1 pathways to successful grant applications ucla school of nursing research support team october 10,...

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Pathways to Successful Grant Applications

UCLA School of NursingResearch Support Team

October 10, 2011

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Presentation Overview

Proposal Development Recommended Steps

Proposal Development Required Steps

Proposal Development Responsibilities

School of Nursing Research Support Team Information

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Recommended Steps / Principles

Key principles for developing a research proposal Begin as early as possible Take advantage of all the resources and

expertise around you

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Recommended Steps / Timeline

5 minutes after a research idea crosses your mind or as soon as you decide to resubmit a previous proposal Contact the Research Consultation Group and

set up a meeting to discuss your idea and potential funding sources

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3 months before the proposal due date Participate in a Specific Aims Meeting Alert your Contracts and Grants Analyst

Send him/her a copy of the funding announcement

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2 – 3 months before the proposal due date Meet with a representative of the Design and

Data Core (Statistics) Group Dr. Lynn Brecht, the Director can make the

assignment Revise your specific aims

Review with consultants (School of Nursing and co-investigators)

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8 – 10 weeks before the proposal due date Collect Biosketches for key personnel and

consultants Reformat biosketches as necessary Check articles for PMCID numbers

Identify performance sites and collect subcontract information

Solicit letters of support

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8 weeks before the proposal due date Draft the Approach section of the Research

Strategy Send to key consultants for feedback

Review data collection, management, and analysis plans with statistical consultants Review power analysis along with the specific aims

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6 – 7 weeks before the proposal due date Develop the budget and draft the budget

justification Meet with your assigned Contracts and Grants

Analyst to set submission dates for proposal

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5 – 6 weeks before the proposal due date Revise the Approach based upon comments

from consultants and co-investigators Don’t forget to include a research timeline

Draft Significance and Innovation sections

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1 month before the proposal due date Send Specific Aims and Research Strategy

(Significance, Innovation, Approach) to Co-Is, consultants, and selected colleagues Ask for comments within 7 – 10 days

Contact IRB Specialist (Mayra Lomeli) to review human subject requirements

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1 month before the proposal due date Confirm that all letters of support, biosketches, and subcontracts are in hand

Contracts and Grants Analyst needs budget and subcontract information

Write the Facilities and Resources section Use the boiler plate write-up from the SON website

with specifics for your research

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2 – 3 weeks before the proposal due date Revise the Research Strategy and prepare the

final draft

For scientific and editorial feedback send the Proposal text to the Associate Dean for Research (Ann Bartley Williams) or Designee (Priscilla Kehoe)

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Required Steps

Grant materials MUST adhere to the following requirements Arial typeface Font size 11 points or larger No pagination At least ½ inch margins No header or footer Each part/section in its own Word or PDF file

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Required Steps / Timeline

Due 1 month before the proposal due date Budget and Budget Justification

Modular budget only needs Personnel Justification

Subcontract information Site PI name, email address, and telephone number Site financial contact information

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Due 3 weeks before the proposal due date Grant title

81 character limit including spaces No illegal characters (i.e. &, -, *, %, ?, #, :, +, and -)

List of key personnel Your eRA Commons username Performance site location addresses and

phone numbers

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Due 10 business days before the proposal due date Cover letter Letters of support Biosketches for all key personnel

Include personal statement 15 publication limit with PMCID numbers 4 page limit

Facilities and Resources

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Due 10 business days before the proposal due date Proposal text to the Associate Dean for

Research (Ann Bartley Williams) or Designee (Priscilla Kehoe)

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Due 5 business days before the proposal due date Abstract

Less than 30 line project summary

Introduction to revised application 1 page limit for resubmissions

Specific Aims 1 page limit

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Due 5 business days before the proposal due date continued Research Strategy

12 page limit for R01 6 page limit for R03, R13, R21 Significance Innovation Approach

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Due 5 business days before the proposal due date continued Protection of human subjects Inclusion of women and minorities Inclusion of children

Persons under the age of 21

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Due 5 business days before the proposal due date References Appendices Lay summary

2 – 3 sentence project narrative

Targeted/Planned Enrollment Table

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Proposal Responsibilities

Budget and Budget Justification Collaborative

PI provides budgetary needs Contracts and Grants Analyst puts together budget

figures Final budget ironed out between PI and Contracts

and Grants Analyst Contracts and Grants Analyst prepares Budget

Justification skeleton PI provides Budget Justification specific descriptions

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Subcontracts Collaborative

PI provides the Contracts and Grants Analyst with the other site information

Contracts and Grants Analyst, PI, and subcontract site will work together to collect all necessary information and paperwork

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Sponsor Required Forms/Documents PI Initiated

PI responsible for these documents Contracts and Grants Analyst will collaborate with PI

on edits Contracts and Grants Analyst will appraise the PI on

available templates/generic narratives and supply them to the PI upon request

Contracts and Grants Analyst will clarify version control and file naming process with the PI

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UCLA Research Administration Forms/Documents Fund Manager Initiated

Contracts and Grants Analyst will complete these documents

Contracts and Grants Analyst is responsible for collecting needed signatures

Alternative arrangements for collecting signatures can be made to ensure efficiency and timeliness

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Proposal Assembly for Submission Fund Manager Initiated

Contracts and Grants Analyst will assemble the proposal submission

Contracts and Grants Analyst will collect the institutional signature

If the PI assembles the proposal for submission, the Contracts and Grants Analyst will review

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Protection of Human Subjects PI Initiated

PI identifies the need for IRB Before proposal submission, PI contacts IRB

Specialist for advise on human subjects portion of the proposal

After proposal is submitted, PI contacts IRB Specialist if assistance is needed with webIRB application

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Presentation Wrap Up

Proposal submission reminders Begin as early as possible Take advantage of all the resources and expertise

around you

Are there any questions?

Please remember to fill out your evaluation form.

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SON Research Support Team

Ann Bartley Williams, Associate Dean for Research ([email protected])

Priscilla Kehoe, Director of Research ([email protected])

Rokas Oginskis, Director of Research Administration ([email protected])

Mary-Lynn Brecht, Adjunct Professor, Director of Design and Data Core ([email protected])

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Angel Appleton, Senior Contracts and Grants Analyst ([email protected])

Mark Bourbonnais, Senior Contracts and Grants Analyst ([email protected])

Natasha Fung, Senior Contracts and Grants Analyst ([email protected])

Michael Khuu, Senior Contracts and Grants Analyst ([email protected])

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Mayra Lomeli, IRB Specialist ([email protected])

Mary Metz, Purchasing Coordinator ([email protected])

Debra Brekke, Executive Assistant – Research Support ([email protected])

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Karabi Nandy, Assistant Adjunct Professor ([email protected])

Sumiko Takayanagi, Senior Statistician ([email protected])

Umme Shefa Warda (Nipa), Senior Statistician ([email protected])

Qing Yang, Graduate Student Researcher ([email protected])

Joy Toyama, Graduate Student Researcher ([email protected])