1

Time Content

2:15 – 2:30

Registration

2:30 – 3:00

Revised arrangement for MR / ER for aided schoolsby TSE Lap Wa Anchor, EDB

3:00 – 4:00

Procedure on applying non-recurrent grants to carry out MR / ER Delivery of approved major /emergency repair projectsTree managementby TSE Lap Wa Anchor & MK CHENG, EDB

4:00 – 4:15

Break

4: 15– 5:00

Main features for the Building s Ordinance (on context of school premises) by TSE Lap Wa Anchor , EDB

5:00 – 5:15

Q & A

2

Milestone dates of developmentof

School Premises Maintenance Section (SPMS)

4.5.2009 – With seconded professionals from ArchSD to kick off preparation work

1.9.2009 – Taking up coordination work in relation to MR/ER to aided /DSS schools

1.3.2010 – SPMS to execute newly approved MR/ER projects each costing $2M or below for non-estate aided schools

3

Organisation of SPMS

Headed by SMS(SPM), supported by a multi-disciplinary team comprising –

Building Services Engineer,Maintenance Surveyors,Quantity Surveyor,Education Officer (Admin),Executive Officer, …

4

Key Rolesoversee the school premises maintenance

services for both aided schools and DSS schoolsarrange tendering for consultants and works

contractors in taking up maintenance services for non-estate aided schools

manage and supervise consultants and works contractors in delivering maintenance project each $2M for non-estate aided schools≦

process applications from aided schools for MR and ER works

plan and assist in allocating resources for execution of school maintenance projects

5

Delineation of Responsibilities between SPMS and ArchSDEmergency Repairs (non-estate aided schools)

Request Responsible Government Departments

Submitted before 1.3.2010

ArchSD(projects, including all the outstanding items, will be undertaken until project completion)

Submitted on or after

1.3.2010

EDB(approved ER projects of est. >$2M will be referred to ArchSD for delivery)

6

Delineation of Responsibilities between SPMS and ArchSD

Major Repairs (non-estate aided schools)Item Responsible Government

Departments

Approved projects for 2009-10 FY

or before

ArchSD(projects, including all the outstanding items, will be undertaken until project completion)

Approved projects for 2010-11 FY or after

Approved Project Est . $2M≦ EDB

Approved Project Est . > $2M Arch SD

Vetting for MR applications for

2011-12 FY or after

EDB(approved MR projects of est. >$2M will be referred to ArchSD for delivery)

7

Delineation of Responsibilities between SPMS and ArchSD

Technical advisory services to REO for processing requests from schools for change

of room use / alteration

Period Responsible Government

Departments

before 1.3.2010 ArchSD

on or after 1.3.2010 EDB

8

Partnership between SPMS and REO

Position of HD – basically no changeSPMS basically takes up

- ArchSD’s position on ER/MR projects with value $2M≦- co-ordination work in respect of MR/ER

- Technical advisory services to REO in respect of

processing requests from schools for change of room use / alteration

9

Partnership between SPMS and REOprojects delivered by EDB/other departments

estate aided schools

Non-estate aided

schools

≦ $2M

> $2M

Self-delivery projects

DSS schools

MR >

$2M

DHO

cases

slope works

REO

SPMS

Works co-ordination Resources allocation Technical advisory

School contact point

Works delivery agents

HD

ArchSD(PSB)ArchSD

(SPD)

SPMS

ArchSD(PSB)

Technical adviser on subvention procedure &

subventability

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owner/occupier to resume occupier’s liability and obligations under Education Ordinance and associated regulations

AIDEDSCHOO

L

School’s Consultant /AP

EDB

Professional adviser to schools on self-delivered projects

Oversee Major Repair and Emergency Repair works

vote controller

To deliver Major Repair and Emergency Repair works

EDB’s consultant /contractors

11

School Premises Maintenance ResponsibilityPrevailing Items

Concrete Spalling

Broken window12

School Premises Maintenance ResponsibilityPrevailing Items (cont’d)

Fire Services Installation

Plumbing & Drainage 13

School Premises Maintenance ResponsibilityPrevailing Items (cont’d)

Rusted metal gate

14

School Premises Maintenance ResponsibilityPrevailing Items (cont’d)

Debonded external wall tiles / rendering

15

School Premises Maintenance ResponsibilityPrevailing Items (cont’d)

Slope Maintenance

Electrical Installation 16

School Premises Maintenance ResponsibilityMaintenance Inspection (Examples)• Building Inspection

• Window Inspection(recommended at least

once a year with regular maintenance)

17

School Premises Maintenance ResponsibilityMaintenance Inspection (Examples) (cont’d)• Metal Gate(at least once every 3 months)

• Drainage System(at least once a year before onset of

rainy season)

18

School Premises Maintenance Responsibility

• Fire Services Installation(at least once a year)

• Electrical Installation(at least once every 5 years)

Lift Installation(at least once a year with periodic

maintenance)

Maintenance Inspection (Examples) (cont’d)

19

School Premises Maintenance Responsibility

• Slope(Routine Maintenance Inspection - at

least once a year)(Engineer Inspection – at least once

every 5 years)

Maintenance Inspection (Examples) (cont’d)

20