1 holiday island suburban improvement district 2013-2017 capital improvements program approach to...
TRANSCRIPT
1
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
• Approach to CIP discussion – Revenue Fund
• Money collected through assessments and/or user fees
– Equipment Reserve Fund• The designated fund to replace equipment• We have a regulation that states we must have $100,000
minimum in that fund • Replacement equipment must come from these funds
– The summary sheet for each department is first, followed by the individual details for that department.
– This is an initial discussion, no decision will be made today
2
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail ScheduleRevenue Fund Projects
Department Project 2013 2014 2015 2016 2017
Administration Accounting Software 15,000
Computer Hardware TBDExterior Power Wash/Seal 9,000 Replace/Repair Rotted Wood Backside of Office-Stone FrontCopy Machine Replacement 8,000
Carpet Replacement 15,000
Emergency Generator 20,000
17,850 9,000 8,000 15,000 20,000
3
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements Program
PROJECT DETAIL
Project Cost2013 $ 15,0002014 201520162017 __________ Total Project Cost $ 15,000
Project Cost2013 $ 15,0002014 201520162017 __________ Total Project Cost $ 15,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Accounting Software General Ledger / Payroll
Department: Administration
Funding Source: Assessments
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:Current software was purchased approximately 8 years ago. It was a custom written program. Due to problems with the ledger portion of this package we would like to purchase a more “off the shelf” product. Currently payroll is being outsourced. The new software will have a module for in house payroll. The firm doing our audit has suggested the past 2 years that we find a different software provider. Project Status/Scheduling:A volunteer committee working on requirements now and reviewing potential vendors. Need for Hardware replacement unlikely, but not known for sure at this time.
Spring, 2013.Effect of Project on Annual Operations:Some cost savings should be realized by shortening the audit on site time and dispensing with the outsource payroll fee. Staff time currently spent on spreadsheets requested from other staff, BOC or FOIA for analysis should be reduced.
4
Project Cost201320142015 $8,00020162017 _______ Total Project Cost $ 8,000
Project Cost201320142015 $8,00020162017 _______ Total Project Cost $ 8,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: District Office Copy Machine Replacement
Department: Administration
Funding Source: Assessments
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
District office copy machine was purchased in 2005; unit is currently under a maintenance agreement, but should be replaced after 10 years as obsolete and/or have reached its serviceable life.
Project Status/Scheduling:
Spring, 2015.
Effect of Project on Annual Operations:
None.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
5
Project Cost2013201420152016 $ 15,0002017 __________ Total Project Cost $ 15,000
Project Cost2013201420152016 $ 15,0002017 __________ Total Project Cost $ 15,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: District Office Carpet Replacement
Department: Administration
Funding Source: Assessments
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Project will replace carpet in high-traffic areas at an estimated cost of $3.75/sq. ft.
Project Status/Scheduling:Spring, 2016
Effect of Project on Annual Operations:None.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
6
Department: AdministrationFunding Source: AssessmentsProject Category: Facility and Other Improvements
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Type: Replacement ___ Expansion _X_
Project Description, Justification:
Purchase and installation of a 35 Kw generator and concrete pad. Generator to be installed at the District Office to maintain telephone and computer systems in the event of an extended power outage.
Project Status/Scheduling:Spring, 2017.
Effect of Project on Annual Operations:
None.
Project Cost
20132014 201520162017 20,000
Total Project Cost $ 20,000
Project Cost
20132014 201520162017 20,000
Total Project Cost $ 20,000
Project Title: District Office Emergency Generator/Pad
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
7
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Water Leak Detection Program TBD TBD TBD TBD
PRV Rehabilitation Program 25,000 25,000 25,000 25,000 25,000
Fire Station #1 Tank Rehab/Paint 35,000
9-Hole Booster Tank Rehab/Paint TBD
Well # 2 Improvements 326,480
25,000 25,000 386,480 25,000 25,000
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
8
Project Cost2013 $ 02014 TBD2015 2016 2017 Total Project Cost $ TBD
Project Cost2013 $ 02014 TBD2015 2016 2017 Total Project Cost $ TBD
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Leak Detection Program
Department: Water/Wastewater
Funding Source: User Rates, Assessments
Project Category: Water
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Staff will be looking into this and I will follow up at a later date on recommendations for budget in 2014. Project includes contracted labor to isolate and locate water line breaks, leaks and service line separations in system to reduce overall water loss. Water distribution system to be divided into several mini-systems to conduct program over multiple years. This project is one of several recommended projects outlined in the 2006 water system master plan.
Project Status/Scheduling:
Completion projected by end of 3rd quarter each year.
Effect of Project on Annual Operations:
Effective program will ultimately result in gradual reduction in electrical consumption.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
9
Project Cost2013
$ 25,000 2014
25,0002015
25,0002016
25,0002017 ____25,000 Total Project Cost $ 125,000
Project Cost2013
$ 25,000 2014
25,0002015
25,0002016
25,0002017 ____25,000 Total Project Cost $ 125,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: PRV Rehabilitation Program
(pressure reducing valves) Department: Water/Wastewater
Funding Source: User Rates, Assessments
Project Category: Water System Improvements
Project Type: Replacement _X_ Expansion _X_
Project Description, Justification:
Project includes the rehabilitation and upgrade of 1-2 pressure reducing valves (PRVs) per year until entire system is upgraded. PRVs are 30+ years old, with many components obsolete and in need of replacement. Where needed, telemetry components will be added for critical/problem areas to monitor pressure fluctuations. This project is one of several recommended projects outlined in the 2006 water system master plan.
Project Status/Scheduling:
Completion by end of 3rd quarter each year.
Effect of Project on Annual Operations:
Rehabilitated PRVs will assist in reduction of pressure problems in water system, and ultimately reduce labor costs due to continual repairs.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
10
Project Cost
2013 $ 149,9382014201520162017 Total Project Cost $ 149,938
Project Cost
2013 $ 149,9382014201520162017 Total Project Cost $ 149,938
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: 9-Hole Booster Tank, Rehab and Paint – Quail Run Tank
Department: Water/Wastewater
Funding Source: User Rates, Assessments
Project Category: Water System Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:Project includes wet sand blasting, priming and painting water tank located at 9-Hole Maintenance Facility. Currently the tank is rusting above the water line. No additional work will be required to complete this project.By using Utility Service Company for this Project we can spread capital upfront renovation cost over multiple years.
Project Status/Scheduling:
Project to be bid in Spring, 2013, and completed in 2nd quarter, 2013.
Effect of Project on Annual Operations:The tank would not be in use while painting is done. If this is not done, rusting will continue, will begin to leak, and become unusable.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
11
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
12
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
WastewaterLift Station Rehabilitation Program 62,500 TBD TBD TBD TBD
13
Project Cost2013 $ 62,5002014 TBD2015 TBD2016 TBD2017 ___ TBD Total Project Cost $ 62,500
Project Cost2013 $ 62,5002014 TBD2015 TBD2016 TBD2017 ___ TBD Total Project Cost $ 62,500
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Lift Station Rehabilitation Program
Department: Water/Wastewater
Funding Source: User Rates, Assessments
Project Category: Wastewater
Project Type: Replacement _X_ Expansion _X_Project Description, Justification:
The District’s wastewater collection system has a total of 27 lift stations – 11 above-ground, 15 below-ground, and 3 with submersible pumps. The controls for these lift stations are 20-30 years old and are prone to regular maintenance problems; controls for most below-ground stations are also located in the wet-well, and are damaged when power loss occurs and the well floods. Replacement components are often hard or impossible to obtain. Installing up-to-date controls and relocating above ground will make the units more energy efficient and help reduce labor and materials costs. Funding recommendations will allow the District to rehabilitate 1-2 lift stations per year (depending on size), beginning with the most critical stations completed first.
Project Status/Scheduling:
Installation of new equipment to replace Haddock Creek Lift Station with 3 submersible pumps and Controls this being one of the critical lift stations would begin 2nd quarter, 2013.
Effect of Project on Annual Operations:
Possible significant savings in labor; repair savings for pumps, motors, seals, as monitoring would detect problems much earlier.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
14
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
RoadsRoad Paving 300,000 315,000 330,750 347,288 364,652
Facilities
Maint Walking Trail Parking Lot 22,500
Handicap Fish Pier Parking Lot 23,100
District Office Overflow Parking 13,200
Barn Parking Lot 54,450
322,500 338,100 343,950 401,738 364,652
15
PRIORITY #
PROJECT TITLE: ROAD PAVING PROJECT COST
2013 230,000
DEPARTMENT: ROADS 2014 253,000
2015 278,300
FUNDING SOURCE: ASSESSMENTS-COUNTY 2016 306,130
2017 336,743
PROJECT CATEGORY: ROAD IMPROVEMENTS TOTAL PROJECT COST 1,404,173
PROJECT TYPE: REPLACEMENT X STATE OR FEDERALLY MANDATED
EXPANSION
YES NO X
PROJECT DESCRIPTION & JUSTIFICATION:
CONTINUATION OF THE FIVE YEAR PAVING PROGRAM OF SINGLE/DOUBLE CHIP AND SEAL AND ASPHALT OVERLAY OR BOTH. COSTS ARE INFLATED FROM 2012 ACTUAL COSTS.
PROJECT STATUS/SCHEDULING:AUGUST OF EACH YEAR.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
EFFECT OF PROJECT ON ANNUAL OPERATIONS:DURING ROAD PREPARATION TIME SOME OTHER SERVICES WILL BE DELAYED BECAUSE
OF LACK OF MANPOWER. SERVICES WILL BE RESTORED WHEN ROAD PAVING IS COMPLETED.
16
PRIORITY # 1
PROJECT TITLE: ROAD PAVING PROJECT COST2013 230,000
DEPARTMENT: ROADS
FUNDING SOURCE: ASSESSMENTS-COUNTY
PROJECT CATEGORY: ROAD IMPROVEMENTS TOTAL PROJECT COST 230,000
PROJECT TYPE: REPLACEMENT X STATE OR FEDERALLY MANDATEDEXPANSION
YES NO X
PROJECT DESCRIPTION & JUSTIFICATION:CONTINUATION OF THE FIVE YEAR PAVING PROGRAM OF SINGLE/DOUBLE CHIP AND
SEAL AND ASPHALT OVERLAY OR BOTH. COSTS ARE INFLATED FROM 2012 ACTUAL COSTS.
PROJECT STATUS/SCHEDULING:
AUGUST OF EACH YEAR.
EFFECT OF PROJECT ON ANNUAL OPERATIONS:DURING ROAD PREPARATION TIME SOME OTHER SERVICES WILL BE DELAYED BECAUSE
OF LACK OF MANPOWER. SERVICES WILL BE RESTORED WHEN ROAD PAVING IS COMPLETED.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
17
PRIOROTY # 3PROJECT TITLE: WALKING TRAIL P/L PROJECT COST
2013 22,500DEPARTMENT: FACILITY MAINTENANCE 2014
2015 FUNDING SOURCE: ASSESSMENTS 2016
2017 PROJECT CATEGORY: P/L PAVING TOTAL PROJECT COST 22,500
PROJECT TYPE: REPLACEMENT X STATE OR FEDERALLY MANDATEDEXPANSION
YES NO XPROJECT DESCRIPTION & JUSTIFICATION:
CONDITION OF LOT IS DIRT AND ROCK AND NEEDS MAINTENANCE AT TIMES. INSTALLA 4" ASPHALT OVERLAY. THIS WOULD CONNECT THE ASPHALT AT THE HANDI-CAP PARKING AREATO BLUE WATER DRIVE. STAFF WOULD STRIPE LOT THROUGH REGULAR OPERATING BUDGETUNLESS BID COMES IN LOWER THAN EXPECTED.
PROJECT STATUS/SCHEDULING:PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT
CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BYEND OF AUGUST 2013.
EFFECT OF PROJECT ON ANNUAL OPERATIONS:NONE
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
18
PROJECT TITLE: H/C FISHING P/LOT PROJECT COST2013
DEPARTMENT: FACILITY MAINTENANCE 2014 23,1002015
FUNDING SOURCE: ASSESSMENTS 2016 2017
PROJECT CATEGORY: P/LOT PAVING TOTAL PROJECT COST 23,100
PROJECT TYPE: REPLACEMENT X STATE OR FEDERALLY MANDATEDEXPANSION
YES NO XPROJECT DESCRIPTION & JUSTIFICATION:
CONDITION OF PARKING LOT IS COMPACTED GRAVEL. PARKING LOT HAS TO BE GRADED AFTER HEAVY RAINFALL DUE TO EROISION. VERY LITTLE BASE ROCK WOULD HAVE TOBE ADDED TO COMPLETE THE 4" ASPHALT PAVING.
PROJECT STATUS/SCHEDULING:PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT
CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BYEND OF AUGUST 2013.
EFFECT OF PROJECT ON ANNUAL OPERATIONS:NONE
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
19
PROJECT TITLE: D.O. OVERFLOW PARKING PROJECT COST2013
DEPARTMENT: FACILITY MAINTENANCE 2014 2015 13,200
FUNDING SOURCE: ASSESSMENTS 2016 2017
PROJECT CATEGORY: P/LOT PAVING TOTAL PROJECT COST 13,200
PROJECT TYPE: REPLACEMENT X STATE OR FEDERALLY MANDATEDEXPANSION
YES NO X
PROJECT DESCRIPTION & JUSTIFICATION:CONDITION OF PARKING LOT IS COMPACTED GRAVEL. VERY LITTLE BASE ROCK WOULD
HAVE TO BE ADDED TO COMPLETE THE 4" ASPHALT PAVING. LOT IS USED A LOT FOR DISTRICT OFFICE MEETINGS.
PROJECT STATUS/SCHEDULING:PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT
CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BYEND OF AUGUST 2013.
EFFECT OF PROJECT ON ANNUAL OPERATIONS:NONE
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
20
PROJECT TITLE:BARN PARKING LOT PROJECT COST
DEPARTMENT: FACILITY MAINTENANCE 2014 2015
FUNDING SOURCE: ASSESSMENTS 2016 54,450
PROJECT CATEGORY: P/LOT PAVING TOTAL PROJECT COST 54,450
PROJECT TYPE: REPLACEMENT X STATE OR FEDERALLY MANDATEDEXPANSION
YES NO X
PROJECT DESCRIPTION & JUSTIFICATION:CONDITION OF PARKING LOT IS COMPACTED GRAVEL. VERY LITTLE BASE ROCK WOULD
HAVE TO BE ADDED TO COMPLETE THE 4" ASPHALT PAVING. LOT HAS TO BE GRADED AFTER HEAVY RAINFALLS. GRAVEL ALSO WASHES OUT ONTO SHIELDS DRIVE AT BOTH ENTRANCES.
PROJECT STATUS/SCHEDULING:PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT
CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BYEND OF AUGUST 2013.
EFFECT OF PROJECT ON ANNUAL OPERATIONS:NONE
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
21
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
Fire Satellite Fire Station 45,000 0 0 0 0
22
2013 $ 45,000 201420152016 __________ Total Project Cost $ 45,000
2013 $ 45,000 201420152016 __________ Total Project Cost $ 45,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Satellite Fire Station, New Construction
Department: Fire Protection
Funding Source: Assessments, (1/3 of cost) Rural Dues, & Possibly Lady’s Auxiliary
Project Category: Facility and Other Improvements
Project Type: Replacement ___ Expansion _X_
Project Description, Justification:
Project calls for the construction of a two (2) bay fire station in the area of Stateline and Sun view. This station would mainly house tanker equipment, as these vehicles are historically the most dangerous to drive due to the weight and motion of the water. This area’s water supply is by 4 inch mains, which does not supply enough water for some structure fires. The only option to this problem is the use of tanker trucks. This station would also give better distribution of equipment, which will help with ISO ratings. The location would also help the Rural Department and would give the auxiliary some needed storage space.
Project Status/Scheduling:This project would hopefully be started in the spring of 2013 if funding can be arranged.
Effect of Project on Annual Operations:There would be a slight increase in utilities, but this could be offset by participation from the Rural Department and Lady’s Auxiliary.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
23
Recreation HVAC unit RC-Heat not working TBD
Resurface Both Pools TBD
2012 Budget WS Small Pool-Decking Rubaroc Surface 38,500
West Tennis Court Resurface 70,000
Playground Set Replacement/Addition 75,000
4,040 38,500 70,000 75,000
Holiday Island Suburban Improvement District2013-2017 Capital Improvements ProgramComprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
24
Project Cost Total Project Cost $ Unknown
Project Cost Total Project Cost $ Unknown
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Heating / AC Unit
Department: Recreation Center
Funding Source: Assessments
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
The air condition part of the heat pump is working fine but when it has to heat the recreation center it will freeze up and not work properly. This was discovered during the winter when we were only open on a limited basis.
Project Status/Scheduling:
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Effect of Project on Annual Operations:
25
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Project Cost201320142015 TO BE DETERMINED
Project Cost201320142015 TO BE DETERMINED
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Re-surface both Pools
Department: Recreation Center
Funding Source: Assessments
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Upon opening the pools this season, it was noted that several places on the bottom are flaking and peeling more than normal. We have also had a couple of visitors scrap the bottom of their feet.
Project Status/Scheduling:
Pool needs to be drained to determine condition and cost. Can probably hold off for another year or two.
Effect of Project on Annual Operations:
26
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Small Pool-Decking Rubaroc Surface
$ 38,500
27
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
West Tennis Court Resurface
$ 70,000
28
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Playground Equipment
$75,000
29
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
Marina Floatation Replacement 11,025 11,575 12,200 12,810 13,450
24-Slip Addition, Dock #4 132,000
2012 Budget WS Dry Dock Storage Addition 125,000
11,025 143,575 12,200 137,810 13,450
30
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Project Cost2013 $11,0252014 11,5752015 12,200
Project Cost2013 $11,0252014 11,5752015 12,200
Is Project Mandated by the State or Federal Government?
Yes __X__ No ____
Is Project Mandated by the State or Federal Government?
Yes __X__ No ____
Project Title: Flotation Replacement
Department: Marina
Funding Source: Assessments and/or user fees
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
In February, 2008 the US Corps of Engineers issued flotation standards requiring all commercial marinas to replace all Styrofoam floatation with specified encapsulated floatation (1) when annual inspections reveal that the lowest part of the dock structure falls below a minimum of six inches above the waters surface; and (2) full compliance (complete replacement) by 2033. Flotation replacement at the Holiday Island Marina is currently estimated to be 40% complete. Priorities established each year based on condition and buoyancy.
Project Status/Scheduling:
Spring of each scheduled year
Effect of Project on Annual Operations:None
31
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Slip addition
32
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Dry Dock Storage Addition
$125,000
33
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
Golf Maintenance Cart Path Improvements 10,500 11,025 11,580 12,200 12,810
34
Project Cost2013 $ 10,5002014 201520162017 ________ Total Project Cost $ 10,500
Project Cost2013 $ 10,5002014 201520162017 ________ Total Project Cost $ 10,500
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Cart Path Improvements
Department: 18 Hole Golf Maintenance
Funding Source: Assessments
Project Category: Facility and OtherImprovements
Project Type: Replacement _X_ _Expansion ____
Project Description, Justification:
The District has not conducted a systematic repair/replacement of cart path surfaces at either course for 15+ years. Project will replace paths for 1-2 holes per year, prioritized based on condition. Staff will conduct an initial evaluation to determine the most cost effective surface between asphalt and concrete.
Project Status/Scheduling:
Spring, 2013.
Effect of Project on Annual Operations:
None.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
35
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Revenue Fund Projects
Department Project 2013 2014 2015 2016 2017
Pro ShopReplace Carpet in Entire Building 19,000
Clubhouse Paint Building Inside & Out 23,000
North Entrance-Patio Resurfacing 18,000
42,000 0 18,000
36
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program
PROJECT DETAIL
Project Title: Carpet Replacement Department: Pro Shop / Clubhouse Funding Source: Assessments Project Category: Facility and Other Improvements Project Type: Replacement _X_ Expansion ___ Project Description, Justification: Replace carpet in entire clubhouse building, includes installation. Project Status/Scheduling: Spring, 2013. Effect of Project on Annual Operations:
None.
Project Cost
2013 $ 19,000 2014 2015 2016 2017 ________ Total Project Cost $ 19,000
Is Project Mandated by the State or Federal Government?
Yes ____ No __X__
37
Project Cost2013 $ 23,000 2014 201520162017 __________ Total Project Cost $ 23,000
Project Cost2013 $ 23,000 2014 201520162017 __________ Total Project Cost $ 23,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Painting – Inside and Out
Department: Pro Shop / Clubhouse
Funding Source: Assessments
Project Category: Facility and Other Improvements
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Paint all inside walls at Clubhouse. Paint exterior of building.Project Status/Scheduling:
Spring, 2013.
Effect of Project on Annual Operations:
None.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
38
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Department Project 2013 2014 2015 2016 2017
CampgroundNo Capital Improvements for 2013
Normal Maintenance will be included in the operating budget.
39
Equipment Reserve Fund
• The designated fund to replace equipment• We have a regulation that states we must have
$100,000 minimum in that fund • Replacement equipment must come from
these funds
Reminder
40
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Equipment Reserve Fund Projects
Department Project 2013 2014 2015 2016 2017
Water Zero Turn Mower 8,500
Roads Zero Turn Mower
8,500Replace 2001 Graveley-U#29
Bucket Truck 30,000 Replace 1986 Ford
Fire Ladder Truck 90,000Replace 1976-Ladder #1
Engine # 1 80,000 Replace 1974 -Engine #1
41
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Equipment Reserve Fund Projects
Department Project 2013 2014 2015 2016 2017 Comments
WaterZero Turn Mower 8,500
Replace 1991 Graveley-U#20
42
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Department Project 2013 2014 2015 2016 2017
RoadsZero Turn Mower 8,500
Replace 2001 Graveley-U#29
Bucket Truck 30,000 Replace 1986 Ford
8,500 30,000
Equipment Reserve Fund Projects
43
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Department Project 2013 2014 2015 2016 2017
Fire Ladder Truck 90,000Replace 1976-Ladder #1
Engine # 1 80,000 Replace 1974 -Engine #1
90,000 80,000
Equipment Reserve Fund Projects
44
Project Cost20122013 20142015 $ 95,0002016 __________ Total Project Cost $ 95,000
Project Cost20122013 20142015 $ 95,0002016 __________ Total Project Cost $ 95,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Ladder Truck Replacement
Department: Fire Protection
Funding Source: Assessments
Project Category: Vehicles
Project Type: Replacement _X__ Expansion __
Project Description, Justification:
This project is to replace our existing Ladder Truck, which is a 1976 model. This vehicle was moved from our second out unit status to strictly high-rise fires and areas needing very large volumes of water. This move has relieved the necessity to replace the truck earlier, but the truck is experiencing a few problems here and there. All equipment will transfer to another truck, which will reduce some of the expense.
Project Status/Scheduling:
Project is only in the planning stage and hope to complete in the fall of 2015
Effect of Project on Annual Operations:
None, since it is a replacement project and a better unit, it should reduce the burden on OEM
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
45
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Department Project 2013 2014 2015 2016 2017Equipment Reserve Fund Projects
Golf Maintenance Greens Mower 19,000
Roughs Mower 37,000
2 Fairway Mowers 98,000
Sprayer 18,000
4 Maintenance/Utility Carts 32,000
Sand Trap Rake 13,000
56,000 148,000 13,000
46
Equipment Reserve Fund ProjectsProject Cost
2013 $ 19,000201420152016 2017 __________ Total Project Cost $ 19,000
Project Cost2013 $ 19,000201420152016 2017 __________ Total Project Cost $ 19,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Greens Mower
Department: 18 Hole Golf Maintenance
Funding Source: Equipment Reserve Fund
Project Category: Vehicles and Equipment
Project Type: Replacement _X _Expansion ___
Project Description, Justification:
Need to replace 3 mowers, put one in 2013 budget.
Project Status/Scheduling:
Spring, 2013
Effect of Project on Annual Operations:
None.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
47
Equipment Reserve Fund Projects
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Project Cost2013 $ 37,0002014 2015 20162017 __________ Total Project Cost $ 37,000
Project Cost2013 $ 37,0002014 2015 20162017 __________ Total Project Cost $ 37,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Roughs Mower Replacement – Unit # 1809
Department: 18 Hole Golf Maintenance
Funding Source: Equipment Reserve Fund
Project Category: Vehicles and Equipment
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Need 3 - replace 1 in 2013. Unit # 1809 is a 2002 Toro 300D with 4,600 hours. The mowing deck is worn out, engine life is non-existent, and the transmission is in poor condition.
Project Status/Scheduling:
Spring, 2013.
Effect of Project on Annual Operations:
None.
48
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
2 Fairway Mowers 98,000
Sprayer 18,000
4 Maintenance/Utility Carts 32,000
Sand Trap Rake 13,000
49
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Equipment Reserve Fund projects
Department Project 2013 2014 2015 2016 2017
Golf Maintenance Greens Mower 19,000
Roughs Mower 37,000Replace Unit# 1809
2 Fairway Mowers 98,000Replace Unit# 1811
Sprayer 18,000
4 Maintenance/Utility Carts 32,000 Replace 4 Carts
Sand Trap Rake 13,000
56,000 148,00 13,000
50
Project Cost20132014 $ 98,000201520162017 __________ Total Project Cost $ 98,000
Project Cost20132014 $ 98,000201520162017 __________ Total Project Cost $ 98,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Fairway Mower 2@ $49,000/mower
Department: 18 Hole Golf Maintenance
Funding Source: Equipment Reserve Fund
Project Category: Vehicles and Equipment
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Unit 1811 has 4,800 hours. Unit is beginning to wear out and is starting to experience hydraulic and engine problems. New unit to be used at 18-hole course and rotate older unit to 9-hole course.
Project Status/Scheduling:
Spring, 2014.
Effect of Project on Annual Operations:None.
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Equipment Reserve Fund Projects
51
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Project Cost20132014 18,0002015 20162017 ________ Total Project Cost $ 18,000
Project Cost20132014 18,0002015 20162017 ________ Total Project Cost $ 18,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Sprayer
Department: 18 Hole Golf Maintenance
Funding Source: Equipment Reserve Fund Project Category: Vehicles and Equipment
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Project Status/Scheduling:
Spring, 2014.
Effect of Project on Annual Operations:
None.
Equipment Reserve Fund Projects
52
HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT2013-2017 Capital Improvements ProgramPROJECT DETAIL
Equipment Reserve Fund Projects Project Cost2013 $ 2014 32,000 201520162017 __________ Total Project Cost $ 32,000
Project Cost2013 $ 2014 32,000 201520162017 __________ Total Project Cost $ 32,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: 4 Maintenance Carts @ $8,000/cart
Department: 18 Hole Golf Maintenance
Funding Source: Equipment Reserve
Project Category: Vehicles and Equipment
Project Type: Replacement _X_ Expansion ___
Project Description, Justification:
Current Maintenance/utility carts are in poor condition or not running at all. Current units have between 2,200 and 2,500 hours. Currently 3 out of 5 carts are down.
Project Status/Scheduling:
Spring, 2014.
Effect of Project on Annual Operations:
None.
53
Holiday Island Suburban Improvement District2013-2017 Capital Improvements Program
Comprehensive Detail Schedule
Equipment Reserve Fund Projects
Project Cost20132014 2015 $ 13,00020162017 __________ Total Project Cost $ 13,000
Project Cost20132014 2015 $ 13,00020162017 __________ Total Project Cost $ 13,000
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Is Project Mandated by the State or Federal Government?Yes ____ No __X__
Project Title: Sand Trap Rake
Department: 18 Hole Golf Maintenance
Funding Source: Equipment Reserve Fund Project Category: Vehicles and Equipment
Project Type: Replacement _X_Expansion ___
Project Description, Justification:
Project Status/Scheduling:
Spring, 2015.
Effect of Project on Annual Operations:
None.