1 creating professional posters nancy clark, m.ed director of medical informatics education dennis...
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Creating Professional Posters
Nancy Clark, M.Ed Director of Medical Informatics Education
Dennis Baker, Ph.D.Associate Dean for Faculty Development
FSU College of Medicine
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Objectives Attendees will create posters that are
Attractive Readable Professional looking Display rules of consistency Effectively convey idea, messages, etc.
Using either PowerPoint or Publisher Get them printed Transport them without damage
Hidden Agenda
Represent the College of Medicine well at national conferences
If you do it right the first time, we don’t have to fix it before we print it.
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Steps to Creating Posters
1. Plan Size Words Images and graphics
2. Assemble In PowerPoint or Publisher Proof and Edit
3. Print4. Transport
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Planning Your Poster
Excellent resource: Williams, Robin. 2004. The Non-Designer’s Design Book. 2nd Ed. Peachpitt Press. Berkeley, CA.
Thanks to Helen Baker for this info.
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What will you mount it on? Conferences: (3.5’ – 4’) x (6’-8’) cork board
and stand, pushpins, (read instructions to authors) Cork boards have frames…not true 8’
Foam Boards Sizes (easels) 40x60 30x40 24x36 20x30 Trifold 36x48, center panel 24x36
Poster Board 22x28
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What Size Do You Need?
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36
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0 5 10 15 20 25 30 35 40 45
Inches
Pap
er R
oll
Siz
es
Plotter Paper Sizes Available
Finish?
Photo Gloss, Matte Finish and Canvas Finish
Posters Should be Visual Media
Not an article printed really big No one reads paragraphs People look at pictures and want the
bottom line.
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What Do You Want to Say? Research paper
Background Hypothesis Methods/Materials Results Conclusions Discussion/Future
research References
Educational program Patient Education Promotion
Trick
Make a 15 minute PowerPoint presentationCreate charts, graphsAdd imagesRule of 6Convey your messageSequenced logicallyUse to copy and paste words, charts, images into poster
Poster Session Details
You will be there entire time? Verbal explanation necessary tolerated
You will NOT be there entire time? 1 Minute Rule: Target audience looking
at poster for 1 minute should be able to completely understand your research and outcomes- without explanation
Ask yourself: “What is important?” …“What is NOT important?”
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Handouts
Small version of poster? Every word must be readable on 8.5x11 Put contact info on Poster
More detailed write-up… Consider 2 sided with small poster one
side – write up on back Bring manila envelope to pin on board
to put handouts
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How Many Columns? Three? Four?
TitleTitle
Funky?
Dependent on size of bulletin boards provided and content.
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There is Always Too Much Text
20% Text, 40% Graphics, 40% Empty Space
Text20%
Space40% Graphics
40%
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What Images Do You Need?
Photographs: Resolution 72 DPI computer screen (too low) 150-300+ DPI print Web images won’t work unless 1200 x
1000 Find original digital pictures 1+ M
pixels Scan at 600+ DPI
Charts and Graphs What data can be best illustrated
visually? If data CAN be displayed in graph, it
SHOULD be. Use Excel to make charts/graphs Make friends with Excel expert Capture and paste as image
into Poster
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Hints on Charts and Graphs
Avoid sensory overload – too much information on one chart 1x2 to 3x8 matrix
Avoid 3D -hard to interpret Avoid tables of raw
data Label everything --
tiny legend not helpful
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Rules of Consistency Pick 2-3 fonts. Use the same Font for
all… (size, color, capitalization, alignment) Headings (i.e. 60 pt Goody Old Style,
Bold, Shadowed, Garnet, Centered) Body Text (i.e. 32 pt Verdana, Black,
Left justified) Labels (i.e. 20 pt Arial, black, centered)
Pick two or three colors, use throughout poster
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Rules of Consistency Keep shading same (color and fade) Keep borders same (color, style and
thickness) Keep objects (text boxes, headings)
aligned to guidelines (vertically and horizontally)
Keep margins and gutters consistent Keep line spacing consistent, adjust
for readability
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Rules of Readability Title banner read from 20 ft (Title 10
words or less) Body text read from 6 ft Suggested font sizes (depends on font)
Title of poster 96-120 pt Author(s) and institution 60-72 pt Headings 60-72 pt Body Text 32-48 pt Labels 20-32 pt
Test of readability – print 8.5 x 14 Can you still read it?
ALL CAPS
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Conservation of Ink
No solid dark color backgrounds (ink is expensive) Use white or gradient of light color
Compensate with decorative graphics, small areas of solid color
Conclusions
ConclusionsConclusionsConclusionsConclusions
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Pick Program to UsePowerPoint Publisher
Pros
Scale Prints without distortionUses less memoryMost people know how to use it
Actual size of poster (42 x 72)Has full Word Processing capabilitiesDesigned for creating print materialsHas great graphic design tools
Cons
56x56 size limit Text Boxes not WP friendlyGuidelines hard to manipulateNot designed for this – designed for data projection
Uses a lot of memory (hog)Printing can be tricky
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Scaling Dimensions for PPT
Actual Final Poster Size
PPT Page Size
42x72 32x56
40x60 37x56
Smaller that 56” (24x36)
Actual size
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Options
A. Start from scratchOR
B. Use Templates Intranet under Faculty and Staff Posters Adjust templates to fit your need
Size# ColumnsGuidelines
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Steps for Creating From Scratch
Start with new, blank page Set size of poster Create guidelines Add Title banner words and images Add Headers Add text boxes Add images, charts, photos, graphs, lines,
borders Edit
Set size of poster
PowerPoint Design Tab Page Setup
Publisher Page Design Tab Size Page Setup
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PowerPoint
Publisher
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Set up Guidelines for Columns
PowerPoint 2010: View tab > Show Check Display drawing guides on screen Hold down CTRL button Grab and pull creates
new Set up margins and
gutters Snap to grid
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Guidelines in Publisher
Page Design > Guides
# columns Spacing = gutters Add horizontal lines
Arrange>Ruler guides
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Working With Text
Use bulleted lists if possible – quickly read
Align text boxes with guidelines Indent first line of paragraphs Keep font size as large as possible,
but be consistent Edit ruthlessly -- there is always too
much text
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More Text Box Hints Centering Vertically Right click on Text Box Pick Format Shape >
Text Box Choose Text Box tab Under Vertical
alignment pick Middle
ResultsResultsResultsResults
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Institutional Logos
Official Logos Only
On Intranet under Official University Seals (Save Target As)
No Dots
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Official Photographs
Find originals in 3 M-pixel
Intranet: Photo Archive or Ask PR people
Do Not use web page photos—too small
Do not use copyrighted images without permission
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Resizing
Maintain Aspect Ratio (Shift-Corners) Do not distort photographs
Grab Here and drag
Not Here
Picture Tools Tab 2007-10
Click on Picture, then Picture Tools tab
Transparency under Recolor Borders Arrange Size with Crop
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Aligning Objects
Align top (bottom, middle, left, right, center)
Distribute horizontally or vertically PPT – Draw > Align or Distribute Pub – Arrange> Align or Distribute
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Aligning Objects
Align top (bottom, middle, left, right, center)
Distribute horizontally or vertically Drawing Tool > Align or Distribute
Chart Strategy
Create in Excel full sheet Display full screen (F11) Print screen (screen capture) or
Snipping Tool Paste image of chart Make background transparent
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Fill Color Options (including text boxes)
Fill colors (256 or 1M) Transparency Fill Effects (1 or 2 color)
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Ordering/Arranging Send to Back Bring to Front Bring Forward Send Backward Drawing Tool Align Right-click object Suggestion: don’t put text on top of
pictures
Proofs
Sorry, no full size proofs Print 11x17 and proof Alignment, balance, spelling (run
spellchecker), grammar, consistency Get second opinion Try out on someone not familiar with
project/research
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Proof and Edit
If PPT, print (scale to fit) letter/legal or ledger 11x17 paper
We really do not like to print on the plotter a proof copy
If Pub, Save As, .tif 92 DPI Print .tif graphic (scale to fit)
letter/legal using Photoshop Elements, Windows Picture Viewer
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Who Will Print Poster?
OME, Kenneth Biomedical Sciences, Daettia and
Tiffany Intranet Posters page Upload then send an email 1 Weeks notice1 Weeks notice Tell date needed, size, & paper to use
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Transporting
We provide tubes
FedEx overnight to Hotel before you leave
Carry on plane Don’t check
these Tape ends – cut away before removing poster
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Make a Handout
Put details in Handout Contact Information The Paper Small version of poster Brochure Bring a Manila Envelope or nice
plastic sleeve
In Summary
Read Instructions for presenters carefully
Posters are VISUAL media There is ALWAYS too much text – EDIT –
use images, charts Planning is key – give yourself and us
time Use the correct Logos Submit poster presentations!
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