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CMNO Feb. 2013

Change …Make it right … Make it easy … Make it stick

Scan to Vehicle Operations Engagement

Insert Site Name

CMNO Feb. 2013

Not for Distribution

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CMNO Feb. 2013

Agenda

Overview

Scope In & Out

Key Solution Elements

STV / STR Integration

Dock Summaries

Training

Change Management

STV Production Hardware Deployment

Round Table

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CMNO Feb. 2013

Scan to Vehicle - Overview

As part of ongoing efforts to modernize and improve efficiency, we are introducing a new scanning process within our dock operations called Scan to Vehicle.

The new application will replace the Surface Transportation Report (STR) and automate the current manual process of creating shipment manifests through the use of Portable Data Terminals (PDTs).

The objectives of this initiative are to:

• Capture real-time accurate transportation data electronically, including load

details, product, shipping unit to transportation service, shipment status,

despatch and arrival times;

• Provide real-time user alerts and accurate loading and shipping

documentation;

• Make real-time shipment information available to the receiving facilities.

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CMNO Feb. 2013

Overview continued…

• Automate the current manual process of creating shipping manifests to

electronically capture despatch and load details data; and

• Increase surface transportation data collection and quality.

8.5 x 11

8.5 x 14

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CMNO Feb. 2013

In Scope

All National Highway Services

All Regional Highway Services using the current STR form

Out of Scope

All Regional Highway Services not using the STR form

All Depot and Airport Shuttles

Scope In & Out

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CMNO Feb. 2013

Key Solution Elements

STV Web Application for Dock Supervisors, TCOs, NCC/APC etc.

PDT for

Dock Employees

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CMNO Feb. 2013

Key Solution Elements – PDT

PDT for Dock Operators

CN50

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CMNO Feb. 2013

Key Solution Elements – Load Screens

Select “Load Application”once logged in

Select appropriate service

Complete service details

Manually enter load details

Complete Trailer Info (e.g. trailer number, seal number); Enter any remarks; Collect Signatures; Print and Despatch

NOTE: These screens are taken from the Functional Designs and may look slightly different in the final product.

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CMNO Feb. 2013

NOTE: These screens are taken from the Functional Designs and may look slightly different in the final product.

Key Solution Elements – Unload Screens

Select “Unload Application” once logged in

Select appropriate service (manually or scan barcode on STV-generated STR form)

Complete service details

Scan, manually unload or “Unload All”

Capture arrival details (e.g. Late Code if appropriate) and signatures

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CMNO Feb. 2013

Key Solution Elements – STV Web App

View Shipment information

View Service Schedules View incoming services and load

information View current dock status Manage Ad-Hoc Services Cancel Scheduled Services

Can be accessed remotely (e.g. NCC, Helpdesk)

Export data (queries)

Manage dock printers

STV Web Application for Dock Supervisors, TCOs, NCC/APC etc.

Status on Services Arrivals Loading Unloading Despatched

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CMNO Feb. 2013

Key Solution Elements – STR Form

8.5 x 11 paper, prints 3 copies

Title names (slightly modified)

Carrier signature not required if signed on the PDT (signature will be displayed from PDT when STR printed)

Printed barcode and human readable text

3 new columns

Quantity (skids, logistic trailers)

LVM (identify LVM code)

Red Flag (special mailings, SOM’s)

NOTE: STR codes will be available in printable job aid format and will be included in drop down.

STR Form

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CMNO Feb. 2013

STV and STR Integration

STV Despatch STR Receipt

1 Leverage PDTs / Web app to despatch service and print STR form

Use STR form as currently, manual updates in STR systemSTV to STR System Communication

STR Despatch STV Receipt

2 Handwrite and send manual STR form; Manual updates in STR system

Use STV (PDT / Web App) to acknowledge and unload service. File manual STR form

STV to STR System Communication

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CMNO Feb. 2013

Change Management - Change Network

Insert Name, Site Lead

AREA TRANSPORATION and National Transportation - SUBJECT MATTER EXPERT

PROJECT SUPPORT (Hotline)

Neal Dawe, National Change

Management Lead

Daunna Gauthier, National

Transportation Lead

Guy St. Jean, National Project

Lead

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CMNO Feb. 2013

STV Training – PDT (Dock Operators, Dock Supervisors)

Classroom – Full Day PDT, Routing Cards and STR Form PDT Orientation – componets, navigation etc. Scenarios - Load, Despatch, Receive and Unload Health & Saftey PDT Mounting – MMHE equipmenet PDT Cradles Printer(s)

Support Network / Transportation Operations to be trained

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CMNO Feb. 2013

STV Training – Web Application (Dock Supervisors, Shift Managers)

Classroom - Full Day

Interaction with PDT

Scenarios - Load, Despatch, Receive and Unload

Search for Information

Views & Status’

What if scenarios

Printer Management

Mentor and Coach

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CMNO Feb. 2013

Change Tool Kit

A “Scan to Vehicle Change” Tool Kit will be distributed to Supervisors.

The Change Tool Kit will include the following: Overview Talk Tracks (Walkabouts) Get Ready Checklist Go Live Checklist Post Go Live Checklist Cut-Over Strategies STV Helpsite Support Network Issue Resolution Process Contacts Appendixes

Impacted Highway Services Carrier Info Notice

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CMNO Feb. 2013

Welcome to the Scan to Vehicle Help Site

http://paw.mailposte.ca/SAPPST/Content/STV/main_STV-e.shtm

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CMNO Feb. 2013

STV Production Hardware Deployment

PDT in Cradles (Ethernet Multi-dock)

PDT battery charger (Quad Charger)

PDT Holster with belt clip

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CMNO Feb. 2013

STV Production Hardware Deployment

LF9LR7

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CMNO Feb. 2013

Round Table