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IPM PIPE Training IPM PIPE Training May 14May 14thth, 2007, 2007

PIPE DATA ENTRY: PIPE DATA ENTRY: How to enter data into PIPE for new data entry usersHow to enter data into PIPE for new data entry users

(observers) (observers)

Julie GolodJulie GolodIPM PIPE- Penn State UniversityIPM PIPE- Penn State University

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Focus of This ModuleFocus of This Module

PIPE Data Entry for New UsersPIPE Data Entry for New UsersTopics that will be CoveredTopics that will be Covered

The two step data entry processThe two step data entry process Using On-line and Excel formsUsing On-line and Excel forms Soybean Rust, Soybean Aphid, Viruses, Other Soybean Rust, Soybean Aphid, Viruses, Other

Diseases, and Other Insects Data FormsDiseases, and Other Insects Data Forms Copy Locations Tool – Copying Location from Copy Locations Tool – Copying Location from

2006 for Use in 20072006 for Use in 2007 Checking Uploaded DataChecking Uploaded Data

Entry Screen

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Entry Screen

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Main Screen – Restricted Access Website

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Main Screen – Restricted Access Website

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Data Entry StepsData Entry Steps

There are two distinct parts to data entry There are two distinct parts to data entry

1.1. First, recording site information in the First, recording site information in the setup form; including assigning the site a setup form; including assigning the site a unique location name, providing location unique location name, providing location and host information, and host information,

2.2. Then, uploading observational data for Then, uploading observational data for that locationthat location

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Step 1. Location Setup Form

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Location Setup Fields

Location Type : The type of location Required

• Acceptable values:– Sentinel - any site that is monitored on a regular basis, according

with the sentinel protocol specific to the host and/or organism being monitored and to the region.  A sentinel site can be planted early, or not; can have multiple or single maturity groups or hosts; can be planted specifically for the sentinel network or be located in a research or commercial field.

– Single Observation - can represent any type of location: production field (commercial), research station, etc, and is monitored only once, or the expectation is that the site will be monitored once.

– Repeated Observation - can be any location where the monitoring is expected to occur on a some type of a regular basis, be it weekly, bi-weekly or monthly.

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• Location Setting: Clarifies the location type and indicates the host and/or setting location.

• Required• Acceptable Values

– Commercial - a grower/production field– Research - research or experimental station– Kudzu/wild legumes - a location with kudzu or another non-planted legume

species as the host– Stand alone (sentinel only) - a site planted especially for the sentinel

network– Volunteer legumes- Legumes that are not planted, but may have been

planted at some earlier point in time.– Other/unknown - when the location of the site does not fit into any of the

other location setting or is unknown. However, the host must be known – Ad-Hoc (aphid only) - This is a site that is sampled weekly during the

season, at least .5 acres in size, and aphid severity values are always established via count and not an estimate. This is a also a site where only aphid monitoring is occurring (not disease or virus )

Location Setup Fields

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• Location Name: A unique name assigned to each location; and if more than one cultivar/host/planting date is present at that location, each one gets a unique name

• Required

• Acceptable Values- alpha numeric w/no spaces

Location Setup Fields

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Location Naming Protocol

Sentinel site: STNAME”ST”NN_CC Any other: STNAMENN_CC

• ST = state postal code (2 letter abbrev) • NAME= County (preferred), but nearest city or another convenient

name is also acceptable. Maximum number of characters is 10, no spaces.

• **If it is a sentinel site include the following letters “ST” after name• NN = counter separating one location from another with the same

state and name. (sequence starts over at 01 for new state/name). Maximum number of characters is 2.

• _ = underscore, a separation between the counters; not needed if the second counter is not used

• CC = an alpha counter (sequence starts at “a”) or name of the cultivar/host when more than one of the following is present at a site: cultivar, host, or planting date. Maximum number of characters is 8 and no spaces are permitted. This counter can be ignored if the site has only one host/cultivar/or planting date.

• The location names are case-insensitive.

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How to assign a location name

• ST = MI

• NAME= Kalamazoo

• ** “ST”= ST

• NN = 01

• _ = _

• CC = aLocation names are case-insensitive

Complete site name = MIKalamazooST01_a

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Location Setup Fields

• Country - Required• State/Province- Required • County – Required; County where the site is located• Main Contact Name – Optional; person to contact if

there is a question about the site• City - Optional• Address 1- Optional; can be any type of address:

actual physical address, intersection, location in relation to a physical landmark

• Address 2 - Optional

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Location Setup Fields

• Latitude and Longitude : the coordinate data that identifies the physical location of the site

• Optional

• Acceptable values: decimal degrees. – Latitude ranges from -90 to 90 degrees with the

southern hemisphere being negative. – Longitude ranges from -180 to 180 with the

western hemisphere being negative

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Location Setup Fields

• Approximate Plot Size – Optional. Size of the site – Units – Conditional. Required if the size is provided.

Units for reporting the size of the site. Values: acres, hectares, sq.feet, sg.meters

• Irrigated-Optional. Is the site irrigated. (yes/no)• Buckthorn Near- Optional. Specific to aphid monitoring.

(yes/no)• Soil Type – Optional. A text field to indicate soil type• Funding Source - Optional; The entity that provided the

funds for establishment and monitoring of the sentinel site. Only applicable for sentinel locations. Acceptable Values: NCSRP, USDA, State Soybean Boards, University, Other

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• Removal/Destruction Date – Optional; If a site was destroyed (not harvested) for any reason, indicate the date that occurred.– accepted values (yyyymmdd)

• Moved to a Different Site – Optional; If monitoring was moved to a nearby field for any reason .– Date – When the nearby site began to be monitored.

accepted values: (yyyymmdd)– New Location Name - The location name given to the new

site accepted values: alpha numeric

Location Setup Fields

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Location Setup Fields

• Host Name – Required; The host observed/planted at that site. Only one allowed per location name. Acceptable values: selected from a pre-defined list.

• Cultivar/Variety - Optional; This is a text field where the cultivar/variety can be indicated. Only one allowed per location name.

• Maturity Group - Optional; This is a text field where the maturity can be indicated. Only one allowed per location name

• Planting Date - Optional; This is a field for providing the planting date, when applicable. Only one allowed per location name. Acceptable values (yyyymmdd)

• Planting Density - Optional; A text field• Row Spacing - Optional; A text field

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Step 2. Observation Forms Host/Site Information

Pest Information

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Observation Host/Site Fields

• Observation Date – Required. The date observation was made. Acceptable values: (yyyymmdd)

• Plant Height – Optional. Average height of the canopy in inches.

• Canopy Closure – Optional. Canopy cover represented in 25 percent increments. Acceptable values: 0,25,50,75,100

• Drought Stressed – Optional. A way to indicate if

the site is drought stressed. Acceptable values: yes/no

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• Plant Stage – The average vegetative and reproductive( when applicable) growth stage of the host

• Conditional. Required for planted legumes and soybeans.– Vegetative : Acceptable values are

P,VC,VE,V1,V2,V(x), or V(x.x). Ranges, ex.V1-V2, are also acceptable.

– Reproductive: Acceptable values are R1, R2, R(x), or R(x.x). Ranges, ex. R1-R2, are also acceptable.

Observation Host/Site Fields

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• Greening - Conditional. Required for over-wintering kudzu survey. Used to indicate the percent of kudzu that is exhibiting greening at the site. Can also be used to record greening for other hosts. Acceptable values numeric represented as percent .

• Dieback - Conditional. Required for over-wintering kudzu survey. Used to indicate the percent of kudzu that has experience dieback due to cold weather. Can also be used to record dieback for other hosts, doesn’t have to be weather related. Acceptable values: numeric represented as percent .

Observation Host/Site Fields

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• Presence - This field is used to record the status of the organism as determined by field scouting and/or lab confirmation.

• Required (if the field is present on the data entry form)

• Acceptable Values : yes, no, maybe, no longer found – which is specific to soybean rust.

Observation Pest Fields

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• Observation Unit - Conditional. This field captures the sample type. Acceptable values : plants, leaves, pods, stems.

• Number of Units Examined – Conditional. The number of the units examined to make the status or count determination. Acceptable Values: numeric

• Number of Positive Units – Conditional. The number of units that were tested or were observed to be positive for the organism in question. Acceptable values: numeric

Observation Pest Fields

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• Severity – Proportion (indicated in percent) of plant area that is affected based on a straight scale. Severity of soybean rust infection is to be assessed based on the visual severity scale provided by Dr. Monte Miles; available on the restricted site under menu option.

• Optional. Only used for diseases.• Acceptable Values: numeric values in

percent

Observation Pest Fields

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• Insects per Unit – Conditional. Only applicable for insect survey. The insect count averaged over the number of examined units. Acceptable Values: numeric.

• Count/Estimate. Conditional. Only applicable for soybean aphid survey. A way to indicate if the insect “count” was based on an actual count or estimate. Acceptable values: count, estimate.

• Severity Rating – Conditional. Only applicable for soybean aphid survey. When the “counts” are high, a user can select to use severity rating instead of indicating a count.

Observation Pest Fields

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• Confirmation Method – How was the presence or absence of the organism confirmed.

• Conditional. Required in certain situations.

• Acceptable values: This is a multi-select field and confirmation methods may differ by organism type. Values are selected from a pre-defined list.

Observation Pest Fields

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• Sample Submitted to NPDN Diag Lab – Optional. This field is used to indicate if a sample was submitted to the a NPDN lab for processing. Acceptable values: yes/no

• Diagnostic Lab Sample ID – Optional. This field is only applicable if a sample was submitted to a NPDN lab for analysis. If you know the full NPDN unique identifier, which is comprised of lab id, sample id, diagnosis number, please provide all those values separate by a space in this field. If not, provide as much of that information as you have (for example, lab sample id). This is an optional field that will help us confirm that our linkage of the lab and scout portion of a records is correct.

Observation Pest Fields

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• Site Management – Optional. A way to document if a control measure was undertaken for the organism in question. Acceptable Values : chemical, mechanical, other, none . This is a multi field selection.

– Control Type – The type of chemical or mechanical means used. Values: select from a pre-defined list

– Control Name - Name of the control measure; such as the name of the chemical applied. Values: Text field

– Percent of Site- percent of site to which the control measure was applied. Values: numeric represented in percent.

Observation Pest Fields

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Data Entry MethodsData Entry Methods

On-Line Forms (Web based forms)On-Line Forms (Web based forms) Excel FormsExcel Forms PDA (will not be covered today)PDA (will not be covered today)

You can enter data using any method that you prefer. You You can enter data using any method that you prefer. You can enter setup data and observational data using can enter setup data and observational data using different methodsdifferent methods

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Step 1: Location Setup On-line Form Creating a New Location

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Location Setup On-line Form

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Location Setup On-line Form

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Location Setup On-line Form

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Location Setup On-line Form

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Location Setup On-line Form

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On-line Form Entry – Location Names

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Step 2. Observation On-line Form - Host/Site

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Step 2. Observation On-line Form Observation On-line Form - Host/Site

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Step 2. Observation On-line Form Observation On-line Form - Host/Site

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Step 2. Observation On-line Form Observation On-line Form - Host/Site

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Step 2. Observation On-line Form Observation On-line Form - Pest

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Observation On-line Form - Soybean Rust

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Observation On-line Form - Soybean Rust

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Observation On-line Form Soybean Rust Sentinel Post-Detection

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Observation On-line Form - Other Diseases

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Step 2. Observation On-line Form - PestObservation On-line Form - Other Diseases

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Observation On-line Form - Soybean Aphid

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Observation On-line Form - Soybean Aphid

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Observation On-line Form - Soybean Aphid

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Observation On-line Form – ‘Other’ Insects

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Observation On-line Form – ‘Other’ Insects

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Observation On-line Form - Viruses

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Observation On-line Form - Viruses

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Downloading Excel Forms

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Step 1. Location Setup Excel Form

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Location Setup Excel Form

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Location Setup Excel Form

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Location Setup Excel Form

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Uploading an Excel Form

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Uploading an Excel Set Up Form

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Observation Standard Excel Form

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Observation Standard Excel Form

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Observation Aphid Excel Form

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Observation Aphid Excel Form

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Uploading an Excel Form

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Uploading an Excel Observation Form

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New Tool – The Copy Locations Tool

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New Tool – The Copy Locations Tool

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New Tool – The Copy Locations Tool

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New Tool – The Copy Locations Tool

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Edit Tool

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Checking Your Data

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If you have any follow up questions,If you have any follow up questions,

please contact me either via e-mail at please contact me either via e-mail at golod@zedxinc.comgolod@zedxinc.com or at or at

yjg1@psu.eduyjg1@psu.edu, or by phone at , or by phone at 814-441-6070 814-441-6070

Contact Information