1 dc etranscripts software overview and intended use
TRANSCRIPT
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1
DC eTranscripts
software overview and intended use
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• Initiative Overview
• Parchment Overview
• Parchment Send Benefits
• Student Request Process
• Parchment Send Process
• Steps to Getting Your School Live
• Contact information
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Initiative Overview
• 3 year software and service agreement with Parchment
• Easy to implement service, all school costs subsidized by OSSE
• Student-initiated transcript request portal avail 24x7 at parchment.com
• All request fees are subsidized for the duration of the software and service agreement
• Requests to paper destinations (student choice) are $2.00 and international/overnight avail.
• Dedicated Parchment resource for training and student outreach
• Administrator support line staffed Eastern Hours
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Software Solution
All colleges nationwide now receive transcripts from Parchment, including all Common Application Members
Over 10,000 schools use one of Parchment’s services
Parchment has delivered millions of secure documents to tens of thousands of destinations globally
In use across 90+ unique student information systems
Provides the largest network of senders and receivers in the world!
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State Initiatives Indiana Awarded 10/2005
Minnesota Awarded 06/2007 South Carolina Awarded 06/2008
Wisconsin Awarded 06/2009
Michigan Awarded 07/2009
Kansas Awarded 09/2009 Illinois Awarded 12/2010
Ohio Awarded 05/2011 Pennsylvania Awarded 02/2012 Kentucky Awarded 01/2013
Key Relationships Midwestern Higher Education Compact (MHEC) Association of Private Sector Colleges NCAA Common Application Naviance Infinite Campus
Parchment Experience
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Parchment Send
Send
Online trackingPreferred delivery format (PDF, Data, Paper)
Handle Bulk RequestsAutomate Paper Processes
eCommerce OptionsEliminate PostageSave on labor
PCI Certified Network
Automated delivery with exception processing Reporting and Tracking Dashboards
Features
Support Green Initiatives
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User Benefits
Customer ServiceFast, friendly, knowledgeable, efficient
EfficienciesStreamline processes, Automate administrative items
Save MoneyPaper, postage, staff resources
SustainabilitySupport green initiatives
“Parchment is saving us thousands each year and countless clerical hours while creating a quality, time effective transcript transmission process for both student and
schools.
I am a long-term (2002), very satisfied customer! ” Dr. Randall Peterson, Principal,
Eastview High School, MN
Data ManagementStewards of Student information
Benefitting:Students & ParentsHigh School StaffReceiving InstitutionsOther Receivers (Employers, NCAA, etc)
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Cost Benefits
According to the U.S. Department of Education, it costs $6.30 to print and mail a transcript for the average high school
How many transcripts do you process annually?
Now, Let’s do the math!
Send
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Case Study: Verona High School
Verona High School, Verona WI300 Seniors1000 transcripts annually
• Student completed a transcript request form and turned into Student Services Office along with “Counselor’s Report” form from completed application
• Student Services secretaries printed a transcript and senior schedule and forwarded documents to counselor
• Counselor signed “Counselor’s Report” and mailed documents to college
• Counselors tagged information on Power School, including the date & receiving post-secondary institution
Transcript Request Process
10-15 minutesper transcript
1-5 days from request to
mailbox
* Does not include time spent on phone calls checking to see if transcripts had been sent by school and received college/university.
1000 transcripts per year x 10 minutes
10,000 minutes
166 hours
Time Saved with Parchment
10,000 minutes
166 hours
4 weeks
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STUDENT WORKFLOW / INTERFACES
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Student Request Process
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Student Registration Process
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Transcript Authorization Form
Michael Miller
Student Signature
Student Name
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Search For Colleges
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Delivery Method
Electronic
US Mail
Current TranscriptNext Grading Period
Hold for Degree
Review Destinations
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Student Communication
16
Order Confirmation Order Approval Transcript Received
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HIGH SCHOOL WORKFLOW/ INTERFACES
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Transcript Processing
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Print Driver Technology
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Upload Additional Documents
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Tracking and Reporting
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Receiver Services
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GETTING STARTED
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Registration!
Go to: https://exchange.parchment.com/d/schoolreg/DCETI
Find your school. Follow the step by step instructions to confirm that the school information is correct and provide primary contacts for each school.
Select your phase. OSSE recommends that High Schools start immediately and PK-8 in early 2014 but Parchment will accommodate whatever phase each school selects.
Parchment steps in. Your registration will be reviewed and validated by a parchment staff member and the contacts you identified will be contacted to do final set up and turn the software to live.
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Typical Implementation
Complete Registration & Launch Call
Install Print Driver
& Upload
Student Roster
Verify Data&
Upload Transcript
Files
Configure Administrator Preferences
Set up complete!
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For Additional
Information
Case Fritz, Parchment Project [email protected] x1035
Emily Persons, OSSE Project [email protected]
REGISTRATION LINKhttps://exchange.parchment.com/d/schoolreg/DCETI
Questions?