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Atlas Copco Distribution Center

DS Connect User’s Guide

WWW.DSCONNECT.ATLASCOPCO.COM

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REV 003 3.01.03.04.03 1 of 52

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Table of Contents

Pg 3 – 7 Log-in and Customer Selection

Pg 8 – 14 Sales Order Entry (Manual)

Pg 15 – 32 Sales Order Import

Pg 33 – 50 Return Request Import

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DS Connect Log in

Enter Login and Password

Click “Login”

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DS Connect Access

If you do not currently have DS Connect access, please contact your Allen DC Customer Service Representative or email request to Dc Customer Service@us.atlascopco.com to obtain a DS Connect New User Application form.

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Once logged in, choose any of the customer accounts associated with your log-in. Note that if your administrator only assigned one account to your profile you will skip this page/view as well as the next page/view.The ONLY accounts that are available to users are those accounts loaded in MFGPro. Contact your local designated DS Connect Administrator if you need additional account access

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Based on your security rights in DS Connect, you may see different options listed on the menu to the left.

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Move the mouse over the “Order Menu” option on the Menu Selections tool bar.

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You can search for an item by part number or description.

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The part can be added to the shopping cart using the “ADD” button below, or items can be entered using “Express Order” on the right.

Note that specific part information (ie. Return code, SAC code, Weight and Leadtime are listed under “Additional Info”

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Once all parts are entered, click “Check Out”

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In the Shopping Cart, quantity changes can be made, parts can be deleted, and the order can be reviewed.Click “Check Out”

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Check your Bill to Address – this can NOT be updated – it is based on the account you logged in as..

Check your Ship to Address – This can be changed and new “ship to’s” can be created by clicking on “UPDATE” To select another existing ship-to, click on the book beside the update button and select.

Consignee Address is MANDATORY – if you simply want the order shipped to the Ship To and there is no consignee address we suggest you create a consignee called “USE SHIP TO” and save it as a permanent consignee that you can use in the future. If there is a valid Consignee Address, chose from the list or create (and save if you know you will re-use it)

PO Ref is MANDATORY

Order Comments – Order Comments are for your reference ONLY. These are not reviewed by customer service.

Shipping Method: Chose from the list

Request Date: Enter the date that you want us to SHIP the order – This is reference only

Order Priority: We have 4 different types of orders– Stock Replenishment – this is the default– Urgent – Customer orders that are urgent– Breakdown – Unit down orders – Please do NOT abuse this option and keep it to realistic unit down situations to avoid false efforts

and work at the factory – Letter of Credit – Use ONLY for orders that require a letter of Credit. These orders will automatically go on hold at the distribution

center.

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Once complete, Click “Submit Order” to finalize and send your order.

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Import Sales Order

Click “Order Menu”

Click “Import Sales Order”

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For large order imports, the file must be in the following format:

The import file must be tab delimited with the Part Number in text format.

To create a tab delimited file, create your parts list in Excel.

Click “Format”, “Cells”

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In the “Format Cells” window:

Click “Text”, Then “OK”

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Click “File”, “Save as”

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In the “Save As” window:

Name your file, choose “Text (Tab delimited)” for type, and click “Save”

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Import Sales Order Screen

Click “Browse” and locate the file to Import

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Choose the Sales Order import file and click “Open”

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Click “Create Sales Order”

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The total sales order lines will appear

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To view and/or save evaluation results, open “View flat file

order entry records”

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The option to open or save the file is offered

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Each line is evaluated and will be placed in the shopping cart if valid

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Click “Cart”

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In the shopping cart, each line will be listed.

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Click “Check Out”

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To complete the sales order, click “Submit Order”

Order Comments are for your reference only and are not reviewed by Customer Service

Choose “Shipping Method”, PO, and Ship Complete

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Your sales order number is listed

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You will receive a confirmation via email for each sales order entered. An example is listed below.(This will now come from the adsutv mailbox)

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Click “Order Menu”

Click “Import Return”

Import Return

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For return imports, the file must be in the following format:

The import file must be tab delimited with the Part Number in text format, sorted numerically. It is important that NO blank rows are present at the top of the document.

To create a tab delimited file, create your parts list in Excel.

Click “Format”, “Cells”

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In the “Format Cells” window:

Click “Text”, Then “OK”

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Click “File”, “Save as”

If any PNs had a leading “0”, it will need to be added back to the number.

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In the “Save As” window:

Name your file, choose “Text (Tab delimited)” for type, and click “Save”

Save the document on your desktop. Saving it elsewhere may

cause an error.

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Import Return Request Screen

Click “Browse” and locate the file to Import

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Choose the return request/large order import file and click “Open”

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Click “Import Return Request”

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The total evaluated lines will appear

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To view and/or save evaluation results, open “View flat file

order entry records”

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The option to open or save the file is offered

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Each line is evaluated and if returnable, will be placed in the shopping cart

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Click “Cart”

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In the shopping cart, returns are noted as negative numbers.

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Click “Check Out”

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To complete the return request, click “Submit Order”

Order Comments are for your reference only and are not reviewed by Customer Service

Choose “Shipping Method” to note how you will ship the return

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Your RMA number is listed

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You will receive a confirmation via email for your return. An example is listed below. ( This will now come from the adsutv mailbox)

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Revision History:

Rev # Revision Date By Change Description0 7/28/2008 Lydia Collins Initial Release1 10/8/2010 Lydia Collins Addition of return import function

2 5/11/2012 Rhonda JusticeUpdate document location, page count and slide regarding DS Connect Access

3 1/7/2014 Donna House

Move Revision History from front page to back of document, update email address for new user request application

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We are committed to your

superior productivity through

interaction and innovation.Revision History: