1. agenda updates to emc 2012 objectives/targets – status and progress today’s task: annual...
TRANSCRIPT
LaRC Environmental Management Committee
October 11, 2012
Agenda
Updates to EMC2012 Objectives/Targets – Status and ProgressToday’s Task:
Annual review/update of environmental activities, aspects, priorities
Proposed Ranking of Environmental Priorities for FY 13
Discussion of Next Steps
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Environmental Management Committee Members
Kristen Poultney (Chairperson) Environmental Management Branch (D402C)Andrea Finley (Vice Chairperson) Environmental Management Branch (D402C)David Bowles (Management Sponsor) Associate DirectorIngrid Carlberg (Secretary) Environmental Management Branch (D402C)Jose Caraballo (Roger Johnston –Alt.) Safety and Mission Assurance Office (C2) Cheryl Allen Center Operations Directorate (D4) Alan Henderson Center Operations Directorate (D4) Bobby Charles Center Operations Directorate (D4) Ray Turcotte Strategic Relationships Office (H1) Tom McMurry - TEMP Office of Chief Counsel (B2) Kelley Miles ROMETony Mettert ROME Bobby Rice Office of Procurement (B1)Richard De Jesus - NEW Logistics Management Branch (D401B)Ruth Amundsen Engineering Directorate (D2)Dale Bowser Research Services Directorate (D1)Chuck Zeitman Research Directorate (D3) Lynn Curtis Research Directorate (D3)
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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste
FY 2012 High Environmental Priorities
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Target Proposed Deadline Status Comments
1. Complete high bay lighting, occupancy sensor and EMCS upgrades.
9/30/2012Partially
Complete
Completed high bay lighting controls and EMCS upgrades. Occupancy sensor project is continuing with added scope of work. Anticipated
completion in Q2 of FY2013.
2. Implement competitive small energy project funding process for FC/FECs.
9/30/2012Complete
Implemented process and funded 12 small energy projects
3. Train 90% of FC/FECs in facility energy management.
9/30/2012Partially
Complete
6 training sessions offered in FY1271% of FECs trained, 47% of FCs81% of personnel serving as both.
4. Complete 25 walk-thru facility energy audits by the end 2012.
9/30/2012Complete
Completed walk-thru energy audits on June 29, 2012
Energy and Water Conservation
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Energy and Water Conservation
EMS public-facing pageOff-peak Demand StudyEmergency Energy Conservation PlanUESC Phase 2 Feasibility StudyHQ funded project for retro-commissioning
and HVAC replacementsFEMP award for “Trash Powered Research”
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Target Proposed Deadline Status Comments
1. Provide sustainable acquisition presentations to Office of Procurement (OP) and Contractor Steering Council (CSC).
2/29/2012Complete
Training provided to OP on 10/12/11 and 11/09/11.
Training presented to CSC on 01/19/12.
2. Insert environmental clause(s) into RFPs, SOWs & contracts.
5/31/2012Complete
LaRC Env. Management (LaRC 52.223-94) clause
finalized 4/30/12.
3. Submit 3 Sustainable Acquisition awareness articles to LaRC personnel via @LaRC/website.
9/30/2012Complete
Articles posted on @LaRC Environmental blog on
5/16/12, 8/28/12, and 9/26/12.
Sustainable AcquisitionOBJECTIVE:
Improve awareness and increase purchases of sustainable products
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Sustainable AcquisitionLaRC NF 1707 process finalized and in place 6/1/12.
EMB provided multiple training sessions on Section 2 – Environmental to LaRC personnel and OP.
P-Card System enhanced 5/2012 to include Environmental Options requirement for every new and modified order log. EMB created training charts for this update and provided
slides to OP for distribution.In addition to the regular training slides, EMB created one-
page “cheat sheets” for the environmental sections of the NF 1707 and P-Card system.
EMB participated in OP’s Vendor Day.
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Sustainable FacilitiesTarget Proposed
Deadline Status Comments
1. Designate Sustainable Lead in Engineering & Design (E&D) and modify performance evaluation plan to incorporate responsibilities.
5/1/2012Complete
COD Engineering Branch Head designated as Lead in E&D, performance plan modified
accordingly.
2. With Sustainable Lead, develop E&D sustainability implementation plan and/or revise existing specifications.
7/31/2012In progress
COD developing Engineering Standards and revising local specifications . Anticipated
completion in 1st quarter 2013.
3. Arrange training for key LaRC personnel. 9/30/2012
Complete
Purchased LEED webinar subscription from USGBC,
appropriate personnel given access.
4. Evaluate feasibility of New Town 2 cafeteria design modifications for green operations.
6/30/2012Complete
NT Team designed to LEED standards, including composting capability; cafeteria has started using compostable dinnerware.
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Sustainable FacilitiesSubmetering software for B2101Measurement and verification of energy
performance of B2101PER for B1194 Data Center/Office SpaceEMB staff reviewing projects for
energy/water/environmental impact through LF461 process
Water Quality
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OBJECTIVE: Improve water quality and reduce quantity of water discharged from Center
Target Proposed Deadline Status Comments
1. Complete Design for sanitary sewer improvement project
9/30/2012Complete
Design is complete. Awaiting implementation CoF funding from HQ.
2. Complete report on Chesapeake Bay Impact Baseline study
12/31/2011Complete
Completed a baseline sampling event of LaRC.
3. Complete rainfall vs. sanitary outflow analysis for CY 2011
12/31/2011Complete
Data shows significant issues.
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Water Quality• Sanitary PER indicated no “smoking gun”
• Cleanouts• Caps• Manhole covers
• MS4 Permit renewal this FY TMDLs• Implement EISA standards in designs• Climate change adaptation and mitigation
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Annual EMS Environmental Review Process
Assess Environmental
Aspects
Identify High Environmental
Priorities
Set Objectives Targets for
Upcoming Year
Complete Objectives and Target During Year
Cycle Repeats on Fiscal
Year Basis
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Environmental Planning ProcessIdentification of High Environmental Priorities and Goals for FY2013Environmental Management Branch (EMB) has gone through
the process of identifying, categorizing, and ranking LaRC’s environmental priorities, based on NPR 8553.1B process:
.
3. Group and Assign Aspect
Categories
5. Determine Impact
Severity Score
8. Set Objectives, Targets, and Programs
7. Determine Overall Risk
Ranking
6. Determine Risk
Probability Score
4. Categorize Environmental
Impacts
2. Identify Environmental Aspects and
Impacts
1. List Activities,
Products, and Services
EMB has “taken a stab” at identifying what WE think are the highest priorities, but now we need your input!
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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste
Per NPR 8553.1, each Center is required to analyze and rank the above in terms of potential impact or benefit to determine which are HIGH ENVIRONMENTAL PRIORITIES.
Environmental Planning ProcessIdentification of High Environmental Priorities
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• Safety• Natural and Cultural Resources• Legal and Regulatory Implications • Performance • Reputation & Stakeholder Relationship• Cost• Schedule
Environmental Planning ProcessIdentification of High Environmental Priorities
Each Environmental Category is assessed based on potential impacts or benefit, including:
Also consider effectiveness of existing management controls
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Environmental Review ProcessProposed High Environmental Priorities for FY 2013
Aspect CategoryFY10Score
FY11Score
FY12Score
FY13Score
Air Emissions Low Low Low Low
Cultural Resources Med Low Low MedEfficient Fleet Management Low Low Low LowEnergy/Water Consumption High High High High
Environmental Impacts Review High High Med Med
Fuels, oil and lubricants High Med Med Med
Hazardous materials Med Med Med High
Regulated Waste Med Med Med High
Natural Resources Low Med Med MedRemediation/ restoration Med Med Med Med
Solid waste (non-hazardous) Med Med Med MedSustainable Acquisition High High High Med
Sustainable Facilities High Med High Med
Toxic substances Med Med Med Med
Water quality Med High High High
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Next 15 slides we will provide overviews of environmental categories, including: Details of Medium/High categoriesComparison with priority ranking from FY 2011 and 2012
Intent is to promote discussion as we go along. If time allows, we can also begin to brainstorm specific
Targets in High Priorities.
Assessment of Priorities
Assessment of PrioritiesCategory: Cultural Resources
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Including:• Archaeological resources • Historic resources
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Low Low MediumAdditional demolitions (ViTAL) pose
challenges on records/artifact management; lack of staff to
identify/organize; storage issues
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Energy/Water Consumption Including:
• Reduction in energy use• Reduction in water use• Use of renewable energy
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
High High High
Management attention to energy conservation. Meeting energy reduction goals of EO continues to be challenge. Key feature of sustainability efforts and
LEED facilities.
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Energy/Water Consumption
Not meeting EO requirements for Energy Consumption reductionsUtility cost impact to COD budgetsAgency- and Fed-wide priority
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Assessment of PrioritiesCategory: Environmental Impacts Review Including:
• Project planning• National Environmental
Policy Act • Mitigate and Monitor
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
High Medium MediumWorking well on ROME/COD tasks; need
to engage/train other orgs to ensure review of their projects
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Fuel, Oils, and Lubricants Including:
• Container storage• Storage tanks• Transformers• Hydraulic systems• Spill prevention, control and
countermeasures
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium MediumTank management and spill prevention
efforts continue to improve. Spill response continues to be challenge. EEFR findings related to Spill Plan.
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Hazardous MaterialsIncluding:
• Acquisition, storage and use of hazardous materials
• Emergency planning and response
• Community right-to-know
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium High Concerns with inventory control, and CMTS inventory integrity.
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Hazardous Materials
Problems encountered during facility audits: LabelingInaccurate inventoriesUnneeded chemicals - “Pack Rats” tendencies
Emergency Treatment Permits for disposing of mismanaged hazardous materials: 7 incidences since 2001Potential to raise ”red flags” to our regulators
Inaccurate inventories pose safety concerns with emergency response1,621 containers with non-PDF MSDS One-fourth of CMTS inventories were not certified quarterly in FY12
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Assessment of PrioritiesCategory: Regulated Waste
Including: Collection, storage, off-site shipment, recycling, disposal of
• Hazardous waste• Medical waste • Energetic waste• State regulated industrial or chemically
contaminated wastes• Universal and special waste
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium High Systemic issue with management of SAA’s.
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Regulated Waste
Health and safety concernsNon-compliance with regulations could lead to enforcement action (civil &
criminal penalties)Reoccurring internal findings include:
Labeling of hazardous waste containers Failure to keep waste containers closed Failure to comply with Universal waste requirements
Environmental and Energy Functional Review (EEFR) 2011: 12 waste management findings / 7 related to SAA 2008: 22 waste management findings / 14 related to SAA
EMB multi-media environmental audits FY09: 23 SAA findings FY10: 34 SAA findings FY11: 30 SAA findings FY12: 23 SAA Findings
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Assessment of PrioritiesCategory: Natural resourcesIncluding:
• Land use and resources• Wetlands and floodplains• Threatened and endangered species• Wildlife• Ecosystems• Oceans and coastal zones
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium MediumNo established NRMP; EMB provides
guidance on individual projects through LF461; Low regulatory/legal risk
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Remediation/RestorationIncluding:
• Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) sites
• Resource Conservation and Recovery Act sites
• Tank sites
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium Medium
LaRC is on NPL. EPA supports LaRC on plan to de-list from NPL. Demolition sites
raise concerns of discovery of contamination.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Solid waste (non-hazardous)
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Including: • General trash• Construction waste• Solid waste landfills• Waste prevention and
recycling
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium Medium
Diversion rate is high (waste-to-energy steam plant); opportunities for increasing
recycling & composting (focus of new Fed Challenge goal); low regulatory/legal
risk
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Sustainable acquisitionIncluding:
• Affirmative procurement/ Green purchasing (energy/water efficient products, biobased, etc.)
• Electronics stewardship
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
High High Medium
Sustainable acq. requirements included in contracts (LaRC-specific clauses), NF 1707 required for purchases, training provided for NF 1707 users, P-card
system upgraded to include environmental options, increased outreach
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Sustainable facilitiesIncluding:
• High-performance and sustainable buildings
• Encroachment
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium High Medium
ReVITALization focus and incorporated into Master Plan. Engineering Standards
and specifications include sustainable principles. Key personnel trained in
LEED.
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Toxic substancesIncluding:
• Asbestos• Lead products (including paint)• Mercury• Polychlorinated biphenyls• Pesticides/herbicides• Radioactive materials
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
Medium Medium Medium High legal/regulatory scrutiny, but management controls are effective.
Environmental Priority Assessment
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Assessment of PrioritiesCategory: Water qualityIncluding:
• Drinking water• Groundwater• Storm water
• Erosion & Sediment Control• Sanitary or domestic wastewater• Industrial wastewater
FY 2011 Ranking
FY 2012 Ranking
FY 2013 Ranking Comments
High High High
Ongoing challenges with water quality: Administrative Order for I&I, EISA requirements, TMDLs, and climate
change impacts. EEFR focus. Increase in construction activities.
Environmental Priority Assessment
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Proposed Environmental High Priorities for FY 2013
Energy/Water ConsumptionHazardous MaterialsRegulated WasteWater Quality AGREE? DISAGREE?
THOUGHTS?
Discussion Topic
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Environmental High Priorities for FY 2013For each High Environmental Priority, LaRC must
develop: • An Objective (broad goal to ensure High Environmental
Priority will be addressed) • At least one Target (specific measurable goals that can be
achieved within the upcoming year) Specific personnel, tasks, activities, resources, and
timeline for achieving the Targets must also be identified.
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Potential Targets for FY 2013Energy/Water Consumption
Objective: Reduce energy in goal-subject facilities by 3% annually and water consumption by 2% annually as required by NECPA and EO
Hazardous MaterialsObjective: Improve conformity with LaRC haz material management
policies LPR
Regulated WasteObjective: Decrease internal audit findings associated with SAA
management
Water QualityObjective: Improve water quality and reduce quantity of water
discharged from Center
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Next steps
October: EMB develops Targets for High Priorities and sends to EMC for review
November: FY13 Objectives/Targets begin to be implemented
Fall 2012: EMB provides presentation to senior management at Executive Safety Council meeting.
December/January: Quarterly EMC Meeting to evaluate progress toward goals.
At any time, please feel free to contact Kristen Poultney or Andrea Finley regarding the EMC or any other environmental issue/topic.
Environmental Management Committee
Thank You! Your
participation is appreciated.