1 agenda 9:30-9:40welcome mike palensky, chief, acquisition division 9:40-9:50safety at the suitland...

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AgendaAgenda9:30-9:40 Welcome

Mike Palensky, Chief, Acquisition Division9:40-9:50 Safety at the Suitland Federal Center

George Barnett, Human Resources Division9:50-10:05 Keynote Address

Preston Jay Waite, Associate Director for Decennial Census10:05-10:30 Acquisition Strategy and Timeline

Mike Palensky, Chief, Acquisition Division10:30-11:30 FDCA Scope and High-Level Requirements Q&As

Ed Wagner, FDCA Project Manager11:30-12:30 LUNCH12:00-3:30 Demonstration in Gannett/Hollerith Conference Rooms12:30-2:00 Breakout Sessions: Session I: Auditorium, Session II: Kallek

and Session III: Taeuber Rooms2:00-2:30 BREAK2:30-3:30 Q&As and Wrap Up

Mike Palensky, Chief, Acquisition Division

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Field Data Collection: Vision2010 Census

Preston Jay WaitePreston Jay Waite

Associate Director for Decennial CensusAssociate Director for Decennial Census

February 28, 2005February 28, 2005

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Census 2000 a Great SuccessCensus 2000 a Great Success But There is Still Room for ImprovementBut There is Still Room for Improvement

We did phenomenal work in the field, but:

It was very expensive

We were drowning in paper, and

We conducted unnecessary field interviews for late mail return households

Our systems worked, but they were developed at high risk and without an established enterprise architecture

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Lessons Learned from Census 2000Lessons Learned from Census 2000

If we want to save money in Census 2010, we must do so in the field

If we want to save money in the field, we must reduce workload, paper and people

If we want quality improvement, we must reduce operational risk in our IT systems and simplify enumerator work assignments

If we want to achieve our 2010 Census goals, operational testing of design infrastructure must continue in the decade

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The 2010 Census Reengineering The 2010 Census Reengineering PlanPlan

Goals of the 2010 Census

Reduce Risks

Contain costs

Improve accuracy

Provide more relevant data

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Field Data CollectionField Data CollectionVision for 2010Vision for 2010

More efficient and accurate field data collection methods without sacrificing data quality

Use mobile computing solutions with GPS technology for:

Determining accurate locations of housing units

Address and map updating activities

Nonresponse followup and other field data collection operations

Reduce paper data capture

Reduce NRFU workload by updating enumerator work assignments daily based on late mail returns

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Field Data CollectionField Data CollectionPotential BenefitsPotential Benefits

Increased quality of data – GPS and embedded quality assurance

Reduction in costs for field data capture

Reduction in NRFU interviews – by providing daily updates on late mail returns

Reduced real estate costs – less space required for our 450+ temporary offices

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What has happened with FDCA What has happened with FDCA since the since the

August 27, 2004 Industry Day?August 27, 2004 Industry Day?

Conducted market research Analyzed preliminary 2004 Census Test evaluation results Selected the field data collection operations/functions that will be automated using mobile computing solutions for 2010Revised the scope of the FDCA ProgramDefined the acquisition strategyEstablished the Project Management Office

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ConclusionConclusion

FDCA is a critical effort to the success of the 2010 Census

2010 Census cannot succeed if FDCA fails

FDCA cannot succeed without private sector partnership

This is where you come in

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Advisory Multi-Step Process

Presolicitation NoticeVoluntary Down select on Prime Past Performance,

Experience and Some Technical Write Up

RFP PhaseTwo Tracks Paper

Technical Interchange /

Prototype Development

FDCA ACQUISITION STRATEGYFDCA ACQUISITION STRATEGY

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ACQUISITION MILESTONESACQUISITION MILESTONES

Presolicitation Notice Late April

Draft RFP Late April

Release RFP June

Technical Interchange/ Sept. – Dec. Discussion

Award April 2006

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Second Conference

Goals or Mandatory Percentage will be established on Value Added Work.

More to Come

SMALL BUSINESS STRATEGYSMALL BUSINESS STRATEGY

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Field Data Collection Field Data Collection AutomationAutomation

Edwin B. Wagner, Jr.

Project Manager

February 28, 2005

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Field Data Collection AutomationField Data Collection AutomationPresentation OutlinePresentation Outline

Program Overview Functional Requirements Management Requirements Challenges Questions & Answers

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Field Data Collection AutomationField Data Collection Automation

Provide an integrated solution for the automation applications, hardware, infrastructure and support services as required by our field staff to successfully conduct the operations necessary for the 2010 Census.

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Field Data Collection AutomationField Data Collection AutomationApplications

Mobile Computing EquipmentControl System/Management ReportsInterfacesCOTS

HardwareMobile Computing EquipmentLCO/RCC -- PCs, Servers, Printers, Peripherals, etc.

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IT/Telecommunications Infrastructure Voice IT Data

ServicesDistribution, installation, de-installation, dispositionTechnical support/Help deskNetwork monitoring/maintenanceDisaster mitigation & recovery

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Field Data Collection AutomationField Data Collection Automation Functional RequirementsFunctional Requirements

Supervisory StructureEnumerators – work out of their homesCrew Leaders (CLs) – supervise 12 – 16

enumeratorsField Operations Supervisors (FOS) –

supervise 8 – 12 CLsLocal Census Offices – manage peak field

staff of up to 1,000+ Regional Census Centers (RCCs) – manage

35 – 50 LCOs

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Operations Using Mobile Computing Equipment (MCE)

Address CanvassingSpring 2009~100,000 field staff

Non-Response Follow-UpLate April – July 2010~500,000 field staff

Coverage MeasurementMay 2010 – October 2010~8,000 field staff

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Applications for Enumerators on Operations Using MCE

Display of/access to assigned address listDisplay maps for navigation to/within assigned

areaCollect updated address informationCollect updated map informationCollect latitude & longitude (using GPS)

Residential structuresNew streets

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Applications for Enumerators on Operations Using MCE

Receipt of assignment updatesCollection of census questionnaire dataCompletion of payrollTransmission of collected & payroll dataSecurity for all applications and functionsTraining on use of equipment &

applications

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Field Data Collection AutomationField Data Collection AutomationFunctional RequirementsFunctional Requirements

Applications for Supervisory Staff on Operations Using MCE

Replicate functionality for enumeratorsApproval of enumerators’ payroll and completed workInitiate reassignment of casesSupervisory reports Communication (text messaging)

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Paper-Based OperationsUpdate/Enumerate

Remote Alaska Enumeration

Transient Night (T-Night)

Coverage Follow-up

Special Place/Group Quarters Advance Visit

Group Quarters Enumeration

Service-Based Enumeration

Military Advance Visit

Military Group Quarters Enumeration

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Applications for Enumerators on Paper-Based Operations

Provide hard-copy listing of assigned

addressesProvide hard-copy maps for assignment

areaPrinting of addresses/bar codes for

questionnaires

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Applications for Supervisory Staff on Paper-Based Operations

Provide hard-copy assignment listProvide hard-copy maps for assignment

areasProvide hard-copy supervisory reports

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Local Census Offices Control systems

Inventory of addresses of all living quarters within assigned area Operational data

Status informationAssignment informationOccupancy status/population countOperational identifiers

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Local Census OfficesControl systems (Continued)

Management report generationOperational statusProductivity, quality, & cost reportsVaried reporting levels

Delineation/organization of enumerator

assignmentsAbility to access/generate lists/files by

operation

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Local Census OfficesApplications for Operations Using MCE

Transmission of enumerator assignments &

updatesReceipt of caseload status, address, census

questionnaire, & map dataReceipt of payroll & other administrative

dataTraining on use of applications

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Local Census OfficesApplications for Paper-Based Operations

Printing of enumerator, CL, & FOS mapsPrinting of enumerator assignment listingsCheck-in/recording receipt of completed address listings, maps & census questionnairesGeneration of management reports

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Local Census OfficesAdministrative ActivitiesGeneral Office Activities (COTS

applications)

Word processingDocument printingSpreadsheetsE-mail

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Regional Census Centers Replication of all LCO functions Additional management reporting

capabilities

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Telecommunications/IT InfrastructureVoice & IT Data

InstallationMonitoring/problem resolutionDe-installation

Federal Telecommunication Services Government retains option for useContingent upon services, costs, etc.

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Security Policies & StandardsDepartment of Commerce IT ProgramNational Institute of Standards and

TechnologyAccreditation of FDCA Systems required prior to production

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Field Data Collection AutomationField Data Collection Automation Management RequirementsManagement Requirements

Program ManagementWork Breakdown Structure & Project

ScheduleEarned Value (EV)Financial ReportingMonthly Status ReportsSubcontract Participation Plan &

Performance

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Program Management (Continued)Program Management Reviews (PMRs)Inventory ManagementSection 508 of the Rehabilitation Act of

1975, as amendedHealth, Safety, and SecurityProject -- CMMI level 3 within 1 year

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Census Bureau Project Management OfficeQA & SurveillanceIntegrated Product TeamsChange Control BoardBaseline & Financial ManagementCo-location – some but degree unknown

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Field Data Collection AutomationField Data Collection Automation ChallengesChallenges

Legal DeadlinesNo reliefNo second chance

High VisibilityCritical customer – CongressOversightMedia interest

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Security Changes in standardsAffordabilityImpact on solutions

Murphy’s Law

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SolutionsNationwide coverage/implementationUsabilityCost effectiveTelecommunications & SupportEffective risk mitigation strategies

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Questions?

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Breakout SessionsBreakout Sessions

Track 1 – Field Data Collection EnvironmentSession Moderator – Tim Olson12:30-2:00 p.m. – Hansen Auditorium

Track 2 – Infrastructure, Integration, and ImplementationSession Moderator – Jack Marshall12:30-2:00 p.m. – Kallek Conference Room

Track 3 – Data Collection Software ApplicationsSession Moderator – Leah Arnold12:30-2:00 p.m. – Taueber Conference Room

Demonstration Room12:00 – 3:30 p.m. – Gannett/Hollerith Conference Rooms

1 agenda 9:30-9:40welcome mike palensky, chief, acquisition division 9:40-9:50safety at the suitland...

Documents

acquisition division

acquisition strategy

decennial census

fdca scope

timeline mike palensky

welcome mike palensky

census goals

relevant data slide