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Agenda of WPG (8/12/2005)

• Approval of Agenda

• Round table

• Report on actions performed

• myORBITe – the new employee portal (new concepts, presentation of new homepage proposal, discussion)

• Review of change proposals raised in OST• Contact template• Other change proposals and process changes

• Tips & Tricks: Removing deleted pages from Google results

• Review Action list

• Date of next meeting

• Wrap-up of the meeting

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Round table

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Report on Actions performed

IV.5. Check the CDMS naming conventions for library fields

All documents will be published together with the meeting minutes.

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Report on Actions performed

IV.10. Investigate possibilities to order library items (CR 10)

Current sortings: We propose to add the following sorting possibilities:

- Status

- Edition

- Author

We also would add a new field (integer) where you can add the position of the library item. In the site preferences you would also be able to sort on this field (ASC and DESC).

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Report on Actions performed

IV.12. Run Linkbot in a systematic way and report to sub-site administrators / authors

Results of November scan (public website only):

- 76 mails sent

- 46 sites with errors

- Sites built with IW templates (64): 145 errors

- Sites not built with IW templates (12): 704 errors

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Report on Actions performed

IV.1. To incorporate all accepted change requests

implementation ongoing by Realise– 12/33 bug fixes in production next week– Other fixes by end of January– 2 POC: news and OpenDeploy– Other quotations: in progress

III.5. Analyse use of MediaBin for local images

IV.6. Find solution for: check of broken links, library items not used, orphaned files, files that have not been submitted…WatchFire – tool which checks broken links, unused items, … under evaluation

III.9. Investigate possibility to monitor Cor

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myORBITethe new employee portal (new concepts, presentation of

new homepage proposal, discussion)

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myORBITe – the new employee portal

• Implement OneSky Online Portal improvements in ORBITe– Single point of entry to online content and services– Search engine– Personalisation– Customisation– Channels– Tabs– Application integration– Common and new look&feel based on CSS

• Easy to adapt via Interwoven without MIS intervention

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myORBITe – the new employee portal

• https://extranet.eurocontrol.int

• Portal concepts on http://my.yahoo.com

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myORBITe – the new employee portal

– Technical Infrastructure is being installed– Building of new ORBITe Portal homepage

ongoing > 3/1/2006– Demo planned during Jan 2006– Production planned 31/1/2006– Communication 1/2/2006

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myORBITe – the new employee portal

New main navigation – more service-to-staff oriented

Dropdowns

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Directories Care for Staff Office & IT services Media Corporate information

Agency Directory Agency Contacts Suppliers Portal Compass

Information to Staff Office Notices Staff Regulations Vacancies Staff Committee Staff Development Welfare Office Travel Arrangements AIPE EUROKIDS Restaurants Pensioners website

Content & Document

Management System Interwoven TeamSite CMS Conference Management Outlook Web Access OneSky Online OneSky Teams Web statistics Visitor Registration PABX Telephone System Change your Internet password Service unavailability Helpdesks

Press Review E-news Journals Press Releases EUROCONTROL news EUROCONTROL events Publications

Insight Insight Online Skyway EUROCONTROL Publication & Information Centre

Communication Guidelines

Communication guidelines Guidelines for Media Relations Publication Rules EUROCONTROL Graphic Identity Internet Policy

Request an Advalvas Submit a Headline Webmasters & Content managers DG’s Suggestion box (?)

Agency Mission Corporate policies EFQM CISC (?)

Sub-dropdown

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myORBITe – the new employee portal

SBU navigation General links

New search

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myORBITe – the new employee portal

Headlines My favourites

Archives

Add applications and

services

My online services

Add bookmarks

15By default all selected

myORBITe – the new employee portal

Latest News Latest Events

PS. The dropdown will only contain SBUs using the Interwoven templating system.

You can choose which news or events you are

interested in

Jump to SBU news or event page

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myORBITe – the new employee portal

Service unavailability

Direct access to your Outlook Inbox through Outlook Web

Access (OWA)

Will display all planned service interventions, but also service interruptions

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Launch foreseen for beginning of February 2006

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1. Could we have the possibility to add links in the contact page (for links to contact page of CFMU, CEATS,... for example). Now you have to use an image to create the link.

2. When a contact does NOT have an organisation or a function, the output template shows a empty coloured row with just a dash. Not very elegant. Is it possible to remove the row when it is empty.

Review of change proposals on Contact template

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3. With modern communication technology, web visitors tend to expect a feedback form in addition to an e-mail address.

Could we add an optional standard simple feedback form to the contact page. This will most probably foster communication from our website.

Review of change proposals on Contact template

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4. Bold and italic should be available in every field which is by default in normal font style. In particular in the text of the Category.

5. When an email address is long, it is touching the function text box. Can we have a least a few pixels between the two. (See attached image )

Review of change proposals on Contact template

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6. It would be useful if we could put a "Introduction" contact field just after the introduction text and before the actual categories. This would be handy when an activity has a generic contact to be listed before the team members.

Review of change proposals on Contact template

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Other change proposals and process changes

1. Can we get an increase in the number of content blocks on a standard page?

Alternatively, could we have an extended standard page template which would allow 30 or more content blocks?

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Other change proposals and process changes

2. In the SRC system, there is no distinction between Internal and External Code, there is just one Document Reference or Identifier (e.g. ESARR 2, EAM 2/GUI 4) . Displaying either Internal or External Code in a Library list is therefore confusing.Could it be changed to accommodate a field simply called "Document Reference" or "Document Identifier"?

We see three options:

- Add a second free label- Make the labels user definable- Change the label to "Document Reference" or "Document Identifier"

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Other change proposals and process changes

3. We received a complaint on the text size of the web pages.Can we change the CSS so people can enlarge the text using the Internet Explorer option (view - text size).

With the ORBITe re-engineering we could take it a step further and implement an A A A tool, which is also used by EEC (http://www-local.eurocontrol.fr/).

4. NEWS templateWhen introducing carriage returns in the text, they are not visible on the "homepage".

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Tips & TricksRemoving deleted pages from Google results

If you removed a page from your website, but it still seems to be in the Google search results, you can manually remove it using this Google tool:

http://services.google.com/urlconsole/controller

First enter your EUROCONTROL email address

and a password (for you to choose) in the fields

on the left of the page.

You should almost immediately receive an email (from Googlebot) from which you can activate your account by clicking the link.

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Tips & TricksRemoving deleted pages from Google results

After this you can login to the tool using

the box on the right of the page

Once logged in use the third link

called “Remove an outdated link.”

Enter the URL of the deleted page.

Select “anything associated with

this URL“

They obviously will only accept your

request if the page no longer exists

on the web!

It takes 1-5 business days to be removed.

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Review Action list

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Action No Person responsible

Action to be taken Status Deadline

III.5 MIS Analyse use of MediaBin for local images

In progress ASAP

III.6 MIS Analyse REVIEW 4 & 5 (page 7 & 8)

In progress For next WPG

III.9 MIS Investigate possibility to monitor Cor

In progress ASAP

III.10 MIS Add all staff to the template_support group

In progress ASAP

III.11 MIS / OCCS Set up SLA for bugs and CRs In progress ASAP

III.12 Bruno Lambin & Eric Roelants

Find solution for overlap of WPG and Portal User group meetings

In progress For next WPG

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Action No Person responsible Action to be taken Status Deadline

IV.1 MIS / OCCS To incorporate all accepted change requests In progress ASAP

IV.2 OCCS Sent out invitation for next meeting DONE ASAP

IV.3 All Comment on layout proposal for Agenda and Proceedings section

DONE Before 8/11

IV.4 OCCS Proposal a new header In progress For January WPG

IV.5 OCCS Check the CDMS naming conventions for library fields DONE ASAP

IV.6 MIS Find solution for: check of broken links, library items not used, orphaned files, files that have not been submitted…

In progress For next WPG

IV.7 MIS Make a quotation to implement automatic propagation of category changes in the current Interwoven version and the new version

In progress For next WPG

IV.8 MIS Investigate the possibility to have multiple libraries in one branch with different access groups

In progress ASAP

IV.9 Rémy Bossert Check possibilities of OST for use in CR 9 In progress ASAP

IV.10 MIS / OCCS Investigate possibilities to order library items (CR 10) DONE For next WPG

IV.11 OCCS Add explanation in template_support on how to use Google before deleting the page to find pages that link to it

DONE ASAP

IV.12 OCCS Run Linkbot in a systematic way and report to sub-site administrators/authors

Continuously -

IV.13 Bruno Lambin Provide term of reference In progress ASAP

IV.14 MIS Provide performance indicators In progress ASAP

IV.15 MIS / OCCS Propose solution for deployment problems In progress ASAP

IV.16 All users & invitees to the meeting

Add comments to the OST newsgroup for the contact template by next WPG meeting

DONE 1 week before next WPG

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Date of next meeting

12 January 200509h30 - 12h30

?

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Wrap-up of the meeting