1 demonstrate basic spreadsheet concepts and functions
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Demonstrate basic spreadsheet concepts and functions
Designing a Spreadsheet WHAT IS A SPREADSHEET?
Rows and columns of data and formulas○ Cell - Intersection of a row and column
A B C D
1
2 *CELL
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ROWS (horizontal)
COLUMNS (vertical)
* CELL ADDRESS = B2
Spreadsheets Perform Mathematical Calculations
Spreadsheet ApplicationsBudgets CheckbookProduct pricesPayrollFinancial statementsProfit/loss statementsCompany bids
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Daily Uses of Spreadsheets
Business
School
•School Budgets
•Student Grades
•Payrolls
Personal/Home
•Budget
•Checkbook
•Car loans
•Household Expenses
•Payrolls
•Budgeting
•Investments
•Inventory costs
•Loan Payments
Spreadsheet Input Operations Keyboard or Menu Commands
MouseArrow keysEnter
Alternate Input DevicesPDASpeech RecognitionTablet PCVirtual Keyboard
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Creating a Spreadsheet
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Data Types Labels (left default alignment)
○ Data expressed in words, symbols, dates, or numbers not used in calculations
Thomas JonesJanuary 3Zip code, SS#, telephone number
Values (right default alignment)○ Data expressed in numbers
150 Formulas
○ Algebraic format of formulas
=A1+B1, =(C4*D10)+A3
Data Types
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Label
Value
Formula
Basic Spreadsheet Formulas
Addition =B7+C7 Subtraction =B7-C7 Multiplication =B7*C7 Division =B7/C7
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Formulas are used for simple mathematical calculations
Saving
Using Menu File, save as Choose location to save
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Name file
Save
Saving
Keyboard CommandsCtrl S (When using for the first time,
computer will prompt location and file name
Speech CommandsSame procedure as using the menu
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Printing
Printing Options – (File, Page Setup)
Portrait – paper taller than wide
Landscape – paper wider than tall
With/without gridlines With/without row and
column headings
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Printing Options
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Portrait – page longer than wide
Landscape – page wider than long
Printing Options (Continued)
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With/without gridlines
With/without row & column headings
Retrieving/Editing
Retrieve spreadsheet file to edit through menu
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Retrieve using icon
Editing/Insert Row
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To insert a row between row 2 and 3, active cell must be in row 3 (row below)
Editing/Insert Column
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To insert a column between column A and B, active cell must be in column B (inserts left of column)
Editing/Deleting Row or Column
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From menu, select edit, delete or right click mouse and choose delete
Editing/Deleting Row
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Select entire row to delete row
Editing/Deleting Column
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Select entire column to delete column
Formatting Cell Features
Types of Cell FormattingGeneralNumber CurrencyPercentageTextCommaDate
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Formatting Cell Features
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Format from the formatting toolbar. OR …
Format from Format Menu
Format from the Format Menu
Formatting Cell Features
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Aligning Data
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Align Data from the Formatting Toolbar OR …
Aligning Data From the Format Menu
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Aligning Data
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Aligning Data
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