1

Cross-Agency e-Gov Portal Implementations

Presenter: Cliff Zhonggang Li, CEO,

2

Introduction of FLRules

Background:

Regulatory Rule, Statute, Court Case, Administrative Procedure Act

eRulemaking and public participation (notification and comment)

Initiatives: Federal regulations.gov, GPO FDSys, NARA eArchiving

Characteristics:

Cross-agency content authoring

Content data management by designated publisher agency

Public access, print vs ePublishing (Quick Demo)

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Introduction of eOMA

Background:

Bacteria testing, Analyte, Matrix, and Equipment

Initiatives: USDA/FSIS eCAM

Characteristics:

Cross-organization content authoring

Content data management by the Trade Association

Public access, print vs ePublishing (Quick Demo)

4

Between FLRules and eOMA

Different Fields / Knowledge

Different Applications

Different Interfaces

Different Data Structures

Same publishing/archiving engine

Same approach

5

FLRules Milestones

10/20/05 Contract execution 01/06/06 Release #1, user can read notices in the first eFAW issue

1st FAW issue was entered and published online by publisherPublic search interface is done;

03/15/06 Release #2, a functional eRulemaking systemEmail notification system, and Public Comment systemFLRules.org is linked and released officially

06/30/06 Release #3, eFAW fully functionalAgency Interface is released, training startsMove hosting to Central Computing Facility, DOS

11/10/06 Release #4 FAC fully functional integrated with FAW, support history versions

most agencies are using the new system;

Iterative Development

Quick Deployment

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FLRules Stats January 6 - December 31, 2006

Notices: 10172 in Register Issues: 52

Final adopted rules: 20833 by about 170 agencies

Agency users assigned role(s): 459 for 293 agencies

Subscribers: 879Search profiles for notification: 620

Notification emails sent: 9669

Operation side: No extra Staff added during the transition handling eRule, Legacy system, and print;

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Standards and Approaches

Open Archive Information System (OAIS)

Service Oriented Architecture (SOA)

Portal Application XML

Avoid born-obsolete designs – lessons learnt through case studies of approaches adopted by some states

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SOA Matrix: Users

Stake HoldersTrade Associations, AttorneysActivists, Major industry players

Individual Citizens

Small Businesses, Professionals

Agency UsersManagementStaff membersRulemaking staff

Legislature Users

Joint Committee

Publisher

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SOA Matrix: Services

Live Demo:

Access Issue is no longer if users can access regulatory information Question is how they access

Presentation a Rule’s spiral life cycle presented in or outside Register/Code

Linking/Reference related websites

Public Participation/User Interaction

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Legacy system: Publisher is between Agencies and Public

No Rule databaseOnly identify which agency userOriented to publisher

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FLRules.com: Portal for Public users, Agency users and Publisher

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Current Document FlowA

rch

ive

Bu

sin

ess

Pro

cess

Domain Staff

Create, ModifyContent

Finalize, Approve

Web design, Print

********

Administrative Staff

IT and Production Staff

Public User

Document accessible

************************ **************** Finalize,

Approve

Document accessible

Web design, Print

Create, ModifyContent

Agency

******** ****************Create, ModifyContentCreate, Modify

Content

Document accessibleDocument

accessibleAgency

Web design, Print

Finalize, Approve Web design,

PrintFinalize, Approve

******** ****************

******** **************** Document accessibleOrganize, Edit

Archivist Finalize, Approve

Web design, Print

Access,Subscribe for Changes

IT and Production Staff

Domain Staff Administrative Staff

Statute, Regulations, Meetings, Press Release, Announcement, History, and other communications

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Archive Portal (eRule, …)

Cross Agency Information PortalA

rch

ive

Bu

sin

ess

Pro

cess

Agency Staff

Public User

******** **************** Document accessibleOrganize, Edit

Finalize, Approve

Web design, Print

Access,Subscribe for

Changes

Archive / Portal Administration

Staff

Statute, Regulations, Meetings, Press Release, Announcement, History, and other communications

Customization, Middleware

One-stop information access and subscription,

magnify public participation

ERuleMaking Process ComparisonN

otic

e B

ased

Boo

k B

ased

Staff

Download Proof Framemaker Assemble********

Staff Staff Staff

Staff

Agency

N o t i c e O r i e n t e d P r o c e s s

B o o k O r i e n t e d P r o c e s s

BigDoc

A noticePublish

****************

Proofread Edit

Agency

eRuleMaking Process

Print Electronic

Age

ncy

Pub

lishe

rP

ublic

PS FileExport

PDFExport

Qu

eue

Ret

urn

MinorFixes

ManualAdjustment

PaperPrint

Word HTML

Merge Notices

Confirm

Big DocPDF

Invoicing(Automatic)

AgencyAdministrator

GeneralEditor

CommentEditor/Reviewer

Payment Profile

RuleEditor

ERuleDB

Ok?

Publish Issue

ERule Editor

ERule Submission

Big Doc in Word

Editor

Su

bm

itR

evie

w

Send Notification

Public Subcribers

Comment

Open Public

Search and one-stop Access

Acc

ep

tab

le

Florida Regulatory Process

Legacy Process Current Publishing Process

Age

ncy

Pub

lishe

rP

ublic

Su

bmit

Download

PS FileExport

Download

Sa

veP

ost

InvoiceManualF

ram

emak

er

User

User Name

Payment Profile

Directory & Files

BigDoc

Legacy Submission

ACW Team

Qu

eue

Ret

urn

Mostly

Rev

iew

Publish IssueInvoicing

(Automatic)

Word

ERuleDB

ERule Editor

AgencyAdministrator

GeneralEditor

CommentEditor/Reviewer

Payment Profile

RuleEditor

Ok?

ERule Submission

Search and one-stop Access

Editor

CommentSend Notification

Open Public Public Subcribers

Confirm

PaperPrint

Big DocPDF

Split

Su

bm

it

SpellingStyle

Split – Copy -- Paste

PDFExport

MergeReflection

eRuleMaking Process

Print Electronic

Age

ncy

Pub

lishe

rP

ublic

PS FileExport

PDFExport

Qu

eue

Ret

urn

MinorFixes

ManualAdjustment

Su

bm

itR

evie

wA

cce

pta

ble

Publish Issue

ERule Editor

AgencyAdministrator

GeneralEditor

CommentEditor/Reviewer

Payment Profile

RuleEditor

Word HTML

Confirm

Merge Notices

Ok?

Search and one-stop Access

Big DocPDF

Invoicing(Automatic)

ERuleDB

Public Subcribers

Send Notification

Big Doc in Word

PaperPrint

ERule Submission

Open Public

Editor

Comment

Su

bmit

Download

ACW Team

User

User Name

Payment Profile

Legacy SubmissionSubmit

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Current FAC Process

Legacy Process Current Publishing Process

Age

ncy

Pub

lishe

rP

ublic

Stamp

Sav

eP

ost

Fra

mem

aker

Agency

Directory & Files

Paper/Disk/Email

ACW Team

Qu

eue

Publish

Word

ERuleDB

Search and one-stop Access

Editor

Send Notification

Open Public Public Subcribers

Confirm

PaperPrint

Big DocPDF

PDFExport

Merge

JAPC

Initiate Change

Printer

ChangeUpdate FilesFTPBig

Doc

Big DocPDF

Editor

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eFAC Process

Print Process Publishing Process

Age

ncy

Pub

lishe

rP

ublic

Directory & Files

ACW Team

Qu

eue

Return

Review

Publish

Word

ERuleDB

ERule Editor

Agency

Administrator Rule Editor

Ok?

ERule Submission

Search and one-stop Access

Editor

Send Notification

Open Public Public Subcribers

Confirm

PaperPrint

Initiate

JAPCInterface

JAPC

Change

Printer

ChangeUpdate FilesFTP

ApprovalInterface

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Cross-Agency Platform

Organization Behavior Different motive Different role

ADA 508 Compliance issue Who is responsible, author or publisher?

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New Services

Content Scope: Rule Text vs Rule Text + Reference Material

Content Volume: Book in print is a natural barrier; so is the workflow around it

Content Media: Supplemental material from Text, Image, nested Table to video, and interactive media

Content Access: Print Publication, On-Demand Printing, Mobile device, ePaper-when?

Latency of Content Preparation Cut-off syndrome + weeks -> on-demand + minutes Now eFAC is using on-demand publishing

MOST IMPORTANTLY: ……

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Outside the box

Rulemaking and Rule adoption is only the beginning of a rule’s life cycle. The platform can support knowledge-base for rule compliance practice – spiral growth of a rule and its compliance

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Open Archival Information System (OAIS)

What’s the emphasis? SOA is the answer.

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Discussion