DOCUMENT NUMBER:

OB-HSE-PRO-001

SHEET NO.1 OF 15

DOCUMENT TITLE:

Risk Assessment Procedure

CONTRACTOR’S DOCUMENT NUMBER:

N/A

P0101st June

2020Draft issued for review & Comments

K. Gooda

Health & SafetyConsultant

Frances Newsome

Operations Manager

REV DATE REASON FOR ISSUE PREPARED Approved

1MERRIVALE MODEL VILLAGE RISK ASSESSMENT PROCEDURE COVID19 OB-HSE-PRO-001

Abstract:

This document describes the methods that are implemented at Merrivale Model Village Gt Yarmouth, to ensure that all Hazards and Risks have been identified and

controlled to a level which is as low as is reasonably practicable.

Contents1 INTRODUCTION...........................................................................................................................................3

1.1 PURPOSE AND SCOPE.............................................................................................................................3

1.2 DISTRIBUTION AND INTENDED AUDIENCE.............................................................................................3

1.3 DEFINITIONS, ACRONYMS AND ABBREVIATIONS...................................................................................3

1.3.1 General Definitions.......................................................................................................................3

1.3.2 Specific Terms, Definitions, Acronyms and Abbreviations............................................................4

1.4 REFERENCE DOCUMENTS AND LINKS.....................................................................................................4

2 ROLES AND RESPONSIBILITIES.....................................................................................................................5

2.1 SITE MANAGER / OPERATOR..................................................................................................................5

2.3 RISK ASSESSMENT TEAM LEADERS.........................................................................................................5

2.4 RISK ASSESSMENT TEAM MEMBERS......................................................................................................5

3 RISK ASSESSMENT – PROCESS..........................................................................................................................5

3.1 OVERVIEW..............................................................................................................................................5

3.2 PLANNING..............................................................................................................................................6

3.2.1 Define Parameters of the operation..................................................................................................6

3.2.2 Previously Risk Assessed Task and/or Covered by Existing Procedures:............................................6

3.2.3 New Items:........................................................................................................................................6

3.3 RISK ASSESSMENT..................................................................................................................................6

3.3.1 Previously Assessed Activity and/or Covered by Existing Procedures...............................................6

3.3.1.1 Review of Existing Assessment/Procedures..................................................................................6

3.3.1.2 Document and Record..................................................................................................................7

3.3.1.3 New Task - Performing a New Risk Assessment............................................................................7

3.3.1.4 Risk Assessment Team..................................................................................................................7

3.3.1.5 Prepare for Risk Assessment.........................................................................................................8

3.3.1.6 Identify Hazards and Effects..........................................................................................................8

3.3.1.7 Consider Need for Specific Assessments.......................................................................................8

3.3.1.8 Identify Initial Risk Rating..............................................................................................................9

3.3.1.9 Identify Controls................................................................................................................................9

3.3.1.10 Review Residual Risk......................................................................................................................10

3.3.1.11 Document and Record...................................................................................................................10

3.4 Low Risk Tasks Covered by Individual Competency, Skills and Training...............................................10

3.5 Conduct Toolbox Safety Talk................................................................................................................11

4 COMPETENCE AND TRAINING........................................................................................................................11

5 COMMON PITFALLS IN RISK ASSESSMENT......................................................................................................11

ANNEX A. RISK ASSESSMENT MATRIX (RAM).........................................................................................................12

ANNEX B. RISK ASSESSMENT BLANK WORKSHEET.....................................................................................................................13

2MERRIVALE MODEL VILLAGE RISK ASSESSMENT PROCEDURE COVID19 OB-HSE-PRO-001

1 INTRODUCTION

1.1 PURPOSE AND SCOPE

The purpose of this document is to detail the minimum requirements for conducting risk assessments for Merrivale Model Village Gt. Yarmouth.

The expected use of the Risk Assessment procedure is to cover general Model Village/Pleasure Park activities covering such items as rides and attractions, additional risk assessments should also be conducted for areas such as arcades, entrance and ticket booths/gift shop, and general pedestrian routes around or through the Pleasure Park.

The Risk Assessment process spans all four elements of the HEMP( Hazard and Effect Management Process) which are; IDENTIFY, ASSESS, CONTROL and RECOVER; and is a way of applying the principles of HEMP to activities in the workplace.

Workplace Risk Assessments should not be complicated.

Definitions of Hazard and Risk:

A hazard is anything that may cause harm; these can be hazards to physical health such as chemicals, electricity, working from ladders, an open drawer or to mental health – if, for example the common causes of the 

The risk is the chance, high, medium or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be

A definition of Risk Assessment is:

“A careful consideration by competent persons of the hazards associated with a task or operation. The potential of each hazard, how severe it might be and the likelihood of it occurring, should be considered to determine the effort required to make the task or operation as safe as is reasonably practicable”

1.2 DISTRIBUTION AND INTENDED AUDIENCE

The contents of this document are intended as a reference guide to ensure that Risk Assessments conducted on behalf of Merrivale Model Village are suitable and sufficient for the tasks or operations to be performed, all hazards are correctly identified and all risks reduced to as low as is reasonably practicable (ALARP) – it is therefore, available to all personnel within the Model Village and complex

1.3 DEFINITIONS, ACRONYMS AND ABBREVIATIONS

1.3.1 General Definitions

The word shall is used to indicate that a provision is mandatory.The word should is used to indicate that a provision is not mandatory, but recommended as good practice.

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1.3.2 Specific Terms, Definitions, Acronyms and Abbreviations

Term / Acronym / Abbreviation Explanation / Definition

HazardA potential source of harm (human injury, damage to property, damage to the environment, reputation or some combination of these).

RiskRisk - A Combination of the likelihood of an event (hazard) causing harm and the severity of the consequences.

Health Hazard

Anything with the potential to cause harm to health. Health hazards may be geographical, biological, chemical, physical, ergonomic or psychosocial in nature.

Health Risk

The likelihood that a health hazard will cause harm in the actual circumstance of exposure. Health Risk is directly proportional to the severity of the health hazard and the level of exposure to the hazard.

Hazard and Effects The results of a hazardous event actually occurring

ALARP As Low as is Reasonably Practicable

HEMP Hazards and Effects Management Process.

TBT Toolbox Safety Talk

1.4 REFERENCE DOCUMENTS AND LINKS

Unless specifically designated by date, the latest edition of each publication shall be used, together with any amendments, supplements or revisions.

Ref Document Number / Link Title / Description1 www.hse.gov.uk/risk HSE’s risk management pages2 www.hse.gov.uk/pubns/indg449 Health and safety made simple3 INDG163 (Rev4) www.hse.gov.uk 5 Steps to Risk Assessment

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2 ROLES AND RESPONSIBILITIES

The roles of the various groups referred to within this document are;

2.1 SITE MANAGER / OPERATOR

Eliminate and reduce risks wherever practicable; Prioritise to combat risks at source; Ensure suitable and sufficient assessment of all risks associated with activities under their

control is undertaken; Provide a process that ensures assessments are recorded, reviewed and maintained as valid; Ensure that an appropriate approval process is in operation, commensurate with the level of the

risk assessed. Approve Risk Assessments where necessary.

2.3 RISK ASSESSMENT TEAM LEADERS

Risk Assessment Team Leaders must be competent in the Risk Assessment process and have suitable and sufficient knowledge of the activity being assessed.

Lead the team in performing the risk assessment; Ensure the team understands the risk assessment process; Take responsibility for the quality of the risk assessment; Review each part of the operation and identify what level of risk assessment is required; Ensure the Risk Assessment is correctly recorded and stored.

2.4 RISK ASSESSMENT TEAM MEMBERS

Actively participate in any risk assessment related to the work activity; Help in the identification of hazards, necessary controls and recovery measures; Assist in the identification of any deficiencies and improvements in the work process.

3 RISK ASSESSMENT – PROCESS

3.1 OVERVIEW

Conducting a suitable and sufficient Risk Assessment for all areas of operation of Ocean Beach Pleasure Park is an important aspect of the work management process. The following should be considered when conducting any risk assessment, no matter how small or large the work task or operation may be:

Planning; Assessment; Approval and Communication; Work Execution.

Effective application of the risk assessment process is assured and maintained by Pleasure Park site supervision, inspections, audits, Management leadership visits, and Management review activities.

3.2 PLANNING

3.2.1 Define Parameters of the operation

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When a risk assessment is required, the first action is to define the parameters of the task or operation by establishing exactly what it will involve. This is the responsibility of the supervisor or operator of the equipment or attraction i.e. the person responsible for seeing that the work is carried out.

It shall consider:

The need for any special safety studies or assessments (e.g., Noise, Manual Handling, Chemicals, Lifting Studies etc.

What personal competency requirements are needed of those who will assess the risks.

Specialist input may be needed to complete some of these assessments for the first time – e.g. for air sampling or a noise survey which may well be required within he operations of the Ocean Beach Pleasure Park dependent on the local area authorities’ guidelines. Advice on this should be requested (where necessary) from South Tyneside Council.

3.2.2 Previously Risk Assessed Task and/or Covered by Existing Procedures:

Items that have been previously assessed and/or are covered by procedures may not require a new risk assessment. Previous assessments or procedures must be reviewed for accuracy and current applicability to ensure that they remain valid and to identify any additional task specific controls. All reviews shall be fully documented.

3.2.3 New Items:

Any new item within the park will require a new risk assessment. Previous risk assessment conducted before the item or attraction arrived at Ocean Beach Pleasure Park, cannot and shall not be considered as appropriate.

Any assessment can only be considered low risk if it meets the criteria on the Risk Assessment Matrix for low initial (pre-controls) risk.

3.3 RISK ASSESSMENT

Once the necessity to conduct a risk assessment has been determined, the applicable process detailed in the following sections shall be followed. Risk assessments shall always aim to identify suitable and sufficient controls that reduce the overall risks to tolerable and ALARP.

3.3.1 Previously Assessed Activity and/or Covered by Existing Procedures

Where an item has previously been risk assessed specifically or assessed generically, there may not be a need to carry out a full new risk assessment. In this instance the existing assessment and/or procedure shall be reviewed to confirm that it remains suitable and sufficient for the specific nature of the item or attraction.

3.3.1.1 Review of Existing Assessment/Procedures

The principal aims of the review process shall be:

To ensure existing hazards and controls are still relevant; To ensure existing controls are appropriate to the specific item, location and personnel involved; To identify any additional task specific hazards and controls or delete any considered

inappropriate.

When reviewing an existing risk assessment it need not be amended for insignificant changes, but the following shall always be considered:

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Have any of the activity steps associated with the operation of the item or attraction changed? Look for steps added or deleted; new tools, machines, substances or procedures.

Are there any additional hazards? Look at any changes in the activity steps or in the working environment or in the personnel at risk – e.g. are there any personnel unfamiliar with the task involved?

What controls have been developed for the additional hazards? - these include the presence of members of the public using the park attractions or merely passing through the Pleasure Park.

Has the risk assessment been reviewed after controls are put in place to ensure that no new hazards have been created?

Can the controls for the existing hazards be improved? New technology can sometimes be used to eliminate or better control the old hazards.

Are there any new external influences on the activity? Check for other activities and people in the immediate vicinity.

If, as part of this assessment, it is found that the previous assessment is inadequate or not relevant for the planned task, then a new assessment must be performed.

3.3.1.2 Document and Record

Finally, the review should be documented. There must be a record kept of the fact that the review has taken place – e.g. covering its date, purpose, scope, outcomes and who conducted it. Any additional or deleted controls must be recorded.

3.3.1.3 New Task - Performing a New Risk Assessment

Any new work process, installation of new equipment (rides, attractions etc.) shall be subjected to a new risk assessment with the formation of a suitable team to perform the assessment.

This section describes the steps for performing a new risk assessment for an item that has not been previously assessed, or for a previously performed risk assessment that has been reviewed and the risk assessment was found to be inappropriate for the hazards and risks identified.

The risk assessment worksheet is for recording the risk assessment.When a new risk assessment is performed, all risks must be identified and assessed in detail and controls identified to reduce the risks to ALARP. If the risk cannot be reduced to a tolerable level, the activity should be redefined or not undertaken.

3.3.1.4 Risk Assessment Team

The risk assessment is generally intended to be completed within the confines of the pleasure Park and its operators without the need to involve expert assistance or an outside consultant unless the activity involves specialist issues or complexity beyond the competence of the Pleasure Park team. An example of this could be the requirement for ADIPS Testing including NDT etc.Risk assessments should be undertaken by persons with knowledge of the operation of the equipment and the experience to identify the hazards and risks. In general terms they should be conducted by operators with assistance from other suitably experienced persons. The following highlights the criteria for determining suitability of persons to conduct the assessment.

Are responsible for the item being risk assessed. Are competent to conduct risk assessments and have the ability to facilitate them. Have sufficient knowledge, expertise and competence in the activity to be performed and an

understanding of the hazards(s) it presents or has the potential to present. Are fully knowledgeable of the location and surroundings and the hazard(s) they present. The team members need to have sufficient knowledge of the operation and environment to

make informed judgements of the risks involved and the necessary control measures. They should also have understanding of any relevant procedures and industry standards. Where

7MERRIVALE MODEL VILLAGE RISK ASSESSMENT PROCEDURE COVID19 OB-HSE-PRO-001

appropriate, individuals with specialist knowledge shall be nominated as team members to provide technical advice (e.g., process, electrical, mechanical or instrument engineers, lifting specialists etc.).

3.3.1.5 Prepare for Risk Assessment

Before stating the risk assessment the following questions shall be considered:

What is the nature of the ride or other attraction?What are the critical tasks necessary to operate the ride or attraction?Where is the ride or attraction situated, are other attractions sited adjacent that could have an impact on safe operations?What are the characteristics of the equipment and systems directly involved?

The team shall visit the area of the assessment, whether that be a ride, stall, arcade etc. and review current site conditions and the layout of the area. They shall consider any other activities taking place, or scheduled to take place at the same time, as these may have an impact.

A balance must be drawn between providing too much detail and too little.

Record the results in the risk assessment worksheet.

3.3.1.6 Identify Hazards and Effects

Having broken down the risk assessment into logical steps, each step should be studied to identify the hazards and effects (consequences).

This stage requires consideration of hazards associated with:

Characteristics of the ride or other attraction to be risk assessed; Materials and Substances which may be present; Location of the ride, device or other attraction; Working Environment - heat, shade, weather conditions etc. General public visiting with an emphasis on younger children and those with disabilities.

The team should use their experience of similar activities to identify the hazards and the potential effects they cause if not eliminated or controlled. All the team should be given the opportunity to contribute.

Each hazard and its potential effects (i.e. the harm it could cause) shall be recorded against the associated risk assessment step, using simple, descriptive language.

The Target (who or what might be harmed) for each hazard i.e., People, Assets, Environment or Reputation (P.E.A.R) is also identified using the appropriate first letter i.e., P for People, A for Assets etc.

A hazard may have more than one target. In this case, each target is assessed separately.

3.3.1.7 Consider Need for Specific Assessments

The team should consider any specific assessments required by UK Legislation, Company Policy that may impact on the risk assessment. Any additional controls identified should be incorporated into the overall controls identified for the item.

3.3.1.8 Identify Initial Risk Rating

Risk rating is a means whereby the risks associated with a particular item can be expressed as a value and considered whether to be within tolerable limits.The initial risk rating should be assessed on the situation that prevails before any specifically identified controls are in place for each hazard effect (inherent risk). Risks created by each identified hazard shall be evaluated according to:

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The worst credible severity if the hazards effects (consequences) occur i.e., realistically, how bad could the harm be if the hazard realises its full potential?

The likelihood that the Hazard effects will occur i.e., realistically, how likely is it to happen?

This information can be used to improve the teams’ understanding of the risks by identifying the higher risk steps involved during the assessment. The risk ranking can also be used to prioritise any actions that have been identified to reduce the level of risk.

Considerations should also be given to the possibility of combined effects from interaction of several different hazards.

The Risk Matrix (RAM) which is shown in this procedural document shall be used to calculate risk ratings.

3.3.1.9 Identify Controls

Once the initial risk rating has been determined, the next stage is to identify any required control and recovery measures.

Taking each hazard in turn, the team shall specify all the methods needed to control each of the associated risks. These measures shall be based on good safe working practices in order to reduce the residual risk to ALARP.

Elimination of the hazard is the ultimate solution and shall always be considered first where practicable.

Elimination of a hazard may affect the whole activity or just one element of it. Such solutions often bring additional benefits from improved quality, or less time, effort or cost.

If elimination of the hazard is not feasible then the hazard must be controlled by other measures. These will probably be hardware and/or procedural measures which lower the level of risk by reducing the frequency of exposure to the hazard.

Hardware measures, such as engineering controls, should always be chosen in preference to procedures, due to the possibility of human error. A guard around an exposed moving part is an example of a simple hardware solution. Procedural solutions implemented by competent personnel are often the main feasible control option. They are relatively easy and cheap to develop and can be quickly implemented. They must clearly identify the hazard and state what the person must do, or must not do, to avoid harm. Vague and generalised precautions such as “be alert” or “use caution” add little value and should be avoided.

Finally, the team shall consider what recovery measures are necessary to recover from the hazardous event should the control measures fail. This may include such things as, fire fighting equipment, first aid equipment and personal protective equipment and shall always make reference to any actions/measures that are provided by the park emergency plan. It should always be considered during the assessment that the elimination or mitigation of one hazard may introduce another.

3.3.1.10 Review Residual Risk

The residual risk is the risk that remains after all the control measures are applied. To assessthis, the Risk Assessment Matrix (RAM) shall be used to calculate the residual risk rating for each hazard on the basis that the controls identified are now in place. The questions to answer in this step are:

Realistically, how bad could the harm be now?

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Realistically, how likely is it that the harm will happen now?

If any of the residual risks are still medium or high, additional control measures must be identified to reduce them to ALARP.

If further control measures reduce the risk to a tolerable level, they should be recorded with the new residual risk rating. If these measures cannot reduce the risk to a tolerable level, the operator must revert with this information to Ocean Beach Pleasure Park Management.

If the residual risk is tolerable and ALARP, the assessment team may recommend the item (ride, stall or other attraction) can operate with the identified controls measures in place. However, it is essential that agreement is a unanimous decision of the risk assessment team.

Finally, these questions shall be asked and the answers acted upon:

Have all the necessary control measures been fully/effectively identified? Are any additional competencies required to operate the ride, stall, or other attraction safely? Is the risk effectively controlled?

3.3.1.11 Document and Record

The risk assessment shall be recorded.

The main purposes for recording the risk assessment are to:

Communicate the outcome and actions to those responsible for implementing the control measure and performing the activity – e.g. at the toolbox safety talk;

Enable it to be used during the training and familiarisation of personnel new to the operation;

Ensure compliance with the requirements of the applicable regulations including those of the Local Area Authority.

The correct recording and storage of completed risk assessments can be used as an aid to developing new work procedures. The risk assessments can also be used to periodically verify the continued adequacy of routine work procedures for use in updating any associated procedures.

When the assessment has been completed and clearly recorded to the satisfaction of all those taking part, it can be submitted for the appropriate approval(s) and put into use.

3.4 Low Risk Tasks Covered by Individual Competency, Skills and Training

Everyone performs risk assessment continuously in daily life – crossing a busy road without doing so would surely result in injuries. At work we must continue this all the time even if we are skilled in and fully familiar with our tasks. This applies to all activities whatever the level of risk.Some low risk tasks are adequately covered by the competency and skills of the individual alone. This refers to daily routine activities and does not preclude the need for a suitable and sufficient risk assessment being performed for all rides, stalls and other attractions at Ocean Beach Pleasure Park.

3.5 Conduct Toolbox Safety Talk

However, thorough the risk assessment has been, its ultimate success depends on the awareness of the people carrying out operation of the ride or other attraction. They must have a sound understanding of the hazards and controls identified and what it means to them, and what their responsibilities are, in order for it to be effective in preventing incidents.

Toolbox Safety Talks (TBTs) are an essential element of the Risk Assessment process. Prior to undertaking any operation, a Toolbox Safety Talk is vital to communicate the hazards, controls and individual responsibilities to all members of staff operating, controlling or working on the attraction. To complete the final part of the risk assessment, the staff shall be involved in identifying any additional

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hazards and controls, especially those specific to the site and local conditions at the time operations are to take place.

4 COMPETENCE AND TRAINING

Training should be provided to:

Make personnel aware of the content of this procedure and how to apply it; Increase personal risk perception levels influencing behaviours; Communicate site risk profile through participation; Ensure consistency of approach and understanding;

5 COMMON PITFALLS IN RISK ASSESSMENT

Listed below are some common failures identified in the application of risk assessment.This list should be used as reference to help ensure that the quality of risk assessments conducted is consistently high through the avoidance of similar failings.

Carrying out a risk assessment to attempt to justify a decision that has already been made; Using a generic assessment when a site (or task) specific assessment is needed; Carrying out detailed quantified risk assessment without first considering whether any relevant

good practice was applicable or when relevant good practice exists; Carrying out a risk assessment using inappropriate good practice; Making decisions on the basis of individual risk estimates when societal risk is the appropriate

measure; Only considering the risk from one activity; Not involving a team of people in the assessment or not including employees with practical

knowledge of the process / activity being assessed; Failure to identify all hazards associated with a particular activity; Failure to fully understand all possible outcomes; Inappropriate use of risk criteria; No consideration of ALARP or further risk measures that could be taken; Inappropriate uses of cost benefit analysis; Use of “Reverse ALARP” arguments (i.e. using cost benefit analysis to attempt to argue that it is

acceptable to reduce existing safety standards) Not doing anything with the results of the assessment; Not linking hazards with risk controls.

ANNEX A. RISK ASSESSMENT MATRIX (RAM)

LIKELIHOOD OF OCCURRENCE 1 - Remote 2 - Unlikely 3 - Likely 4 - Probable 5 – Almost Certain

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SIG

NIF

ICA

NC

E –

HA

RM

SEV

ERIT

Y

5

Multiple FatalitiesSignificant damageNational media coverage, enforcing authority result in publicity orderSignificant impact on cash flow

5 - MED 10 - HIGH 15 - HIGH 20 - HIGH 25 HIGH4

Major injury as per RIDDOR definition : Single fatalityMajor DamageLocal media and social media coverageMajor financial impact; Medium term impact on cash flow

4 - LOW 8 - MED 12 - HIGH 16 - HIGH 20 - HIGH

3 Moderate injury or health effectMedical treatment in excess of first aid : LTIModerate DamageModerate financial Impact

3 - LOW 6 - MED 9 - HIGH 12 - HIGH 15 - HIGH

2

Minor injury or health effectPersonal injuries requiring first aid treatmentMinor damageMinor financial impact absorbed through cash flow

2 - LOW 4 - LOW 6 - MED 8 - MED 10 - HIGH

1

No / negligible injury or health effectNegligible financial impact / negligible effect to reputationNo impact on day to day activities 1 - LOW 2 - LOW 3 - LOW 4 - LOW 5 - MED

This is the Risk Assessment Matrix to be used for all Risk Assessments carried out on Ocean Beach Pleasure Park attractions. This, if applied correctly, will ensure that the assessments are suitable and sufficient for the task and will also ensure consistency when preparing Risk Assessments.

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ANNEX B. RISK ASSESSMENT BLANK WORKSHEET

Hazard People at risk Effect Risk Analysis (No Controls) Control Measures Risk Analysis (With Controls) Residual Risk

EvaluationSeverity Likelihood Risk Severity Likelihood Risk

Over inflation

P = People

Operators & persons in the

immediate vicinity

Burst of the plastic/rubber

structure4 3 12

High

This slide shall be inflated and deflated in accordance with the operator’s manual

only.No compressed gas

cylinders or other means of high volume compressed air delivery systems shall

be used.

4 1 4 Low

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MERRIVALE MODEL VILLAGE AND COMPLEXRISK ASSESSMENT RECORDING WORKSHEET

Risk Assessment Number:

Equipment Assessed:

Date of risk assessment:

First line item included as an example only

Nothing is so important that we cannot take the time, and apply the conditions, to do it safely

Note: A review of this risk assessment shall be undertaken if at any time there are changes to working practices, legislation or significant changes to the engineering of the equipment. It should also be reviewed at regular intervals to ensure its content remains current; it should be reviewed completely at least annually.

Names and Signatures of persons conducting this Risk Assessment;

DATE:

Additional line items can be added or removed as necessary

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