1 special education data collection in 2007-08 school year information is posted at:

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Special Education Data Collection in 2007-08 School Year

Information is posted at: http://www.vesid.nysed.gov/sedcar/

http://www.emsc.nysed.gov/irts/SIRS/home.shtml

Contact information for technical assistance: SEDCAR: [email protected] (518) 486-4678

IRS: [email protected] (518) 474-7965

Regional Information Center: Contact Information is found in Appendix J of 2007-08 SIRS Policy Manual

Information on State Performance Plan http://www.vesid.nysed.gov/specialed/spp/home.html

July 2008 Inni Barone

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There are no changes to forms in 2007-08 school year and the process for reporting these data is the same (through the PD data reporting system):

PD-6: Report of Personnel Employed or Contracted to Provide Special Education and Related Services to Students with Disabilities

PD-8: Report of Students with Disabilities Subject to Disciplinary Removal

SEDCAR-1: Request for IDEA federal funds

SEDCAR-2: Designated LEA through whom to receive an allocation of IDEA federal funds

No Changes

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See memo from Johanna Duncan Poitier and Rebecca Cort of June 19, 2007

Data for the following reports will be submitted at the individual student level through SIRS, not through the PD data reporting system:

All school districts:PD-1/4, PD-2A/4 and PD-3A/4: child count, LRE for preschool and school age students with disabilitiesPD-5: exiting (diploma, dropped out, declassified, moved, etc.)PD-7: preschool services, data on parentally placed school age students in nonpublic schools

Selected school districts (see schedule of the year in which school districts are assigned to submit or resubmit these data at http://www.vesid.nysed.gov/sedcar/sppschedule.html and http://www.vesid.nysed.gov/sedcar/resubschedule.html) :

PD-10: preschool outcomes (SPP Indicator 7)PD-11: timely evaluations of preschool and school age students for eligibility for special education (SPP Indicator 11)PD-12: transition of preschool students from Early Intervention to preschool(SPP Indicator 12)

Data Collection System Change

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Reporting Special Education Data Through SIRS

Regional Information Centers provide data warehouse services and support.

Collaboration required between general education and special education personnel to ensure all students are in the system and the data are complete and accurate.

All preschool and school age students require unique student IDs, enrollment records, annual submission of records including all required data elements in all required templates.

Two new templates added to accommodate special educationThirteen new special education data elements addedTwo new reasons for beginning enrollment (5905 and 4034)One new reasons for ending enrollment (140)Two reasons for ending “disability program service” (901 and 912)A new test group added to Assessment Fact table to collect preschool outcomes on Child Outcomes Summary Form (COSF)

Information on special education data collection included in:SIRS Policy ManualGuidelines for Creating Data ExtractsDictionary of Reporting Data Elements

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All Data Sets Include Preschool and School Age Students with Disabilities

Information from these data sets is needed for students with disabilities:• Student Identification (NYSSIS)• Student Demographic Data • Student Enrollment Data • Program Service Data (this is where disability is identified, including reasons for ending disability) • Student Assessment Data (including data on Child Outcomes Summary Form for preschool students with disabilities)• Student Assessment Item Data • Special-Education Data Sets December 3 snapshot End Of Year snapshot Special Education Events (evaluation of preschool and school age students; transition of children from Early Intervention to preschool; evaluation and services for parentally placed students in nonpublic schools)

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Special Education Data Collection Through SIRS in 2007-08 School Year

Student IDs •Student ID’s for all preschool and school-age students who are referred to the CPSE or CSE for eligibility determination or who are provided special education services.

Who Submits Special Education Records?• Special education records must be submitted by the following entities for students for whom they have CPSE or CSE responsibility:

school districts State agencies with educational programs Child care institutions with affiliated schools (for students placed by courts and social service agencies) NYS School for the Blind NYS School for the Deaf

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In the following cases two entities will submit records on the same students. Enrollment code 0011 (or 5544, 5654, 7000, 7011) from schools where students are enrolled. Enrollment code 5905 from districts with CSE/CPSE responsibility, but not accountability responsibility:

students enrolled by parents in charter schools; students enrolled by parents in a different district from the one

in which they reside; and students enrolled by parents in nonpublic schools located in the school district.

School districts will also submit student records with enrollment code 5905 for the following students if they are referred for special education eligibility determination or are receiving special education services: students who are home-schooled by parent choice; kindergarten age students who are not enrolled in kindergarten programs but are receiving special education services as school age students. students who are placed by the courts or social service agencies in out-of-State facilities and who resided in the district at the time of placement. preschool students with disabilities enrolled in Pre-K programs in districts other than their own districts of residence.

Differentiating Accountability Responsibility from CSE Responsibility (Some students will be reported by two entities)

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• Student IDs must be assigned to preschool students when they are initially referred to the CPSE for preschool special education eligibility determination.

• All identified preschool students with disabilities must be added to SIRS with enrollment code 0011.

• Use the new reason for beginning enrollment code 4034 to designate that a preschool child has been referred to the CPSE. • Use the new reason for ending enrollment code 140 to designate that special education eligibility decision for the preschool child has been made or the decision making process has ended for any reason.

• If the preschool child has been determined to be eligible for special education, and the student is enrolled in a preschool special education program, a new enrollment record must be submitted with code 0011.

Reporting on Preschool Students with Disabilities

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• Building of enrollment (location) codes will be provided by school districts. These will identify the building in which the school age student is enrolled and the special education service provider for the preschool student. This will permit the Department to aggregate data for students with disabilities attending BOCES, approved private schools, State-supported schools, or other programs.

• The Department will discontinue requesting data directly from BOCES, approved private schools, State supported schools except for the PD-6, SEDCAR-1 and SEDCAR-2 forms.

Building of Enrollment (Location) Information

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Selecting Building of Enrollment Code for preschool students with disabilities (in order):• If student is participating in a pre-k or UPK program, location code is BEDS code of district building or BOCES in which pre-K or UPK program is provided. If not a district or BOCES building, use district code ending with “0666”• If not in pre-K or UPK program, use BEDS code of “coordinating service provider” or sole preschool special education service provider. (Use BEDS code of an APPROVED preschool special education provider.)• If no approved preschool special education service provider is involved, and the county is providing special education service by contracting with an independent service provider (not an approved provider), use BEDS code of the county.

Selecting Building of Enrollment Code for school age students with disabilities:• For students with disabilities in BOCES programs, use the generic 12 digit BOCES code that ends with “9000000000”.• For parentally placed students with disabilities in nonpublic schools that do not have a BEDS code, district applies to [email protected] for a code. • For school age students who are instructed full-time in community based organizations that do not have a BEDS code, district applies to [email protected] for a code.

Building of enrollment codes for all approved preschool and school age special education programs for students with disabilities are posted at http://www.emsc.nysed.gov/irts/SIRS/documentation/location-codes.shtml and at http://www.vesid.nysed.gov/sedcar/locationcodes.html.

Selecting Building of Enrollment (Location) Codes

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Special Education Snapshot TemplateSix Data Elements

SVC01 SVC01 Related services only Related services only

SVC02SVC02 Special Education Itinerant Teacher (SEIT) only Special Education Itinerant Teacher (SEIT) only

SVC03SVC03 Related Services and Special Education Itinerant Teacher (SEIT) Related Services and Special Education Itinerant Teacher (SEIT)

SVC04SVC04 Half-day (2.5 hours or less) Special Class program in integrated setting Half-day (2.5 hours or less) Special Class program in integrated setting

SVC05SVC05 Half-day (2.5 hours or less) Special Class program in segregated setting Half-day (2.5 hours or less) Special Class program in segregated setting

SVC06SVC06 Full-day (more than 2.5 hours, up to 3 hours) Special Class program in Full-day (more than 2.5 hours, up to 3 hours) Special Class program in integrated setting integrated setting

SVC07SVC07 Full-day (more than 2.5 hours, up to 3 hours) Special Class program in Full-day (more than 2.5 hours, up to 3 hours) Special Class program in segregated setting segregated setting

SVC08SVC08 Full-day (more than 3 hours, up to 4 hours) Special Class program in integrated Full-day (more than 3 hours, up to 4 hours) Special Class program in integrated setting setting

SVC09SVC09 Full-day (more than 3 hours, up to 4 hours) Special Class program in segregated Full-day (more than 3 hours, up to 4 hours) Special Class program in segregated setting setting

SVC10SVC10 Full-day (more than 4 hours) Special Class program in integrated setting Full-day (more than 4 hours) Special Class program in integrated setting

SVC11SVC11 Full-day (more than 4 hours) Special Class program in segregated setting Full-day (more than 4 hours) Special Class program in segregated setting

SVC12SVC12 Residential program Residential program

1. Primary Service Code - for preschool students with disabilities only. This data element is required with the December 3, 2007 snapshot and End of Year. End of Year snapshot is called 07-01-07 (first day of the 2007-08 school year).

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Special Education Snapshot Template

PLC01 PLC01 Court or State agency placement (Article 81)Court or State agency placement (Article 81)

PLC02PLC02 Residential placement (Article 89)Residential placement (Article 89)

PLC03PLC03 Non residential placement (Article 89)Non residential placement (Article 89)

3. Primary Placement Type: for school age students with disabilities onlyIndicates the type of placement of school age students with disabilities. This data element is required with the December 1 snapshot.

2. Primary Service Provider: for preschool students with disabilities who receive services from more than one service provider. CPSE designates a “coordinating service provider”. This is the institution code for the coordinating service provider. This data element is required with the December 3 snapshot and End of Year snapshot. If the student receives special education services from only one service provider, use the code of that service provider.

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4. Primary Setting Code (Least Restrictive Environment Code): for preschool and school age students with disabilities This data element is required with the December 3 snapshot.

Preschool Settings (LRE Codes)Preschool Settings (LRE Codes)

PS01PS01 In regular Early Childhood program at least 80% of the time In regular Early Childhood program at least 80% of the time

PS02PS02 In regular Early Childhood program 40% to 79% of the time In regular Early Childhood program 40% to 79% of the time

PS03PS03 In regular Early Childhood program less that 40% of the time In regular Early Childhood program less that 40% of the time

PS04PS04 Separate Classroom Separate Classroom

PS05PS05 Separate School Separate School

PS06PS06 Residential Facility Residential Facility

PS07PS07 Home Home

PS08PS08 Service Provider Location Service Provider Location

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Primary Setting Code (Least Restrictive Environment Code): Continued

School Age Settings (LRE Codes)School Age Settings (LRE Codes)

SA01SA01 Inside the regular classroom 80 percent or more of the day Inside the regular classroom 80 percent or more of the day

SA02SA02 Inside the regular classroom 40% to 79% of the day Inside the regular classroom 40% to 79% of the day

SA03SA03 Inside the regular classroom less than 40% of the day Inside the regular classroom less than 40% of the day

SA04SA04 Separate School Separate School

SA05SA05 Hospital In Patient Hospital In Patient

SA06SA06 Home Instruction – Placed on Home Instruction by the CSE Home Instruction – Placed on Home Instruction by the CSE

SA07SA07 Incarcerated Incarcerated

SA08SA08 Parentally placed in a nonpublic school located in this district and receiving Parentally placed in a nonpublic school located in this district and receiving special education services special education services

SA09SA09 Parentally placed in a nonpublic school located in this district and Parentally placed in a nonpublic school located in this district and not not receiving receiving publicly funded special education services. publicly funded special education services.

SA10SA10 Home Schooled at parent’s choice Home Schooled at parent’s choice

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6. School Aged Indicator: Y for school age student, otherwise N. This data element is required with the December 3 snapshot.

5. Snapshot Date: December 3 (2007-12-03) or End Of Year (2007-07-01)

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Students for whom Special Education Events Template Data are Required

Status of student is reported as of August 31, 2008

Referral of preschool children for special education eligibility determination:• Report on all preschool children for whom parent consent to evaluate is received

between July 1 and June 30 (include children who are referred from Early Intervention).

• Reported by districts assigned Indicator 11 for 2007-08.

Referral of School age students for special education eligibility determination:• Report on all school age students for whom parent consent to evaluate is received

between July 1 and June 30 (include parentally placed students in nonpublic schools).

• Reported by districts assigned Indicator 11 for 2007-08.Transition of children from IDEA, Part C (Early Intervention) to IDEA, Part B

(preschool):• Report on all children referred from Part C (EI), prior to age 3, between July 1 and

June 30. • Reported by districts assigned Indicator 12 for 2007-08.

Evaluation of parentally placed students in nonpublic schools for determination of eligibility and provision of special education services:

• Report on parentally placed students in nonpublic schools for whom a written referral was received between July 1 and June 30.

• Reported by all school districts.

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Special Education Events TemplateSeven Data Elements

1. Event Type Code: Report at End Of YearEach event that occurs in the following four chains of events has a code as follows:

1. Referral of preschool student for special education eligibility determination1. Referral of preschool student for special education eligibility determination

CPSE01CPSE01 Initial referral to CPSEInitial referral to CPSE

CPSE02CPSE02 Parental consent to evaluate Parental consent to evaluate

CPSE03CPSE03 CPSE meeting at which evaluation results are discussed (all evaluations are completed) CPSE meeting at which evaluation results are discussed (all evaluations are completed)

2. Referral of School age student for special education eligibility determination2. Referral of School age student for special education eligibility determination

CSE01CSE01 Initial referral to CSE Initial referral to CSE

CSE02CSE02 Parental consent to evaluate Parental consent to evaluate

CSE03CSE03 CSE meeting at which evaluation results are discussed (all evaluations are completed) CSE meeting at which evaluation results are discussed (all evaluations are completed)

3. Transition of children from IDEA, Part C (Early Intervention) to IDEA, Part B (preschool)3. Transition of children from IDEA, Part C (Early Intervention) to IDEA, Part B (preschool)

EI01EI01 Initial referral to CPSE Initial referral to CPSE

EI02EI02 Parental consent to evaluate Parental consent to evaluate

EI03EI03 CPSE meeting to determine eligibility (all evaluations are completed) CPSE meeting to determine eligibility (all evaluations are completed)

EI04EI04 Full IEP implementation Full IEP implementation

4. Evaluation of parentally placed students for determination of eligibility and provision of special education services4. Evaluation of parentally placed students for determination of eligibility and provision of special education services

CSENP01CSENP01 Initial referral to CSE Initial referral to CSE

CSENP02CSENP02 Parental consent to evaluate Parental consent to evaluate

CSENP03CSENP03 CSE meeting to discuss evaluation results (all evaluations are completed) CSE meeting to discuss evaluation results (all evaluations are completed)

CSENP04CSENP04 Full Implementation of IEP or IESP or SP Full Implementation of IEP or IESP or SP

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Special Education Events Template

2. Event Date: Report at End Of YearReport date of each event type code

3. Initial Event Type Code: Report at End Of YearProvide the event type code for the first event in the chain of events being reported for the student. The initial event type codes are all codes for initial referral to the CPSE or CSE (EI01 or CPSE01 or CSE01 or CSENP01). The initial event type code is not required when there is only one event type code being submitted for a student. The initial event type code is to be submitted with all records after the initial referral event type code record is submitted.

4. Initial Event Date: Report at End Of YearProvide the date associated with the Initial Event Type Code.

5. Event Outcome Code: Report at End Of YearIdentify whether or not the student was determined to be eligible for special education (Y or N or U) for the following event type codes: CPSE03, CSE03, EI03, CSENP03. This information is to be provided with the initial referral event type record. Provide a “U” if eligibility is undetermined or if the committee did not meet by August 31, 2008.

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Special Education Events Template6. Number of Days: Report at End Of Year. Report with the initial referral event type record for the following three chains:

Referral of preschool student for special education eligibility determination: Number of school days between CPSE02 (consent) and CPSE03 (CPSE

meeting). (count the date on which consent to evaluate is received as day 1) If there is no CPSE03, report number of school days between CPSE02 and August 31, 2008.

Referral of school age student for special education eligibility determination: Number of calendar days between CSE02 (consent) and CSE03 (CSE meeting). (count the date on which consent to evaluate is received as day 1)

If there is no CSE03, report number of calendar days between CSE02 and August 31, 2008.

Transition of children from IDEA, Part C (Early Intervention) to IDEA, Part B (preschool): NOT eligible or “U” - number of school days between EI02 (consent) and EI03

(CPSE meeting). (count the date on which consent to evaluate is received as day 1)

If there is no EI03, report the number of school days between EI02 and August 31, 2008. If there

is no EI02, report the number of school days between EI01 and August 31, 2008. IS eligible - number of calendar days that EI04 (IEP implemented) is past

student’s third birthday. Report “0” if EI04 is not past 3rd birthday. If there is no EI04 and the Event Outcome Code is “Yes”, report the number of calendar days that August 31, 2008 is past child’s third birthday.

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7. Noncompliance Reason (Reason Code): Report at End Of Year. Report with the initial referral event type record for the following three chains:

Referral of preschool student for special education eligibility determination If Number of Days is more than 30 school days;

Referral of School age student for special education eligibility determination If Number of Days is more than 60 calendar days;

Transition of children from IDEA, Part C (Early Intervention) to IDEA, Part B (preschool)

NOT Eligible or U -- If Number of Days is more than 30 school days;

IS ELIGIBLE – If Number of Days is 1 or more calendar days past the child’s third birthday.

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Noncompliance Reason (Reason Code): Continued

CPSER01 CPSER01 Parents withdrew referral or consent to evaluate (C) Parents withdrew referral or consent to evaluate (C)

CPSER02CPSER02 Student moved out of the district (C) Student moved out of the district (C)

CPSER03CPSER03 Student died (C) Student died (C)

CPSER04CPSER04 An approved evaluator was not available to provide a timely evaluation (NC) An approved evaluator was not available to provide a timely evaluation (NC)

CPSER05CPSER05 Delays in making contact with parents to schedule the evaluation (There is Delays in making contact with parents to schedule the evaluation (There is documentation of repeated attempts to make contact (C) documentation of repeated attempts to make contact (C)

CPSER06CPSER06 Parents cancelled the scheduled evaluation and/or selected another approved Parents cancelled the scheduled evaluation and/or selected another approved evaluator (C) evaluator (C)

CPSER07CPSER07 Parents refused or repeatedly did not make the child available for the evaluation Parents refused or repeatedly did not make the child available for the evaluation (C) (C)

CPSER08CPSER08 Evaluator delays in completing the evaluation (NC) Evaluator delays in completing the evaluation (NC)

CPSER09CPSER09 Student transferred to this school district after the evaluation period began and the Student transferred to this school district after the evaluation period began and the parent and school district agreed in writing to an extended time period. (C) parent and school district agreed in writing to an extended time period. (C)

CPSER10CPSER10 Delays in scheduling CPSE meetings (NC) Delays in scheduling CPSE meetings (NC)

Reasons for delays in evaluating preschool students (past 30 school days from date of written receipt of parentconsent to evaluate to date of CPSE meeting to discuss evaluation results) for special education eligibility. The “C” next to the reason indicates the reason is in compliance with State requirements, the “NC” next to the reason indicates the reason is not in compliance with State requirements. Found in Appendix 12 ofSIRS Dictionary of Reporting Data Elements

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CSER01 CSER01 Parents withdrew referral or consent to evaluate (C) Parents withdrew referral or consent to evaluate (C)

CSER02CSER02 Student moved out of the district (C) Student moved out of the district (C)

CSER03CSER03 Student died (C) Student died (C)

CSER04CSER04 Evaluator was not available to provide a timely evaluation (NC) Evaluator was not available to provide a timely evaluation (NC)

CSER05CSER05 Delays in making contact with parents to schedule the evaluation (There is documentation of Delays in making contact with parents to schedule the evaluation (There is documentation of repeated attempts to make contact (C) repeated attempts to make contact (C)

CSER06CSER06 Parents refused or repeatedly did not make the child available for the evaluation (C) Parents refused or repeatedly did not make the child available for the evaluation (C)

CSER07CSER07 Evaluator delays in completing the evaluation (NC) Evaluator delays in completing the evaluation (NC)

CSER08CSER08 Student transferred to this school district after the evaluation period began and the parent and Student transferred to this school district after the evaluation period began and the parent and school district agreed in writing to an extended time period. (C) school district agreed in writing to an extended time period. (C)

CSER09CSER09 Delays in scheduling CSE meetings (NC) Delays in scheduling CSE meetings (NC)

CSER10CSER10 The evaluation was completed and a CSE meeting to discuss evaluation results was scheduled The evaluation was completed and a CSE meeting to discuss evaluation results was scheduled to occur within 60 calendar days from date of written parent consent to evaluate the student, but to occur within 60 calendar days from date of written parent consent to evaluate the student, but postponed due to documented request by the parents (C) postponed due to documented request by the parents (C)

Reasons for delays in evaluation of school-age students (past 60 calendar days from date of written receipt ofparental consent to evaluate to the date of CSE meeting at which evaluation results are discussed). The “C” next to the reason indicates the reason is in compliance with State requirements, the “NC” next to the reasonindicates the reason is not in compliance with State requirements.

Reason Codes are on next slide for:Reasons for delays in determining eligibility for preschool special education of children transitioning from IDEA, Part C(Early Intervention) to IDEA, Part B (preschool) if found NOT eligible or reasons for implementing IEPs of children found eligible forpreschool special education past the children’s third birthday. The “C” next to the reason indicates the reason is in compliance withState requirements, the “NC” next to the reason indicates the reason is not in compliance with State requirements

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EIR01EIR01 Parents withdrew referral or consent to evaluate (C) Parents withdrew referral or consent to evaluate (C)

EIR02EIR02 Student moved out of the district (C) Student moved out of the district (C)

EIR03EIR03 Student died (C) Student died (C)

EIR04EIR04 Parent provided consent to evaluate less than 30 school days prior to child’s third birthday (C) Parent provided consent to evaluate less than 30 school days prior to child’s third birthday (C)

EIR05EIR05 Evaluator was not available to provide a timely evaluation (NC) Evaluator was not available to provide a timely evaluation (NC)

EIR06EIR06 Delays in making contact with parents to schedule the evaluation (There is documentation of repeated Delays in making contact with parents to schedule the evaluation (There is documentation of repeated attempts to make contact (C) attempts to make contact (C)

EIR07EIR07 Parents cancelled the scheduled evaluation and/or selected another approved evaluator (C) Parents cancelled the scheduled evaluation and/or selected another approved evaluator (C)

EIR08EIR08 Parents refused or repeatedly did not make the child available for the evaluation (C) Parents refused or repeatedly did not make the child available for the evaluation (C)

EIR09EIR09 Additional evaluations were requested (NC) Additional evaluations were requested (NC)

EIR10EIR10 Evaluator delays in completing the evaluation (NC) Evaluator delays in completing the evaluation (NC)

EIR11EIR11 Student transferred to this school district after the evaluation period began and the parent and school district Student transferred to this school district after the evaluation period began and the parent and school district agreed in writing to an extended time period (C) agreed in writing to an extended time period (C)

EIR12EIR12 Delays in scheduling CPSE meetings (NC) Delays in scheduling CPSE meetings (NC)

EIR13EIR13 Parents chose to continue their student in Early Intervention Program (EIP) and transition to preschool Parents chose to continue their student in Early Intervention Program (EIP) and transition to preschool special education after the child became three years of age (C) special education after the child became three years of age (C)

EIR14EIR14 Parents did not provide consent for services (C) Parents did not provide consent for services (C)

EIR15EIR15 The recommended Part B program and/or services were not available when the child turned three years of The recommended Part B program and/or services were not available when the child turned three years of age (NC) age (NC)

EIR16EIR16 The Board of Education of school district arranged for the full implementation of the child’s IEP, within 30 The Board of Education of school district arranged for the full implementation of the child’s IEP, within 30 school days of the CPSE recommendation, however, the program’s starting date and/or days of operation school days of the CPSE recommendation, however, the program’s starting date and/or days of operation were after the child’s 3rd birthday. (C) were after the child’s 3rd birthday. (C)

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Sample Special Education Events Data

Scenario: This is a parentally placed school age student in a nonpublic school located in the district who is referred to the CSE. The reporting district is assigned Indicator 11.This student must be reported in two chains. See SIRS Guidelines for Extracts for specific layout instructions.

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11 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSE01CSE01 2007-2007-07-1507-15

YY 1717

22 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSE02CSE02 2007-2007-07-1507-15

CSE01CSE01 2007-2007-07-1507-15

33 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSE03CSE03 2007-2007-08-0108-01

CSE01CSE01 2007-2007-07-1507-15

44 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSENP01CSENP01 2007-2007-07-1507-15

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55 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSENP02CSENP02 2007-2007-07-1507-15

CSENP01CSENP01 2007-2007-07-1507-15

66 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSENP03CSENP03 2007-2007-08-0108-01

CSENP01CSENP01 2007-2007-07-1507-15

77 NY12345NY12345 00030003 2008-06-302008-06-30 900000001900000001 CSENP04CSENP04 2007-2007-09-0509-05

CSENP01CSENP01 2007-2007-07-1507-15

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Scenario: This is a preschool child who is transitioning from EI to preschool. The district is re-assigned to report on Indicator 11 and is assigned to report on Indicator 12 in 2007-08 school year. The student is reported in two chains. This child’s birthday is on September 5, 2004. See SIRS Guidelines for Extracts for specific reporting instructions.

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11 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 EI01EI01 2007-07-062007-07-06 YY EIR13EIR13 55

22 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 EI02EI02 2007-07-102007-07-10 EI01EI01 2007-2007-07-0607-06

33 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 EI03EI03 2007-08-232007-08-23 EI01EI01 2007-2007-07-0607-06

44 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 EI04EI04 2007-09-102007-09-10 EI01EI01 2007-2007-07-0607-06

55 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 CPSE01CPSE01 2007-07-062007-07-06 YY CPSECPSER04R04

3232

66 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 CPSE02CPSE02 2007-07-102007-07-10 CPSE01CPSE01 2007-2007-07-0607-06

77 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 CPSE03CPSE03 2007-08-232007-08-23 CPSE01CPSE01 2007-2007-07-0607-06

26


Scenario: This is a school age student who attends a public school and is referred to the CSE for determination of eligibility for special education on May 1, 2008 but the CSE meeting to discuss evaluation results is not held by August 31, 2008. The district is assigned to submit data for Indicator 11 for the 2007-08 school year. See SIRS Guidelines for Extracts for specific reporting instructions.

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11 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 CSE01CSE01 2008-01-052008-01-05 UU CSERCSER0909

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22 NY12345NY12345 00040004 2008-06-302008-06-30 900000002900000002 CSE02CSE02 2008-06-052008-06-05 CSE01CSE01 2007-2007-01-0501-05

27

Preschool Outcomes-Indicator 7Preschool Outcomes-Indicator 7

• Special education preschool outcomes data are collected through the Special education preschool outcomes data are collected through the

Assessment Fact template. Child Outcomes Summary Form (COSF) has been added as Assessment Fact template. Child Outcomes Summary Form (COSF) has been added as

a test group for preschool students with disabilities. This is End Of Yeara test group for preschool students with disabilities. This is End Of Year

reporting.reporting.

• To be reported by school districts assigned to report on State Performance Plan Indicator 7 for To be reported by school districts assigned to report on State Performance Plan Indicator 7 for the 2007-08 school year.the 2007-08 school year.

• Report on preschool children who received an initial evaluation on March 1, 2006 or later, Report on preschool children who received an initial evaluation on March 1, 2006 or later, received at least 6 months of preschool special education service, and left preschool special received at least 6 months of preschool special education service, and left preschool special education between September 1, 2007 and August 31, 2008. education between September 1, 2007 and August 31, 2008. For the 2008-2009 school year, For the 2008-2009 school year, school districts that are assigned to report on Indicator 7 will be asked to report on school districts that are assigned to report on Indicator 7 will be asked to report on children who left preschool special education between July 1, 2008 and June 30, 2009.children who left preschool special education between July 1, 2008 and June 30, 2009.

• Report on all children who meet the above criteria, even if only partial information is available on Report on all children who meet the above criteria, even if only partial information is available on some children (e.g., entry level assessment results only or exit level assessment results only). some children (e.g., entry level assessment results only or exit level assessment results only). The students with partial data will appear in the list of excluded students in the reports, however, The students with partial data will appear in the list of excluded students in the reports, however, the size of this population will provide useful information to the Department.the size of this population will provide useful information to the Department.

• Nationally standardized rating scale- Child Outcomes Summary Form. Children are evaluated at Nationally standardized rating scale- Child Outcomes Summary Form. Children are evaluated at entry into preschool and at exit from preschool. Scale from 1-7, measures how close children are entry into preschool and at exit from preschool. Scale from 1-7, measures how close children are to the functional level of typically developing children in three early childhood outcome areas. to the functional level of typically developing children in three early childhood outcome areas. This indicator is about the amount of progress children make between entry into and exit from This indicator is about the amount of progress children make between entry into and exit from preschool special education.preschool special education.

28

Assessment Fact Template

Test Group:Test Group: “COSF” for Child Outcomes Summary Form for Preschool Students with “COSF” for Child Outcomes Summary Form for Preschool Students with DisabilitiesDisabilities

NameName DescriptionDescription Subject AreaSubject Area CodeCode TypeType

Entry Level Positive Social Entry Level Positive Social Emotional SkillsEmotional Skills

COSF: Entry Level Social EmotionalCOSF: Entry Level Social Emotional Social EmotionalSocial Emotional 0093100931 Numeric scale (1-7)Numeric scale (1-7)

Entry Level Acquisition of Entry Level Acquisition of Knowledge and SkillsKnowledge and Skills

COSF: Entry Level Knowledge and COSF: Entry Level Knowledge and SkillsSkills

Knowledge and SkillsKnowledge and Skills 0093200932 Numeric scale (1-7) Numeric scale (1-7)

Entry Level Use of Entry Level Use of Appropriate Behaviors to Appropriate Behaviors to Meet Their NeedsMeet Their Needs

COSF: Entry BehaviorsCOSF: Entry Behaviors

BehaviorsBehaviors 0093300933 Numeric scale (1-7)Numeric scale (1-7)

Exit Level Positive Social Exit Level Positive Social Emotional SkillsEmotional Skills

COSF: Exit Level Social EmotionalCOSF: Exit Level Social Emotional Social EmotionalSocial Emotional 0094100941 Numeric scale (1-7)Numeric scale (1-7)

Exit Level Acquisition of Exit Level Acquisition of Knowledge and SkillsKnowledge and Skills

COSF: Exit Level Knowledge and COSF: Exit Level Knowledge and SkillsSkills

Knowledge and SkillsKnowledge and Skills 0094200942 Numeric scale (1-7) Numeric scale (1-7)

Exit Level Use of Exit Level Use of Appropriate Behaviors to Appropriate Behaviors to Meet Their NeedsMeet Their Needs

COSF: Exit BehaviorsCOSF: Exit Behaviors

BehaviorsBehaviors 0094300943 Numeric scale (1-7)Numeric scale (1-7)

Progress in Positive Social Progress in Positive Social Emotional SkillsEmotional Skills

COSF: Progress Social EmotionalCOSF: Progress Social Emotional Social EmotionalSocial Emotional 0095100951 Alpha (Y or N)Alpha (Y or N)

Progress in Acquisition of Progress in Acquisition of Knowledge and SkillsKnowledge and Skills

COSF: Progress Knowledge and COSF: Progress Knowledge and SkillsSkills

Knowledge and SkillsKnowledge and Skills 0095200952 Alpha (Y or N)Alpha (Y or N)

Progress in Use of Progress in Use of Appropriate Behaviors to Appropriate Behaviors to Meet Their NeedsMeet Their Needs

COSF: Progress BehaviorsCOSF: Progress Behaviors

BehaviorsBehaviors 0095300953 Alpha (Y or N)Alpha (Y or N)

29

Sample Assessment Fact Template Data for COSF

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11 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Entry Level Social COSF: Entry Level Social EmotionalEmotional

2008-06-302008-06-30 900000002900000002 00010001 1-71-7

22 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Entry Level COSF: Entry Level Knowledge and SkillsKnowledge and Skills

2008-06-302008-06-30 900000002900000002 00010001 1-71-7

33 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Entry Behaviors COSF: Entry Behaviors 2008-06-302008-06-30 900000002900000002 00010001 1-71-7

44 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Exit Level Social COSF: Exit Level Social EmotionalEmotional

2008-06-302008-06-30 900000002900000002 00010001 1-71-7

55 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Exit Level COSF: Exit Level Knowledge and SkillsKnowledge and Skills

2008-06-302008-06-30 900000002900000002 00010001 1-71-7

66 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Exit Behaviors COSF: Exit Behaviors 2008-06-302008-06-30 900000002900000002 00010001 1-71-7

77 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Progress Social COSF: Progress Social EmotionalEmotional

2008-06-302008-06-30 900000002900000002 00010001 Y or NY or N

88 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Progress COSF: Progress Knowledge and SkillsKnowledge and Skills

2008-06-302008-06-30 900000002900000002 00010001 Y or NY or N

99 NY12345NY12345 COSFCOSF 2008-06-302008-06-30 COSF: Progress Behaviors COSF: Progress Behaviors 2008-06-302008-06-30 900000002900000002 00010001 Y or NY or N

30

Exiting Data for Students with Disabilities

End of year enrollment records with reasons for ending enrollment will be used(these records are submitted for all students, not just students with disabilities)See Appendix 4 of Dictionary of Reporting Data Elements: Codes for high school graduates Codes for high school completers Codes for transfers to other schools Codes for dropouts Codes for other circumstances for ending enrollment

End of the year Student records will be used to identify the postgraduate plans (See postgraduate plans description in Dictionary of Reporting Data Elements in the “Student Lite” and “Student” template)

End of the year Programs Fact records will be used to identify preschool and school age students with disabilities who were declassified: Use reason for ending disability code 901 to indicate student is declassified. Use reason for ending disability code 912 to indicate change in disability.

31

Reporting Reasons for Ending Enrollment and Reporting Reasons for Ending Enrollment and Postgraduate PlansPostgraduate Plans

• Public school districts report for students with disabilities enrolled inPublic school districts report for students with disabilities enrolled in school district programs or placed by the school district in out-of-school district programs or placed by the school district in out-of- district programs (e.g., in other school district programs, BOCES,district programs (e.g., in other school district programs, BOCES, approved private schools for students with disabilities).approved private schools for students with disabilities).

• Child care institutions with affiliated schools, report on studentsChild care institutions with affiliated schools, report on students placed by the courts and provided educational services pursuant placed by the courts and provided educational services pursuant to Article 81.to Article 81.

• State agencies report for students provided educational services in State agencies report for students provided educational services in State agency operated programs.State agency operated programs.

• NYS School for the Blind and NYS School for the Deaf, report on studentsNYS School for the Blind and NYS School for the Deaf, report on students enrolled in their programs.enrolled in their programs.

32

Appendix 4 of Dictionary of Reporting Data ElementsAppendix 4 of Dictionary of Reporting Data Elements(Reasons for Ending Enrollment Codes)(Reasons for Ending Enrollment Codes)

Code Code ReasonReason

High School GraduatesHigh School Graduates

799799 Graduated (earned a Regents or local diploma) Credential Type Description must be provided as Graduated (earned a Regents or local diploma) Credential Type Description must be provided as a data element in the Student Lite template.a data element in the Student Lite template.

High School CompletersHigh School Completers

085085 Earned an IEP diplomaEarned an IEP diploma

629629 Previously earned an IEP diplomaPreviously earned an IEP diploma

GEDGED

816816 Earned a High School Equivalency Diploma (GED)Earned a High School Equivalency Diploma (GED)

Transfer to Other SchoolsTransfer to Other Schools

153*153* Transferred to another school in this district or to an out-of-district placementTransferred to another school in this district or to an out-of-district placement

170*170* Transferred to another NYS public school outside this district with documentation. Transferred to another NYS public school outside this district with documentation. Note: Note: documentation of transfer is not required for preschool students with disabilitiesdocumentation of transfer is not required for preschool students with disabilities

204*204* Transferred to a NYS nonpublic school with documentationTransferred to a NYS nonpublic school with documentation

221*221* Transferred to a school outside NYS with documentation. Note: documentation of transfer is not Transferred to a school outside NYS with documentation. Note: documentation of transfer is not required for preschool students with disabilities.required for preschool students with disabilities.

238*238* Transferred to homebound instruction provided by this districtTransferred to homebound instruction provided by this district

255255 Transferred to home-schooling by parent or guardianTransferred to home-schooling by parent or guardian

272272 Transferred to postsecondary school prior to earning a diplomaTransferred to postsecondary school prior to earning a diploma

58275827 Leaving a school under NCLB-a victim of a serious violent incidentLeaving a school under NCLB-a victim of a serious violent incident

59385938 Leaving a NYC community district under NCL B- a victim of a serious violent incidentLeaving a NYC community district under NCL B- a victim of a serious violent incident

33

Appendix 4 of Dictionary of Reporting Data ElementsAppendix 4 of Dictionary of Reporting Data Elements(Reasons for Ending Enrollment Codes - Continued)(Reasons for Ending Enrollment Codes - Continued)

Code Code ReasonReason

DropoutsDropouts

136136 Reached maximum legal age and has not earned a diploma or certificateReached maximum legal age and has not earned a diploma or certificate

340340 Left school: first-time dropoutLeft school: first-time dropout

391391 Long-term absence (20 consecutive unexcused days)Long-term absence (20 consecutive unexcused days)

408408 Permanent expulsion (student must be over compulsory attendance age)Permanent expulsion (student must be over compulsory attendance age)

425*425* Left school, no documentation of transfer Left school, no documentation of transfer (Note: use this code for students who are not yet of (Note: use this code for students who are not yet of compulsory school age and who are withdrawn by their parents. These students will not be compulsory school age and who are withdrawn by their parents. These students will not be considered dropouts)considered dropouts)

306306 Transferred to other high school equivalency (GED) preparation programTransferred to other high school equivalency (GED) preparation program

357357 Left school: previously counted as a dropoutLeft school: previously counted as a dropout

Other circumstances for ending enrollmentOther circumstances for ending enrollment

140*140* Preschool special education status determined or determination process ended for any reasonPreschool special education status determined or determination process ended for any reason

289289 Transferred to an AHSEP or HSEP programTransferred to an AHSEP or HSEP program

323323 Transferred outside district by court orderTransferred outside district by court order

442*442* Left the U.S.Left the U.S.

459*459* DeceasedDeceased

782*782* Entry into a different grade in the same building Entry into a different grade in the same building

82288228 End “Walk-In” enrollmentEnd “Walk-In” enrollment

Note: codes that are shaded and asterisked are suitable to be used to end enrollment of preschool students

34

Post Graduate PlanPost Graduate Plan(Postgraduate Plan Description – data element in Student Lite Template)(Postgraduate Plan Description – data element in Student Lite Template)

DescriptionDescription CodeCode

4-year college in NYS4-year college in NYS 11

2-year college in NYS2-year college in NYS 22

Other postsecondary school in NYSOther postsecondary school in NYS 33

4-year college outside NYS4-year college outside NYS 44

2-year college outside NYS2-year college outside NYS 55

Other postsecondary school outside NYSOther postsecondary school outside NYS 66

Seek employmentSeek employment 77

Enlist in the militaryEnlist in the military 88

Other planOther plan 99

Adult Services (students with disabilities only)Adult Services (students with disabilities only) 1010

UnknownUnknown 1111

35

School districts, Article 81 Schools, State agencies and NYS School for the Deaf and NYS School for the Blind report reasons for ending disability for all preschool and school age students with disabilities for whom they have CPSE or CSE responsibility, regardless of where students are enrolled.

Declassification- Use reason for ending disability code 901: • Preschool students with disabilities who are declassified by the CPSE.• Preschool students with disabilities who are found NOT eligible for school-age special education services.• Preschool students with disabilities who enter school age program without a disability.• School age students with disabilities who are declassified.

Change of disability- Use reason for ending disability code 912:• Preschool students with disabilities who are classified as school age students with disabilities.• School age students with disabilities whose disabilities is changed by the CSE

Reasons for Ending Disability

36

2007-08 School Year Special Education Data Due Dates

December 3, 2007 Special Education Snapshot data:Due to Level 2 Warehouse: February 8Verification period: February 18, 2008 to March 31, 2008Reasonability Checks: By April 28, 2008 • Certification and Assurance: Original Ink signature is required upon verification• Nine reports display data in the aggregate• Lists of “Included Student Records” and “Excluded Student Records to “verify” data submitted at individual student level Reasons for Ending Enrollment, Disability and Postgraduate Plans (final due dates):Verification and reasonability check period: August 1, 2008 to October 1, 2008Data in Level 2 Warehouse on October 1, 2008 is FINAL• Certification and Assurance must be submitted between August 1, 2008 and October 1, 2008 - Electronic assurance• Reports to display data in the aggregate• Lists of “Included Student Records” and “Excluded Student Records” to “verify” data submitted at individual student level

37

2007-08 School Year Special Education Data Due Dates - Continued

End of Year Data on Preschool Services, Preschool Outcomes and Special Education Events:Special education vendors will be ready by July 1, 2008Level 2 Warehouse will be ready by August 1, 2008

Verification and reasonability check period: September 3, 2008 to November 5, 2008Data in Level 2 Warehouse is FINAL on November 5, 2008• Certification and Assurance must be submitted between September 3, 2008 and November 5, 2008 - Electronic assurance• Reports to display data in the aggregate • Lists of “Included Student Records” and “Excluded Student Records” to “verify” data submitted at individual student level

NO Extensions

38

PreschoolPreschool Preschool-Preschool-

SchoolSchool

Age TransitionAge Transition

School-AgeSchool-Age

Ages 4-8Ages 4-8

School-AgeSchool-Age

Ages 9-13Ages 9-13

1. Autism1. Autism

2. Emotional Disturbance2. Emotional Disturbance

3. Learning Disability3. Learning Disability

4. Mentally Retardation4. Mentally Retardation

5. Deafness5. Deafness

6. Hearing Impairment6. Hearing Impairment

7. Speech or Language 7. Speech or Language ImpairmentImpairment

8. Visual Impairment8. Visual Impairment

9. Orthopedic Impairment9. Orthopedic Impairment

10. Other Health Impairment10. Other Health Impairment

11. Multiple Disability11. Multiple Disability

12. Deaf- Blindness12. Deaf- Blindness

13. Traumatic Brain Injury13. Traumatic Brain Injury

14. Preschool Students14. Preschool Students

15. Column Totals15. Column Totals

VR-10 Section A: Report of Students with Disabilities Exiting Special EducationJuly 1, 2007 to June 30, 2008

Declassified Only

39

Basis of ExitBasis of ExitAge as of December 1, 2007Age as of December 1, 2007

1414 1515 1616 1717 1818 1919 2020 2121 TotalTotal

11 Regents DiplomaRegents Diploma

22 Local DiplomaLocal Diploma

33High School Equivalency High School Equivalency Diploma (Also referred to as Diploma (Also referred to as GED Diploma)GED Diploma)

44Individualized Education Individualized Education Program DiplomaProgram Diploma

55Declassified and Returned to Declassified and Returned to General EducationGeneral Education

66 Reached Maximum AgeReached Maximum Age

77 DiedDied

88Moved, Known to beMoved, Known to beContinuingContinuing

99 Dropped OutDropped Out

1010 Total Lines 1-9Total Lines 1-9

VR-10 Section B: Report of Students with Disabilities Exiting Special EducationJuly 1, 2007 to June 30, 2008 by Disability

(Reports 1-14)

40

Basis of ExitBasis of Exit American American Indian/Alaska Indian/Alaska

NativeNative

Asian/Pacific Asian/Pacific IslanderIslander

Black (not Black (not of of

Hispanic Hispanic origin)origin)

Hispanic Hispanic or Latinoor Latino

White White (not of (not of


Multi-Racial Multi-Racial (not of (not of


Total of Total of Race Race

11 Regents DiplomaRegents Diploma




55Declassified and Returned Declassified and Returned to General Educationto General Education


77 DiedDied

88Moved, Known to be Moved, Known to be ContinuingContinuing


1010 Total Total

VR-10 Section B, Report 15A: Report of Students with Disabilities Exiting Special Education July 1, 2007 to June 30, 2008 by Race/Ethnicity

41

Basis of ExitBasis of Exit MaleMale FemaleFemale Total by Total by GenderGender

LEP-LEP-YesYes

LEP- LEP- NoNo

Total by Total by LEP LEP StatusStatus

11 Regents Diploma Regents Diploma


33High School Equivalency Diploma High School Equivalency Diploma (Also referred to as GED Diploma)(Also referred to as GED Diploma)

44Individualized Education Program Individualized Education Program DiplomaDiploma



77 DiedDied

88 Moved, Known to be ContinuingMoved, Known to be Continuing


1010 TotalTotal

VR-10 Section B, Report 15B: Report of Students with Disabilities Exiting Special Education July 1, 2007 to June 30, 2008 by Gender and LEP Status

42

VR-10 Section C: Report of Students with Disabilities Exiting Special EducationJuly 1, 2007 to June 30, 2008

Postgraduate Plans (Report for all High School Completers)

Basis of ExitBasis of Exit Number to Postsecondary Number to Postsecondary EducationEducation

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IEP DiplomaIEP Diploma

TotalTotal

43

VR-11: Indicator 11 - Timely Evaluation of Preschool and School Age Students

Preschool Preschool ChildrenChildren

School Age School Age StudentsStudents

1.1. Number of students for whom parental consent to evaluate was received (July 1, 2007 to June Number of students for whom parental consent to evaluate was received (July 1, 2007 to June 30, 2008). 30, 2008).

1111 66

2.2. Number of students whose evaluations were completed within State established timeline. Number of students whose evaluations were completed within State established timeline. 22 22

3.3. Number of children whose evaluations were not completed within StateNumber of children whose evaluations were not completed within State established time lines, but for reasons that are considered to be in compliance established time lines, but for reasons that are considered to be in compliance with State requirements.with State requirements.

33 00

4.4. Number of children whose evaluations were not completed within State Number of children whose evaluations were not completed within State established time lines for reasons that are considered to be NOT in compliance with State established time lines for reasons that are considered to be NOT in compliance with State

requirements.requirements.

66 44

5.5. Compliance Rate [Line 2 divided by (Line 1 minus Line 3)*100]Compliance Rate [Line 2 divided by (Line 1 minus Line 3)*100] 25.0 %25.0 % 33.3 %33.3 %

Reasons provided by the school district:

Reasons in Compliance with State Requirements Reasons in Compliance with State Requirements Number of Number of Preschool Preschool Children Children

Number of Number of School-Age School-Age Students Students

Of the children in Line 1 above, report the number who moved to another school district before the Of the children in Line 1 above, report the number who moved to another school district before the evaluation was completed.evaluation was completed.

1 1

Of the children in Line 1 above, report the number whose parents refused or repeatedly did not make the Of the children in Line 1 above, report the number whose parents refused or repeatedly did not make the child available for the evaluation.child available for the evaluation.

2 2

Reasons NOT in Compliance with State RequirementsReasons NOT in Compliance with State Requirements

An approved evaluator was not available to provide a timely evaluationAn approved evaluator was not available to provide a timely evaluation 22 22

Evaluator delays in completing the evaluationEvaluator delays in completing the evaluation 22 22

Delays in scheduling CPSE meetingsDelays in scheduling CPSE meetings 22

44

Number of ChildrenNumber of Children

1.1. Number of children who were served in Part C and referred to Part B for eligibility determination. Number of children who were served in Part C and referred to Part B for eligibility determination. 88

2.2. Number of those referred determined to be NOT eligible and whose eligibilities were determined prior to Number of those referred determined to be NOT eligible and whose eligibilities were determined prior to their third birthday.their third birthday.

00

3.3. Number of those found eligible who had an IEP developed and implemented by their third birthday.Number of those found eligible who had an IEP developed and implemented by their third birthday. 22

4.4. Number of children for whom delays in determination of eligibility or delays in implementing the IEP were Number of children for whom delays in determination of eligibility or delays in implementing the IEP were caused by reasons that are in "in compliance" with State requirements.caused by reasons that are in "in compliance" with State requirements.

66

5. Number of children for whom delays in determination of eligibility or delays in implementing the IEP were 5. Number of children for whom delays in determination of eligibility or delays in implementing the IEP were for reasons that are NOT in compliance with State requirements.for reasons that are NOT in compliance with State requirements.

00

6.6. Compliance Rate [Line 3 divided by (Line 1 minus Line 2 minus Line 4) *100]Compliance Rate [Line 3 divided by (Line 1 minus Line 2 minus Line 4) *100] 100.0 %100.0 %

Reasons provided by the school district :

VR-12: Indicator 12 - Transition of Children From Early Intervention to Preschool

Reasons in Compliance with State RequirementsReasons in Compliance with State Requirements Number of ChildrenNumber of Children

Of the children reported in Line 1, report the number whose parents chose to continue their children in Early Of the children reported in Line 1, report the number whose parents chose to continue their children in Early Intervention Program and transition to preschool special education after the child became three years of Intervention Program and transition to preschool special education after the child became three years of age. age.

44

Of the children in Line 1, report the number who started receiving services on the recommended program’s Of the children in Line 1, report the number who started receiving services on the recommended program’s beginning date, even though it was after the child’s third birthday.beginning date, even though it was after the child’s third birthday.

22

Reasons NOT in Compliance with State RequirementsReasons NOT in Compliance with State Requirements

45

Program/PlacementProgram/Placement Age 2Age 2 Age 3Age 3 Age 4Age 4 Age 5Age 5 Total Age 2-5Total Age 2-5

1. Related Services Only1. Related Services Only

2. Special Education Itinerant Teacher (SEIT) Services Only2. Special Education Itinerant Teacher (SEIT) Services Only

3. Related Services and SEIT Services3. Related Services and SEIT Services

4. Half Day (2.5 hours or less) Special Class in 4. Half Day (2.5 hours or less) Special Class in

Integrated SettingIntegrated Setting

5. Half Day (2.5 hours or less) Special Class in5. Half Day (2.5 hours or less) Special Class in

Segregated SettingSegregated Setting

6. Full Day (more than 2.5 hours, up to 3 hours) 6. Full Day (more than 2.5 hours, up to 3 hours)

Special Class Program in Integrated SettingSpecial Class Program in Integrated Setting

7. Full Day (more than 2.5 hours, up to 3 hours)7. Full Day (more than 2.5 hours, up to 3 hours)

Special Class in Segregated SettingSpecial Class in Segregated Setting

8. Full Day (more than 3 hours, up to 4 hours) Special 8. Full Day (more than 3 hours, up to 4 hours) Special

Class in Integrated SettingClass in Integrated Setting

9. Full Day (more than 3 hours, up to 4 hours) 9. Full Day (more than 3 hours, up to 4 hours)

Special Class in Segregated SettingSpecial Class in Segregated Setting

10. Full Day (more than 4 hours) Special Class in 10. Full Day (more than 4 hours) Special Class in

Integrated SettingIntegrated Setting

11. Full Day (more than 4 hours) Special Class in 11. Full Day (more than 4 hours) Special Class in

Segregated SettingSegregated Setting

12. Residential Program12. Residential Program

13.13. TotalTotal

VR-13 Report of Preschool Special Education Programs and Services Provided any Time During the 2007-08 School Year (July 1, 2007- June 30, 2008)

46

VR-14 Parentally Placed Students with Disabilities in Nonpublic Schools Report

School-Age Special Education Programs and /or Services for Students with Disabilities who are Parentally Placed in Nonpublic Schools Located in the School District During the 2007-08 School Year.

Line NumberLine Number Program/ServicesProgram/Services

AA

Number of StudentsNumber of Students

0101

The number of parentally placed students in The number of parentally placed students in nonpublic schools located in the district who nonpublic schools located in the district who were evaluated for eligibility for special were evaluated for eligibility for special education services during the 2007-08 school education services during the 2007-08 school year.year.

0202Of the students reported in Line 01, the number Of the students reported in Line 01, the number of students who were determined to be eligible of students who were determined to be eligible for special education services.for special education services.

0303Of the students reported in Line 02, the number Of the students reported in Line 02, the number of students whose IEP was implemented.of students whose IEP was implemented.

47

Table 1:Table 1: Positive Social Emotional Skills (Tables 2-3 for Acquisition of Knowledge and Skills and Use of Positive Social Emotional Skills (Tables 2-3 for Acquisition of Knowledge and Skills and Use of Appropriate Behaviors to Meet Their Needs)Appropriate Behaviors to Meet Their Needs)

What was the Child’s Functional Rating on Child Outcomes Summary Form at Exit What was the Child’s Functional Rating on Child Outcomes Summary Form at Exit from Preschool Special Education?from Preschool Special Education?

Performance on Performance on Rating Rating ScaleScale

11 22 33 44 55 66 77

Wh

at w

as

the

Ch

ild’s

Fu

nc

tion

al R

atin

g o

n C

hild

Ou

tco

me

s S

um

ma

ry F

orm

at E

ntry

Into

Pre

sc

ho

ol S

pe

cia

l Ed

uc

atio

n?

Wh

at w

as

the

Ch

ild’s

Fu

nc

tion

al R

atin

g o

n C

hild

Ou

tco

me

s S

um

ma

ry F

orm

at E

ntry

Into

Pre

sc

ho

ol S

pe

cia

l Ed

uc

atio

n?

11 A (no)A (no) CC CC CC CC DD DD

B (yes)B (yes)

22 A (no)A (no) B B CC CC CC DD DD

B (yes)B (yes)

33 A (no)A (no) A (no)A (no) BB CC CC DD DD

B (yes)B (yes) B (yes)B (yes)

44 A (no)A (no) A (no)A (no) A (no)A (no) BB CC DD DD

B (yes)B (yes) B (yes)B (yes) B (yes)B (yes)

55 A (no)A (no) A (no)A (no) A (no)A (no) A (no)A (no) BB DD DD

B (yes)B (yes) B (yes)B (yes) B (yes)B (yes) B (yes)B (yes)

66 A (no)A (no) A (no)A (no) A (no)A (no) A (no)A (no) A (no)A (no) EE EE

B (yes)B (yes) B (yes)B (yes) B (yes)B (yes) B (yes)B (yes) B (yes)B (yes)

77 A (no)A (no) A (no)A (no) A (no)A (no) A (no)A (no) A (no)A (no) EE EE

B (yes)B (yes) B (yes)B (yes) B (yes)B (yes) B (yes)B (yes) B (yes)B (yes)

Verification Report 15: Preschool Outcomes Report for 2007-08

48

Table 4: Number of Preschool Children by the Amount of Progress in Each Preschool Outcome Area

Preschool Outcome Preschool Outcome AreaArea

Progress Reporting CategoryProgress Reporting Category

AA BB CC DD EE FF

The number of The number of children who children who did not did not improve improve functioning.functioning.

The number of The number of children who children who improved improved functioning but functioning but not sufficient to not sufficient to move nearer to move nearer to functioning functioning comparable to comparable to same-aged same-aged peers.peers.

The number The number of children of children who who improved improved functioning to functioning to a level nearer a level nearer to same-aged to same-aged peers but did peers but did not reach it.not reach it.

The number The number of children of children who who improved improved functioning to functioning to reach a level reach a level comparable to comparable to same-aged same-aged peers.peers.

The number The number of children of children who who maintained maintained functioning at functioning at a level a level comparable to comparable to same-aged same-aged peers.peers.

Total Total Number of Number of Preschool Preschool ChildrenChildren

1.1. Positive social Positive social emotional skillsemotional skills

2.2. Acquisition of Acquisition of knowledge and knowledge and skillsskills

3.3. Use of Use of appropriate appropriate behaviors to meet behaviors to meet their needstheir needs

Verification Report 15: Preschool Outcomes Report for 2007-08

49


1414 1515 1616 1717 1818 1919 2020 2121 TotalTotal







77 DiedDied



1010 TotalTotal

VR-16: Report of Students with Disabilities Exiting Special Education by Building of Enrollment

July 1, 2007 to June 30, 2008

School districts are to report these data for students with disabilities enrolled in their own district program or placed in other school districts, BOCES, approved private schools, and State-supported schools. School districts do not report these data for students in Charter Schools or parentally placed in nonpublic schools, or home schooled by parents.

50


1414 1515 1616 1717 1818 1919 2020 2121 TotalTotal







77 DiedDied



1010 TotalTotal

VR-17: Provider Report of Students with Disabilities Exiting Special Education by CSE Responsible DistrictJuly 1, 2007 to June 30, 2008

District reported data will be used for students with disabilities placed in other school district, BOCES, approved private schools, and State-supported schools.

51

2008-09 Final Special Education Data Collection Due Dates

Special Education October 1, 2008 Snapshot:Verification and reasonability check period: October 22, 2008 to December 24, 2008Data in Level 2 Warehouse must be certified between October 22, 2008 and December 24, 2008.Certification and Assurance with Superintendent’s signature must be mailed to SEDCAR (No extensions)

Reasons for ending disability, enrollment and postgraduate plans:Verification and reasonability check period: July 22, 2009 to September 30, 2009Data in Level 2 Warehouse must be certified between July 22, 2009 and September 30, 2009 – Electronic Assurance (No extensions)

End of Year Data on Preschool Services, Preschool Outcomes and Special Education Events:Verification and reasonability check period: September 2, 2009 to November 4, 2009Data in Level 2 Warehouse must be certified between September 2, 2009 and November 4, 2009 – Electronic Assurance (No extensions)

1 special education data collection in 2007-08 school year information is posted at:

Documents

pd data reporting system

data sets

required data elements

disabilities pd

data warehouse services

special education personnel

school year information

placed school age students