The lines should now look like this:
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• TIP: If you want to just start a new line under the same bullet, use a soft return. Soft returns start a new line instead of a new paragraph.
• To do a soft return, place your cursor at the end of a line, hold down the SHIFT key on your keyboard, then press ENTER.
• Example:• Paragraph. • New Paragraph. It gets its own bullet. • Paragraph.
Soft-returned line beneath paragraph. Since it's in the same paragraph, it doesn't get its own bullet.
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Apply numbering
1. Click the icon.
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The lines should now look like this:
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• 2. Click the icon again to change the lines back to bulleted.
TIP: Sometimes Word carries over numbering from a previous numbered list into a new list.
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• To restart numbering, place the cursor in the first line of the numbered list.
• On the Menu Bar, click the drop-down arrow beside the icon.
• Then click Set Numbering Value.
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When the Set Numbering Value window appears, click the Start new list radio button, set the value to 1, then click the
button.
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Change bullet character
1. On the Menu Bar, click the drop-down arrow beside the icon.
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2. When the menu appears, click the Diamonds bullet.The lines should now look like this:
3. Save the document.
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Adjust page settings
Set margins
1. Click the Page Layout tab.
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2. On the Menu Bar, click Margins.
When the menu appears, click
Custom Margins.
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3. When the Page Setup window appears, enter 0.75" for the Top, Bottom, Left and Right margins.
4. Click the
button.
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Change orientation1. On the Menu Bar, click Orientation.
2. When the menu appears, click Landscape.
This changes the page orientation to horizontal.
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3. Click Orientation again, then click Portrait in the menu.
This will change the page orientation back to vertical.
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Set paper size
1. On the Menu Bar, click Size.
When the menu appears, click Legal.
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2. Change paper size back to Letter.
3. Save the document.
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Check spelling
1. Change the words FAX COVER SHEET at the top of the page to read Faxe Cover Sheet.
2. Click in blank white space on the page.
A red squiggly line should appear under the word Faxe.
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3. Click the Review tab.
4. Then on the Menu Bar, click Spelling and Grammar.
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The Spelling and Grammar window should appear, with the word Faxe in the top half of the window.
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4. Choose the correct spelling of Fax from
the list of suggestions.
4. Click the button.
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5. When the Spell Check Complete window appears, click the button.
6. Save the document.
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View pages
Employ different page views1. At the bottom of the screen, click the icon.
TIP: If the icon is depressed, you are already in Print Layout View.
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2. Click the icon.
TIP: Note that you no longer see the edges of the page.
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Different page views
There are five views in Microsoft Word:
• Print Layout
• Full Screen Reading
• Web Layout
• Outline
• Draft
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• Print Layout View shows not only formatting, but the layout of the document.
• Full Screen Reading View makes it easier to read a document page-by-page.
• Web Layout View simulates the look of Web pages in a Web browser.
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• Outline View creates a hierarchy for long documents.
• Draft View shows only the content of pages.
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Show/Hide invisible symbols
1. Make sure the Home tab is selected, then click the icon.
TIP: Note that symbols representing hard returns,
spaces, tab characters and soft returns appear.
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The Show/Hide icon
The Show/Hide icon displays invisible
formatting symbols. It can be very helpful
for troubleshooting.
Paragraph symbols represent hard returns.
The dots between words represent spaces.
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Right arrows represent tab characters.
Bent arrows represent soft returns.
2. Click the icon again.
The symbols should disappear.
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Change the Zoom level
1. Click the View tab, then click Zoom.
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2.When the Zoom window appears, click the 200% radio button.
Then click the button.
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The screen should look like this:
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3.Click Zoom again. When the menu appears, click the Page Width radio button.
• Then click the button.
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The screen should look like this:
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Preview a document
1. Click the Office button.
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2. When the menu appears, click the Print arrow, then Print Preview.
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• The screen should look like this:
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2.Click once near the top of the document.
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The view should zoom in so the text is
legible:
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3. Click on the page again.
The view should zoom out:
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4. Click Close Print Preview.
5. Save the document.
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Print a document
• 1. Click the Office button.
When the menu appears, click Print.
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• The Print window should appear.
• Notice the options available:
2. Click the button.
3. Save and close the document Fax Cover Sheet.
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THE END – GOOD JOB!!