1. how to write award- winning grant proposals 2
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HOW TO WRITE AWARD-HOW TO WRITE AWARD-WINNING GRANT WINNING GRANT
PROPOSALS PROPOSALS
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009► Before you start writing:Before you start writing: Research: Research: Get to know about the agency and grant Get to know about the agency and grant
programprogram Contact the person listed as contact personContact the person listed as contact person Visit the agency headquarters Visit the agency headquarters Speak or meet with other personnel at the agencySpeak or meet with other personnel at the agency Review the funding opportunity application Review the funding opportunity application
Pre-writing Tasks: Pre-writing Tasks: Develop and track ideas (brainstorm)Develop and track ideas (brainstorm) Establish time-frame for completionEstablish time-frame for completion Who will write, who will review, what should it look likeWho will write, who will review, what should it look like Draft outline (well-thought out, recipe for successful Draft outline (well-thought out, recipe for successful
proposal)proposal) Register with Grants.govRegister with Grants.gov Prepare a compliance matrixPrepare a compliance matrix Meet your deadlines Meet your deadlines (Non-negotiable)(Non-negotiable)
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009► There are eight basic components to creating a solid There are eight basic components to creating a solid
proposal package: proposal package:
(1)(1) The Proposal SummaryThe Proposal Summary
(2)(2) Introduction of Organization Introduction of Organization
(3)(3) The Problem Statement (or Needs Assessment) The Problem Statement (or Needs Assessment)
(4)(4) Program Objectives Program Objectives
(5)(5) Program Methods and Design Program Methods and Design
(6)(6) Program Evaluation Program Evaluation
(7)(7) Future Funding Future Funding
(8)(8) The Program Budget The Program Budget 4
American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
► The Proposal Summary : The Proposal Summary : Outline of Program GoalsOutline of Program Goals
► IMPORTANT: IMPORTANT: The Summary is the cornerstone of your proposal, and the initial The Summary is the cornerstone of your proposal, and the initial
impression it gives will be critical to the success of your proposalimpression it gives will be critical to the success of your proposal
Should appear at the beginning of the proposalShould appear at the beginning of the proposal Should be in the form of a cover letter or a separate pageShould be in the form of a cover letter or a separate page Brief -- two or three paragraphs to one pageBrief -- two or three paragraphs to one page Encompass all the key summary points necessary to communicate Encompass all the key summary points necessary to communicate
the objectives of the programthe objectives of the program
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
Introduction Introduction : Presenting a Credible Applicant or Organization: Presenting a Credible Applicant or Organization
Describe the organization (brief biography of board members and Describe the organization (brief biography of board members and key staff members)key staff members)
Discuss organization's goals, philosophy, track record with other Discuss organization's goals, philosophy, track record with other grantors. Include success stories. grantors. Include success stories.
Demonstrate relevancy of your organization and program to the Demonstrate relevancy of your organization and program to the goals of the Federal grantor agencygoals of the Federal grantor agency
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
The Problem Statement The Problem Statement :: State Purpose or NeedState Purpose or Need
Present your casePresent your case
Purpose for developing proposalPurpose for developing proposal
Who will benefit (hard evidence)Who will benefit (hard evidence)
How you will resolve the problemHow you will resolve the problem
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
Program ObjectivesProgram Objectives:: Goals and Desired OutcomesGoals and Desired Outcomes
Identify goals and methods to achieve objectivesIdentify goals and methods to achieve objectives
State measurable achievements and outcomesState measurable achievements and outcomes
Stated objectives will likely be used to evaluate program progress Stated objectives will likely be used to evaluate program progress and successand success
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
Program Methods and DesignProgram Methods and Design:: A Plan of ActionA Plan of Action
Sketch out the activities necessary to execute the programSketch out the activities necessary to execute the program May develop a flow chart, timeline or design of the features of the May develop a flow chart, timeline or design of the features of the
programprogram Highlight innovative featuresHighlight innovative features Demonstrate how program will be leveragedDemonstrate how program will be leveraged Discuss how you will manage and monitor sub-recipients and sub-Discuss how you will manage and monitor sub-recipients and sub-
granteesgrantees Keep it readable and realisticKeep it readable and realistic
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
Program EvaluationProgram Evaluation:: Product and Process Analysis Product and Process Analysis
Product evaluation addresses results that can be attributed to the Product evaluation addresses results that can be attributed to the program, and the extent to which the program has satisfied its desired program, and the extent to which the program has satisfied its desired objectives. objectives.
Process evaluation addresses how the program was conducted, in Process evaluation addresses how the program was conducted, in terms of consistency with the stated plan of action and the terms of consistency with the stated plan of action and the effectiveness of the various activities within the plan.effectiveness of the various activities within the plan.
Most Federal agencies now require some form of program Most Federal agencies now require some form of program evaluation among granteesevaluation among grantees
Evaluations may be conducted by an internal staff member, an Evaluations may be conducted by an internal staff member, an evaluation firm or both.evaluation firm or both. 10
American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
Future Funding Future Funding : Long-Term Program Planning : Long-Term Program Planning
Describe plan for continuation beyond grant period and availability of Describe plan for continuation beyond grant period and availability of other resources to implement grantother resources to implement grant
Discuss maintenance and future program fundingDiscuss maintenance and future program funding
Discuss long-term benefitsDiscuss long-term benefits
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
The Program BudgetThe Program Budget: Planning the Budget : Planning the Budget
Budget is an estimate (modifications can be made with agency Budget is an estimate (modifications can be made with agency approval)approval)
Be detailed and put in the time to develop the budget (agency analyzes Be detailed and put in the time to develop the budget (agency analyzes and well prepared budget inspires agency confidence)and well prepared budget inspires agency confidence)
A well-prepared budget justifies all expenses and is consistent with the A well-prepared budget justifies all expenses and is consistent with the proposal narrative.proposal narrative.
Be sure to only include allowable expenses Be sure to only include allowable expenses Be very familiar with government-wide circular requirementsBe very familiar with government-wide circular requirements
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009THE BASIC COMPONENTS OF A PROPOSAL THE BASIC COMPONENTS OF A PROPOSAL
AppendicesAppendices
ResumesResumes
Letters of Support or EndorsementLetters of Support or Endorsement
Other attachments (as requested)Other attachments (as requested) Audit ReportsAudit Reports Letter of Tax ExemptionLetter of Tax Exemption Don’t include lots of extras if not requestedDon’t include lots of extras if not requested
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American Recovery American Recovery and Reinvestment Act and Reinvestment Act
of 2009of 2009Before you mail:Before you mail:
Read and re-readRead and re-read Quality control check (binding, pages, print quality)Quality control check (binding, pages, print quality) Compliance matrixCompliance matrix Delivery package precisely conforms to requirementsDelivery package precisely conforms to requirements Ensure it will arrive on time!Ensure it will arrive on time!
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Contact InformationContact InformationJoy ShelvinJoy Shelvin
Deltha CorporationDeltha Corporation
►New OrleansNew Orleans3520 General de Gaulle Drive3520 General de Gaulle Drive
Suite 5060Suite 5060
New Orleans, LA 70114New Orleans, LA 70114
[email protected]@delthacorporation.com
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(504)-367-6766