1 © sgs sa 2010 all rights reserved. forest stewardship council chain-of-custody certification...

1© SGS SA 2010 ALL RIGHTS RESERVED.

FOREST STEWARDSHIP COUNCIL CHAIN-OF-CUSTODYCertification Process

Arjean S. Javier

Business Development Executive

26 March 2014


ABOUT US

WORLD’S LEADING INSPECTION, VERIFICATION, TESTING AND CERTIFICATION COMPANY

Experts at: Providing competitive advantage Driving sustainability Delivering trust

More than 80'000 employees including Scientists, engineers, doctors, chemists, auditors and inspectors

A network of over 1‘650 offices & laboratories globally


OUR HISTORY

Founded in 1878 as a grain inspection company

Expanded beyond agriculture in early and mid 20th century to:

Minerals Oil, gas and chemicals Consumer goods Industrial sector

Listed in1981


Founded: 1949 Employs: Over 1200 full time technical experts and professionals Offices : Makati, Subic, Surigao

Cebu and Guam

SGS Philippines, Inc.

Located at Alegria Building, Chino Roces Ave., Makati City City


SGS BUSINESS LINES

AgriculturalServices

Environmental Services

IndustrialServices

Government and

InstitutionsServices

Oil, Gas & Chemicals Services

Systems and Services

Certification

MineralsServices

AutomotiveServices

Life ScienceServices

Consumer Testing Services


WE DELIVER CUSTOMER VALUE

TRAINING

TESTING

CERTIFICATION

VERIFICATION

CONSULTING

CUSTOMER VALUE

INSPECTION


WE HELP OUR CLIENTS IMPROVE

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OUR IMPROVEMENT SOLUTIONS

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CERTIFICATION -GENERIC STANDARDS

ISO 9001(Quality Management Systems)

ISO 14001 (Environmental Management Systems)

OHSAS 18001 (Occupational Health & Safety)

ISO 50001 (Energy Management Systems)

ISO 20121 (Event Sustainability Management)

ISO 27001 (Information Security Management Systems)

SA 8000 (Social Accountability)

ISO 22301 (Business Continuity Management)

ISO 28000 (Supply Chain Security Management)

ISO 10002 (Complaint Management)

Integrated Management Systems

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Automotive – ISO/TS 16949

Food Safety - ISO 22000, FSSC 22000, IFS, BRC, GlobalGAP, HACCP, SQF, GMP

Aerospace – AS 9100, EN 9100, AS 9110

Medical Devices – ISO 13485, CE Directives, Local Regulatory Schemes

Pharmaceutical – GMP Audit Solutions

Cosmetics – ISO 22716

Forests & Wood Industry – Forest Products Chain of Custody, FSC CoC

Logistics & Transportation – TAPA FSR, TAPA TSR, C-TPAT

IT – ISO 20000

Oil & Gas – ISO 29000

Electronics Industry – IECQ HSPM, ESD, EUP, EICC, RIOS, RS2

Telecommunication – TL 9000

Railway Industry – IRIS

CERTIFICATION -INDUSTRY STANDARDS

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CUSTOMISED AUDIT SOLUTIONS

Audit against customised criteria

SGS assists a client to define the service delivery targets it needs to set itself to match its organization / customer expectations.

SGS then audits / validates the client’s developed systems, offices, branch network, etc. as applicable to confirm compliance with the Customised Audit commitments

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LEARNING SERVICES

We offer

1. Industry-specific training

2. Training by key subject (Quality Management, Environment, Management Development etc.)

In-house training solutions (based on a public course or a customized curriculum)

Most training offered about a standard can be classified as

1. Awareness/ Foundation Training

2. Documentation Training

3. Internal Auditor Training (often IRCA certified)

4. Lead Auditor Training (often IRCA certified)


PRESENTATION AGENDA:

What is Chain of Custody?

What are the standards available? (FSC, PEFC)

Why do this Certification?

How do you achieve COC certification?

What are the benefits for an organisation?


PRESENTATION AGENDA:

What is Chain-of-Custody? What are the standards available (FSC, PEFC)?

Why do this certification?

How do you achieve CoC certification?

What are the benefits for an organization?


…and the product being sold

Link between the forest…

Chain of Custody (CoC) is the process of tracking and recording the possession and transfer of wood and fiber from a certified forest through the different stages of production — primary manufacturer, secondary manufacturer, wholesaler and to the retailer or end user.

Chain of Custody Certification is required for every stage in the manufacture of a product.

WHAT IS CHAIN OF CUSTODY?


Certification of Forest Management guarantees the quality of the management

Certification of Chain of Custody guarantees the origin of forest raw material

Certified Forest

Certified Product

SGS


CHAIN-OF-CUSTODY EXAMPLE

Chain-of-CustodySimple Example 2

Sawmill Manufacturer Packing Plant

Distributor

Retail Chain

Verified Source 1

Verified Source 2

Non-Verified Source 1

Non-Verified Source 2


WHO NEEDS CHAIN OF CUSTODY?

Chain of Custody is required for companies who manufacture or trade in wood or wood-based products and wish to sell those products with a certification claim using the names and/or trademark of one of the recognized standards.

CoC certification is required whenever a company carries out any physical alteration to the timber/product, whenever they take physical or legal ownership of the timber/product, and whenever a company wishes to make independent use of the FSC/PEFC trademark.


CHAIN OF CUSTODY BASICS

Chain of Custody involves three basic processes: Procurement of certified materials – including

verification of appropriate sources of supply and record-keeping to ensure traceability.

Processing and handling of certified materials – including storage, sorting, grading, manufacturing, and conversion.

Sales of certified goods – including proper record-keeping and documentation of product claims to customers.


COC MEETING AGENDA

What is Chain-of-Custody?




What are the benefits for an organization?


CHAIN OF CUSTODY STANDARDS

FSC Forest Stewardship Council

PEFC

Programme for the Endorsement of Forest Certification


WHAT IS FSC? CONTINUED…

Founded in 1993 in Toronto (Canada) by 130

representatives from around the world.

ENGO

The FSC is an international non-profit organization who’s founding mission

was to provide a truly independent, international

and credible labelling scheme for timber and

timber products.

The FSC has 2 main responsibilities:

• Setting standards• Accrediting the Certification Bodies


WHAT IS PEFC?

23 standards recognized across the world – Mostly developed by private owners and industry Includes SFI Forest Management

The PEFC Council (Programme for the Endorsement of Forest Certification) is an independent, non-profit, non-governmental organization, founded in 1999.


CoC WEBINAR MEETING AGENDA


Where did this come from?


How do you achieve CoC certification Labeling of FSC or PEFC

What are the benefits for an organization


WHAT DOES A CHAIN OF CUSTODY AUDITOR LOOK FOR?

The key points that auditors check are:

If the raw material being purchased is certified and covered by a valid Chain of Custody certificate.

If any use of the relevant trademark (which includes use of the logo and name) complies with the rules of trademark usage.

If adequate records are maintained relating to purchase, production and sale of products.

If all points where mixing between certified and uncertified material might occur (critical control points) have been identified.

If an appropriate, written COC procedure (set of work instructions) has been implemented and staff trained to maintain it.


REQUIREMENTS FOR ALL COMPANIES:

A person or position having overall responsibility for the CoC system

General staff awareness of the company’s CoC procedures

Written procedures or work instructions showing compliance with the standard

An up-to-date manual with all the procedures necessary for maintaining the system (CCPs of the CoC system) and records for the implementation of the system (all records for the system must be maintained for a minimum of five years).

Assigned roles and responsibilities of staff in relation to their role in maintaining the CoC system



A formal training plan with records of training for staff as defined for each procedure in the system

A verification procedure for identifying potential certified suppliers using the FSC website (info.fsc.org)

A verification procedure for incoming raw material from certified suppliers (checking of documentation to see that it complies with procedures)



A process of controlling identification and segregation during the manufacturing/processing stages and documentation to confirm the conversion ration from raw material to finished products

Identification of outputs (sales documentation, invoices, transport and delivery notes)

Labelling and logo use, and procedures and permissions for use if intended


Training Documentation System Implementation Certification

startMonth

1Month

2Month

3Month

4Month

5Month

6Month

7Month

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Self – Assessment :Internal Audit

ROADMAP TO CERTIFICATION


A TYPICAL AUDIT

Opening Meeting an introduction of the audit process for your staff

Desk Review an overview of your company and your prepared system with key

staff Review of your written CoC procedures, training records,

document examples, record-keeping systems, etc.

Tour of the Plant The auditor will inspect your system from end to end – generally

beginning with the receiving dock, proceeding through material handling and processing operation, and ending with shipping.

Staff will be interviewed to verify system implementation.

Purchasing, Sales, Marketing, Trademark Use Staff in these areas will be interviewed and systems reviewed.

Closing Meeting The auditor will summarize and present the audit findings &

recommendation.


THE AUDIT & CERTIFICATE

Audit comprises… Application completed by client Pre-Assessment (optional) Main Assessment and reporting Surveillances and reporting

Certificate is for 5 Years Certificate belongs to certification body User has right to use logo and to mark products

Certificate can be suspended if: CARs not closed out Improper use of certificate or trademarks Surveillance cancelled

Certificate can be withdrawn if: reasons for suspension not rectified financial obligations not met


A GREAT GREEN LOGO!

Certified FSC printers obtain all the graphic elements as well as the guidelines

The specific questions about graphics are directed to SGS Each label must have:

The FSC logo The statement on well-managed forests The certification code ( ex. SGS-COC-0123) The copyright statement


CONDITIONS OF THE CHAIN OF CUSTODY CERTIFICATE

Certificate belongs to SGS

SGS must be notified of changes to system

Surveillance every year

Re-assessment every 5 years

Applicant has right to appeal certification decisions

User has right to use logo and to mark products


COC MEETING AGENDA


Where did this come from?




What are the benefits for our organization?


BENEFITS OF GETTING CoC CERTIFICATION

To demonstrate to customers, stakeholders, and investors that wood is coming from sustainable, well-managed forests.

To minimize commercial and environmental risks

Protection of you and your customers brand

Ability to sell paper and wood products to new potential customers that demand CoC

Key to stay and play in the game


SGS EXPERIENCE IN CHAIN-OF-CUSTODY

SGS has over 5,000 Chain-of-Custody Certificates globally under FSC and PEFC

In the FM (Forest Management) market, we have currently certified over 250 forests

We have a network of over 150 CoC auditors and 45 FM auditors

SGS Philippines has 1 local full time lead auditor


KEY FACTS

Over 80’000 clients in over 140 countries

Issued over 110,000 certificates to-date

120 + international accounts

Nearly half of the Fortune 500 largest companies have chosen SGS as a local or international audit / certification / training solutions provider

The most widely accredited certification body (over 42 countries)


WHY CHOOSE SGS AS PARTNER?

First in class and largest audit services provider

Ability to turn client needs into comprehensive solutions

Ability to build up large qualified teams for any project

Largest pool of highly experienced auditors in the Philippines providing results-oriented audits

Consistent service delivery via worldwide network

Accredited in all management systems certification schemes

Recognised for independence and impartiality

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FSC CoC Certified

Crizchelle Creative Kraft Shop

Consolidated Plywood Industries Inc.

Philippine & Scandinavian Design – FILTRA Inc.

MATIMCO Inc.

Asia Wood International

Josol Home décor Improvement

ISO 9001 & FSC CoC

Juken Sangyo

ISO 9001, ISO 14001, OHSAS 18001 & FSC CoC

United Pulp & Paper Corp.

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SOME OF THE BRANDS THAT RELY ON US


ARJEAN S. JAVIERM +63 (917) 808 4015T +63 (2) 784 94 00 loc. [email protected]

For more details and in depth information about FSC CoC Standard, please contact us:

1 © sgs sa 2010 all rights reserved. forest stewardship council chain-of-custody certification...

Documents

in1981 slide

sgs sa

quality management systems

energy management systems

oil gas iso

food safety iso

social accountability

medical devices iso