1 send - ashoka education · 5. preparation of workload distribution & committee allocation...

ASHOKA EDUCATION FOUNDATION

ACAD/R/02 Rev:00 Date: 10.06.2015

ASHOKA EDUCATIONAL FOUNDATIONS

Ashoka International Centre for Educational Studies & Research Committee Distribution for 2016-17

Sr.No Committee Sub Commit

tee

Name of the Faculty

members

Name of Student Role of the committee members Frequency of Meeting

1

2.

Core academic committee

Coordinator

Class In-

Prof. Priti Sonar

N.A 1. Planning & working on Academic activity. 2. Preparation of Academic Activity calendar &

sending it for approval to the Principal. 3. Initiation of Subject allocation & forwarding

it for verification & approval to the Principal. 4. Planning & working on Committee list for

the year. 5. Preparation of Workload distribution &

committee allocation chart & forwarding it to Principal.

6. Preparing Event List along with Coordinator names per Semester/year.

7. Weekly Verification of Logbook 8. Daily Monitoring of Class Timetable wise. 9. Monitoring of academic activity. 10. Maintaining healthy atmosphere in the

department. 11. Working towards improvement in academic

system of the college. 12. Preparing the monthly report and submitting

it on the first day of next month to the Principal.

13. Preparing yearly guest lecture calendars. 14. Any other work assigned by higher

authorities.

NA

Prof.Naresh N.A 1. Preparing Class students’ list. NA


ACAD/R/02 Rev:00 Date: 10.06.2015

Charge

Logbook In- charge

Sawant.(2nd year)

Prof.Savita Shinde (1st Year)

2. Nominating class representative for one semester.

3. Maintaining Class decorum. 4. Maintaining disciplined environment in the

class 5. Communicating with mentor and

Coordinator if some problem occurs in the class

6. Preparing all class reports 7. Preparing Class result analysis within two

days of declaration of result. 8. Preparing interaction report & forward it to

Principal through Coordinators 9. Communicating with admin officer if there

is any admin related query regarding the students.

10. Ensuring the neatness of the class 11. Taking daily attendance & maintaining its

record 12. Keeping in touch with the parents/husbands

regarding the students’ progress, attendance

etc Prof.Ashish

Gurav (2nd year),Prof.Ganesh Wagh (1st year)

1. Daily Checking of Logbook. 2. Verification of Logbook & Weekly

forwarding it to Coordinators. 3. Updating & looking after the availability of

Logbook.

NA

Time Table

Committee

Prof. Savita Shinde

N.A 1.Framing class time table for every semester/term

2.Preparing yearly guest lecture calendars

3.Working on academic calendar and forwarding for approval

NA


ACAD/R/02 Rev:00 Date: 10.06.2015

Discipline

Committee

Library In- charge

4.Maintaning record/file properly

Prof.Naresh Sawant.(2nd Year)

Prof.Savita Shinde (1st Year)

Shipra Mittal

Neena D’ souza

1. Application of code of conduct.

2. Uniform / Dress code /I -card monitoring

3. Attendance of students, punctuality, regularity

4. General campus wide discipline

Monthly

Prof.Nikumbh and all faculty members

- 1. To purchase new books on the basis of faculty requirements.

2. To manage library administration.

Once in a semester

2

Evaluation committee

Exam Committee

Internal Marks

Prof.Sarita Verma

Prof.Naresh Sawant

- 1.In coordination with core academic committee planning of tutorial, Internal text and term exam.

2. Declaring class assessments, internal/external examination dates in advance.

3.Collection of Question papers from respective staff

4. Declaring the time duration, marks, credits, and nature of tests in advance.

5. Maintaining record/file properly for university result preparation.

Monthly/ Before the time of Examination

Prof.Darade D.N.(2nd

N.A 1. Collection of mark list from respective in charge teacher

Quarterly


ACAD/R/02 Rev:00 Date: 10.06.2015

Analysis

Committee

year)

Prof.Ganesh Wagh (1st year)

2.Analysis of given marks as per format

3. Preparation of Internal & External exam mark list as per university format

3 Event management & co-curricular activities committee

Vasantotsav/

Udaan/Indradhanushya

Prof.Dnyaneshwar Darade (In- charge), Prof.Ganesh Wagh Prof.Ashish Gurav (Member)

Student Council 1. 1. Have collaboration with other colleges 2. Make other B.Ed. colleges know about our college and various courses available in our college.

3.Disseminate information about the competition to other college of education

4. Give exposure to various educational skills of students studying B.Ed. Courses, on inter college level.

5. Give the faculty, students an experience to hold competitions on a professional level.

6. Preparation of report & its submission to co-coordinator

7.Report sending in suitable format to daily news papers

8.Enrichment of existing curriculum for the cultural value addition

9. Encouraging students to participate in all the events organized by other colleges.

10. Identifying the cultural talents like in

Monthly

Monthly


ACAD/R/02 Rev:00 Date: 10.06.2015

Sports

Committee

vocal/instrumental music/dance/debate/skit/mimicry/One act play/drama and creatingopportunities for their enhancement.

11.Preparing report & submitting it to co- coordinator

12.Preparing news & submitting it to news paper

Prof. Naresh Sawant (In- charge),

Prof. Ganesh Wagh

Ruma Kumari

Reena Rai

1.Inspiring talents to participate in different competitions and win prizes

2. Identifying indoor/outdoor sport talents and nurturing them for further development.

3. Motivating the talented students to participate in local/state/national level sport/cultural competitions

4. Preparing news & submitting it to news paper

Before sport’s

meet

Educational Visit

Prof. Savita Shinde

Saniya Shaikh (2nd Year)

Lekha Korakwar (1st Year)

1.Preparing list of places for Educational visit

2.Selection of suitable place

3. Coordinating with the institution to get permission for visit

4.Organizing transport facility

5. Preparing report & submitting it to co-

Before the time of Educational visit


ACAD/R/02 Rev:00 Date: 10.06.2015

Magazine Committee

coordinator


Prof.Darade D.N. (In- charge)

Prof. Naresh Sawant

Prof. Ganesh Wagh

Snehal Jadhav, Prachi Bais, Rashi Advani, Soni Mishra, Gypsy Sebastian(Second Year)

Lekha Karakwar, Neena D' , Mamta (First Year)

1. Collection of articles on various topics from the students & staff

2. Photograph collection from respective activity incharge& selection of suitable photos

3.Submit it to the printing press

4.Editing the first draft & finalization

5.Collection & distribution of final copies

4 Training & Placement committee

Practice Teaching & Internship

Placement

Committee

Prof.Samrudhhi Chepe

Prof.Savita shinde

Student Counsil of First and Second Year

1. Preparing list of schools for Practice teaching.

2.Seeking permission from the school

3. Allotting studentsto the different school

4. Training students to prepare time table

5. Collection of unit from respective school

6.Making time table for supervision of lessons

7. Giving guidance to the teachers with respect to the observation schedule

Every Saturday

Prof.Priti Sonar

Prof. Sarita Verma

Student Counsil of First and Second Year

1. Profiling of students on academic and other than academic parameters

2. Identifying a resource person to give input on preparation of CV

3. Identifying a person on how to face interviews

4. Conducting mock interviews 5. Identifying schools for campus

1 week prior to the date of interview.


ACAD/R/02 Rev:00 Date: 10.06.2015

Assembly

Committee

interviews 6. Sending information about the campus

placement 7. Asking for the number of vacancies in

different subjects & levels – primary, secondary etc

8. Making arrangement for different schools to sit & conduct interviews

9. Providing hospitality by arranging water, tea, biscuits, lunch etc

10. Providing them with the list of the students for different subjects

11. Organizing campus interviews for the students

12. Taking follow up

Prof. Savita Shinde

Gypsy Sebastian, Gunja Gupta(Second Year),

Reena Rai, Mamta Lalwani(First Year)

1. Allotting day & dates to the students for conducting assembly

2. Monitoring & giving guidance for each student

3.Maintain record of each assembly

Every Saturday


ACAD/R/02 Rev:00 Date: 10.06.2015

SDP/AEEEP

Prof.Priti Sonar

Prof.Samrudhhi Chepe

Snehal Jadhav, Prachi Bais (Second Year), Ruksar (First Year)

1.Identifying and listing the common needs of the students

2.Planning and implementing PDP activities around the year in collaboration with different personnel from sister institute or counseling department

3.Planning different activities for Students to participate.

4. Preparing report & submitting it to co- coordinator


Once in a term

Alumni committee

Prof. Samrudhhi Chepe

Prof. Priti Sonar

Simar Ahluwalia, Sana Saikh, Bharti

1. Assessing the possibilities of involving alumni for guest lectures, projects, seminars & workshops

2. Organizing annual alumni meet. 3. Planning different activities for alumni to

participate to update themselves 4. Motivating them to organise Alumni events

Before the time of alumni meet.


ACAD/R/02 Rev:00 Date: 10.06.2015

5 Admission committee

Promotional

Activity

Prof.Naresh Sawant

Prof.Sarita Verma

N.A 1.Distribution of college admission forms

2.Guidelines for completion of admission process

3.Checking & collecting completed admission forms

Before the time of Admission

Prof Naresh Sawant (In- charge)

Prof Sarita Verma (Member)

Student Council

1. Planning and collecting sizable quality data from in and around Nashik district and adjacent prospective districts of Maharashtra and neighbouring Gujarat state. Where applicable

2. Organization of orientation program on Ashoka, B.A.B.Ed&B.Sc.B.Ed. courses in different junior colleges

3.Validating the collected data for further use

4. Calling various 12th appear & passed Art’s ,

Commerce & Science students for counselling

5. Administrating the career inventory test to the students

6. Report preparation of counselling& feedback of the candidate

7.Maintaning proper record of each activity

Monthly


ACAD/R/02 Rev:00 Date: 10.06.2015

6 Student services & Alumina committee

Library

committee

Nikumbh Sir and all faculty

- 1.Coordinating with Principal for maintaining adequate copies of text books/reference books/

Compact discs/audio video films/journals/periodicals/magazines/news papers/business news papers.

2. Making students form a habit of reading by introducing library hour in time table.

3. Introducing e-book, e-learning as an advance learning methodology.

4.Supervising students during library lecture

Once in a semester

7

Administration & Accounts committee

Administration

Committee

Dr.V. Joshi

Mrs. Archana Kharote

Mr.Ganesh Parve

Mrs.Vishakha

Mrs.Smita

- 1. Confirming the adequacy of infrastructure for smooth functioning of core academic activities

2. Recommending up grading of learning environment

3. Maintaining various registers like general register, dead stock register, muster, late attendance register, movement register, short leave register, inward & outward registers, leave record, personal files of the staff etc

4. Issuing of certificates like ‘bonafide’, TC,

leaving certificate etc 5. ‘Front desk’ - face of the college – giving

relevant information to the visitors 6. Checking the University sites every day,

Downloading relevant university circulars, showing those to the principal, following instructions related to those Drafting, typing of the letters, circulating

Monthly


ACAD/R/02 Rev:00 Date: 10.06.2015

Accounts commit

notices 7. Keeping documents ready for LIC, Academic

audit committees etc 8. Preparing & Sending different reports asked

by the various bodies in time 9. Scholarship related work for the students 10. Salary bills, 11. Helping in the admission process by giving

advertisement in the newspapers, filing the received applications accurately in relevant files, entering the data properly, calling candidates for interviews, organizing interviews, demo lessons, maintaining record related to the process

12. Ensuring that the equipment like computers, printers, LCD projectors, lights, fans, scanners are in working condition, getting them repaired when the need is there

13. Getting furniture repaired / replaced 14. Filling up MRs for new requirements in time. 15. Helping in the conduction of examinations,

declaration of result 16. Sending sms to the parents of absent students 17. Safe keeping various records/files 18. Helping in carrying out various events,

workshops, seminars by providing support 19. Maintain record of admission, examination &

university correspondence

Dr. V.Joshi

Ms. Archana

- 1. Working on capital purchases requirements and forwarding to appropriate authorities

2. Preparing and forwarding annual budget to appropriate authorities in time

Monthly


ACAD/R/02 Rev:00 Date: 10.06.2015

tee

Quality Enhancement

Kharote

Mr.Ganesh Parve

3. Keeping record of the major expenses 4. Preparing vouchers for committee members,

resource persons etc 5. Ensuring maintenance of all written

communication as a record in respective files

Dr. V. Joshi

Ms. Archana Kharote

1. Providing quality infrastructure

2. Maintaining it through timely repair & maintenance

3. Providing pleasant ambience

4. Providing prompt service to the students/customers

Monthly

8 Quality Enhancement Committee

NAAC/ ISO

NAAC co-ordinator -Prof.Priti Sonar ISO- Prof. Samruddhi Chepe

- 1. Using the ISO formats & procedures

2. Maintaining records in the required manner

3. Motivating & guiding staff to identify,

collect & label data/record for the last five

years

4. Checking the data/record for relevancy,

accuracy & sufficiency

5. Checking the SSR writing

Every fortnight

Anti-ragging Cell

Prof.Ashish Gurav

Prof.Darade

Soni Mishra

Gipsy Semester(Second

1. Formation of anti – ragging cell as per university’s guidelines

2. Setting up grievance redressal mechanism

Beginning of term


ACAD/R/02 Rev:00 Date: 10.06.2015

D.B.

Year),

Reena Rai, Ruksar (First Year)

3. Giving an orientation to the class about the: -- concept of ragging, -- which kind of behaviours/activities are called as ragging -- How ragging is considered to be an offence punishable by law -- Harmful effects of ragging on the victim

4. Sending report of the activities to the university

5. Maintaining relevant file

Women’s cell/

Sexual harassment/ Vishakha Cell

Prof. Priti Sonar Prof.Samrudhhi Chepe

Naina Jadhav 1. Formation of Women’s Cell/Vishakha

Cell(Muskan) as per the guidelines of the

university

2. Conducting activities to sensitise

students about the issues related to

women, what is termed as sexual

harassment, domestic violence,

women’s’ empowerment

3. Giving the background of women’s’

movement, Vishakha Act etc.

4. Providing information about the laws

protecting women

5. Keeping a record of the activities

Once in a year

Grievance cell

Prof. Priti Sonar

Prof. Sarita Verma

Student Council 1. Formation of Grievance Cell as per the

University/UGC norms

2. Setting up the mechanism for grievance

redressal (Need to write the mechanism –

how it will be handled)

Monthly


ACAD/R/02 Rev:00 Date: 10.06.2015

Health check-up

Prof. Dnyaneshwar Darade Prof. Savita Shinde

Rashi Advani, Anjali Khandale

1. Contacting a doctor who can spare time to

come for ‘health check - up’ preferably with

a panel of technicians who can conduct

various tests

2. Organizing health check up

3. Planning the inauguration program

4. Maintaining record of the check up done

5. Preparing a report to be shared with media

Once a year

Extension work

Prof Samrudhhi Chepe

Prof.Sarita Verma

Student Council 1. Planning for extension activity – deciding on

the activity- place, time, manner,

supervision, evaluation etc

2. Meeting the people in charge of the

organization where activity is going to take

place to finalize it

3. Involving students & staff in some kind of

outreach activity

4. Preparing a format/diary for students to

maintain

Once a year

Website update

Prof. Samrudhhi Chepe

- 1. Updating the site at the beginning of the

year & making changes in the names of the

faculty courses etc

2. Announcing each event before it happens

3. Uploading the news & photographs of all the

events as soon they happen

Monthly &

Before & after every major activity


ACAD/R/02 Rev:00 Date: 10.06.2015

Student council

Prof.Priti Sonar

Prof.Samrudhi Chepe

Student Council 1. Forming of the student council for smooth

running of the course as a forum for

students to put forth their ideas

2. Involving students in the planning &

execution of curricular & co- curricular

activities/events & college administration

Once a month

Great Teacher

Prof.Darade D.B. (Incharge)

Prof.Ashish Gurav (Member)

Student Council 1. To prepare the schedule of Great teacher

characteristic.

2. To organise the orientation for Great

Teacher.

3. To prepare the sequence of evaluation.

4. To provide the evaluation sheet and report

for monthly report.

ERP Prof.Sarita Verma

- 1. To conduct all the work related to ERP.

Mentoring

Prof.Prof.Naresh Sawant

- 1. To prepare record related to ISO for

mentoring.

2. To prepare the monthly report and co-

ordinate with the entire faculty.

Minutes of the meeting

Prof. Ashish Gurav

Prof.Savita Shinde

- 1. To write minutes of the meeting and

provide the same to coordinator and

Principal.


ACAD/R/02 Rev:00 Date: 10.06.2015

Stationery Prof. Ganesh

Wagh

Asking for the necessary stationery

Keeping record of papers used

Staff &

student

Welfare

Ms. Archana

Kharote

Staff:

1. Ensuring adequate seating & working space for

all staff in staff room

2. Making a list of staff birthdays & displaying

them on notice boards

3. Remembering the birthdays in advance &

arranging gifts for staff – celebrating birthdays

Students:

4. Singing for students on their birthdays after

assembly

5. Ensuring that students have access to clean

wash rooms, pure water, adequate seating,

handouts, canteen, space for lunch

Prof. Ganesh

Wagh

Mr. Ganesh

Parve

1. Asking the event in charge to prepare a write up

of the event immediately ( Same day) & hand it

over to Mr. Ganesh Parve to get it published in

the newspaper

2. Getting the photographs clicked & also sent to

the newspapers

Before & after

every major

event

Dr.Vidyagauri Joshi


ACAD/R/02 Rev:00 Date: 10.06.2015

Principal

1 send - ashoka education · 5. preparation of workload distribution & committee allocation...

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