1 roles - responsibilities roles - responsibilities

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Roles - Responsibilities

ROLES - RESPONSIBILITIES

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THE PLAYERS

• The Adjutant General (TAG)

• USPFO Grants Officer (GO)

• Grants Officer Representative (GOR)

• Federal Program Managers (PM)

• State Finance Personnel

• Assistant USPFOs (ANG/ARNG)

• Legal Counsels

• Others

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FEDERAL AND STATE GOVERNMENT AGREEMENT

Required Agents per NGR 5-1/ANGI 63-101, Para 2-5d:

The Adjutant General

USPFO

Who Signs First/Last?

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The Adjutant General

• Head of State Military Department• State Employee - Member Governor’s Cabinet• Vested by Law to enter into agreements• Ensures state upholds their end of

agreements• Ensures proper administration of agreements

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USPFO• Appointed by Chief - NGB as Grants Officer

• Not a warranted contracting officer

• Accountable and responsible for obligation and expenditure of federal funds

• Accountable Officer for real and personal property

• Appoints Federal Program Managers & Assistant USPFOs

• Appoints Grants Officer Representative

• Final decision authority in state on CA Matters

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GRANTS OFFICER REPRESENTATIVE

• Appointed by USPFO to administer Cooperative Agreements (IAW Sect 21.22, DoD 3210.6-R)

• Must be a federal employee

• May be empowered to act on the USPFO’s behalf

• Coordinates Cooperative Agreement matters both internally and externally

• Performs routine administrative functions

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ASSISTANT USPFO’S(1 of 2)

• Air National Guard• Fiscal (Base/Wing Comptroller)• Property (Base/Wing Readiness Management

Officer)• Real Property (Base Civil Engineer)

• ARNG• Real Property (Facility Management Officer)

• The USPFO may place conditions upon the appointment, i.e., training.

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ASSISTANT USPFO’S(2 of 2)

• Appointed IAW NGR 130-6/ANGI 11-02, Chapter 3, para 3-3 - in writing with the TAG/Commander’s concurrence

• Fiduciary link to the USPFO for statutory and regulatory management of programs

• Responsible technically and militarily to their Commander or TAG

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DUTIES OF THE GOR

• Maintain CA files

• Monitor CA program - ensuring compliance with laws, regulations, terms and conditions

• Coordinate and enlist advice of specialists

• Prepare MCA, appendices and modifications

• Obtain required reviews and signatures

• Prepare and submit the Defense Assistance Award Data System (DAADS)

• Assist with the close out CAs

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FEDERAL PROGRAM MANAGERS(ARNG)

• USPFO appointed

• Federal ARNG employee

• Obligate Federal funds IAW Federal laws, OMB Circulars, DoD Regulations, CA’s and State laws, regulations, and directives

• Coordinates with state finance personnel

• State link to NGB Program Managers

• Provide financial reports

• Prepare input to annual federal budget

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FEDERAL RESOURCE MANAGERS(ANG)

• Appointed by the respective Group Commander in the wing

• Place orders/requests against the program funds

• Do not obligate funds - Obligation is a function of the Financial Manager

• Responsible for the proper expenditure of funds within the laws and regulations supporting the program

• Coordinate with NGB Program Managers, GOR, State Resource Manager

and Wing Financial Manager

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STATE FINANCIAL PERSONNEL• State military department financial personnel

• Oversees fiscal control and accounting procedures of State Military Department

• Ensures expenditures are IAW law and terms of agreements

• Coordinates fiscal information with program managers, GOR and federal comptroller

• Certifies availability of funds prior to state purchases/contracts

• Provides reports and is the POC for the Single Audit Act within the State Military

Department

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LEGAL COUNSELS

• Federal> AGR staff member of JFHQ> Advises USPFO on CA matters> Advises TAG on other legal issues> Reviews CA issues for legal sufficiency

• State> State Attorney General or designated rep> Advises TAG on CA matters> Reviews CA issues for TAG> May be fulltime DMA employee

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AUDITORS• External Audit Organizations

– Government Audit Office

– Army Audit Agency

– Air Force Audit Agency

– Defense Contract Audit Agency

• DOD AND SERVICE INSPECTORS GENERAL

• Internal Review

– NGB

– USPFO

• STATE LEGISLATIVE AUDIT BUREAU

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COMPTROLLERS

• STATE LEVEL

– Federal fiscal law expertise

– Funding regulation expertise

– ANG = Certify funds for payment

– Coordinate transfer of funds to programs

– Coordinate with state financial manager

– Coordinate with GOR and program managers

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NATIONAL GUARD BUREAU

• Chief, National Guard Bureau

• Directors of ANG/ARNG

• NGB-ZC-PARC

• NGB-ZC-PARC-A

• NGB-ZC-JA

• NGB Program Managers

• NGB Comptrollers

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TEACHING POINTS

• TAG and USPFO sign Cooperative Agreements

• USPFO signature authority NOT delegated

• USPFO appoints Federal Program Managers

• GOR submits reports (ie. DAADS)

• State Federal Program Managers obtain funds and guidance

• NGB Program managers allocate program funds

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QUESTIONS ?

1 roles - responsibilities roles - responsibilities

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