1 nd topical call series: ndtac resources to meet technical assistance needs (call 3) 22 september...
TRANSCRIPT
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ND Topical Call Series: NDTAC Resources to Meet Technical Assistance Needs (Call 3)22 September 2015 – Katie Deal
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Call Series Overview
• A selection of NDTAC resources to meet technical assistance (TA) needs:
– Call 1: Consolidated State Performance Report (CSPR)
– Call 2: Annual count
– Call 3: Program administration and institutionwide projects (IWPs)
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Call Series Overview
• TA: Targeted support to address a need or problem
– Via information, expertise, instruction, etc
– Requires strong relationships, internal capacity, and effective methods (e.g. individual consultation, small group facilitation, web-based resources)
– Capacity Quality Effectiveness Change
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Call Outline
• Background
• Title I, Part D (Part D) administration
• Resources
• Program Administration Planning Toolkit
• Institutionwide Project Planning Toolkit
• Discussion
• TA
• Topical calls
• NDTAC events and resources
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• Planning and funding
– Annual count
– State plans
– Application development and review
– Developing and implementing IWPs
• Monitoring and compliance
– Federal and subgrantee monitoring
• Reporting and evaluation
– Data collection, reporting, and use
Part D Program Administration
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Program Administration Planning Toolkit
http://www.neglected-delinquent.org/sites/default/files/docs/programAdminPlanningToolkit.pdf (NDTAC > Administering TIPD > Planning and Funding > Introduction)
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Program Administration Planning Toolkit
• Comprehensive document on program planning
– All ED requirements and information from ED/NDTAC
• Presents an overview of steps in administration and provides resources and hands-on tools
– Description of each task involved
– Four related tools: (1) creating and reviewing applications, (2) approving proposed uses of funds, (3) conducting a needs assessment, (4) creating formal agreements between agencies
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Program Administration Planning Toolkit
TA examples:
• Developing applications
• Understanding the needs assessment process
• Aligning applications and formal agreements
• Looking for formal agreement template/sample
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Discussion:
• What are some related TA needs have you experienced at the SEA, SA, LEA, or facility level?
Program Administration Planning Toolkit
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Program Administration Planning Toolkit
• Tasks involved in program administration– Ensuring eligibility to receive funds
• Verify subgrantees’/facilities’ eligibility
– Deciding how to allocate funds• Formula and/or discretionary funding
– Developing subgrantee applications• Applications as a tool for developing and implementing a
statewide program focused on positive outcomes for youth
• Needs assessments and formal agreements
– Providing training and TA to applicants• Address applicants’ questions via calls, webinars, etc
– Reviewing submitted applications• Do they propose allowable and appropriate use of funds?
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Program Administration Planning Toolkit
• Hands-on tools
– Fund allocation resource index (p9-15)
– Four tools
• Checklists for creating and reviewing applications (p16-26)
• Steps to approve proposed uses of funds (p27-32)
• Conducting a needs assessment (p33-40)
• Formal agreement resources (p41-45)
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Program Administration Planning Toolkit
• Tool 1: Checklists for creating and reviewing applications
– Application checklists
• State Part D coordinators: Plan/update what subgrantee applications and/or training/TA materials should include; cross-check whether applications received are complete
• SA/LEA administrators: Cross-check whether application to be submitted is complete
– Additional considerations
• Resources and questions to help customize checklists
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Program Administration Planning Toolkit
• Tool 2: Steps to approve proposed use of funds
– Decision rules to help determine whether a proposed use of funds is allowable and appropriate
• State Part D coordinators: Reviewing applications
• SA/LEA administrators: Proposing uses of funds
– Six steps:
• Federal requirements state plan subgrantee application Federal regulations state/local laws additional areas
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Program Administration Planning Toolkit
• Tool 3: Conducting a needs assessment
– Tools/frameworks for states, subgrantees, or facilities to follow as needed
• Identifying the assessment’s scope and developing a team
• Developing questions and summarizing data for the program overview
• Identifying and using the data
• Identifying needs and setting priorities
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Program Administration Planning Toolkit
• Tool 4: Formal agreement resources
– Formal agreement checklist
• State Part D coordinators and LEA administrators: Help ensure that program requirements are included in agreements sent to facilities; when reviewing applications and agreements from facilities; and/or in training and TA
• Facility administrators: Help ensure their agreement has addressed Federal program requirements
– Components of a comprehensive agreement table
• Use as the basis for developing a formal agreement template or form
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Institutionwide Project Planning Toolkit
http://www.neglected-delinquent.org/resource/tool-institutionwide-project-planning-toolkit (NDTAC > Administering TIPD > Planning and Funding > Introduction)
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IWP Planning Toolkit
• Includes two tools for the development and approval of high-quality IWP plans:
– IWP Plan Review Form: Helps State Part D coordinators and SA administrators approve IWP plans that meet all facility eligibility criteria; are complete; and fulfill all statutory requirements
– IWP Plan Template: Provides guidance to facility administrators during development of IWP plans
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IWP Planning Toolkit
• Tool 1: IWP Plan Review Form
– Facility profile and review information
– Eligibility criteria (e.g. facility eligibility, funding period)
– IWP plan requirements (e.g. needs assessment, use of funds)
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IWP Planning Toolkit
• Tool 2: IWP Plan Template
– Section I: Facility profile
– Section II: Needs assessment
– Section III: Program description
– Section IV: Program evaluation
– Section V: Logic model (optional)
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IWP Planning Toolkit
• TA examples
– Filling out subgrantee applications
– Determining whether a program meets IWP eligibility criteria
– Looking for an IWP plan template/sample
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Discussion:
• What are some related TA needs have you experienced at the SEA, SA, LEA, or facility level?
IWP Planning Toolkit
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Discussion
• How could these tools support your TA needs and/or your future TA provision?
• What do you need to more effective with TA?
• Do you have any resources or tools that you’re willing to share with the ND community?
• Q&A
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NDTAC Topical Call Series
• Improving Data Quality and Use– Data quality and use
– Collecting student outcome data after exit
– CSPR data collection
• NDTAC Resources to Meet TA Needs– CSPR
– Annual count
– Program administration and institutionwide projects
• Subgrantee Monitoring Tools– Meeting civil rights obligations
– Evaluating the conditions for learning in facilities
– Serving special populations
NDcommunities.org > Events
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NDTAC Webinars (N&D InFocus)
• Supporting Youth with Special Education Needs in Justice Settings (December 2014)
• Truly College and Career Ready: High-Quality Education in Juvenile Justice Settings (March 2015)
• Meeting the Educational and Related Needs of Youth with Disabilities in Juvenile Secure Care (July 2015)
• What’s Next for High-Quality Correctional Education for Youth in Juvenile Secure Care (September 2015)
NDTAC.org > Events
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NDTAC Resources
• Publication topics this year: – Annual count
– Annual performance overviews
– CSPR
– Data collection
– Data dashboards
– Education quality
– Fast Facts
– Inter/intra-agency leadership
– Logic models
– Pre/post-tests
– Relationships between juvenile justice and education agencies
NDTAC.org > Mailing List