1 personnel policies and practices, university of wisconsin system legislative audit bureau november...
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Personnel Policies and Practices, University of Wisconsin System
Legislative Audit BureauNovember 2006
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UW System Employees
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UW System Governance and Personnel Policies
UW Board of Regents is statutorily responsible
for personnel policies
UW System employees participate in the
Wisconsin Retirement System
Negotiated contracts apply to classified,
represented UW System staff
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Reported Average Sick Leave Use by UW System Staff
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Sick Leave UseReported by Faculty, Academic Staff,
and Limited Appointees in 2005
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Average Value of Converted Sick Leave for UW System Employees
Faculty - $222,100
Limited appointees - $153,900
Academic staff - $112,200
Classified staff - $47,600
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Vacation Time Reporting Policies and Practices
9-month appointees do not earn
vacation time
12-month appointees earn 22 days of vacation
time each year
UW policies allow the placement of limited
amounts of unused vacation time in
individual reserve accounts
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Limited Appointments
Statutes identify certain senior administrative positions as limited appointments
Statutes grant the Board of Regents authority to categorize other administrative positions as limited appointments
Administrative code allows the UW System President and the chancellors to designate additional positions as limited appointments
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Position Titles Designated as Limited Appointments
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Transfers into Back-Up Positions
95 employees transferred into their back-up
positions between July 2002 and December
2005
58 of these transfers were at UW-Madison and
UW-Milwaukee
50 of the 95 transfers appear to have been
voluntary, and 45 were involuntary
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Settlement Agreements
UW System executed 13 settlement agreements with employees from 2003 through 2005
The Department of Administration’s Risk Management program paid $1.1 million for UW System personnel claims from 2003 through 2005
The Department of Workforce Development’s Division of Equal Rights substantiated none of the 147 employment discrimination complaints filed against UW System
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UW System Employees with the Position Title “Consultant”
“Consultant” is a position title used for both
classified and unclassified employees
UW policies require these to be short-term
appointments
134 unclassified UW System staff held the
“consultant” position title in December 2005
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UW System Unclassified Consultants with Salaries of at Least $65,000
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UW System Faculty Sabbaticals
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Compliance with Policies Related to Sabbaticals
73 files were reviewed
Sick leave reporting is not uniformly enforced
Not all faculty were in compliance with a statutory
requirement to return to the institution for one year
upon completion of the sabbatical
Standardized forms would help to ensure
consistent application of statutes and UW policies
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Audit Recommendations
Board of Regents– Modify policies for reporting sick leave and vacation time use– Review position titles designated as limited appointments– Report to the Committee in June 2007
UW System Administration– Report to the Committee in June 2007 on efforts to provide and track concurrent
and back-up positions uniformly– Annually report to Board of Regents on hiring of consultants– Develop a standard agreement on faculty sabbaticals and a standard form to use
in determining compensation
Legislature– Review sick leave conversion credit program
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Personnel Policies and Practices, University of Wisconsin System
Legislative Audit BureauNovember 2006