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Israel Mardor, LINAC12 Chair IOC Meeting, IPAC13, Shanghai, 15 May 2013

Final Report to IOC

26th Linear Accelerator Conference

Sep 9 - 14, 2012, Tel Aviv, Israel

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IOC meeting in IPAC 2013

Joseph Luner, LINAC12 LOC Chair, Soreq NRC

Local Organization

26th Linear Accelerator Conference

Sep 9 - 14, 2012, Tel Aviv, Israel

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Registration Statistics

316 people registered to the conference Including attendees, students, exhibitors, guests, staff

35 students

24 exhibitors (representing 18 companies)

18 people registered to the companion program

140 people registered to the conference tour (including

accompanying people)

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Total attendances per country

0

10

20

30

40

50

60

70

num

ber o

f del

egat

s

North America24%

Europe46%

Asia23%

Israel7%

Country total delegates exhibitors staffAustria 1 1Belgium 1 0 1Denmark 1 1India 1 1Netherlands 1 0 1Spain 2 2Slovenia 3 0 3Canada 7 7South Korea 7 7United Kingdom 7 6 1Russia 10 10Sweden 11 8 2 1Italy 13 13France 20 17 3Switzerland 28 24 2 2Japan 30 28 2Israel 31 23 8China 32 31 1Germany 44 39 5USA 66 62 4

Total 316 280 24 12

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Exhibition 18 companies hired a booth

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Sponsors 4 companies only

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Budget – Expenses

US$US$Sub-ItemItem92,638Venue, including lunches and coffee breaks3,211Registration Desk

17,284Audiovisual, Stage30,632Computing, Networks, Internet7,395Editors Room2,329Poster stands4,000Signs, Posters, Banners5,671Exhibition

14,916Opening reception7,324Chairman's Reception3,079IOC Meeting

34,563Outing28,423Banquet3,267SARAF Tour

19,737Direct PCO fee3,895Website5,368Stewards, Ushers3,947Photography3,689Miscellenous (Gartituity, Visa letter by courier, etc.)3,810Credit card payment fees

10,302Security4,711Conference Guide8,855Bags, Badges, Accessories1,974Gifts to invited speakers

33,093Hosting students and editors2,000Student prizes1,650IPAC11 IOC Meeting2,700SPC Meetings at CERN2,000Editor for LINAC10

362,463Total Expenses

91,572

50,749

15,539

35,093

6,350Pre-Conference

Venue 163,159

Social events

Organization

Delegate Handouts

Editors and Students

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Budget – Income

211,142Delegate Registration75,550Exhibitors Registration7,600Sponsors Contribution

42,846LINAC10 Contribution25,326IAEC Support

362,463Total Income

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Budget Comments Less exhibitors & sponsors than expected More early registrations than expected (> 250) Under-estimation of various expenses (“imported” editors,

computing & networking, security, audiovisual) Currency ratio changed (1$ = 3.5 NIS 1$ = 4 NIS) Local VAT changed (16% 17%) Over-attendance of opening reception (double of estimation…) Supported 35 students (w.r.t to standard ~20)… … Was possible due to a 42k$ contribution from LINAC10 IAEC provided a “balancing network” to the conference… … Overall balance = 0

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For IOC meeting in IPAC 2013

Dan Berkovits, LINAC12 SPC Chair, Soreq NRC

Scientific Program

26th Linear Accelerator Conference

Sep 9 - 14, 2012, Tel Aviv, Israel

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Scientific Program Committee First meeting, CERN, 19-20/1/2012, 28 members

“To select the best/appropriate recommended titles/abstracts/speakers from the given list in order to build an attractive program for LINAC12”

Second meeting, CERN, 29/5/12, 11 members “To select the best/appropriate abstracts, from a

given list, for short (5 min) oral presentation, in order to build an attractive program for LINAC12”

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Topical balance of invited talks LINAC04

Electron, Hadron, Other = 330, 360, 430 min

LINAC06 Electron, Hadron, Tech, Extreme = 350, 260, 270, 270 min

LINAC08 Electron, Proton/Ion, Tech, Extreme = 290, 440, 170, 200 min

LINAC10 Electron, Proton/Ion, Tech, Extreme = 260, 380, 300, 170 min

LINAC12 goal Proportion reflects the recommendation list but not far from LINAC10 Electron, Proton/Ion, Tech, Extreme = 280, 350, 250, 220 min

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30 minute vs. 20 minute talks

LINAC04 23x20 min + 22x30 min = 1120 minutes

LINAC06 23x20 min + 23x30 min = 1150 minutes

LINAC08 32x20 min + 17x30 min = 1150 minutes

LINAC10 30x20 min + 17x30 min = 1110 minutes

LINAC12 33x20 min + 16x30 min = 1140 minutes

0

10

20

30

40

50

2223171716

2323323033

20 min 30 min

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Accepted papers main class

Electron

Ion

Technology

Extreme

Invited Oral - 48 talks

Electron

Ion

Technology

Extreme

Total Posters - 270

Electron

Ion

Technology

Extreme

Students Posters - 38

Electron

Ion

Technology

Extreme

Oral Posters - 34

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Accepted papers regional balance

Europe

North America

Asia

Middle East

Invited Oral - 49 talksInvited Oral - 49 talks

Europe

North America

Asia

Middle East

Posters - 270

Europe

North America

Asia

Middle East

Student poster - 38

Europe

North America

Asia

Middle East

Oral posters - 34

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Contribution Counts by Lab – Top 20 # Affiliation I nvited

OralPoster Student

PosterOral

PosterTotal

1 Fermi National Accelerator Laboratory (Fermilab) 3 15 1 2 21 5.4%

2 Chinese Academy of Sciences (IMP) 0 14 5 0 19 4.9%

3 Goethe Universität Frankfurt (IAP) 1 11 5 1 18 4.6%

4 Argonne National Laboratory (ANL) 1 12 1 3 17 4.4%

5 European Organization for Nuclear Research (CERN) 4 11 2 0 17 4.4%

6 Chinese Academy of Sciences (IHEP) 1 8 1 2 12 3.1%

7 Deutsches Elektronen-Synchrotron (DESY) 2 9 0 1 12 3.1%

8 Facility for Rare Isotope Beams (FRIB) 2 9 0 1 12 3.1%

9 Helmholtz-Zentrum Berlin für Materialien und Energie GmbH (HZB)

0 7 3 1 11 2.8%

10 SLAC National Accelerator Laboratory (SLAC) 4 6 0 1 11 2.8%

11 National Research Nuclear University (MEPhI) 0 8 2 0 10 2.6%

12 Brookhaven National Laboratory (BNL) 1 8 0 0 9 2.3%

13 High Energy Accelerator Research Organization (KEK) 3 5 0 1 9 2.3%

14 Old Dominion University (ODU) 2 4 3 0 9 2.3%

15 Shanghai Institute of Applied Physics (SINAP) 0 6 3 0 9 2.3%

16 GSI Helmholtzzentrum für Schwerionenforschung GmbH (GSI) 1 6 0 1 8 2.1%

17 Istituto Nazionale di Fisica Nucleare (INFN/LNL) 0 6 0 1 7 1.8%

18 Thomas Jefferson National Accelerator Facility (J LAB) 1 6 0 0 7 1.8%

19 Oak Ridge National Laboratory (ORNL) 1 5 0 0 6 1.5%

20 Paul Scherrer Institut (PSI) 0 5 0 1 6 1.5%

From the Editor’s Table

• Mick Draper (Editor in Chief) – CERN• John Poole – ex CERN (v. experienced editor and SPMS expert)• Leif Liljeby – Stockholm Univ. (v. experienced editor)• Christian Carli – CERN

• Sergiu Lupu (from the Hebrew University of Jerusalem) – new to SPMS

• Tamar Goldin (Ortra) – interface to public, some SPMS too.

The LINAC 12 editorial team

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Mick: “Editing effort for this conference was just about right”

Breaking News – LINAC12 Proceedings are online in the JACOW website!

http://accelconf.web.cern.ch/AccelConf/LINAC2012/index.htm

ISBN: 978-3-95450-135-9

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New session numbering concept Posters of students that were presented in the Student Poster Session

received the numbering SUPBXXX (in addition to their standard poster session numbering)

Posters that were granted a 5-minute oral presentation received the numbering YYPLBXXX (in addition to their standard poster session numbering)

In Conference Guide and Online Proceedings, abstracts of above posters appear twice, both in special and regular session…

... A headache for the Editors but better service to the delegates (we hope)

As part of above change, opted for a A4 Conference Guide with all abstracts, including posters

Proceedings - Invited Talks Invited talks 49 [47 in linac10]

Paper submitted 39 (80%) [90% in linac10]

No paper submitted 10 Recent Achievements on Laser Plasma Accelerators Status of Fermilab Project X Review of FEL Projects Synchronization of Accelerator Sub-systems with Ultimate Precision Advances in Photonic and Metamaterial RF structures First Electron Beam Operation of the LANL NCRF Photoinjector Electron Beam Current-profile Shaping via Transverse-to-longitudinal Phase-space Exchange High-Field Short-Period Microwave Undulators Emittance-partitioning Strategies for Future Accelerator Applications Commissioning and Operation of the Californium Rare Ion Breeder Upgrade at ATLAS

2 invited speakers submitted papers after end of the conference All, but one, published their presentation slides in the proceedings 7 missing papers are from NA 3 are from EUR

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Abstracts submitted: 281 [305 in LINAC10]

Both poster and paper presented 262 (93.2%) [94.4% in LINAC10]

Students posters Abstracts submitted 39 Students supported 35 Posters presented 35 (100%) Papers submitted 30 (85.7%) Students’ support required poster presentation but it was not

clear to the students that the paper is part of the deal too!

Proceedings - Posters

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Proceedings - Presentation Slides

Invited talks 49 Slides published in proceedings 44 (90%) [69% in LINAC10]

5 min oral presentation 33 Slides published in proceedings 27 (82%)

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