1 mi-access fall 2012 webcast september 11, 2012

11

MI-Access Fall 2012 Webcast

MI-Access Fall 2012 Webcast

September 11, 2012September 11, 2012

22

Welcomeand Introductions

Welcomeand Introductions

Dan Evans Analyst, Assessment Administration

and Reporting

Office of Standards & Assessment

33

Our Presenters are…Our Presenters are…

Dan Evans – BAAAnalyst, Administration and Reporting

Tina Foote– BAAAnalyst, Secure Site

Alison Place – Questar Assessment, Inc.MI-Access Senior Program Manager

Dan Evans – BAAAnalyst, Administration and Reporting

Tina Foote– BAAAnalyst, Secure Site

Alison Place – Questar Assessment, Inc.MI-Access Senior Program Manager

44

Submitting QuestionsSubmitting Questions

Email: [email protected] any time at:

www.MIstreamnet.com


www.MIstreamnet.com

55

Webcast AgendaWebcast Agenda

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes

66

MI-Access Top 10 ListMI-Access Top 10 List

10. Fill in answer bubbles completely with a #2 pencil

11. FI students do not fill in their own bubbles

12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district



12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district

77


5. MSDS entries are very important6. Inventory Materials when

received7. Apply Pre-ID Labels to Answer

Documents8. Know Your Accommodations9. READ the MANUAL!

5. MSDS entries are very important6. Inventory Materials when

received7. Apply Pre-ID Labels to Answer


88

MI-Access Assessment Basics

MI-Access Assessment Basics

99

Fall Assessment WindowFall Assessment Window

MI-Access Grades 3-8

October 1 - November 9, 2012

This is one week earlier than last year

MI-Access Grades 3-8

October 1 - November 9, 2012

This is one week earlier than last year

1010

What’s Being Assessed?What’s Being Assessed?

Populations assessed:● Participation● Supported Independence ● Functional Independence

Populations assessed:● Participation● Supported Independence ● Functional Independence

1111

What’s Being Assessed?What’s Being Assessed?Content areas assessed for each population:

● English Language Arts (Grades 3-8)− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)

● Mathematics (Grades 3-8)● Science (Grades 5 and 8)

NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used

Content areas assessed for each population:● English Language Arts (Grades 3-8)

− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)

● Mathematics (Grades 3-8)● Science (Grades 5 and 8)

NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used

1212

Key DatesKey Dates

Arrival of Materials: September 26

Additional Orders: Sept. 26 – Nov. 2

Return Materials: NO LATER THAN NOV. 14

Arrival of Materials: September 26

Additional Orders: Sept. 26 – Nov. 2

Return Materials: NO LATER THAN NOV. 14

1313



www.MIstreamnet.com


www.MIstreamnet.com

1414

Participation and Supported Independence (P/SI)

Participation and Supported Independence (P/SI)

1515

Participation and Supported IndependenceParticipation and Supported Independence

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

1616

ParticipationParticipation

Students who have, or function as if they have, severe or profound cognitive impairment

Students who have, or function as if they have, severe or profound cognitive impairment

1717


Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

1818


The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

1919

Supported IndependenceSupported Independence

Students who have, or function as if they have, moderate cognitive impairment

Students who have, or function as if they have, moderate cognitive impairment

2020


Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

2121


Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

2222


Working toward mastering daily living and employment routines and an acceptable level of independent living

Working toward mastering daily living and employment routines and an acceptable level of independent living

2323

Content Areas AssessedContent Areas Assessed

• MI-Access EGLCEs/EB (Grades 3-8)

• English Language Arts, Mathematics, Science

• MI-Access EGLCEs/EB (Grades 3-8)

• English Language Arts, Mathematics, Science

2424

P/SI Assessment BookletsP/SI Assessment Booklets

• ELA and Mathematics are combined into a single booklet

• Participation and Supported Independence are no longer combined into flip-style booklets

• Color coordinated

• ELA and Mathematics are combined into a single booklet

• Participation and Supported Independence are no longer combined into flip-style booklets

• Color coordinated

2525


ELA and Mathematics = Blue

ELA and Mathematics = Blue

2626

Science = PinkScience = Pink


2727

ELA and Mathematics = GreenGreen

ELA and Mathematics = GreenGreen


2828

Science = RedScience = Red


2929

Item DevelopmentItem Development

All items• aligned to

EGLCE/EB• coded to adult life contexts

All items• aligned to

EGLCE/EB• coded to adult life contexts

3030

Item DevelopmentItem Development

Core items count toward the student’s score

Embedded items are for field testing ONLY

Core items count toward the student’s score

Embedded items are for field testing ONLY

3131

Item Types and FormatsItem Types and Formats

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

3232

Item Types and FormatsItem Types and Formats

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

3333

Selected-responseSelected-response

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

3434


Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor

3535


ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

3636

Picture CardsPicture Cards

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

3737


Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet

3838


2. Selected-response items have to be presented twice – each time in a different order

2. Selected-response items have to be presented twice – each time in a different order

3939

Sample SI Item Sample SI Item

Which of these shows a pulley being used?Which of these shows a pulley being used?

A hammer and nailA hammer and nail

B raising a flagB raising a flag

C wheelchair on rampC wheelchair on ramp

4040


The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

4141

Sample Participation ItemSample Participation Item

Which one can go faster?Which one can go faster?

AA

BB

4242


The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

4343


4444

Activity-based ObservationActivity-based Observation

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

4545

Activity-based ObservationActivity-based Observation

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

4646

Sample Participation ItemSample Participation Item

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

4747

Participation Scoring RubricParticipation Scoring Rubric

Score Point Definition

3Responds correctly with no assessment administrator assistance

2Responds correctly after assessment administrator provides verbal/physical cues

1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-

step directions

4848

SI Scoring RubricSI Scoring Rubric

Score Point Definition

2 Responds correctly with no assessment administrator assistance

1Responds correctly after assessment administrator provides verbal/physical cues

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step

directions

4949

Online LearningOnline Learning

MI-Access Participation and

Supported Independence Scoring

Rubrics Online Learning Program

www.michigan.gov/mi-access

MI-Access Participation and

Supported Independence Scoring

Rubrics Online Learning Program

www.michigan.gov/mi-access

5252



www.MIstreamnet.com


www.MIstreamnet.com

5353

Functional Independence

Functional Independence

5454

Functional IndependenceFunctional Independence

Student Population

Content Areas

Assessment Booklets

Item Format

Scoring Rubric

Administering Assessment

Student Population

Content Areas

Assessment Booklets

Item Format

Scoring Rubric

Administering Assessment

5555


For those students who have, or function as if they have mild cognitive impairment

For those students who have, or function as if they have mild cognitive impairment

5656


• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

5757

Functional Independence Content AreasFunctional Independence Content Areas

Accessing Print

Expressing Ideas

Mathematics

Science

Accessing Print

Expressing Ideas

Mathematics

Science

5858

Grades 3, 5, 6, 8

Word Recognition

Grades 3, 5, 6, 8

Word Recognition

Text Comprehension Text Comprehension

FI Accessing Print - PurpleFI Accessing Print - Purple

5959

FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple

Grades 4 and 7

6060

Data and ProbabilityGeometryMeasurementNumbers and Operations

Data and ProbabilityGeometryMeasurementNumbers and OperationsAlgebraAlgebra

FI Math Assessments - GoldFI Math Assessments - Gold

6161

Sample FI Math item

6262

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

FI Science Assessments - OrangeFI Science Assessments - Orange

6363

Sample FI Science item Sample FI Science item

6464


Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

6565


Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

6767

Administering FI AssessmentAdministering FI Assessment

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

6868


Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

6969


Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

7070


If a student accesses print through a reader, it is considered a standard accommodation

If a student accesses print through a reader, it is considered a standard accommodation

7171


Decide on a student-by-student basis if assessments will be administered individually or in a group

Decide on a student-by-student basis if assessments will be administered individually or in a group

7272


There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

7373


Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

7474

Optional MaterialsOptional Materials

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

7575


Students are to mark responses in the test booklet (not the answer document).

Students are to mark responses in the test booklet (not the answer document).

7676


The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

7777

Do Not Read Aloud Items

Do Not Read Aloud Items

7878

Do Not Read Aloud ItemsDo Not Read Aloud Items

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

7979


• Accessing Print Word Recognition

answer choices

• Pictures/graphics not accompanied by words or labels

• Accessing Print Word Recognition

answer choices

• Pictures/graphics not accompanied by words or labels

8080


Mathematics items include:● Money items – where coins or bill

can’t be named

● Base 10 block items – can’t read keys and answer choices

Mathematics items include:● Money items – where coins or bill

can’t be named

● Base 10 block items – can’t read keys and answer choices

8181

Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table

8282

Do Not Read Aloud ItemDo Not Read Aloud Item

Science • Some picture answer choices

can’t be named because it would give answer away

Science • Some picture answer choices

can’t be named because it would give answer away

8383

Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item

8484

Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item

8585

Do Not Read Aloud ItemDo Not Read Aloud Item

Review Appendix B in manual describing types of items that shouldn’t be read aloud

Review Appendix B in manual describing types of items that shouldn’t be read aloud

8686



www.MIstreamnet.com


www.MIstreamnet.com

8787

Assessment Accommodations

Assessment Accommodations

8888

ALL MI-Access assessments

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities.

ALL MI-Access assessments

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities.

8989

Read Sections:Read Sections:

• “MI-Access Assessment Accommodations” in the manual

• “Assessment Accommodation Summary Table” on the

MI-Access web site

• “MI-Access Assessment Accommodations” in the manual

• “Assessment Accommodation Summary Table” on the

MI-Access web site

9090

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Accommodated VersionsAccommodated Versions

9191

ResourcesResources

MI-Access information and materials−www.michigan.gov/mi-access

Administration manual

Guide to Reports

Extended Grade Level Content Expectations/Benchmarks

Artwork

Assessment Selection Guidelines

MI-Access information and materials−www.michigan.gov/mi-access

Administration manual

Guide to Reports

Extended Grade Level Content Expectations/Benchmarks

Artwork

Assessment Selection Guidelines

9393



www.MIstreamnet.com


www.MIstreamnet.com

9494

BAASecure Site

BAASecure Site

Tina FooteSecure Site Analyst

Office of Psychometrics, Accountability, Research and Evaluation

9595

BAA Secure Site AddressBAA Secure Site Address

www.michigan.gov/baa-securewww.michigan.gov/baa-secure

Announcement page Announcement pageContains important messages in

relation to the BAA Secure SiteContains important deadlines and dates

in relation to tasks on the BAA Secure Site

Contains information for all assessments

Contains important messages in relation to the BAA Secure Site

Contains important deadlines and dates in relation to tasks on the BAA Secure Site

Contains information for all assessments

9696

Additional Material Orders Additional Material Orders

Additional material orders open September 26 – November 2●Don’t wait until the last minute to

ensure you have all materials needed to return the test on time

District coordinator will be sent overage materials

Additional material orders open September 26 – November 2●Don’t wait until the last minute to

ensure you have all materials needed to return the test on time

District coordinator will be sent overage materials

9797

Additional Material OrdersAdditional Material Orders

• Only district level users can place an order

• Click on Add’l Material Orders from the left

• All shipments will be sent to the district• Braille orders, call 877-560-8378 and

press option 4 for MI-Access

• Only district level users can place an order

• Click on Add’l Material Orders from the left

• All shipments will be sent to the district• Braille orders, call 877-560-8378 and

press option 4 for MI-Access

9898

Additional Material OrdersAdditional Material Orders

9999

Order Summary/Tracking Order Summary/TrackingClick on “Order Summary/Tracking” from

the left

List Initial Material and Add’l Material Orders

Report button creates a printable report of all orders displayed

You can view the Initial Material Order report and it will include overages and ancillary materials included in the order

Click on “Order Summary/Tracking” from the left

List Initial Material and Add’l Material Orders

Report button creates a printable report of all orders displayed

You can view the Initial Material Order report and it will include overages and ancillary materials included in the order

100100

Order Summary/Tracking Order Summary/TrackingAvailable to track your order/shipment:• Order Detail for each order • Separate order for answer documents from Initial Order

• Current status of orders• Date shipped (when shipped)• Shipment Detail – packing list• Tracking number with link to track the

package(s) through the shipping vendor i.e. UPS once shipped

Available to track your order/shipment:• Order Detail for each order • Separate order for answer documents from Initial Order

• Current status of orders• Date shipped (when shipped)• Shipment Detail – packing list• Tracking number with link to track the

package(s) through the shipping vendor i.e. UPS once shipped

101101

Order Summary/TrackingOrder Summary/Tracking

102102

Barcode LabelsBarcode Labels

All answer documents must have a barcode label• Must be the correct student • Must be the correct test cycle• Home school students must have a

barcode label

All answer documents must have a barcode label• Must be the correct student • Must be the correct test cycle• Home school students must have a

barcode label

103103

Students must be identified for testing first• Instructions to pre-ID are available in

BAA Secure Site User Manual.Click on Barcode Label from the menu at

the left

Students must be identified for testing first• Instructions to pre-ID are available in

BAA Secure Site User Manual.Click on Barcode Label from the menu at

the left

104104


What is the “After Date” field?

105105


106106


Print with a laser printer, not inkjetSpecific to student, school and test cycleCannot use previous yearsCannot use from other test cycles, i.e.

MEAP, MEAP-AccessReprint damaged labelsEnsure barcode label matches student’s

name at top

Print with a laser printer, not inkjetSpecific to student, school and test cycleCannot use previous yearsCannot use from other test cycles, i.e.

MEAP, MEAP-AccessReprint damaged labelsEnsure barcode label matches student’s

name at top

107107


All answer documents must have a barcode

label!

All answer documents must have a barcode

label!

108108


Student DemographicsStudent DemographicsDemographics such as ethnicity, special

education, economically disadvantaged, etc. will be loaded from MSDS by BAA• Full list of demographics to be pulled is in

the Student Demographic Updates section of the BAA Secure Site User Manual

Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow

Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA• Full list of demographics to be pulled is in

the Student Demographic Updates section of the BAA Secure Site User Manual

Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow

109109

BAA will use demographics with an “as of date” on or before October 26

Changes or corrections must be submitted in MSDS by December 4

Important to work with the district MSDS person to ensure demographics are accurate by deadlines

BAA will use demographics with an “as of date” on or before October 26

Changes or corrections must be submitted in MSDS by December 4

Important to work with the district MSDS person to ensure demographics are accurate by deadlines

110110

Student DemographicsStudent Demographics

If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes

Demographics cannot be updated or changed on the BAA Secure Site

UIC’s must be resolved

Students must be marked SE in MSDS or MI-Access test will be invalidated – no scores!

If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes

Demographics cannot be updated or changed on the BAA Secure Site

UIC’s must be resolved

Students must be marked SE in MSDS or MI-Access test will be invalidated – no scores!

111111

Student DemographicsStudent Demographics

Expected to TestExpected to Test

Enrollment list from MSDS provided on BAA Secure Site

List students enrolled and not exited in MSDS

List students tested, even if not enrolled in MSDS

Student demographics from MSDS

All data pulled with an “as of date” on or before October 26

Enrollment list from MSDS provided on BAA Secure Site

List students enrolled and not exited in MSDS

List students tested, even if not enrolled in MSDS

Student demographics from MSDS

All data pulled with an “as of date” on or before October 26

112112

Available November 28 along with Tested Roster

Includes all students, not just students taking the MEAP

Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics

Available November 28 along with Tested Roster

Includes all students, not just students taking the MEAP

Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics

113113


Use the filters! • SE Discrepancy• Enrolled Discrepancy

The report can only be updated via MSDS using a student record maintenance file (SRM)• Expected to Test will be updated hourly with

new data

Data used for Accountability calculations and assessment reporting

Use the filters! • SE Discrepancy• Enrolled Discrepancy

The report can only be updated via MSDS using a student record maintenance file (SRM)• Expected to Test will be updated hourly with

new data

Data used for Accountability calculations and assessment reporting

114114


115115


Tested RosterTested RosterVery important!!

For the first time, BAA will provide the MI-Access Tested Roster at the same time as MEAP-Access and MEAP• Materials shipped on or before

November 6, full five day tested roster• Materials shipped on or before

November 14, will be available but shorter time period for tested roster−May be only one or two days to review

Very important!!For the first time, BAA will provide the MI-

Access Tested Roster at the same time as MEAP-Access and MEAP• Materials shipped on or before

November 6, full five day tested roster• Materials shipped on or before

November 14, will be available but shorter time period for tested roster−May be only one or two days to review

116116

What is the advantaged to ship materials back sooner for an earlier tested roster?

−Much easier for schools to identify students not marked SE and are in jeopardy of tests being invalidated. • Still time to fix

−Much easier for schools to identify students flagged out-of-level and in jeopardy of tests being invalidated• Still time to potentially fix

What is the advantaged to ship materials back sooner for an earlier tested roster?

−Much easier for schools to identify students not marked SE and are in jeopardy of tests being invalidated. • Still time to fix

−Much easier for schools to identify students flagged out-of-level and in jeopardy of tests being invalidated• Still time to potentially fix

117117

Tested RosterTested Roster

Last chance to identify errors and report them

Identify & fix out-of-level issues• If tested in the wrong grade level or

used the wrong grade level answer document, it cannot be corrected

• If grade is in incorrect in MSDS, it can be corrected in MSDS

Last chance to identify errors and report them

Identify & fix out-of-level issues• If tested in the wrong grade level or

used the wrong grade level answer document, it cannot be corrected

• If grade is in incorrect in MSDS, it can be corrected in MSDS

118118


Look for missing answer documents • If tested in MI-Access, report any

missingLook for duplicate records• If duplicate students listed, submit

combineVerify students are listed in building

where they tested• Students that did not test at the

building, submit a move

Look for missing answer documents • If tested in MI-Access, report any

missingLook for duplicate records• If duplicate students listed, submit

combineVerify students are listed in building

where they tested• Students that did not test at the

building, submit a move

119119


Look for students incorrectly marked PB or NS• If it is an error, submit an appeal• Required to submit a reason why the

student’s answer document was marked PB or NS

Student demographics pulled from MSDS and are same as on the Expected to Test screen

Use the filters!

Look for students incorrectly marked PB or NS• If it is an error, submit an appeal• Required to submit a reason why the

student’s answer document was marked PB or NS

Student demographics pulled from MSDS and are same as on the Expected to Test screen

Use the filters!

120120


121121


Not TestedNot TestedStart getting prepared now

BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access

Schools will be required to select a reason a student did not test

Start getting prepared now

BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access

Schools will be required to select a reason a student did not test

122122

Avoid most common mistakes now Administrative Errors• Students not exited in MSDS• Students not identified as special

education in MSDS

Avoid most common mistakes now Administrative Errors• Students not exited in MSDS• Students not identified as special

education in MSDS

123123

Not TestedNot Tested

Avoid most common mistakes now Administrative Errors• Students not identified correctly as home

school or nonpublic school students if receiving services

• Multiple or incorrect UIC number

Needed for federal reporting and accountability calculations

Avoid most common mistakes now Administrative Errors• Students not identified correctly as home

school or nonpublic school students if receiving services

• Multiple or incorrect UIC number

Needed for federal reporting and accountability calculations

124124


125125


Report Printing OptionsReport Printing Options

Selected at a district levelTwo options:• All reports• Green – individual student report,

student record labels and parent reports

Defaults to Green option

Selected at a district levelTwo options:• All reports• Green – individual student report,

student record labels and parent reports

Defaults to Green option

126126

Report Printing OptionsReport Printing Options

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BAA Secure SiteBAA Secure Site

Email [email protected] 877-560-8378, press option 2BAA Secure Site User Manual• Located on log in page before

logging in• Located at bottom of Announcement

page after logging in

Email [email protected] 877-560-8378, press option 2BAA Secure Site User Manual• Located on log in page before

logging in• Located at bottom of Announcement

page after logging in

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mailto:[email protected]

mailto:[email protected]

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Receiving Your Assessment Materials From Questar Assessment, Inc.

Receiving Your Assessment Materials From Questar Assessment, Inc.

Alison Place Senior Program Manager

Questar Assessment, Inc.

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WHAT’S NEW FOR FALL 2012 WHAT’S NEW FOR FALL 2012

MI-Access Online Pilot●The BAA will be piloting an Online Answer

Document●The basic idea is to explore if the

traditional paper bubble answer document can be eliminated and efficiencies and cost savings can be gained from using the online method.

MI-Access Online Pilot●The BAA will be piloting an Online Answer

Document●The basic idea is to explore if the

traditional paper bubble answer document can be eliminated and efficiencies and cost savings can be gained from using the online method.

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WHAT’S NEW FOR FALL 2012 (cont’d)WHAT’S NEW FOR FALL 2012 (cont’d)

●If your district completed the MI-Access Online Pilot Sign-up Survey by September 7, you will receive additional information regarding the pilot via email.

●Districts that are participating in the pilot MUST complete pre-ID no later than 5 pm today, September 11.

●If your district completed the MI-Access Online Pilot Sign-up Survey by September 7, you will receive additional information regarding the pilot via email.

●Districts that are participating in the pilot MUST complete pre-ID no later than 5 pm today, September 11.

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Arrival of MaterialsArrival of Materials

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts on September 26.

• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts on September 26.

• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.

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Shipment PackagingShipment Packaging

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

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Shipment ContentsShipment Contents

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

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Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 11, 2012.

Districts must continue to pre-ID their students after this date and print student barcode labels locally.

Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 11, 2012.

Districts must continue to pre-ID their students after this date and print student barcode labels locally.

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District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form

District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form

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District boxes will contain:• Materials Return Kit that includes:

UPS RS labels, MI-Access Materials Return Labels, District Return Sheet, District Return Continuation Sheet (if applicable) packing checklist, and divider sheets.

District boxes will contain:• Materials Return Kit that includes:

UPS RS labels, MI-Access Materials Return Labels, District Return Sheet, District Return Continuation Sheet (if applicable) packing checklist, and divider sheets.

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Cover LetterCover Letter

Explains materials enclosedin each shipment

Explains materials enclosedin each shipment

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District and School Packing SlipsDistrict and School Packing Slips

Use to inventory materialsUse to inventory materials

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School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

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School boxes will contain:

• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms

*For students pre-identified in the BAA Secure Site by September 11, 2012.

School boxes will contain:

• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms

*For students pre-identified in the BAA Secure Site by September 11, 2012.


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IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

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• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

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OSA Security Compliance FormsOSA Security Compliance Forms

OSA Security Compliance Forms are to be:• Completed by all coordinators, all

assessment administrators, and all others who will assist in the classroom with administering the assessments.

• Kept on file for one year by the MI-Access District Coordinator.

OSA Security Compliance Forms are to be:• Completed by all coordinators, all

assessment administrators, and all others who will assist in the classroom with administering the assessments.

• Kept on file for one year by the MI-Access District Coordinator.

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Returning MaterialsAfter Testing

Returning MaterialsAfter Testing

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No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!

All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

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Don’t Be Late!Don’t Be Late!

• Please be sure to ship return materials by November 14, 2012 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

• Please be sure to ship return materials by November 14, 2012 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

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Return of Materials to QuestarReturn of Materials to Questar

• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.

• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.

• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.

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• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

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● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.

● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.

return labels

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Avoidable Processing ErrorsAvoidable Processing Errors

• School Return Envelope returned without School Header Sheet.

• Total number of answer documents not bubbled on School Header Sheet.

• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.

• School Return Envelope returned without School Header Sheet.

• Total number of answer documents not bubbled on School Header Sheet.

• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.

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Avoidable Processing Errors (cont’d)Avoidable Processing Errors (cont’d)

• Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box).

• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).

• Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box).

• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).

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www.MIstreamnet.com


www.MIstreamnet.com

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Fees2012-2013

Fees2012-2013

Dan Evans Assessment Analyst

for Students with DisabilitiesOffice of Standards & Assessment

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Fees for 2012-2013Fees for 2012-2013

• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot be affixed by the contractor, the document will not be scored.

• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot be affixed by the contractor, the document will not be scored.

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Fee ScheduleFee Schedule

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The Most CommonAdministration Errors

The Most CommonAdministration Errors

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Most Common Administration ErrorsMost Common Administration Errors

• Students NOT flagged as Special Education in MSDS

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)

• Students NOT flagged as Special Education in MSDS

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)

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• Students taking multiple assessment types

• Answer document: Does not have form number bubbled in

and/or written in Completed by students rather than by

assessment administrators

• Students taking multiple assessment types

• Answer document: Does not have form number bubbled in

and/or written in Completed by students rather than by

assessment administrators


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• Students taking out-of-level assessments (test form grade does not match pre-ID grade)

• Test booklets returned with no Answer Documents and vice versa

• Students taking out-of-level assessments (test form grade does not match pre-ID grade)

• Test booklets returned with no Answer Documents and vice versa


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• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly


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• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)


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• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• Counts for AMO/first-time orders not entered by appropriate district level personnel

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• Counts for AMO/first-time orders not entered by appropriate district level personnel


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• Counts for AMO/first-time orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

• Counts for AMO/first-time orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts


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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

• The BAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

• The BAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

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• Ensure your district’s IT professional confirms you can receive these emails and attachments.

• Ensure your district’s IT professional confirms you can receive these emails and attachments.

IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

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QuestionsQuestions

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12. Tested Roster is IMPORTANT13. Verify information in the

Educational Entity Master (EEM)14. Security Compliance Form stays in

district



12. Tested Roster is IMPORTANT13. Verify information in the

Educational Entity Master (EEM)14. Security Compliance Form stays in

district

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5. MSDS entries very important6. Inventory Materials when received7. Apply Pre-ID Labels to Answer


5. MSDS entries very important6. Inventory Materials when received7. Apply Pre-ID Labels to Answer


Contact InformationContact Information

• Call 1-877-560-8378

•Select Option 4

• [email protected]

• Call 1-877-560-8378

•Select Option 4

• [email protected]

Thank You!Thank You!

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

1 mi-access fall 2012 webcast september 11, 2012

Documents

district slide

year slide

academic content slide

year miaccess grades

transfer learning slide

miaccess fall

assessment administration

daily living needs slide