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Research Facilities and Engineering Support Services (RF&ESS)

Pre-Proposal Conference

May 16, 2013

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Safety and Security BriefingSafety Briefing• Emergency Exits• Meeting Location• Proper clothing and footwear• Use handrails when climbing stairs• General Awareness at each site• Please respect the posted speed limits

Security Briefing• Badges

• Must be worn at all time while on site• Must be prominently displayed• Must be returned upon conclusion of the conference

• Will collect at DAOF• If not going to DAOF, return to Security or Lock Box by exit gates

• Government Employee Escorts required at all times while on site• No cell phones, photographs, video or audio recordings

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Agenda  Introduction  

0830 – 0840 Welcome and Safety Briefing Robbin Kessler

0840 – 0900 Mission Information and Test Systems Directorate Overview

Sean McMorrow

 

  PWS Overview

0900 – 0920 Western Aeronautical Test Range (WATR) Darryl Burkes

0920 – 0940 Simulation Gary Kellogg

0940 – 1000 Information Technology Services Larry Freudinger

 

  Contract Overview

1000 – 1015 Contract Information Robbin Kessler

1015 – 1030 Cost Proposal Overview Robbin Kessler & Robert Lisy

 

1030 – 1130 Break / Lunch Participants

 

  Facilities Tours

1130 - 1500 Tour of DFRC – Main Campus Participants

1500 – 1600 Dedicated Time to Drive to the NASA Dryden Aircraft Operations Facility (DAOF), Palmdale

Participants

1600 – 1630 Tour of DAOF Participants

 

  Conference Conclusion

1630 – 1700 Pre-proposal Conference Wrap-UpDAOF, Room S211

Robbin Kessler

1700 – 1715 Badge Collection Robbin Kessler

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NOTES

• Cautions Listed in Pre-proposal Letter• Coordinate contacts with Civil Service Personnel through

Robbin Kessler or Robert Medina• Limit contacts with incumbent contractor personnel to off-

duty hours• Do not use government equipment to recruit personnel or

solicit information regarding this procurement

• Questions• All questions must be submitted in writing to Robbin Kessler,

including those generated by today’s conference & tours• Answers will be provided for all questions received and will

be posted on the procurement website with the other solicitation information

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NOTES

In the event of conflicting information, the Request for Proposals (RFP) takes precedence over today’s conference information.

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Introductions• Contracting Officer, Robert Medina• Contract Specialist

• Robbin Kessler• Technical Experts

• Darryl Burkes• Gary Kellogg• Larry Freudinger

• Key Individuals• Angela Males

• Director for Mission Information & Test Systems• Sean McMorrow

• Acquisition Management Office• James Eastman• Kari Alvarado

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Sean McMorrow

Director for Mission Information & Test Systems

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Our Namesake

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To Fly What Others Only Imagine 

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Advancing Technology and Science Through Flight

• Mission Elements– Perform flight research and technology integration to revolutionize

aviation and pioneer aerospace technology– Validate space exploration concepts– Conduct airborne remote sensing and science observations– Support operations of the Space Shuttle and the ISS … for NASA and the Nation

X-48C

Launch Abort System

Phantom Eye (PEYE)

SBLT-II

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Dryden OrganizationDirector’s Office (X)- Center Director- Deputy Center Director- Associate Center Director

Director for Flight Operations (O)

Director for Research & Engineering (R)

Director for Safety & Mission Assurance (S)

Director for Mission Support (XM)

Director for Programs & Projects (XP)

Chief Counsel (L)

Chief Engineer (X)

Chief Financial Officer (C)

SOFIA Program (X)

Director for Mission Information& Test Systems (M)

Equal Employment Office (E)

Legislative Affairs (X)

AgencyCFO

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Mission Information and Test Systems Directorate

• Vision– To enable and showcase discoveries through

flight• Mission

– Enabling the advancement of Aeronautics, Science, Technology, and Exploration through flight by evolving efficient and effective mission, information, and test systems.

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Director Deputy Director

Directorate Secretary

MIOMission Integration Office                                                               Office 

Lead

Code MCRange Engineering                                                                        

 Branch Chief

Code ME Simulation Engineering                                                                      

          Branch Chief

Code MIInformation Services Chief Information Officer

Code MRRange Operations                                                                       

     Branch Chief

Mission Information & Test Systems Directorate

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RF&ESS Support• The RF&ESS contract is critical to the mission

success for Code M:– Mission Support

• Western Aeronautical Test Range Operations– Operations and Maintenance

• Information Technology Services– System Engineering

• Western Aeronautical Test Range • Simulation• Information Technology

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Western Aeronautical Test Range

Presented by: Darryl Burkes/Mission Integration Office Lead/WATR Project Manager

May 16, 2013

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What is the WATR?

• NASA’s Western Aeronautical Test Range (WATR) supports aerospace flight research and technology integration, space exploration concepts, airborne remote sensing and science missions, and operations of the International Space Station.

• Part of NASA’s Dryden Flight Research Center, located at Edwards Air Force Base in California, the mission of the WATR is to support flight research operations and low-Earth-orbiting missions. WATR supplies a comprehensive set of resources for the control and monitoring of flight activities, real-time acquisition and reduction of research data, and effective communication of information to flight and ground crews.

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WATR Systems• Telemetry Systems• Time Space Position Information Systems• Video Systems• RF Communication Systems• Ground Voice Communication Systems• Data Distribution Systems• Data Archival Systems• Mobile Operations Facilities• Real-Time Data Processing/Monitoring Systems• Range Safety Ground Systems• Post-Flight Systems

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Telemetry Systems• Description:

– Supports both downlink telemetry and air-to-ground video– Command uplink for UAV, RPVs, and piloted vehicles– Supports low earth orbit (LEO) vehicles

• Capabilities: – Two operational 7-meter fixed C-, L-, and S-band tracking stations

• Able to support in winds up to 55 mph– One operational 3.7-meter fixed C-, L-, and S-band tracking station

• Able to support in winds up to 55 mph• Vision

– Maintain current capabilities – Stay abreast of recent and future modulation techniques to meet customer requirements

MFTS (ATF-2)Rooftop (ATF-3) Triplex (ATF-1)

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Time Space Position Information Systems• Description:

– Aircraft or spacecraft position data• Capabilities:

– Two (2) Precision tracking RADARs• High accuracy RIR-716 C-band RADARs with 3000-nm range at line-of-sight

– Global Positioning System (GPS)• Differential GPS ground station

– FAA radar data provided via the Air Force Test Center• Vision

– Maintain current capabilities and upgrade as required to meet customer requirements

RADARs 34 & 38 DGPS Station

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Video Systems• Description:

– Long Range Optics provides flight vision of mission aircraft, as well as pre- and post-flight ramp activities.

• Capabilities: – System utilizes one HD ramp camera and one HD ENG camera equipped with a Long lens.

This system is mounted on a first of it’s kind KTM tracking pedestal, utilizing a fiber optic rotary joint to transport HD video over 2 km to the Video Control Center (VCC). Additional ramp coverage is provided by three standard definition analog cameras

– The VCC records and distributes both standard definition analog and HD video via a 208 x 256 Phillips Router and a 64 x 64 Trinix HD router

• Vision– Provide advanced range video capabilities in fixed and airborne mission support, to

improve our service base to the government in support of customers.

LROVCC

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RF Communications Systems• Description:

– Two-way voice communications with aircraft and spacecraft• Capabilities:

– UHF, VHF, and HF radios– High-gain Omni and directional antennas are used for distant targets– Pilots communicate with ground controllers in the Mission Control Center (MCC)– Special equipment for communicating with both the Russian spacecraft (Soyuz) and the

International Space Station (ISS)– Emergency RF communications for local and national contingencies (SHARES)– New antenna farm located at ATF2

• Vision– Add new High gain communications capability to the ATF site– Expand system remote control capability

Comm FacilityRadios ATF2 Comm

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Ground Voice Communications Systems• Description:

– The intercom system, DICES, provides voice links for all mission entities• Capabilities:

– The voice system provides a total capacity of 512 circuits with 24 circuits available simultaneously to each user.

– Voice interconnects to all WATR assets and MCC’s – User interface to all RF transceiver systems– Voice links to other NASA centers and DoD ranges– Land Mobile Radio (LMR) fixed RF repeaters, mobile two way radios, fixed base stations,

and associated support systems. • Vision

– Expand VOIP technology based systems– Expand stand alone comm systems to support external customers

DICES communication panel

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Data Distribution Systems• Description:

– The Data Distribution links WATR Range systems with internal and external support and/or user facilities in support of real-time missions data and monitoring.

• Capabilities: - WATR Video Center Switching system- ATF-1 Data Processing Rack

- Direct data link to GSFC- Data quality monitoring- Viterbi 1/3 and1/2 rate decoding- Command uplink modulation processing

- B4800, 3rd Floor Data Distribution Patching and Fiber Infrastructure- OC-3 Fiber Link Between the Air Force Flight Test Center and DFRC Bldg 4800 for TM,

Video, Voice and Radar Data Distribution - NASCOM / NTR system- Voice communication distribution system

• Vision– Maintain current capabilities and upgrade as required to meet customer requirements

Data Distribution Racks on 3rd Floor Bldg 4800

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Data Archival Systems• Description:

– Ground- based recording of telemetry data on IRIG Chapter 10 recorders and other solid-state digital recorders.

• Capabilities: – The WATR has acquired Wideband Systems DRS 3000 series recording Systems to record

raw data at the TRAPS areas, ATF, and MOFs. Some data is still on legacy magnetic tape recording systems.

– The WATR is digitizing/transitioning data archived from magnetic tape recorders to the IRIG Chapter 10 format.

• Vision:– Provide a system that will serve as a network attached and scalable replacement to an

archaic method of storing raw data that will provide rapid access to stored files using metadata searches and provide time synchronization of telemetry, voice, and video data during playback or post mission processing.

– Replace remaining legacy tape-based recording systems with the Next Generation Recoding Systems for fixed and mobile systems

Wideband Recorder

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Mobile Operation Facility Systems• Description:

– Mobile facilities with diverse capabilities• Capabilities:

– MOF1: 30-ft semi-trailer equipped with 6-ft telemetry antenna (L-band uplink, L/S-band receive), UHF/VHF radio and intercom system

– MOF4: 4-ft telemetry antenna L/S-band receive– RAFCAS: Steerable directional L/S/C band receive, L/S transmit– Buckhorn site established for maintenance, build-up, and pre-deployment testing– MOF5: 53-ft semi-trailer mobile control room equipped with 14 display workstations

• Vision– Re-build Mobile Operations and systems, develop small portable MOF type units with

standalone capabilities for future customer support. Develop remote user MCC type units easy to interface back to WATR Range systems for project use.

Buckhorn Site MOF1 MOF4

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Real-Time Data Processing Systems• Description:

– The WATR Mission Control Center provides real-time mission operations for test conductors, research engineers, range safety and other project personnel

– Used for monitoring of data for flight safety and mission success with data analysis for in-flight test point clearance

• Capabilities: – Handles up to 6 Pulse Code Modulation (PCM) and custom data streams– Handles up to 3,000,000 samples per second of data– Handles both telemetry and radar data

• Six telemetry streams from 10Kbps to 30 Mbps each– Accommodates complex user computational models– Provides data archival

• Vision– Increase data processing capacity and capabilities to meet current and future project

customer needs

MCC2TRAPS 2

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Range Safety Ground Systems • Description:

– Range Safety Officers monitor flight critical data as well as time-space positioning data. The command transmitter systems (CTS) along with the command panels located in the control room are used for flight termination of errant vehicles

• Capabilities: – Two pairs of Transmitters with multiple command panels for activation– Global Real-Time Interactive Map (GRIM) for situational awareness– Standalone RSO Monitoring Station– Analog FTS and EFTS

• Vision– Replace situational awareness display with PAM3D

• Replace Impact Predictor

CTS Control GRIM DisplayPAM3DRSO Station

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Post-Flight Data Processing Systems• Description: 

– The WATR Mission Control Center provides data reduction service after flight operations for Dryden research engineers and other WATR customers

– The WATR processes all real-time flight data sets after each flight immediately and on-board data recording per request

– The mission data sets are reduced according to research engineers’ post-flight data request

– The general turn-around time for post-flight data processing is 8 business hours after the flight, or earlier per agreement of Project and WATR managements

• Capabilities: – Handles up to two data reduction sessions, from real-time/on-board data archives,

simultaneously– Handles up to two real-time data recaptures to re-generate data archives for post-flight

data processing• Vision:

– To be able to process all new types/formats of data

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MISSION CONTROL CENTER

Video Tracking RF CommunicationsTelemetry Tracking Radar Tracking

Real-time data processing Real-time data monitoring

Typical WATR Configuration

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WATR Systems Connectivity

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WATR Operations & Maintenance• Description: 

– Operate and maintain WATR systems. Purchase spare parts, maintenance supplies, tools, and equipment, which are not otherwise provided as Government-furnished property.

– Perform the technical analysis, interpretation, and evaluation of problem areas to determine if the problem is hardware, software or procedural. Analyze problems, and recommend and implement solutions.

– Operations support for project systems such as Ikhana Ground Control Station and BWB GCS

• Vision:– Perform maintenance, troubleshooting, installation, diagnosis, layout, modification, and

repair of all systems, sub-systems, and electronic equipment. The equipment shall be maintained in such a manner that a minimum of 95% uptime on each WATR mission systems is achieved, (or as otherwise specified) not including scheduled downtime such as for preventive maintenance or configuration changes.

– Scheduling and performing all preventive maintenance and remedial maintenance so that no missions are impacted.

Ikhana GCS

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WATR Systems Engineering Support• Description:

– Analyze and document functional requirements. – Develop technical specifications, and cost and schedule estimates for new systems. – Determine and document system performance limits. – Design, develop, and document systems, which most efficiently satisfy the requirements. – Evaluate, test, checkout and install new equipment or software. – Recommend, design, and implement equipment modifications. – Conduct design reviews, develop and track project schedules, and make presentations

for NASA review. • TRAPS and MCC Systems• Application Software• RADAR Tracking Systems• Telemetry Tracking Systems• Communications Systems

• Vision– Systems engineering efforts required to sustain a viable infrastructure and to

significantly advance the capabilities of the operational environment to meet current and future customer needs.

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NASA/DrydenSimulation

Presented by: Gary Kellogg/Branch Chief, Simulation Engineering

May 16, 2013

Simulation Computer

Aircraft SimulationRS422

Sofia HIL Simulation Block Diagram

TA OperatorWorkstation

Mission DirectorWorkstation

EGI

Cavity Door Drive System

Lab Network

PlatformNetwork Switch

(Gigabit Ethernet)

VideoNetwork Switch

(Gigabit Ethernet)

ExperimentNetwork Switch

(Gigabit Ethernet)

CockpitDisplay

IRIG Time Distribution

TelescopeAssembly

1553

RS-422

3D Image Generator

PlatformInterface

Flight Hardware (or equivalent) Simulation Hardware

GPS Time/NTP Server

Internet

Surrogate Data Acquisition System

Printer

Flight Controls

CopperEthernet

1553 Twinax

IRIG Coax

Serial

Video Distribution Subsystem

Fiber Ethernet

Hangar Floor Aircaft Connection

Science Instrument LabConnection

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NASA/Dryden Simulation Labs• Provide state-of-the-art, high-fidelity simulation and

UAV/surrogate ground control capabilities for the Center to support research objectives from conception through flight– 12 Simulation Labs at NASA Dryden, Edwards AFB– 2 Simulation Labs at DAOF, Palmdale, CA

• General System Administration required in addition to– Drafting Services/3D Modeling– Custom Computer System Buildup and Support

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Drafting Services/3D Modeling• Description:

– Support Configuration Control drawings, updates, and storage retrieval– Support Simulation Engineers with mechanical and electrical drawing

creation– Support graphic visualization models utilized in flight simulators

• Capabilities: – Create 2-D and 3-D drawings using standard CAD/CAM tools

• Laboratory Block Diagrams• Mechanical component, sub-assemblies, and final-assemblies• Electrical schematics, block diagrams, and cable assemblies

– Maintain up-to-date drawings for all flight simulation systems/laboratories• Drawing server contains 24 Center level projects, 10 internal

developments– Create 3D graphics models from engineering drawings or other sources

• AC3D Modeler (Copyright 2008 Invis Limited)• Inventor Professional (Copyright 2012 Autodesk, Inc)

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Custom Computer SystemBuildup, System Administration, and Support

• Description: – Buildup new or modify existing workstations/computers for simulation labs– Provide System Administration for Simulation Lab systems– Analyze and troubleshoot problems– Develop and maintain procedures and scripts– Communicate status, issues, and concerns

• Capabilities: – Re-compile LINUX kernels– Install, compile, and configure customized tools, research systems, components or

software• Python, Cheetah, LibTaml, socat, Python XML, YAML, QT, Solaris, or custom UNIX hardware drivers

– High speed network rings (SCRAMNet) and fiber switch routers– Avionics buses (MIL-STD-1553, ARINC-429)– PCM Simulators/PCM Encoders– IRIG-B Time Interfaces– Multi-function I/O– Define and configure MS Windows/Linux systems optimized for high performance 3D

graphics software (RT3D)– Perform security/vulnerability patching and OS level patches and upgrades– Administration of user accounts and LDAP authentications– Ensure regularly scheduled system backups are performed– Perform system maintenance and maintenance of Systems Security Plans

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RF&ESS OCIO Services and Support

Larry FreudingerChief Information Officer

May 16, 2013

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OCIO RF&ESS Support AreasInformation Systems Branch

Office of the Chief Information Officer (OCIO)

Operations & Services

Facilities Management

Systems andSolutions

Agency I3P Services

Security Ops Multimedia

RF&ESS RF&ESS RF&ESS

Planning and Strategy

Data CenterSystems Admin

Local Help Desk

Application Dev

Systems Engineering

Agency Scanning

Protective Services Support; COMSEC

Graphics

Photography

Audio/Video

IT Security

Project Management

Non-RF&ESS elements not shown

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OCIO Support Areas• OCIO RF&ESS Support Areas

– Data Center & System Administration Services– Help Desk, Operator, and Business Support Services– Applications Development and Programming Support Services– IT Systems Engineering Services– Protective Services Physical Security Support– IT Security Support Services– Multimedia Services

• Part of a team: RF&ESS engages in associated contractor agreements (cooperative relationships) with multiple contractors

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Data Center & System AdministrationDescription: Manage CITC data center systems in a secure, reliable, and cost & energy efficient

manner to meet the Center business and mission support requirements. Also includes associated physical infrastructure at the DAOF location.– Data center systems design, installation, maintenance, and support

• Servers, storage, backup system• Data center consolidation & virtualization

– Application hosting, administration, and support• Application support from server side to desktop as needed

– Outage coordination/notification; Backup services– Flight Data services

• FDAS – Flight Data Archival System – legacy application• Flight data distribution (internal & external customers)

– System administration• OS setup (Windows, Linux, & Solaris) configuration, patching, and support• User account management

• Vision: Efficient data center operations and innovative, collaborative evolution of next-generation enterprise computing infrastructure

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Local Help Desk ServicesDescription: The Local DFRC Help Desk is a small call center for Center-related trouble

ticket reporting and service requests (primarily, but not solely, IT-related)- First level (tier 1) support to collect information from the customer, disposition

quickly, and redirect as necessary- Local (& some Agency) business application support- Account management activities and password resets

- Document IT products and services on CIO website- In support of this service, a Remedy-based ticketing system will be maintained &

operated by the bidder.- Ticket metrics and problem analysis to be reported regularly

- Handles conference room scheduling- Center operator and public address announcements- Coordinates IT service outage notifications

- Vision: A trustworthy interface where the customer finds answers to problems quickly

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Applications and Programming

• Description:– Database analysis, administration, development & support

• Oracle, SQL– Applications Development

• Requirements gathering, coding, project management, training, & documentation• Analysis of COTS vs customized in-house application development

– Sharepoint applications– ColdFusion web applications (i.e. CCB & Work Order applications)

– Development & maintenance for electronic forms– Web support

• Design, layout, & content maintenance for DFRC internal website• Web page development support for DFRC external/public sites

• Vision– Quickly implement solutions that increase customer productivity and enable customers to

achieve their goals.

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IT Systems Engineering Services• Description

– OCIO customer relationship/liason• Primary customer interface/facilitates communication• Requirements identification and analysis• Coordinate access to IT services (Center & Agency)• Plan & manage IT projects to support customers

– IT system design, architecture, project management, and consultation– Security plan assistance, guidance, and support

• Vision– Help attract new customers and retain satisfied customers via matching

customer needs with innovative and affordable solutions

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Protective Services and Physical Security• Description:

– Security Control Center (SCC) support• System administration, installation & maintenance, documentation, and

troubleshooting• Badge system installation, maintenance, and application support; Security

camera system installation, maintenance, & support• Emergency Operations Center (B4850) and two security control centers (main

campus; DAOF)– Communications Security (COMSEC)

• COMSEC account and inventory manager, providing services to Chief of Protective Services consistent with national COMSEC policies and NASA SOP.

• Additionally, provide support for EFTS maintenance and operations; support for auditing/reporting of classified systems.

• Vision:– Enable protective services organization to achieve its goals

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IT Security Support Services

• Description:– The Dryden Information Technology Security Office requires experienced information

security professionals to support Dryden’s IT Security program. Our information security professionals must be familiar with the 10 domains of information security as defined by the International Information Systems Security Certification Consortium (ISC)2. The services to be provided for the Dryden IT Security Office include: Network Perimeter Security, Intrusion Detection, Network Monitoring, Penetration Testing, Vulnerability Scanning, Patch Management, Operating System Configuration, Forensic Analysis, Incident Response , Information System Auditing, Assessment and Authorization Support, IT Security Awareness and Training, Risk Assessment and Analysis, and IT Security Systems and Applications Development and Support

• Vision– Enable the mission while enhancing and strengthening IT Security and Cyber security to

ensure the integrity, availability, and confidentiality of NASA’s critical data and IT assets.

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Multimedia Services• Description:

– Graphics and Illustration Services• The graphics department provides the capability to support production work in graphic design and

technical illustration for engineers, managers, and public outreach. They provide oversight of graphics and illustration services, including all planning, organizing review and control functions, perform research as necessary to ensure that final graphics products faithfully reflect the items depicted.

– Administrative and Aerial Photography Services• The Photography Department provides onsite and offsite photo shoots, onsite studio photography,

electronic image and photo processing services. Maintain digital and print photo archives, including a searchable database. This service includes in-flight camera operation as requested.

– Audio/Video Services• Support services for DFRC involve knowledge of both analog and digital audio/video systems.

Covers all functions related to production of video products, including but not limited to switch room video programming and mobile video van operation covering research and test activities on the ground and in the air. Include live coverage of special events suitable for release to national news media and NASA TV. Includes in-aircraft operation of video equipment.

• Vision:– Multimedia services effectively manage unit costs and expenditures while maximizing value added to

the NASA mission

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Contract Overview

Robbin KesslerContract Specialist

Acquisition Management OfficeNASA Dryden Flight Research Center

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Contract Overview• Pre-proposal conference purpose:

to provide prospective offerorsthe opportunity to view “generaland local conditions”

49

Contract Overview

In the event of conflicting information, the Request for Proposals (RFP) takes precedence over today’s conference information.

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Contract OverviewSolicitation Background

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Contract Overview• RFP (5/15/12) and Amended RFP (5/3/13)

– Issued in accordance with FAR, NASA FAR and Agency and Center directives

– Prospective Offerors should monitor the Federal Business Opportunities website, www.fedbizopps.gov and/or NASA Business Opportunities website, http://prod.nais.nasa.gov/cgi-bin/nais/link_syp.cgi for updates to this requirement, including responses to all questions or comments received

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Contract OverviewKey Dates

• Questions Due– May 24, 2013

• Proposals Due– June 19, 2013 – 12:00 NOON, PDT

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Contract OverviewAnticipated Period of Performance

– 30 day Phase-in: 1/1/14 to 1/31/14– Basic Period: 2/1/14 to 1/31/15– Option Period 1: 2/1/15 to 9/30/15– Option Period 2: 10/1/15 to 9/30/16– Option Period 3: 10/1/16 to 9/30/17– Option Period 4: 10/1/17 to 9/30/18– Option Period 5: 10/1/18 to 1/31/19

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Contract Overview

• NAICS Code 541513 – Computer Facilities Management Services

• Size Standard $25.5 M• Small Business Set-Aside

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Contract OverviewContract Type• Cost Plus Award FeeNoteworthy Clauses• Limitation of Future Contracting (H.2)• Light Construction (H.7)• Contractor Conduct While on Government Premises and

Compliance with NASA Policies and Procedures (H.8)• Associate Contractor Agreements (H.9)• ISO Certification (H.10 & H.11)• Non-Displacement of Qualified Workers (I.1)

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Contract Overview• RFP description

– Sections A through J become the contract– Documents and Attachments

• Listed in Section J• Some of these documents may be revised• Wage determinations, Attachments J-2, J-3, J-8, J-9

– Service Contract Act– Davis-Bacon

• Attachment J-B – Current WYEs performing the existing effort as of May 2012 – provided for informational purposes only and does not reflect the staffing required for the proposed requirement.

– Section K – Representations and Certifications• Complete and submit with proposal

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Contract Overview• Section L – Proposal Preparation Instructions

– Volume I (Mission Suitability)• Demonstration of Performance Work Statement (PWS) capability• 75 Page Limitation

– Volume II (Cost)• Refer to presentation on Cost Proposal Overview• No Page Limitation

– Volume III (Experience and Past Performance)• Contractors will send questionnaires to references• Government will verify references• Government may use other sources of experience and performance

information• 25 Page Limitation

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Contract Overview• Section M

– Best value (trade-off process)– Government may consider award to:

• Other than lowest priced offeror• Other than highest technically rated offeror

– Mission Suitability and Past Performance (when combined) are significantly more important than Cost. Of the three evaluation factors, Mission Suitability is more important than Cost and Past Performance, which are approximately equal in importance. (M.4, Pages 106-107)

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Contract OverviewMission Suitability Sub-factors & WeightSubfactor Weight

Management Approach 500 points

Technical Approach 300 points

Safety and Health 100 points

Phase-In / Phase-Out 100 points

No weighted importance to sections stated within mission suitability.

60

Contract Overview• Online Bidder’s Library

– One POC per proposal preparation team– Must be US Citizen– May not use material for any other purpose than

proposal preparation– Instructions to register are posted on the Federal

Business Opportunities website• SBU Materials will not be posted online

– Coordinate viewing with Robbin Kessler

61

Cost Volume

Robert LisyGlenn Research Center

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Cost VolumeRFP NND12374119R - RF&ESS

– Ground rules • This presentation is intended to assist potential Offerors in

their understanding of the Section L Cost Volume II, Instructions to Offerors.

• In the event of a discrepancy between this presentation and the solicitation, the SOLICITATION TAKES PRECEDENCE.

• General clarification questions on the presentation will be responded to; however any other questions must be followed up with a written comment per the instructions in the RFP.

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Cost Volume• Proposal Page Limitations

– Volume II – Cost Factor No page Limit– Cost information only – NO technical data

• Proposal Format– All Cost Volumes – Submitted in Hard Copy & on CD– No PDF files, Microsoft Office software

• All Volume II files may be submitted on a single original and backup CDs

64

Cost VolumeVolume II – Cost Factor

• Prime & Subcontractor Proposals submitted together• Copy of Proposal to Gov Audit Office – Hard and CD• Copy of Proposal to Gov Price Analyst – Hard and CD• Proposals are not Certified – “Other than Cost & Pricing Data”

requested• Team/Subcontractor - $5 million

65

Cost VolumeVolume II – Cost Factor

Pursuant to FAR 16.304-1 Limitations(a) A cost-reimbursement contract may be used only when

(3) The contractor’s accounting system is adequate for determining costs applicable to the contract;

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Cost Volume• Cost Volume II – Format – Prime Offeror and

Major Subcontractors– Four Parts

• Part 1 – General Cost Information– 7 Sections

• Part 2 – Excel Pricing Model (EPM)– 1 Section

• Part 3 – Offeror Pricing Model (Separate Binder)– 1 Section

• Part 4 – Contractor Basis of Estimate (Separate Binder)– 1 Section

67

Cost Volume• Part 1 - General Cost Information

– Provides vital proposal information• Explanation of Cost Estimating Relationships• Offeror’s Pricing Narrative• Subcontractor Negotiations• FAS 13 Analysis for Capital Equipment

68

Cost Volume• Part 2 – Excel Pricing Model (EPM)

– Government Standard Format– Offeror may “modify” workbooks– Must be self-calculating

• Required for ease of government evaluation – eliminates multiple formats from multiple offerors

69

Cost Volume• Part 3 – Offeror Pricing Model (Separate Binder)

– Offeror’s Pricing Model used as supporting information for RFP templates• Must be self-calculating• Separate Binder• Hard copy and on CD

– Used for supporting documentation on the EPM (Part 2)

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Cost Volume• Part 4 – Contractor Basis of Estimate

– Offeror’s documentation for estimates of labor, non-labor costs, and estimating rationale

– Separate Binder– Hard copy and on CD

• Used for supporting documentation on the Excel Pricing Model

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Guided Tour

• The Consolidated Information Technology Center (CITC) is our new Tier III Data Center– we’ll tour the existing data center and take a look at

the new 3000 sq. ft. data center and adjacent lab spaces

– Not toured or walk-by: existing IT Security lab; offices & cubicle areas

• Audio/Video: Building 4851• Photo Lab: Building 4800 Room 1022• Not toured: DAOF Satellite Data Center assets• Not toured: lab seats and conference rooms at AERO

Institute

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Tour GuidelinesBldg Description Transportation4982 Aeronautical Tracking Facility (ATF) #1 VAN4720 Aeronautical Tracking Facility (ATF) #2 VAN4984 Buckhorn VAN4824 Communications VAN4857 Warehouse VAN  4851 Video VAN  4840 F-18 Simulation (SIM) VAN 

4838Consolidated Information Technology Center (CITC) WALK

  4800 Photo Lab WALK

4800

Telemetry/Radar Acquisition and Processing System (TRAPS) / Mission Control Center (MCC) WALK

4800Western Aeronautical Test Range (WATR) Development Lab WALK

4800Western Aeronautical Test Range (WATR) Range Safety Officer WALK

4800 Long-range Optics (LRO) WALK  DAOF SOFIA Hardware-in-the-loop PRIVATE VEHICLE

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Tour Guidelines• Observation Only

• No cell phones, photographs, audio or video recording• Do not interfere with workforce• Missions take precedence over tour – may be delays if an active

mission is in progress• Time Restrictions

• Multiple sites to see over a brief period• Request flexibility and understanding if we need to deviate from the

schedule• All questions must be submitted in writing to Robbin Kessler• Please use restroom facilities before departing for tour• DAOF Portion

• Facility located in Palmdale – map provided• Allow for one hour driving time• Wrap-up will occur in DAOF, Room S211• Will collect badges there

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Please submit all questions or comments in writing to Robbin Kessler, either in

person today, or by email at robbin.m.kessler@nasa.gov

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Break for LunchMeet back at the ISF after Lunch for Tour