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PEP Online - eTendering

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Intention of the presentation

Presentation Wienerzeitung/ auftrag.at

PEP Online and eTendering

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Who are we?

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Company

100 %

100 %

100 %

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Object of the company and tasks

Service providing for public procurement

Operation of Service- and Helpdesks

Monitoring and further development of eTendering

Assistance in procurement processes (within the application) Software development (PEPOnline)

Project management and Consulting

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ePractice Cases for PEP

eTendering - Public platform Croatia http://www.epractice.eu/cases/pephr

eTendering - Public platform for Austria and Croatia - PEP-Online http://www.epractice.eu/cases/PEPOnline

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The online services of PEPOnline in Austria

900 public authorities

Ca 2.300 User

More than 8.000 announcements per year

OJS eSender

1.000 to 3.000 Hitmails per Day

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The positioning of PEPOnline

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Cycle of procurement and eProcurement

Specification of Demand

Publication of notices, Invitation to tender

Submission of tenders,Conclusion of contract

goods receipt, Service provision

invoice

payment

eBilling

Online-Payment

Office Products, ERP Software

eCatalogue, eOrder

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eTendering within PEPOnline in Austria

PEP.ET

PEP.BC PEP.CP

CA Contracting Auth.

BO Business Operator

Contracting authoritiesWorkflow solution - trusted third party

- protocols and logs-Secure depositing of secret information- publication of public information

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eTendering Process

= Use of digital media covering the process from announcement of the contract to awarding the contract or cancelling the procedure.

Publication of the announcement

Submission of tender

Tender opening

Evaluation of tender

Closure of Procedure

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The functional scope of PEPOnline

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Features

Creation of Tender Cover Sheet; questionnaire

Tender openingAward of contract or

canellation

Administration of specification

Procedure Administration

Register for participation

Prepare Tender

Submit Tender

Tender Administration

Communication Contracting Authority Communication Business Operation

Administration of documents

Administration of the participators

Compare Tenders

Cancel Tender

Administration of files

Contracting Authority Business Operator

Protocoll

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Features for Contracting Authorities

Publication of the annocunement (EU, Official Journal of Austria, etc.)- Prior Information- Contract notice- Cancellation, Corrigendum- Contract Award Notice

Administration of participants- Create list of participants as CSV- Information about downloads of specifications- Information about submission state of tenders

Communication- Send Questions and Answers to participants - Internal remarks and minutes- Awarding of tenders

Tenders- List of tenders- Tender Cover Sheet including files- Automatically created tender opening minutes

Questionnaire Evaluation- structured Answers

Protocoll- All Steps in the procedure are logged

Creation of Tender Cover

Sheet; questionnaire

Tender opening

Award of contract or canellation

Administration of specification

Procedure Administration

Communication Contracting Authority

Administration of documents

Administration of the

participators

Compare Tenders

Contracting Authority

Protocoll

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Features for business operators

Registration for Procedure- Download of Specifications- Registration for procedure

Tender Preparation- Fill fields for Tender Cover Sheet- Upload files- Download tender as pdf

Tender Files- Upload Files- Creation and Comparison of Hashcodes

Communication- Send Questions and Answers to Contracting Authorities

Submit Tender- Upload Tender- Confirmation about Submission

Protocoll- All Steps in the procedure are logged

Register for participation

Prepare Tender

Submit Tender

Tender Administration

Communication Business Operation

Cancel Tender

Administration of files

Business Operator

Protocoll

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Create and Submit Tender

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Register

Register

Create tender

Download Tender- Cover- Sheet

Sign Tender Cover Sheet

Submit Tender

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Create Tender

Register

Create tender

Download Tender- Cover- Sheet

Sign Tender Cover Sheet

Submit Tender

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Download Tender Cover Sheet

Register

Create tender

Download Tender- Cover- Sheet

Sign Tender Cover Sheet

Submit Tender

Tender Cover Sheet

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Sign Tender Cover Sheet

Register

Create tender

Download Tender- Cover- Sheet

Sign Tender Cover Sheet

Submit Tender

Tender Cover Sheet

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Submit Tender

Register

Create tender

Download Tender- Cover- Sheet

Sign Tender Cover Sheet

Submit Tender

Electronic signatures found:

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Thank you

Elisabeth Grünmanngruenmann@auftrag.at

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