Minutes of the Ordinary Meeting of the Diamantina Shire Council held in the Boardroom of the Administration Centre, Bedourie

on Monday, September 15,2014 commencing at 9.00am.

1 CONTENTS

2 ATIENDANCE .......... .......... .. .................. ... ... .... ..... ... ................................. .............................. ..... ... .. 2

3 APOLOGIES ............. .. ..... .......................... ............................ ... ...... ........ ... ............................. ....... .... 2

4 CONFIRMATION OF M INUTES ....................................................... .................................................. 2

5 DECLARATIONS OF INTEREST .......................................................................... .. .............................. 2

6 MOTION TO RECEIVE ALL REPORTS ..................................................... ............... ........... .. ... ............. 3

7 ACTION REPORTS ................................................................. ........ .... .............. .. .... .. .......................... 3

7.1 Desert Racing Carn ival- Staff Appreciation .. .......... .... .... ..... .. .. .. ................................. ............ 3

7.2 I (ii) 4WD Track Update .... ......................... ....... .. ........ ...... .... ....... .. .. ........................................ 3

7.3 A (ii i) Councillor Honour Boards ....... ................ ...... ...... ........ ................... ..... ....................... ... .4

7.4 A (iv) Footprints in Time ........................................................ ............................ ..................... .4

7.5 Final Update from Tourism and Community Manager ...................................................... .... .5

7.6 A (i) Tourist Mapping ............................................................................................................... 5

7.7 A (ii) Storage and Use of Sodium Fluoroacetate (1080) ba its ............... .................................. 5

7.8 A (ix) Christmas Closedown ...... .. ................................................................ ................. ............ 6

7.9 A (v) Regiona l Roads Group Forum Working Group .... .... ........................................................ 6

7.10 A (vi) Confidentia l - Registration as a State Provider of Community Housing ............ .. .......... 7

7.11 A (vii) Confidentia l - Modern Award .... .................... .. ...................... ....................................... 7

7.12 A (vii i) Rates Write-offs ..................................................... ....... ... .... ..... ......... ... .... ................... 8

8 Late Items ........ .............. ........... ... .... ....................... ..................................................... .......... .......... 9

8.1 A (x) Interna l Audit Committee Meeting Minutes and Reports .............................................. 9

8.2 Cloncurry races conflict with Bedourie Races .. .......... .................... .... .. .. ........... ...................... 9

Reference: 39738 Page 1019

2 ATTENDANCE

Councillors Geoff Morton (Mayor), Garth Tully (Deputy Mayor), Steve Cramer, Don Rayment, Jody Barr (until 11 am) with Chief Executive Officer, Leon Love.

3 APOLOGIES

Nil

4 CONFIRMATION OF MINUTES

a) Ordinary Meeting -August 18, 2014

Minute No. 2014.0S.15-0M-01

Moved by Cr Cramer and Seconded by Cr Rayment 'That the minutes of the Ordinary Meeting of Diamantina Shire Council held on August 18, 2014 be confirmed.'

Carried 5/0.

5 DECLARATIONS OF INTEREST

Nil

Minute No. 2014.0S.15-0M-02 Moved Cr Morton, Seconded Cr Tully 'That in accordance with section 275 (1) (h) of the Local Government Regulations 2012 the meeting be closed to the public to discuss the interpretation of the Local Government Act 200S.'

Carried 5/0. Attendance: 9:05am Amanda Schnitzerling, Executive Assistant left the meeting

Minute No. 2014.0S.15-0M-03 Moved Cr Morton, Seconded Cr Tully 'That the meeting be opened to the public.'

Carried 5/0.

Attendance: 9:43am Amanda Schnitzerling, Executive Assistant entered the meeting

Reference: 39738 Page 2 of 9

6 MOTION TO RECEIVE ALL REPORTS

Minute No. 2014.0S.1S-0M-04 Moved by Cr Cramer and Seconded by Cr Tully 'That all Officers Reports and Information Reports be received.'

Carried S/O. Attendance: 9:49am Mr Steven Baldwin, Tourism and Community Manager entered the meeting

7 ACTION REPORTS

7.1 DESERT RACING CARNIVAL - STAFF ApPRECIATION Minute No. 2014.0S.1S-0M-OS Moved by Cr Cramer and Seconded by Cr Rayment 'That the Birdsville and Bedourie Parks and Gardens staff and Wirrarri Centre and Bedourie VIC staff be taken for dinner in appreciation of their efforts throughout the Desert Racing Carnival events.'

Carried S/O.

Cr Rayment declared a perceived conflict of interest as defined in section 173 of the Local Government Act 2009 in item /(ii) 4WD Track Update, as he is Manager of Adria Downs Station, and intends to stay in the meeting and vote on the matter.

7.2 I (II) 4WD TRACK UPDATE Executive Summary

Diamantina Shire Council in February 2014 forwarded a proposal to the Department of National Parks, Recreation, Sport and Racing for a revocation of a 100 metre wide strip of land of the Munga Thirri National Park from the northern boundary adjoining Ethabuka Reserve to the OM Line. This land would be aligned to the eastern side of the park, on the western side of the Old Vermin Proof Fence for the establishment of a 4WD Tourism and Adventure Track, connecting the towns of Birdsville and Bedourie via a true desert experience. Council further requested a revocation of a 100 metre wide area of land commencing at the Munga Thirri National Park of the area known as the OM Line to the Northern Territory Border.

Diamantina Shire Council has already obtained a road licence from Bush Heritage Australia to establish a track on Ethabuka Reserve to connect to Munga Thirri National Park.

A decision is pending from the Old Government however senior staff have indicated they are not in favour of the track being constructed within the Munga Thirri National Park adjacent to the eastern boundary.

Minute No. 2014.0S.1S-0M-06 Moved by Cr Tully and Seconded by Cr Barr 'That in the event of an unfavourable outcome from the Department of National Parks, the Chief Executive Officer is authorised to open negotiations with the owners of Adria Downs Station regarding the opening of a 4WD adventure track on the western

Reference: 39738 /tr,

boundary of Adria Downs from the Madigan line track through the National Park, north to the Ethabuka Road licence.'

7.3 A (III) COUNCILLOR HONOUR BOARDS Executive Summary

Carried 5/0.

The research of Diamantina Shire Councillors and Members from 1886 to present has been completed. Difficulty was experienced in the period where Council Minute books were unable to be located. The Roll is in three sections. being Diamantina Divisional Board 1886 -1903. Diamantina Shire Council 1903 - 1992. and the Diamantina Shire Council 1993 -present. This period is from when the Act changed from Chairman to Mayor and Shire Clerk to Chief Executive Officer.

Recommendation

'That Council place the Honour Roll on the Diamantina Shire Council web site in the order of: (a) 1993 - Present, (b) 1903 -1992 and (c) 1886 -1903 and Council consider whether it wishes to display the Honour Roll in another format.'

Minute No. 2014.09.15-0M-07 'Council resolved that the Councillor Honour Roll be updated to show the term of each Councillor rather than each year they served and errors in relation to years served be corrected with the updated information to be presented to a future council meeting.'

Cr Barr declared a perceived conflict of interest as defined in section 173 of the Local Government Act 2009in item A (iv) Footprints in Time as he is related to the artists who were engaged on the project and would not participate in the debate or the vote on the matter.

7.4 A (IV) FOOTPRINTS IN TIME Executive Summary

Council has previously received funding from Arts QLD and from the Regional Arts Fund totalling $37.300 with possible further funding of $15,500. The purpose of this funding is to complete the 'Footprints in Time' project which is a series of signs across the Shire showcasing artwork by local Aboriginal artists. Draft concepts were presented to council in October 2013 and council requested that more detailed information be provided along with planned locations for the signs.

Recommendation

'That Council approve the proposed locations, images and text for the Footprints in Time project.'

Minute No. 2014.09.15-0M-08 Moved Cr Rayment and Seconded by Cr Tully 'That the proposed layout be approved to allow the final proofs to be prepared and presented to the October meeting."

Carried 4/0.

Reference: 39738

7.5 FINAL UPDATE FROM TOURISM AND COMMUNITY MANAGER The Mayor thanked the Tourism and Community Manager, Steven Baldwin, for his achievements during his three years of employment with Council and wished him success in his future endeavours.

Attendance: 11 :OOam 11 :OOam 11 :OOam

Council adjourned the meeting for morning tea Councillor Barr left the meeting Steven Baldwin, Tourism and Community Manager left the meeting

During morning tea, the Mayor officiated at a Citizenship ceremony where Harin and Anna Karra were welcomed as Australian citizens.

Attendance: 11 :47am 11 :47am

Council resumed the meeting. Mr Stuart Bourne, Consulting Engineer and Mr Trevor Stewart, Infrastructure Manager entered the meeting.

7.6 A (I) TOURIST MAPPING Executive Summary

As part of new signage on the Vaughan Johnson Lookout and Deon's Lookout, a map has been prepared to convey points of interest to tourists, roads and station locations. This map will be incorporated into a double sided sign with other interpretive signage. The draft map is attached to this report for review and comment.

Recommendation

'That Council approve the map as provided and incorporate it into a double sided sign with other interpretive signage.'

Minute No. 2014.09.1S-0M-09 'Council resolved that the map layout and content be approved and the signs installed.'

7.7 A (II) STORAGE AND USE OF SODIUM FLUOROACETATE (1080) BAITS Executive Summary

Council has previously expressed a desire to have a staff member trained as an authorised officer for the application of 1080 to baits. This reports seeks to retain the status quo in the use of staff from neighbouring shires for this purpose.

Recommendation

'That Council utilise the services of qualified staff from Boulia and Barcoo Shires to undertake 1080 baiting in the Diamantina Shire area rather than train a staff member to undertake this activity.'

Minute No. 2014.09.1S-0M-10 'Council resolved that the Infrastructure Manager undertake further investigation into Ih ... q"'~'"" 'o. ,taft I. b. 1"10",, ood ...... "'.d to hoodl. 1080.'~ ~

Reference: 39738 Tage5Of9

7.8 A (IX) CHRISTMAS CLOSEDOWN Executive Summary

Council has traditionally approved an annual closedown over the Christmas period and it is proposed to have an annual closedown in 2014/15 during this period.

Recommendation

'That Council approve an annual closedown for the following sections of Council as set out in the table below noting that a skeleton parks and gardens staff will be maintained in each town during the closedown:-

Section Start date of closed own

Road Construction/Mtce 19 December 2014, 3.00pm

Town Parks Crews 19 December 2014, 3.00pm

AdministrationNIC staff 24 December 2014, 4.30pm

Workshop 19 December 2014, 3.00pm

Minute No. 2014.09.15-0M-11 Moved by Cr Tully and Seconded by Cr Cramer 'That the recommendation be adopted.'

Recommencement Date

28 January 2015

12 January 2015

5 January 2015

6 January 2015

Carried 4/0.

7.9 A (v) REGIONAL ROADS GROUP FORUM WORKING GROUP Executive Summary

To develop the Western Roads Action Plan (WRAP) and to undertake advocacy work to secure greater investment into major regional roads in Queensland, Mr Les Dunn, General Manager (Portfolio Investment & Programming), Department of Transport and Main Roads has suggested a consultant be engaged. The IWG members believe the best way to achieve this is for each RRTG in the western regional roads footprint to contribute $3,000 per Council.

Recommendation

'That Council consider the request for $3000 funding contribution to the Regional Roads Forum Working Party.'

Minute No. 2014.09.15-0M-12 Moved by Cr Rayment and Seconded by Cr Cramer 'That $3000 be contributed to the Regional Roads Forum Working Party.'

Carried 4/0.

Attendance: 1 :02pm Trevor Stewart, Infrastructure Manager and Stuart Bourne, Consulting

Engineer left the meeting 1:02pm Council adjourned the Meeting for lunch.

Reference: 39738

2:02pm Council resumed the Meeting.

Minute No. 2014.09.15-0M-13 Moved Cr Morton, Seconded Cr Tully 'That in accordance with section 275 (1) (h) and (b) respectively of the Local Government Regulations 2012 the meeting be closed to the public to discuss item A(vi)Confidential - Registration as a State Provider of Community Housing and Item A(vii) Confidential - Modern Award.'

Carried 4/0.

Attendance: 2:05pm Amanda Schnitzerling, Executive Assistant left the meeting

Minute No. 2014.09.15-0M-14 Moved Cr Morton, Seconded Cr Tully 'That the meeting be opened to the public.'

Carried 4/0. Attendance: 3:05pm Amanda Schnitzerling, Executive Assistant entered the meeting

7.1 OA (VI) CONFIDENTIAL - REGISTRATION AS A STATE PROVIDER OF

COMMUNITY HOUSING Executive Summary

Local governments and prescribed state providers of community housing in Queensland will need to register on the State Register as set out in the Housing Act 2003 (the Act). The registration process and guidelines used for the State Register are based on the National Regulatory System for Community Housing (NRSCH).

Registration is required in order for a council to continue their funding relationship with the Department of Housing and Public Works.

Recommendation

'That Council authorise the Chief Executive Officer to commence negotiations with the Department of Housing to ascertain Council's contingent liability for community housing prior to considering whether to apply for registration as a provider of community housing in Queensland.'

Minute No. 2014 .09.15-0M-15 Moved by Cr Rayment and Seconded by Cr Morton 'That the recommendation be adopted.'

7.11 A (VII) CONFIDENTIAL - MODERN AWARD Executive Summary

Carried 4/0.

The new modern Queensland Local Government Industry Award - State 2014 is due to be released on the 1 October however is not yet complete. It will have a real impact on

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Recommendation

'That the Chief Executive Officer provide advice to Council as soon as the New Award is approved by the QIRC, to review how Council can ensure staff are not disadvantaged by the new Award.'

Minute No. 2014.09.15-0M-16 Moved by Cr Cramer and Seconded by Cr Tully 'That the recommendation be adopted and that the following over award allowances and conditions be provided:-

• six weeks annual leave to all full-time employees (pro-rata for part-time), with the additional leave to compensate staff for the time/distance to travel for recreational leave and medical appointments;

• a remote area allowance of $32.20 per day for staff with dependants and $16.10 (50%) for staff without dependants. The allowance will be paid pro-rata for part-time staff and paid on an equivalent hourly rate for casual staff. The criteria used to define 'dependants' will be based on the criteria used in Directive 19/99 to calculate the current locality allowance. The remote area allowance will be paid where employees complete a normal work day and is not considered to be part of an employee's ordinary salary/wages and will not be used in the calculation of overtime. A normal work day for the purposes of paying the remote area allowance does not include any type of leave, rostered day off or time in lieu.'

7.12A (VIII) RATES WRITE-OFFS Executive Summary

Carried 4/0.

A review of Councils rates has resulted in various write-offs being required for various reasons outlined below.

Recommendation

'That Council write off the following amounts:-

Rate Assessment Amount written off $

0004-00001-0000 $50.73

0014-00004-0000 $83.39

0132-00000-0000 $2,539.90

0136-12222-0000 $1,245.47

Minute No. 2014.09.15-0M-17 Moved by Cr Rayment and Seconded by Cr Tully 'That the recommendation be adopted.'

Reference: 39738

Carried 4/0.

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8 LATE ITEMS

GENERAL BUSINESS

8.1 A (x) INTERNAL AUDIT COMMITTEE MEETING MINUTES AND REPORTS Minute No. 2014.09.15-0M-1B 'Council resolved that the Internal Audit Committee Meeting Minutes and Reports be received.'

8.2 CLONCURRY RACES CONFLICT WITH BEDOURIE RACES Minute No. 2014.09.15-0M-19 'Council resolved that Queensland Racing is lobbied to change the future Cion curry Race Club race meetings so that they do not clash with any of the dates in the Desert Racing Carnival and that support is sought from RAPAD to this effect.'

Attendance: 3:32pm Robert Powell , Environmental Health Officer, entered the meeting and

provided a report.

There being no further business the Meeting closed at 3:45pm.

Minutes confirmed this 20th day of October, 2014.

C'Ge~ MAYO

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