1 volume-1 ifb & itb 2003
TRANSCRIPT
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
BID DOCUMENT
Development of Infrastructure facilities i.e. Road Network, Horticulture and
Landscaping, Water Supply System, Boundary walls, Waste Water Conveyance
(Sewerage) System, Recirculation System of Treated Waste Water, Storm
Water Drainage System, Solid waste collection system, IT & Telecommunication
sleeve, Street Lighting & Electrification, Entrance Gate, Development of Water
Works and all other works contingent thereto including trial run for 3 months,
defect liability, Operation and Maintenance on turnkey basis at PH-III Industrial
Model Township Rohtak (Haryana)
(VOLUME:- 1)
IFB & ITB
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
Volume 1
INVITATION FOR BID
&
INSTRUCTIONS TO BIDDERS
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BID Documents
Invitation for Bid
Instructions to Bidders
For
Development of Infrastructure facilities i.e. Road Network, Horticulture and Landscaping, Boundary walls, Water Supply
System, Waste Water Conveyance (Sewerage) System, Recirculation System of Treated Waste Water, Storm Water
Drainage System, Solid waste collection system, IT & Telecommunication sleeve, Street Lighting & Electrification,
Entrance Gate, Development of Water Works and all other works contingent thereto including trial run for 3 months,
defect liability, Operation and Maintenance on turnkey basis at PH-III of Industrial Model Township Rohtak (Haryana).
App. cost = Rs.259.00 Cr.
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BID Documents
Contents
Sr. No. Description Page No1 List of Important Dates 6
2 BID Documents issued to 7
3 Disclaimer 9
4 Invitation for Bids 10
5 Instruction to Bidders 15
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
Haryana State Industrial & Infrastructure Development Corporation Ltd.
Name of Work : Development of Infrastructure facilities i.e. Road Network,
Horticulture and Landscaping, Boundary walls, Water Supply
System, Waste Water Conveyance (Sewerage) System,
Recirculation System of Treated Waste Water, Storm Water
Drainage System, Solid waste collection system, IT &
Telecommunication sleeve, Street Lighting & Electrification,
Entrance Gate, Development of Water Works and all other works
contingent thereto including trial run for 3 months, defect
liability, Operation and Maintenance on turnkey basis at PH-III of
Industrial Model Township Rohtak (Haryana).
Approximate cost : Rs. 259.00 Cr
Earnest money : Rs 259.00 Lakhs
Time limit for
completion
: 24 Months (for completion of Capital Works)
03 Months (for Trial Run)
12 Months (for Defect Liability and Operation and Maintenance
after successful Trial Run for all works)
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
Haryana State Industrial & Infrastructure Development Corporation Ltd.
(List of important dates)Name of Work Development of Infrastructure facilities i.e. Road Network,
Horticulture and Landscaping, Boundary walls, Water Supply System,
Waste Water Conveyance (Sewerage) System, Recirculation System of
Treated Waste Water, Storm Water Drainage System, Solid waste
collection system, IT & Telecommunication sleeve, Street Lighting &
Electrification, Entrance Gate, Development of Water Works and all
other works contingent thereto including trial run for 3 months, defect
liability, Operation & Maintenance on turnkey basis at PH-III of
Industrial Model Township Rohtak (Haryana).
Completion period 24 Months (for completion of Capital Works)
03 Months (for Trial Run)
12 Months (for Defect Liability and Operation and Maintenance
after successful Trial Run for all works)
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
Haryana State Industrial & Infrastructure Development Corporation Ltd.
BID Documents
Development of Infrastructure facilities i.e. Road Network, Horticulture and Landscaping, Boundary walls,
Water Supply System, Waste Water Conveyance (Sewerage) System, Recirculation System of Treated Waste
Water, Storm Water Drainage System, Solid waste collection system, IT & Telecommunication sleeve, Street
Lighting & Electrification, Entrance Gate, Development of Water Works and all other works contingent thereto
including trial run for 3 months, defect liability, Operation & Maintenance on turnkey basis at PH-III of Industrial
Model Township Rohtak (Haryana).
I d t
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
Haryana State Industrial & Infrastructure Development Corporation Ltd.
INVITATIONS FOR BIDS
(IFB)
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Disclaimer
The Bid /RFP Documents are issued by Haryana State Industrial & Infrastructure Development Corporation Ltd.
(HSIIDC), Panchkula, the Employer.
Whilst the information in this document has been prepared in good faith, it is not and does not purport to be
comprehensive or to have been independently verified. Neither Employer nor any of its officers, employees,
nor any of their advisers or consultants accept any liability or responsibility for the accuracy, reasonableness or
completeness, or for any errors, omissions, or miss statements, negligent or otherwise relating to proposedproject.
The purpose of this document is to provide interested parties with information that may be useful to them in
the formation of their proposals. This document includes statements, which reflect various assumptions and
assessments. Such assumptions, assessments and statements do not purport to contain all the information that
each Applicant may require. These Bid/RFP documents may not be appropriate for all, the person and it is not
possible for Employer, its employees, advisers or consultants to consider the objectives, technical expertise and
particular needs of each party who reads or uses this document. The assumptions, assessments, statements
and information contained in this document, may not be complete, accurate, adequate or correct. EachApplicant should, therefore, conduct its own investigations and analysis and should check the accuracy,
adequacy, correctness, reliability and completeness of the assumptions, assessments and information
contained in this document and obtain independent advice from appropriate sources.
Employer, its employees, consultants and advisers make no representation or warranty and shall have no
liability to any person including any Applicant / Bidder under any law, statute, rules or regulations or tort,
principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may
arise from or be incurred or suffered on account of anything contained in this document or otherwise, including
th d t li bilit l t f th d t d t
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INVITATION FOR BID (IFB)
1. The Haryana State Industrial & Infrastructure Development Corporation (HSIIDC) invites, SealedBids / Proposals from Contractors / Agencies for execution of the works as detailed below on
turnkey basis :
Name of workEstimated cost
(Crore Rs.)
Earnest money
to be deposited
(Crore Rs.)
Development of Infrastructure facilities i.e. Road Network,
Horticulture and Landscaping, Boundary walls, Water Supply System,
Waste Water Conveyance (Sewerage) System, Recirculation System of
Treated Waste Water, Storm Water Drainage System, Solid waste
collection system, IT & Telecommunication sleeve, Street Lighting &
Electrification, Entrance Gate, Development of Water Works and all
other works contingent thereto including trial run for 3 months, defect
liability, Operation & Maintenance on turnkey basis at PH-III ofIndustrial Model Township Rohtak (Haryana).
Capital Works :
Package 1A
All items of Civil Works relating to Road Work & footpaths,
Horticulture Landscaping, Boundary wall for Parks/Green belts/Water
works, Water Supply Distribution System, Waste-Water Conveyance
(Sewerage) System, Recirculation System of Treated Waste-Water,
St W t D i S t IT & T l i ti D t d R
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Name of workEstimated cost
(Crore Rs.)
Earnest money
to be deposited
(Crore Rs.)
Package 1B
Planning, Designing & Construction of works on single percentage
rate basis (turnkey works) as described in bill of quantities under
package-1B with all contingent works thereto including Testing,
Commissioning, Trial Run for 3 months and Defect Liability, operation
& maintenance of 12months thereafter.
Sub-work -11 Entrance Gate (IMT Area)
Sub-work -12 Development of water works (IMT Area)
Sub-work -13 Collection Works for Recirculation of Treated
Waste Water (IMT Area)
Sub-work -14 Pumping Station for Drainage Work
1.06
10.97
3.68
6.01
Total of Package-1B 21.72
Package 2
Street-light & Electrification work on single percentage rate basis as
described in bill of quantities under package-2 including Trial Run for 3
months & Defect Liability, operation & maintenance of 12 months
thereafter .
S b k 15 El t ifi ti & St t Li hti (IMT A ) 19 84
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work, Agreement Form, etc shall be common for all the three packages.
5. A single composite contract shall be signed with the successful bidder by Employer.6. The time of completion for the contract shall run concurrently for all the packages7. Invitation for Bid will constitute the inherent part of the Contract Agreement.8. All the bids must be accompanied by an earnest money deposit in the form of a demand draft/ bank
guarantee valid for a period of 6 months for Rs.259.00 Lacs (Rs. Two Fifty Nine Lacs only) payable at
Panchkula in favour of Haryana State Industrial and Infrastructure Development Corporation Ltd.
9.
Joint Ventures are not allowed to bid10. Eligibility Criteria
(i) ExperienceThe bidder must have executed similar works in a combined package or an individual package as per
details given below:
(a) Construction of Road Work & footpaths,
Horticulture Landscaping, entry gates, telecom
sleeves, Boundary Wall.
The bidder must have executed the similar work of
the value equivalent to 70% of the package under
this contract during the last five years.
(b) Public Health Works -
(i) Water Supply Distribution System,Recirculation System of Treated Waste-
Water, OHSR, and Underground Tanks etc.
(ii)Waste-Water Conveyance (Sewerage) Systemand Storm Water Drainage System and
Recharge pit.
i) The bidder must have executed the similar workof the value equivalent to 60% of the package
under this contract during the last five years.
ii) The bidder must have executed the similar workof the value equivalent to 60% of the package
under this contract during the last five years.
( ) St t li hti d El t ifi ti W k Th bidd t h t d th i il k
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(ii) Turnover: - Minimum annual average turnover of the bidder should be Rs.260.00 crores in the lastthree financial years.
(iii) Profit / Loss/Net worth: -The audited Net Worth of the Bidder during the financial year ending2012-13 should be at least Rs. 100 crore. The Bidder should have consistently earned profit during
the three financial years 2010-11, 2011-12 and 2012-13 duly certified by the Chartered
Accountant.
(iv) Bidding Capacity: -The bidder should have spare bidding capacity more than the estimated cost ofwork at the time of bidding.
11. The bids (The qualifying requirements, Technical and financial) in three separate envelopes shall besubmitted in duplicate. The original copy shall be marked as Original & duplicate copy to be marked as
Duplicate must be delivered in the office of the General Manager (IA) at the address given below:-
Haryana State Industrial & Infrastructure Development Corporation Ltd, Corporate Office Building, C-13-
14, Sector-6, Panchkula (Haryana).
On or before 15.00 hrs. on 11.04.2014., and will be opened on the same day i.e. at 15.30 hrs. in presence of
bidders/or their authorized representatives who may wish to attend. In case, office happens to be closed
on that day, the bids will be received and opened on the next working day at the same time and venue.
12 Oth d t il b i th Bid D t Th bidd l bt i f th i f ti if
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Haryana State Industrial & Infrastructure Development Corporation Ltd.
INSTRUCTIONS TO BIDDERS (ITB)
Name of Work:- Development of Infrastructure facilities i.e. Road Network, Horticulture and
Landscaping, Water Supply System, Boundary walls, Waste Water Conveyance (Sewerage) System,
Recirculation System of Treated Waste Water, Storm Water Drainage System, Solid waste collection
system, IT & Telecommunication sleeve, Street Lighting & Electrification, Entrance Gate and
Development of Water Works and all other works contingent thereto including trial run for 3 months,
defect liability, Operation & Maintenance on turnkey basis at PH-III Industrial Model Township Rohtak
(Haryana)
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HSIIDC Infrastructure Development of Phase-3, IMT Rohtak
General Description
1 PreambleHaryana State Industrial and Infrastructure Development Corporation Ltd. (HSIIDC), the
Employer, is the nodal agency of Haryana Govt. to develop Industrial Estates/ Industrial Model
Townships and supporting infrastructure in the state. The Employer has been active in
developing integrated industrial townships &associated industrial infrastructure of different
hierarchies. In line with the Industrial Policy of the State to develop modern Industrial Areas,
the Phase III of Industrial Model Township (IMT), Rohtak (Haryana) is proposed to be
developed by the Employer over an area of 928.45 Acre.
The Employer intends to invite Bids/Proposals on turnkey basis for development of
infrastructure at proposed Ph-III of IMT Rohtak. This would consist of providing infrastructure
facilities i.e. Road Network, Horticulture and Landscaping, Water Supply System, Waste water
Conveyance (Sewerage) System, Recirculation system for Treated Waste Water, Storm Water
Drainage System, IT & Telecommunication sleeves, street Lighting & Electrification, EntranceGate, Development of Water Works and all other works contingents thereto including trial
run, Defect Liability and Operation & Maintenance. The estimated cost of the works is in the
range of Rs. 258.90 Cr.
Time period of completion -24 months for completion of Capital Works, 3 months Trial Run, 12
months Defect Liability Period including Operation &Maintenance.
2 P j D i i
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metre Staging Height including various incoming & outgoing connections and contingent
works thereto.
2. Construction of 3 nos. RCC under Ground Water Storage Tanks (UGT) having a capacity of3300KL at WTP, 3394KL at Residential area, 4659KL at Commercial area, each including
various incoming &outgoing connections and contingent work thereto.
Collection Works for Recirculation of Treated Waste Water1. Construction of RCC under Ground Collecting Tank of capacity 8540KL for recirculation of
treated waste water including various incoming & outgoing connections and contingent
work thereto.
Pumping Station for Drainage Water
2. Construction of RCC under Ground Tank and screen chamber of total capacity of 3446Cumfor pumping out of drainage water to Gandhra Drain including various incoming &
outgoing connections and contingent work thereto.
Commissioning of Works Under Package-1B Trial Run for a period of 3 months after Commissioning. Defect Liability and operation & maintenance for a period of 12 months after trial run
2.1.3. Package 2Electrification works on single percentage rate basis
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completion of the works, to be reckoned from the date mentioned in letter to proceed with
the works.
3.3 Throughout these bidding documents, the terms Bid and Tender their derivatives(Bid/Tender, Bidder / Tenderer, Bidding/Tendering, etc.) are synonymous.
4.0 Bid DocumentsA complete set of bidding documents can be obtained by the agencies/bidders from the officeof General Manager (IA), HSIIDC, C-13-14, Industrial Area, Sector-6, Panchkula, Haryana on
non-refundable payment of Rs.50,000/-(Rs. Fifty thousand only). This amount must be paid in
the form of demand draft in favour of Haryana State Industrial and Infrastructure
Development Corporation Ltd. (HSIIDC) Payable at Panchkula. The documents shall be
available from 03.03.2014.to 10.04.2014 on all working days {9.00 hrs. to 17.00 hrs} except
Saturday, Sunday and official holidays.
5.0 Methodology and Period of Completion of Work5.1 Methodology
A detailed note outlining the bidders proposed methodology of construction, backed with his
construction equipment planning, procurement of materials, quality control procedures
proposed to be adopted, justifying his capability of achieving the completion of work as per
milestones specified within the stipulated period of completion must accompany the tender.
5.2 Period of Completion
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A pre bid meeting shall be held on 21.03.2014 in the office of General Manager (IA), HSIIDC, C-
13-14, Sector 6, Panchkula, to clarify issues and to answer queries on any matter pertaining to
the Bid / Tender that may be raised. The Bidder / Tenderer is requested to submit queries in
writing so as to reach the office of the General Manager (IA) not later than three days before
the scheduled date of pre-bid meeting.
The bidders are requested to carefully examine the Qualifying and Technical requirements of
the Bid Documents. In case bidders choose to offer equipment with better
features/specifications/design etc, same shall be discussed by the bidders in the pre-bid
meeting and bidders shall also clearly spell out the advantages and superiority of taking such
deviations. The documentary evidence for offering such equipments with justification shall
have to be submitted to Employer during the pre-bid meeting. Based on Employer
confirmation on these points, bidder will offer the equipment and will not be allowed to take
any further technical deviation at the time of submission of technical offer.
Minutes of meeting, including the text of the queries raised and the responses given, together
with any responses prepared after the meeting, will be transmitted without delay to allpurchasers of the bidding documents. Any changes which may become necessary as a result of
pre bid meeting shall be made by the Employer exclusively through the issue of an addendum
and not through the minutes of the pre bid meeting. Nonattendance at the pre bid meeting
will not be a cause for disqualification of a bidder.
8.0 Content of Bidding DocumentsThe bidding documents related to the Qualifying Requirements and scope should be read in
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10.3 To give prospective bidders a reasonable time enabling them to take addenda into account, inpreparing their bids, the employer may extend, if necessary, the deadline for submission of
bids, in accordance with clause 19.2 of ITB
PREPARATION OF BIDS
11. Language of BidAll documents relating to the bid shall be in English language only.
12. Documents Comprising the BidThe bid to be submitted by the bidder shall comprise the following, in separate
envelopes:
Envelope A - Earnest money Deposit and Eligibility Requirements along with volume
-1 including Schedule 1 to 11.
Envelope B - Technical Bid & Methodology
A detailed note outlining the bidders proposed methodology of
construction, backed with his construction equipment planning,procurement of materials, quality control procedures proposed to be
adopted, justifying his capability of achieving the completion of work as per
milestones specified within the stipulated period of completion must
accompany the tender.
Envelope C - Financial bid form (in the format indicated) duly signed (volume 3)
- Any other documents required to be submitted by thebidders in accordance with these instructions.
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Particulars SCHEDULE
Details of experience, past performance, current works etc. SCHEDULE 6
Information about litigation history, debarring / blacklisting,
abandonment etc.SCHEDULE 7
Information regarding sub-contracting SCHEDULE 8
Affidavit SCHEDULE 9
Any other information SCHEDULE 10
Model of detailed evaluation SCHEDULE 11
If necessary additional sheet(s) by photocopying the original schedules can be added to the
schedules. If need be, attachments can be added to these schedules for giving any additional
information.
While submitting the schedules, duly filled in, the applicant may enclose latest copies of
brochures and technical documentation giving additional information about the applicant.
13.3 EvaluationThe eligibility details submitted by the bidder in the 10 nos schedules detailed above will be
evaluated in the following manner, to determine the eligibility/ qualification of the bidder:
a) General Scrutinyb) Initial Screeningc) Detailed Evaluation
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Resource Capabilities (Plant, Equipment, etc.) (10 point scale) Experience of Relevant Works. (40 point scale) Other factors such as : Litigation History, Sub Contracting etc. (10 point scale)For the purpose of evaluation, all cost figures relating to works, completed in India will be
updated to present value by applying following multiplication factor
Particulars Multiplying Factor
Work completed in 2012-13 1.10Work completed in 2011-12 1.21
Work completed in 2010-11 1.33
Work completed in 2009-10 1.46
Work completed in 2008-09 1.61
13.4 For works completed abroad, the cost figure will be converted into Indian Rupees by applyingcurrency exchange rate (Market bill selling rate) as applicable on 30 days prior to the date of
submission of the application.
13.5 Regarding Equipment Deployment, the applicant must ensure that no equipment proposed tobe deployed for the work applied for, is :
a) Neither more than 3 years oldb) Nor it has already run for more than 5000 hours
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15.2 In exceptional circumstances, prior to the expiry of the original time limit, the employer mayrequest the bidders to extend the period of validity for a specified additional period. The
request and the bidders response shall be made in writing.
16.0 Bid Security16.1 The bidder shall furnish, as part of its bid, an earnest money deposit (EMD) of the amount as
shown in Invitation for BID for this particular work. This Earnest Money Depositshall be in the
form of Demand draft in favour of Haryana State Industrial & Infrastructure Development
Corporation Limited, payable at Panchkula. The EMD can also be in the form of Bank
guarantee valid for a minimum period of 6 months. Bids without proper EMD shall be
summarily rejected.
16.2 The earnest money deposit of the unsuccessful bidders will be returned within 30 days fromthe date of finalization of the tender.
16.3
The earnest money deposit of the successful bidder will become part of security deposit.
16.4 The bid security may be forfeited:a) If the tenderer withdraws or modifies its bid after the bid opening and during the period
of bid validity.
b) If the bidder does not accept the correction of his bid prices, pursuant to clause 26 of ITBc) In case of a successful bidder, if he fails within the stipulated limit to
)
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Documents along with volume -1 including Schedule 1 to 11 in envelope A (EMD + RFQ -
original) and the copy of the same in another envelope marked as envelope A (EMD + RFQ -
duplicate)
18.3 Envelope B The bidder shall seal the original Technical Bid and Methodology in envelope B(technical bid - original) and the copy of the same in another envelope marked as envelope B
(technical bid - duplicate)
18.4 Envelope C The bidder shall seal the original financial bid documents as detailed below inenvelope C (financial bid - original) and the copy of the same in another envelope marked as
envelope C (financial bid - duplicate)
- Financial bid form (in the format indicated) duly signed(Volume 3)- Any other documents required to be submitted by the bidders in accordance with
these instructions.
18.5 Envelope D - The following documents must be submitted with the Bid. If these are notsubmitted with the bid, it will be deemed to have been signed and considered as part of
the BID.
1. Conditions of Contract((Volume 2)2. BOQ (Volume 4)3. Drawings (Volume 5)4. Electrification and Street Light (Volume 6)
18.6 The envelopes A, B, C, D, and outer envelopes original as well as duplicate Shall be addressedto the employer at the following address:
General Manager (IA),
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19.2 The employer may extend the deadline for submission of bids by issuing an amendment inaccordance with clause 10.0, of ITB in which case all rights and obligations of the employer and
bidders, subjected to the previously original deadline will then be subjected to the new
deadline.
20.0 Late Bids20.1 Any bid received by the employer after the due date prescribed in clause 19.0 of ITB will be
summarily rejected and returned un-opened to the bidder.
21.0 Modification and Withdrawal of Bids:21.1 Each bidders modification or withdrawal notice shall be prepared, sealed, marked, and
delivered in accordance to clause 17.0 and 18.0 of ITB and with the outer and inner envelopes
additionally marked MODIFICATIONS or WITHDRAWAL as appropriate.
21.2 No bid may be modified after the deadline for submission of bids.21.3 Withdrawal or modification of a bid by the bidder on his own between the deadline for
submission of bids and the expiration of the original period of bid validity specified in the form
of bid may result in the forfeiture of the earnest money deposit pursuant to clause 16. of ITB
However, this shall not apply to modification carried out during negotiation.
BID OPENING AND EVALUATION
22.0 Bid Opening:
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23.0 Process to be Confidential:23.1 Information relating to the examination, clarification, evaluation and comparison of bid and
recommendations for the award of contract shall not be disclosed to bidders or any other
persons not officially concerned with such process until the award to the successful bidder has
been announced. Any effort by bidder to influence the employers processing of bids or award
decisions may result in the rejection of his bid
24.0 Clarification of Bid:24.1 To assist in the examination, evaluation and comparison of bids, the employer may, at his
discretion, ask any bidder for clarification of bidders bid, including breakup of unit rates. The
request for clarification and the response shall be in writing but no change in the price or
substance of the bid shall be sought, offered or permitted except as required to confirm the
correction of arithmetic errors discovered by the employers at the time of evaluation of the
bids in accordance with clause 26 of ITB
25.0 Examination of Bids and Determination of Responsiveness:25.1 Prior to the detailed evaluation of bids the employers will determine whether each bid:
a) Has been properly signed;b) Meets all the requirements of the biding documents including EMD;c) Provides any clarifications and/or substantiations that the employers may require.
25.2 A substantially responsive bid is one, which conforms to all the terms, conditions and
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and the bid security may be forfeited in accordance with sub clause 16.4 of ITB
27.0 Evaluation and Comparison of Bid:27.1 The employer shall evaluate and compare the bids which are determined to be substantially
responsive in accordance with clause 25.0 of ITB
27.2 In evaluating the bids, the employer shall determine for each bid, the evaluated bid price byadjusting the bid price as fol lows:
a) Making any correction for errors pursuant to clause 26.0 of ITB orb) Making any appropriate adjustment for any other discount or other price modifications
offered in accordance with sub clause 21.0 of ITB
c) The total cost of quoted price of all the chapters shall be worked out for evaluation oflowest bidder.
27.3 The employer reserves the right to accept or reject any variation, deviation or alterative offerand other factors, which are in excess of the requirements of the bidding documents orotherwise result in unsolicited benefits for the employer shall not be taken into account in bid
evaluation.
27.4 The estimated effect of the price adjustment conditions under clause 23.0 of the generalconditions of contract, applied over the period of execution of the contract, shall not be taken
into account in bid evaluation.
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specify the sum that the employer will pay for the completion of the works by the contractor
as prescribed by the contract (hereinafter and in the contract called contract price)
30.2 The notification of award will constitute the information of the contract.30.3 The final agreement will incorporate all the agreements/documents agreed between the
employer and the successful bidder. It will be signed by the successful bidder in the presence
of employer within 30 days of issue of acceptance letter along with the deposition of
performance guarantee.
30.4 After the award of work to the successful bidder and signing of the agreement, the employerwill promptly notify the other bidders that their bids have been unsuccessful and their EMD
shall be returned.
31.0 The work as described under package-1A, 1B shall be governed by the terms and condition asgiven in volume-2 whereas the Electrical works as described under package-2 shall be
governed by terms and condition as given in volume-6
32.0 The prequalifying documents shall also be part of contract agreement33.0 All additional papers submitted by the bidders should be machined numbered.34.0 Other details can be seen in the detailed bid documents. The bidders may obtain further
information if required from the office mentioned below.
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SCHEDULE 1
STRUCTURE AND ORGANIZATION
1. Name of Company________________________________________Registered address________________________________________
Telephone Number_______________________________________
Fax Number_____________________________________________
2. Description of the company of experience as a General Contractor3. Number of years of experience as a Sub- Contractor4. Number of years of experience as a Sub-Contractor5. Names and addresses of associated Companies to be involved in the project6. The extent of involvement of the Associated Companies7. Names of members of Board of Directors8. Names of members of Board of Directors of the Associated Companies9. Names of principals who sign document on behalf of the company10. Attach a company organization chart11. Previous names of the company with the dates of changes(if any)12. Previous partners with dates of changes (if any)13. State if a member of any contactors association/organization14. In which field of construction / Engineering construction do you claim specialization & Interest
Signature with Seal of the Company
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SCHEDULE 2
FINANCIAL CAPABILITY
Item Description 2010-11 2011-12 2012-13
1. Total Asset
2. Current Asset3. Total Liability
4. Current Liability
5. Net Worth (1-3)
6. Working Capital
7. Annual Turnover
8. Construction
Services related
turnover
9. Profit before
Taxes
10. Profit after Taxes
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C. Specify proposed source of financing to meet the cash flow demands of the project, net of current
commitments:
Source of financing Amount
1.2.3.4.
Signature with Seal of the Company
(Name of the Authorized Signatory)
Title/Designation
Firms owned by individuals, partnership, may submit their balance sheets certified by the registered Chartered
Accountant, and supported by the copies of tax return, if audits are not required by the laws of their countries
of origin.
Note : (The following information is mandatory)
st
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SCHEDULE 3
Assessment of Available Bid capacity
The applicant must fulfill the criteria of..
Available Bid Capacity (ABC)> Total estimated cost of work(s) at the time of bidding.Contractors should
calculate the available bid capacity as per given formula.
ABC = 2AN B
A= Maximum value of works executed in one year during last 3 years (updated to current price
level) complete works in progress.
B= Value of current price level of the exiting commitments and ongoing works to be complete
during next 2 years (period of completion of works as per bid)
N= No. of years for completion of works for which bids are invited
In case of joint venture, the available bid capacity will be applied for each partner to the extent of his
participation in the execution of the work. The contractor is supposed to furnish calculation of ABC values as
explained above in this schedule.
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SCHEDULE 4
PLANT AND EQUIPMENT TO BE DEPLOYED BY THE APPLICANT FOR USE ON THE WORK
Sr.
No.
Name of
Equipment
Total Requirement Equipment in Hand Equipment to be Procured
No.
of
Unit
Kind
and
Make
capacityNo. of
Each
Year of
MFR &
Owned/Hired
Owned/
Hired
No. Capacity
Through
Purchase/
Lease
Signature with Seal of the Company
(Name of the Authorized Signatory)
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SCHEDULE 5 A
PERSONNEL CAPABILITIES / PROFESSIONAL STAFF WITH THE ORGANIZATION
Name &
DesignationAge
Years
with
Firm
Qualification
and Date
Attained
Affiliation
with
Professional
Bodies / Date
Attained
Years of Experience
Total
Experience
Experience
Relevant to
this Project
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SCHEDULE 5 B
LIST OF KEY PROFESSIONAL STAFF TO BE DEPLOYED FOR THE PROJECT
Sr.
No
Name and
DesignationAge
Years with
Firm
Qualification and
Date of attainment
Years of Experience
Total
Experience
Experience
Relevant to this
Project
Signature with Seal of the Company
(Name of the Authorized Signatory)
Title/DesignationNote:
1. Append relevant CVs of Personnel proposed to be deployed for this work.2. Also furnish the list of various titles of position along with name of prime candidate and the alternate
ones.
3. Attach the list of professionals to be deployed on this project i.e. organization chart. Applicant shallguarantee that the qualification of the manpower proposed in this document shall be matched with
similar profile in case the proposed team is not available during execution of these works.
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SCHEDULE 5 C
SUPERVISORY STAFF TO BE DEPLOYED ON THE PROJECT
Name &
DesignationAge
Years
with
Firm
Qualification
and Date
Attained
Affiliation
with
Professional
Bodies / Date
Attained
Years of Experience
Total
Experience
Experience
Relevant to
this Project
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SCHEDULE 6
WORK EXPERIENCE
LIST OF RELEVANT PROJECTS (ON THE BASIS OF WHICH QUALIFICATION IS SOUGHT).
Name of
Employer
/Client
Name,
Location ,
Nature &
Discipline
of Work
Contract
Price in
Indian Rs.
Percentage
of
Participation
of the
Company
Contractual Date
of
Commencement
of Construction
Contractual
Date of
completion of
Work
Actual
Date of
Start of
Work
Actual Date of
Completion of
Work
Reason for
Delay in
Completion, if
any
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SCHEDULE 6A
LIST OF RELEVANT COMPLETED PROJECTS OF SIMILAR NATURE IN LAST 5 YRS. (30 point scale)
Project
Title
Works
Involved
Name
of
Client
Contract
Value
Date of
Commencement
of Works
Due Date
for
Completion
Actual date
of
completion
Percentage-wise
Completion up
to due date
expected
date of
completion
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SCHEDULE 6B
LIST OF RELEVANT CURRENT PROJECTS (10 point scale)
Project
Title
Works
Involved
Name
of
Client
Contract
Value
Date of
Commence-
ment of
Works
Due Date
for
Completion
Actual date
of
completion
Percentage-wise
Completion up
to due date
expected
date of
completion
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SCHEDULE 7
INFORMATION REGARDING CURRENT LITIGATION, DEBARRING / BLACKLISTING, EXPELLING OF APPLICANT OR
ABANDONMENT OF WORK BY APPLICANT
1. a) Is the applicant currently involved in any arbitration /litigation to the contract worksb) If yes, give detail
2. a) Has the applicant or any of its constituent partner failed to complete any contract work in Indiaduring the last 5 years due to any reason.
b) If yes, give detailNote: If any information in this schedule is found to be concealed, participant of applicant will be
summarily rejected at any time,
The applicant is supposed to fill-up the correct details of arbitration / litigation during last five years
with their outcome.
Details of
DisputeYear
Award for
or Against
Applicant
Name of Client, Cause of
Litigation and matter of
dispute
Current Value
of Disputed
Amount
Actual
Awarded
Amount
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Rohtak
SCHEDULE 8
INFORMATION REGARDING SUB.CONTRACTING
1 Would you sub-contract any part of work Yes /No
2 Type of sub-letting 1 only Labour
2 Only material
3 Labour & material
3 If yes, how much total value of the work (in terms of %of total value of work) do you propose to sub-contract?
(The outsourcing >25% of total value of work shall not be permissible, that too with prior permissionof the Employer)
4 The applicant should give detail of type of sub-letting which one wants to adopt.5 The Eligibility Criteria for the agencies to whom the out sourcing will be proposed shall be in proportion to
the Criteria proposed in Para 13 of the ITB
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Rohtak
SCHEDULE 9
AFFIDAVIT (NJSP Rs. 10/-)
1. I, the undersigned, duly authorized on behalf of Company / firm hereby certify that all the statement madein the required attachments are true and correct to the best of my knowledge.
2.
The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation to furnishpertinent information deemed necessary and requested by the Employer to verify this statement or
regarding my (our) competence and general reputation.
3. The undersigned agrees to furnish any information / clarification that may be asked for by the employer.
Signature with Seal of the Company
(Name of the Authorized Signatory)
Title/Designation
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Rohtak
SCHEDULE 10
ADDITIONAL INFORMATION
Following additional information may be supplied along with your
a) Registration of company, partnership deed, Article of association, Registration under labour law,registration under sales tax act.
i)
EPF No., PAN No and Service Tax No. etc.ii) Details of available site testing equipments.
b) Details of possession of Electrical License from Chief Electrical Inspector of the state for execution ofHigh Tension line Network.
Please add any further information, which you consider to be relevant to the evaluation of your application. If
you wish to attach other document please list below, otherwise state not applicable
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Contractor 43 Engineer-in-Charge
SCHEDULE 11
(Model of Detailed Evaluation)
Sr
No.
Name
of FirmScore
Total
Score
Sub Head-I FinancialCapability as per Schedule -
2
SubHead
ITotal
Sub Head II Technical Capability asper Schedule 4 5A,5B & 5C
SubHead
IITotal
Sub Head-III
(experience /
max. value ofrelevant workcompleted &
current ) in
crores (30+10) as
per Schedule 6A
& 6B
Sub Head-IV
LitigationHistory as
perSchedule 7
Sub-Contracting
as perSchedule 8
SubHead-
IVTotal
TotalScore
25 25 40 10 100
Latest
AnnualTurnover
Net
Worth
Working
Capital
Plants &
Equip-ment
Professional
Man power withco. & for theproject (5+5)
Supervisory
Man powerfor theproject
5 10 10 25 10 10 5 25 40 5 5 10 100
Qualifying Marks: i) 50% in each of Sub Heads I to IV
ii) 70% overall for Qualification
Note: -The bidder even if meet the qualifying criteria, are subject to be disqualified in case of the following.
a. If any misleading or false representation is made in the forms, statements and attachments submitted in proof of the qualification requirementsb. If they are found engaged in the corrupt or fraudulent practices in competing for the contract in question
c. A bidder will be declared ineligible either indefinitely or for a stated period of time if at any time it is found that the bidder was engaged in corrupt
or fraudulent practices in competing for or in executing the contract.