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OPTIMIZATION & INCREASING EFFICIENCY

OF

MEDICAL SAFAIWALA STAFF

OVER

JAIPUR DIVISION

(G/HQ/WS/463/01/Med./JP/2017-18)

GUIDED BY STUDIED BY

P. K. MALIK 1 KAMLESH KUMAR MEENA CWSI-JP

Sr. ADGM & AWSO/NWR/JP 2 PRAKASH GURNANI WSI-JP

3 RAJENDRA SINGH KHIRIA WSI-JP

WORK STUDY ORGANIZATION

NORTH WESTERN RAILWAY

JAIPUR

http://10.141.2.19/Downloads/rlylogo/red_logo/pages/1.361cmx1.361cmlogo.htm

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EXECUTIVE SUMMARY

Sr. No. 01

Study No. G/HQ/WS/463/01/Med./JU/2017-18

Subject

Optimization & Increasing Efficiency of Medical

Safaiwala Staff over Jaipur Division.

Area Hospitals, Health Units and Sanitation Units

Division Jaipur

Department Medical

Terms of Reference Assessment of Man Power requirement

Present Cadre

Category SS OR Vac.

Hospital Safaiwala 34 27 07

Sanitation Safaiwla 137 100 37

Total 171 127 44

Proposed Cadre

Hospital Safaiwala : 17

Sanitation Safaiwala : 82

Total : 99

Projected Surplus Man Power

Hospital Safaiwala : 17

Sanitation Safaiwala : 55

Total : 72

Total Recommendations 05

Financial Implication Rs. 336.50 Lakhs per annum

Month of Circulation July’ 2017

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INDEX

Chapter No.

Contents Page No.

From-To

1 Introduction 4-6

2 Acknowledgement 7

3 Synopsis 8

4 Cadre & duties of staff 9-10

5 Policy and other details of imprest cash 11-15

6 Yardstick 16-17

7 Summary of cleanliness contract 18-19

8 Deployment and observations of Medical Safaiwala 20-25

9 Deployment and observations of Sanitation Safaiwala 26-38

10 Critical Analysis 39-40

11 Discussions at Officers’ level 41-42

12 Summary of Recommendations 43-44

13 Financial Implication 45

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CHAPTER 1 INTRODUCTION

1.1 Introduction:

Medical department of Jaipur Division is headed by Chief Medical

Superintendent. Divisional Hospital at Jaipur has been upgraded to Central Hospital,

and is headed by Medical Director. There are two Sub Divisional Hospitals namely

Bandikui & Rewari and six Health units namely, Alwar, Sikar, Ringus, Phulera, Gator

Jagatpura and NWR HQ-JP. Further there are three Scale-I ARMEs available over

the Division ie. SPARMV at Jaipur, ARME Scale-1 (BG) at Reweri, and ARME Scale-1

(MG) at Sikar.

Divisional Hospital, Jaipur, has been upgraded to Central Hospital, NWR. There are

2 Sub-Divisional Hospitals situated at Rewari, and Bandikui. We provide medical

care to about 52,350 Railway population spread over a vast area. There are 11108

employees and 3959 Retired Senior Citizen in this Division.

1.2 Organization & Facilities:

Medical Services of Jaipur Division consist of Central Hospital at Jaipur City

assisted by nine Health Units, of which three are situated in Jaipur City itself.

1.2.1 The Health Units at Jaipur are:

1. Jaipur 2. Jagatpura 3. NWR HQ office, JP

1.2.2 The out station Health Units are:

1. RE 2. AWR 3. BKI 4. FL 5. RGS 6. SIKR

1.2.3 Indoor Facilities:

Upgraded to Central Hospital, is 118 bedded and is under control of MD/ HQ.

Sub Divisional Hospitals & Health Units:

Sr.

No.

Location Grade Facilities Available

1. Rewari SDH 20bedded Indoor, X-Ray, ECG, Laboratory, Glucometer,

Nebulizer, Cardiac monitor, pulse oxymeter, OT etc.

2. Bandikui SDH 10 bedded Indoor, Ambulance, X-Ray, ECG, Laboratory,

Glucometer , Nebulizer , Cardiac monitor, OT etc.

3. Alwar HU-II ECG, Glucometer, Nebulizer, Out sourced Laboratory

4. Phulera HU-I Ambulance, ECG, Out sourced Laboratory, Glucometer,

Nebulizer.

5. Ringus HU-II ECG, Out sourced Laboratory, Glucometer, Nebulizer.

6 Sikar HU-II ECG, Glucometer , Nebulizer , Out sourced Laboratory

7. NWR HQ-

JP

HU-II ECG, Glucometer, Nebulizer etc.

8. GTJT HU-II ECG, Glucometer, Nebulizer etc.

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1.2.4 Accident Relief Medical Equipments:

A. ARM E-SCALE I

Stationed

at

Jurisdiction BG/MG Due for

POH on

Jaipur

SPARMV

JP- FL- Makrana( Exc),

JP-SWM, FL- RGS, JP- Rajgarh

BG Feb.-2018

Rewari RE-Rajgarh, RE- RGS, RE- SDLP, RE-HSR,

SHR-SDLP,RE-SDLP,SDLP-CUR, RE-LHU-

SIKAR

BG Feb.-2017

B. ARME SCALE II ( 2) Stationed at Sikar & RGS:

C. POMKA- Available at all Health Units, Sub-divisional Hospitals and Central

Hospital Jaipur as per the standard norms

D. AUGMENTED FIRST AID BOXES PROVIDED:

At Model stations -JP 1

In Trains 9

In 2956/2955 JP-BCT Superfast 2

In 2966/2967 JP-Channai Exp. 2

In 9775/9776 JP-Mysore Exp. 2

in 2979/2980 JP-Bandra Exp. 3

First Aid Box in other Long Distance Trains: 7

FIRST AID BOXES – Avilable at all the stations on this division with ASM’s

Office, gang’s workplace and different workshops.

E. First Aid Training of Frontlines Staff:

Frontline staff of various departments trained.

F. Ambulance Available at JP-2, FL-1. BKI-1:

G. Database of Non Railway Medical Facilities.

Updated every six months and kept ready at all relevant places.

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1.2.5 Organization Chart:

1.2.6 Staff Strength (JP Division):

Sr.

No.

Category Sanctioned

Strength

On

Roll

Vacancy Remarks

A Medical

1 Medical

Officers

17 08+7* 02 Vacant at 01 SDH-BKI, 01

RGS (One Doctor at JP on

Study leave 03 years.)

2 Nursing Staff 15 14 01 HU-AWR

3 Pharmacist 18 17 01 HU-FL

4 Physiotherapist 0 0 0 -

5 Other Group-C

Medical

27 20+3* 04 02 Lab technicians at 1

RE, 1 FL &

Radiographer at 01 RE on

Contract basis.

6 Group- D

Medical

87 87 0 -

B Family Welfare

1 Group- C 03 03 0 -

2 Group- D 01 01 0 -

C Health & Sanitation

1 Health

Inspectors

17 16 01 -

2 Group- D

Malaria &

Sanitation

155 135 20 -

* on Contract basis.

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CHAPTER 2 ACKNOWLEDGEMENT

2.1 Coordinating Officials of the department:

The Study Team expresses its sincere thanks and gratitude to Sh.-Anand

Tandan, CMS/JP and coordinator Sh.-Deepak Narolia, CHI/CH-JP, Sh.-Ajay

Singh, CHI/JP & all sectional CHIs of Jaipur division for their extended co-

operation during the course of study.

2.2 Terms of Reference:

This study has been conducted under the following terms of reference:

i) Review of staff vis-a-vis workload on existing working conditions.

ii) Suggesting the ways and means for improving the system economically and

efficiently.

2.3 Methodology Adopted:

The following techniques of method study as well as work measurement have

been applied to conduct the study:-

i) Data collection and its critical analysis to arrive on factual status of present

working.

ii) Over view of work outsourced against the existing man power.

iii) Holding discussions at various levels with a view to produce fruitful results.

iv) Sample checks and spot observations.

2.4 Field units visited:

Work study team has visited the Central Hospital, Jaipur for receiving relevant

circular, policy, yardstick/benchmarking and data. Health units and colonies at

stations of JP, BKI, AWR, RE, FL, KSG, RGS & Sikar were also visited by the

team to observe the working conditions and procedures being adopted by the

staff to perform the work.

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CHAPTER 3 SYNOPSIS

At present Safaiwala/Safaiwali staff of Medical department are deployed over 15

units of Jaipur division for sanitation work of Railway colonies, hospitals and health

units.

Outsourcing for sanitation work is already initiated at Jaipur against the vacancies.

These contracts are more cost effective and running successfully.

Therefore, Medical department is planning to outsource more work against the

existing vacancies of the man power.

As such the sanitation work has been outsourced successfully against the vacant

posts in the cadre. Keeping all the above mentioned factors in view, a review on

the present requirement of staff has become essential.

To achieve the goal, a work study was conducted by the work study team in close

coordination with nominated coordinator and other staff of the department which is

discussed in the subsequent chapters.

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CHAPTER 4 CADRE & DUTIES OF STAFF

4.0 Cadre of Medical Safaiwala/Safaiwali over Jaipur division:

4.1.1 Cadre of Hospital/Heath Unit Safaiwala/Safaiwali:

Sr.

No.

Hospital/Health Units Sanctioned

Strength

On Roll

Staff

Vacancy Excess

1. Central Hospital, Jaipur 22 17 05 0

2. Health Unit, RE 04 03 01 0

3. Health Unit, BKI 04 04 0 0

4. Health Unit, AWR 01 0 01 0

5. Health Unit, FL 01 01 0 0

6. Health Unit, RGS 01 01 0 0

7. Health Unit, SIKR 01 01 0 0

Total 34 27 7 0

4.1.2 Cadre of Sanitation Safaiwala/Safaiwali:

1. CHI/JP 34 29 05 0

2. CHI/RE 33 23 10 0

3. CHI/AWR 04 04 0 0

4. CHI/BKI 28 18 10 0

5. CHI/FL 28 16 12 0

6. CHI/KSG 02 02 0 0

7. CHI/RGS 03 03 0 0

8. CHI/SIKR 05 05 0 0

Total 137 100 37 0

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44.3 Duties of Safaiwala/Safaiwali: Duties of Hospital/Health Safaiwala/Safaiwali

and Sanitation Safaiwala/Safaiwali are defined separately in medical manual.

Descriptions of their duties are as under:

4.3.1 Duties of Hospital/Health Unit Cleaner (Safaiwala/Safaiwali) are as under:

i) Sweep the road, ground, floor etc. of the hospital/health unit.

ii) Frequently clean the floor of the wards with wet cloth and clean the hospital

doors, windows, window panels etc.

iii) Clean the bed pans, sputum cups, urinals commodes and latrines attached to

hospital/health unit.

iv) Supply bed pans and urine bottles to the patients and clean them after use.

v) Carry the patients on stretchers in the hospital and from station to hospital

and vice versa.

vi) Carry the hospital stores.

vii) Wash the soiled clothes.

viii) Carry out any other order given by his/her superiors

4.3.2 Duties of Sanitary/Conservancy Sweeper/Cleaner/Safaiwala/Safaiwali are as

under:

i) Collect, remove and dispose of rubbish from Railway premises and colonies

etc.

ii) Sweep the road and other surface area of the Railway premises and colonies

and collect the sweeping and put these in the dustbins and also dist and

remove cobwebs etc.

iii) Clean the drains and carry out periodic de-silting.

iv) Undertake all other activities related to cleaning of colonies/Stations.

v) Carry sanitary stores.

vi) Carry out any other duty as ordered by the Health Inspector and other

Medical officers.

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CHAPTER 5 POLICY FOR SANITATION

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CHAPTER 6 YARD STICK

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CHAPTER 7 SUMMARY OF CLEANLINESS CONTRACT

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7.1 List of Sanitation Work Out Sourced for Railway Colonies:

Different works of Sanitation have already been outsourced at various

locations over Jaipur division and are being operated successfully. List of

these works are as under:

Sr.

No.

Tender No. Colony Work Perio

d

Years

1 MD/120/15/S

anitation

/Jaipur/

2015-17

Panipatch

, New

Loco and

Microwav

e

Rly.coloni

es

Cleaning of Railway colonies.

Removal of Garbage & Dead

animals from these Railway

colonies and dumping it outside

the limit of municipality.

Two

Years

2016-18

2 MD/120/15/S

anitation

/GTJT-DPA/

2017-19

GTJT &

DPA

Railway

Colonies

Cleaning of Railway colonies.





Two

Years

2017-19

3. MD/120/15/G

arbage

/Bandikui/

2017-19

Railway

land at

BKI





Two

Years

2017-19

4. MD/120/15/G

arbage

/Alwar/

2015-17

Railway

land at

AWR





Two

Years

2015-17

5. MD/120/15/G

arbage

/Rewari/

2017-19

Railway

land at RE





Two

Years

2017-19

6. MD/120/15/G

arbage

/Sikar/ 2015-

17

Railway

land at

SIKR





Two

Years

2015-17

6. MD/120/15/G

arbage

/Ringus/

2015-17

Railway

land at

RGS





Two

Years

2015-17

7.2 List of Sanitation work out sourced for Hospitals:

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Sr.

No.

Tender No.

Hospital Work Date of

Initiation

Date of

Expiry

1 HSPCB/DHR/20

16/2402

Sub-

divisional

Hospital/RE

Bio-Medical

Waste

management

& handling

01.04.2016 31.03.2019

2. F (D&W)/Dausa

/Baswa

01)/2009-

10/2256-2257;

dated:

25.01.2017

Sub-

divisional

Hospital/BKI

Bio-Medical

Waste

management

& handling

01.12.2016 30.11.2021

3. - Central

Hospital/JP

Bio-Medical

Waste

management

& handling

01.04.2016 31.03.2019

CHAPTER 8 DEPLOYMENT AND OBSERVATIONS OF MEDICAL SAFAIWALA STAFF

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8.0.0 Medical Safaiwala staff:

8.1 Central Hospital, Jaipur:

8.1.1 Cadre Position:

8.1.2 Deployment & Activities being performed At Central Hospital, Jaipur:

Wards No. of

Bed/ Area

Morning Shift (06.00-14.00)

Evening Shift (14.00-22.00)

Night Shift (22.00-06.00)

Total

CH/JP - 01 0 0 01

Male surgical &

Medical Ward

68 Bed 02 01 0 03

Female Surgical &

Medical Ward,

Children/ Gynae

56 Bed 02 01 01 04

Cabin 1-12 11 Bed 01 01 0 02

Lab. - 01 - 0 01

OT 04 OT 01 - 0 01

OPD 9750 Sqf. 01 - 0 01

New

casualty/ICU/lobby

07 Bed 01 01 0 02

Old building - 02 - 0 02

Sevagarah - - - 0 0

Circulating area. - - - 0 0

Total (B) 12 04 01 17

8.1.3 Contract work:

Sr.

No

.

Tender No. Locatio

n

Work Date of

Initiatio

n

Date

of

Expir

y

1 MD/120/

Sanitation

Central

Hospital

, JP

Mechanized cleaning

(composite housekeeping)

work of new building of CH/JP.

Under

process

-

2 MD/120/

Sanitation

/Quotation/CH/

JP

Central

Hospital

, JP

Cleaning work of old building &

circulating area, OPD &

circulating area and sevagrah

for 6 month on quotation basis.

Under

process

.

-

8.1.4 List of Hospital Safaiwala staff going to retire in next 02 years:

Sr. No. Employee No. Name of Employees Designation DOR

Unit SS OR Vac. Exe. Proposed Surplus

Central Hospital, JP 22 17 05 0 0 22

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1. 53316862508 Jugal Kishore S/Jamadar 30.04.2019

2. 53316958159 Lal Chand Safaiwala 30.09.2019

8.1.5 List of staff absent from the duty since long:

Sr. No. Employee No. Name of Employees Designation Absent from

1. 53301598926 Chandrabhan Safaiwala Habitual

absent 2. 533T0000092 Narendra Kumar Safaiwala

3. 533T0000098 Tulsi Das Safaiwala

8.1.6 Suggestion if any:

Process for comprehensive contract of general

cleaning, civil engineering works & lawn and

maintenance of electric equipments of Central Hospital

has been initiated. Presently 17 Safaiwala staff are

working in the Central Hospital against the sanctioned

strength of 22 posts. Further 02 Safaiwala are going to

retire in 2019 and 03 Safaiwala staff are habitual

absentees. Thus, effective working man powers will

remain 12 only. Coordinator Shri Deepak Narolia,

CHI/Central hospital, JP has informed that after

outsourcing of cleaning work surplus staff will be used

for cleaning of circulating area of Central Hospital.

8.1.7 Observation:

Work study team with a view that when complete cleaning work of Central Hospital

is being outsourced, then there is no need to hold departmental Safaiwalas for

cleaning of circulating area. This kind of geographical segregation between two

agencies for same work causes dispute. Therefore, it is suggested that circulating

area of Central Hospital should also be incorporated in outsourcing. Hence, all the

22 posts of Safailwala have been considered surplus. It is being advised that 05

vacant posts may be surrendered forthwith and balance 17 posts to be surrendered

after finalization of the cleaning contract.

8.2.0 Sub-divisional Hospital, Bandikui:

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8.2.1 Deployment & Activities are being performed by Medical Safaiwala at SDH,

BKI:

Sr. No. Designation Workload

1. Safaiwala/

Safaiwali 04

01 staff is deployed for

cleaning/ sweeping of

hospital and its premises in

each shift (07.00 to 1500

hrs. =01 and 11.00 to 19.00

hrs=01 and 07.00 to 13.00

& 15.00 to 19.00 hrs. =01)

and 01 staff deployed as

RG/LR.

8.2.2 Observation: - Posts are justified.

8.2 8.3.0 Health Unit, Alwar :


8.3.2 Deployment & Activities are being performed by Medical Safaiwala at Health

Unit, AWR:

Sr. No. Degn. Workload

1. Safaiwala/

Safaiwali 01

He is responsible for

House-keeping of Health

Unit premises of Alwar. In

absence of the Safaiwala

staff there cleanliness in

the health unit is being

maintained by Sanitary

Safailwala on as and when

required basis.

8.3.3 Observation:

As hygiene of the Health Units must be of very high standard for which a staff on

regular basis is required there and through outsourcing these petty requirement

cannot be meet out. Hence, Work study team is with opinion that 01 post of

Safaiwala at Alwar is justified.

8.4 8.4.0 Sub-divisional Hospital, Rewari :

Sr. No. Health Unit SS OR Vac. Exe. Proposed Surplus

1. Bandikui 04 04 0 0 04 0


1. Alwar 01 0 01 0 01 0

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8.4.1 Deployment & Activities are being performed by Medical Safaiwala/Safaiwali

at SDH, Rewari:


1. Safaiwala

01

He is responsible for House-keeping

of Sub-divisional Hospital premises of

Rewari in shift 20.00 to 24.00 hours

and 00.00 to 00.06 hours.

2. Safaiwala

01



Rewari in shift 06.00 to 12.00 hours

and 16.00 to 20.00 hours.

3. Safaiwala

01



Rewari in shift 06.00 to 16.00 hrs.

As per roster every week their shift has been shuffled.

8.4.2 Contract work:

Sr. No. Tender

No.

Location Work Date of

Initiation

Date of

Expiry

1 HSPCB/DH

R/2016/24

02; dated:

09.08.16

SDH,RE Management and

handling of Bio-

Medical –Waste.

01.04.16 31.03.1

9

8.4.3 List of Hospital Safaiwala staff going to retire in next 02 years:

Sr. No. Employee No. Name S/Sh. Designation DOR

1. 00552410 Smt. Sita Devi Safaiwali 31.12.2017

8.4.4 Suggestion if any:

1254 employees and 1816 retired employees are registered with Sub-divisional

Hospital, Rewari. The present average OPD is 140 and wards with 20 beds are

being operated with average 80% occupancy. There is separate building in the

premises for OPD patients. Out of sanctioned strength of 04 Safaiwala staff 03 staff

are working and among these 01 staff is going to retire on 31.12.2017. Thus,

effective man-power will remain only 02 through which cleanliness in the Sub-

Divisional Hospital, Rewari cannot be maintained round the clock. Hence, to ensure

good hygiene in the hospital the cleaning work must be outsourced.

8.4.5 Observation:

Sr. No. Unit SS OR Vac. Exe. Proposed Surplus

1. SDH, Rewari 04 03 01 0 0 04

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Work study team is with the opinion of MS/NWR/RE that with 02 staff required

hygiene in the Hospital cannot be maintained round the clock. Hence, cleaning work

of this sub-divisional hospital must be outsourced and these 04 staff (01 vacant +

01 will retired on 31.12.17) have been considered surplus and advised to surrender

forthwith.

8.5.0 Health Unit, Sikar :



at Health Unit, Sikar:

Sr.

No.

Degn. Workload

1. Safaiwala/

Safaiwali

01

01 staff is deployed from

07.00 to 1700 hrs. for

cleaning/ sweeping of hospital

and hospital premises .

8.5.3 Observation:

As hygiene of the Health Units must of very high standard for which a staff on



Safaiwala at Sikar is justified.

8.6.0 Health Unit, Phulera :

8.6.1 Deployment & Activities are being performed by Medical Safaiwala at Health

Unit, FL:


1. Safaiwala

01

01 staff is deployed from 8.00 to 13.00 & 16.00 to 19.00 hrs.

for cleaning/ sweeping of hospital and hospital premises .

8.6.2 Observation:




Safaiwala at FL is justified.


1. Sikar 01 01 0 0 01 0


1. Phulera 01 01 0 0 01 0

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8.7.0 Health Unit, Ringus :

8.7.1 Cadre Position:-


at Health Unit, Ringus:-

Sr.

No.

Degn. Workload

1. Safaiwala/

Safaiwali 01

01 staff is deployed

from 07.00 to 1700 hrs.

for cleaning/ sweeping

of hospital and hospital

premises .

8.7.3 Observation:




Safaiwala at Ringus is justified.

Sr.

No.

Health Unit SS OR Vac. Exe. Proposed Surplus

1. Ringus 01 01 0 0 01 0

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9.1.0 Sanitation Safaiwala Staff under CHI/JP:

9.1.1 Brief description of Railway residential colonies in Jaipur city:

09 Railway residential colonies, RPF Barrack, GM & DRM’s Bungalows are situated

in deferent locations in Jaipur city. Out of these only 03 colonies are maintained by

departmental safaiwala staff.

9.1.1.1 Following 06 colonies are maintained by outsourcing:

Sr.

No.

Name of colony Staff of

contractor

Tender No.

1. Micro colony. 03 MD/120/15/Sanitation/JP/2015-17

2. Panipech colony 02

3. New loco colony 04

4. Durgapura colony. 06 MD/120/15/Sanitation/PHOD/GTJT &

DPA/2017-18 5. Jagatpura colony 08

6. Railway PHODs colony

9.1.1.2 Following 03 colonies are maintained by Departmental Safaiwala staff:

1. GM Bungalow 2. DRM Bungalow 3. RPF barrack 4. Near CHI office colony

1. Ganpati Nagar colony 6. Loco colony.


Sr. No. Station SS OR Vac. Exe. Proposed Surplus

1. Jaipur 34 29 05 0 27 07

9.1.3 List of Sanitation Safaiwala staff going to retire in next 02 years:

Sr. No. Name PF No. DOB DOR

1. Sh. Omprakash - -

2. Sh. Ramswaroop - -

9.1.4 Deployment and workload of staff

9.1.4.1 GM Bungalow: 01 Safaiwala staff is deputed at GM/NWR bungalow for

cleaning and sweeping of bungalow and its surrounding areas.

9.1.4.2 DRM Bungalow: 01 Safaiwala staff is deputed at DRM/JP bungalow for

cleaning and sweeping of bungalow and its surrounding areas.

9.1.4.3 RPF Barrack: 01 Safaiwala staff is deputed at RPF Barrack bungalow for

cleaning and sweeping of barrack and its surrounding areas.

9.1.4.4 Near CHI office colony: 01 Safaiwala staff is deputed at Near CHI office

colony for cleaning and sweeping of the colony.

CHAPTER 9 DEPLOYMENT AND OBSERVATIONS OF SANITATION SAFAIWALA

STAFF

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9.1.4.5 Ganpati Nagar colony:

A. Description of total areas:

Type of

Quarter

No. of

Quarter

Road (Puckka Area)

Open Space (Kuchcha

Area)

Drainage Below 06” deep

Drainage Over1’ deep

Type I 30

1448732

Sqm.

361452.11

Sqm.

Nil (Under

groung Sewer

line.)

- Type II 296

Type III 46

Type IV 41

B. Deployment and workload of staff:

Jamadar-01 He deploys the Safaiwala/Safaiwali staff and supervise the Sanitation

work being performed by Sanitation Safaiwala/Safaiwali.

Safaiwala-11 He performs sanitation work in Ganpati Nagar colony.

Pictures reflecting Cleanliness status of Ganpati Nagar Railway Colony

9.1.4.6 Loco colony:

A. Description of total areas:

Type of

Quarter

No. of

Quarter

Road (Puckka Area)

Open Space (Kuchcha Area)


Drainage Over1”deep

Type I 296

3802426.00

Sqm.

763658.00

Sqm.

13175

Rft.

3767

Rft.

Type II 94

Type III 34

Type IV 16

B. Deployment and workload of staff:

Jamadar-01 He deploys the Safaiwala staff and supervise the Sanitation work

being performed by Sanitation Safaiwala/Safaiwali.

Safaiwala-12 He performs sweeping cleaning and sanitation work in Loco colony.

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Pictures reflecting Cleanliness status of Loco Railway Colonies at Jaipur.

9.1.5 Description of Contract work:

(A) (Work order no. MD/120/15/Sanitation/Jaipur/2015-17; dated: 29.03.16 for

Period: Two years) This includes cleaning of Railway colonies –Panipatch,

New Loco & Microwave. Removal and disposal of garbage, kitchen waste,

house hold waste, all type of wastage (rubbish, debris, sludge, excavated

debris, mud-muck, stable litters) and refuse generated from these colonies,

hedges, garden refuse, small branches of trees, dry leaves, mowed lawn

grass, dead animals etc. from Railway colonies and dumping outside the limit

of Municipality at decided appropriate place.

(B) (Work order no. MD/120/15/Sanitation/PHOD/GTJT & DPA/2017-18; dated:

24.04.2017 for Period: Two years). This includes cleaning of Railway colonies

–Durgapura, Jagatpura & PHODs. Removal and disposal of garbage, kitchen

waste, house hold waste, all type of wastage (rubbish, debris, sludge,

excavated debris, mud-muck, stable litters) and refuse generated from these

colonies, hedges, garden refuse, small branches of trees, dry leaves, mowed

lawn grass, dead animals etc. from Railway colonies and dumping outside the

limit of Municipality at decided appropriate place.

9.1.6 Observation:

Sweeping and cleaning work in the Railway Colonies –Loco & Ganpati Nagar is

maintained by 29 staff out of which 13 Safaiwala staff are working at Loco Colony

and 12 staff are working at Ganpati Nagar Colony and 04 staff are used as rest

giver and leave reserve.

Against the sanctioned strength of 34 Safaiwala staff, 29 Safaiwala staff are

performing work and 05 posts are lying vacant. 02 Safaiwala are going to retire in

coming two years. Thus, effective vacancies will be 07.

It has already been tested in Ajmer division that work through outsourcing is much more

economical and effective as compare to work performed by the departmental staff.

Therefore, it is recommended that the cleaning work of Railway Colonies at Jaipur against

workload of 07 manpower should be outsourced. Hence, 07 staff of Sanitary

Safaiwala/Safaiwali have been considered surplus and advised to surrender forthwith.

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9.2.0 Sanitatation safaiwala staff under CHI/BKI :



1. Bandikui 28 18 10 0 14 14



1. Sh. Chotte Lal - - 31.05.2018

2. Smt. Laxmi - - 30.11.2019

3. Sh. Ram Dayal - - 30.06.2019

4. Sh. Ram Lal - - 30.06.2019

9.2.3 Description of total area:

Type of

Quarter

No. of

Quarter

Road (Puckka Area)



Drainage Over1’ deep

Type I 232

298224.16

Sqm.

423944

Sqm.

11515.71

Rft.

10498.68

Rft.

Type II 203

Type III 35

Type IV 29

9.2.4 Deployment and workload of staff:

Jamadar-01 He deploys the Safaiwala/Safaiwali staff and supervises the

Sanitation work being performed by Sanitation Safaiwala/Safaiwali.

Safaiwala-01 He performs sanitation work in nearby area of Angregi Bazar.

Safaiwala-02 They are deputed to clean the large Nalla (Large Drainage).

Safaiwali-01 She performs sanitation work in nearby area of Station Road.

Safaiwala-01 He is deputed to clean the sewage lines.

Safaiwala-01 He performs sanitation work in nearby area of Delhi Line.

Safaiwala-01 He performs sanitation work in nearby area of new quarters.

Safaiwali-01 She performs sanitation work in nearby area of Bank.

Safaiwala-01 He performs sanitation work in nearby area of station.

Safaiwala-01 He performs sanitation work in nearby area behind the market.

Safaiwala-01 He performs sanitation work in nearby area of Guard Line.

Safaiwala-01 He performs sanitation work in nearby area of A. En. Office Road.

Safaiwali-01 She performs sanitation work in nearby area of double stories

quarters.

Safaiwala-01 He is deputed at CHI office to manned the store.

Safaiwala-02 He is deputed to cut the grass and veggies in the colony.

Safaiwala-01 She performs sanitation work in nearby area of Camp Line.

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Pictures reflecting Cleanliness status of Railway Colonies at Bandikui.


(Work order no./md/120/15/ Garbage/Badikui/2014-16; dated: 29.11.14 for Period:

Two years) Removal and disposal of garbage, kitchen waste, house hold waste, all

type of wastage (rubbish, debris, sludge, excavated debris, mud-muck, stable

litters) and refuse generated from the colonies, hedges, garden refuse, small

branches of trees, dry leaves, mowed lawn grass, dead animals etc. from Railway

colonies of Bandikui station and dumping outside the limit of Nagar Palika at

decided appropriate place.

9.2.6 Observation:

Sweeping and cleaning work in the Railway Colony of Bandikui is maintained by 18

staff out of which 11 Safaiwala staff are working for sweeping and cleaning, 03

Safaiwala staff are working for Drainage sewage work, 02 Safaiwala are deputed to

clean grass and veggies and 01 staff is being utilized as Khallasi in the office. This

work is being distributed and supervise by the Jamadar.

Removal and disposal work of the garbage is already outsourced vide work order

mentioned above in Para 9.2.5.

Against sanctioned cadre of 28 posts of Safaiwala/Safaiwali, 10 posts are lying

vacant and 04 staff are going to retire in coming 02 years (till June’2019).

It has already been tested in Ajmer division that work through outsourcing is much

more economical and effective as compare to work performed by the departmental

staff. Therefore, it is recommended that the cleaning work of Railway Colonies at

Bandikui against workload of 14 manpower (10+04) should be outsourced. So that,

14 staff of Sanitary Safaiwala/Safaiwali have been considered surplus and advised to

surrender forthwith.

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9.4.0 Sanitation safaiwala staff under CHI/RE :



1. Rewari 33 23 10 0 15 18


Sr. No. Employee No. Name of Employees Designation DOR

1. - Sh. Naresh Kumar Safaiwala 31.03.2019

2. - Sh. Hoshiyar Safaiwala 30.06.2019

3. - Sh. Subhash Safaiwala 31.03.2019

4. - Sh. Udaybhan Safaiwala 31.08.2018

5. - Smt. Bina Devi Safaiwala 31.08.2018

6. - Smt. Lakshmi Safaiwala 31.10.2019

7. - Sh. Om Prakash Safaiwala 30.04.2019

8. - Sh. Ramnarayan Safaiwala 30.04.2018


Type of

Quarter

No. of

Quarter

Road

(Puckka

Area)

Open Space

(Kuchcha

Area)

Drainage

Below 06”

deep

Drainage

Over 1’

deep

Type I 221

290320.25

Sqm.

395420

Sqm.

16404.20

Rft.

10662.72

Rft.

Type II 148

Type III 82

Type IV 20

9.4.4 Deployment and Workload:

33 Safaiwala staff is sanctioned and 23 On Roll for sanitary work at Rewari station.

The deployment of these staff is as under:

Designation Deployment of work

Jamadar-03 He deploys the Safaiwala/Safaiwali staff and supervise the

Sanitation work being performed by Sanitation Safaiwala/Safaiwali.

Safaiwala-05 He performs sanitation work in nearby area of RPF Barrack no.-

226, 227, 235, 256, 270, 298, 290, 291.

Safaiwala-04 They performs cleaning work of drainages.

Safaiwali-02 They are performs work of grass cutting.

Safaiwali-01 He performs cleaning work on Chakki Road.

Safaiwali-01 He performs cleaning work on Co-operative road.

Safaiwali-01 He deployed in CHI office for cleaning of office premises.

Safaiwali-01 He performs sanitation work in nearby area of RPF colony.

of 46

Safaiwali-01 He performs cleaning work on ST/SC association road.

Safaiwali-01 He performs cleaning work on GRP road.

Safaiwali-01 He performs sanitation work in nearby area of Gang colony.

Safaiwali-01 He performs sanitation work in nearby area of M-52 colony.

Safaiwali-01 Long Absent

Pictures reflecting Cleanliness status of Railway Colonies at Rewari.


(Work order No./MD/120/15/Garbage/RE/2016-18; dated: 10.01.2017 for two

years period) Removal and disposal of garbage, kitchen waste, house hold waste,

all type of wastage (rubbish, debris, sludge, excavated debris, mud-muck, stable



colonies of Rewari station. This garbage is dump at nominated place by

Municipality outside the limit of Railway premises.

9.4.6 Observation:

Sweeping and cleaning work in the Railway Colony of Rewari is maintained by 23

staff. Removal and disposal work of the garbage is already outsourced vide work

order mentioned above in Para 9.4.5.


vacant and 08 staff are going to retire in coming 02 years (till Oct ’2019).

If the cleaning work will be done through outsourcing, is much more economical and

effective as compare to work performed by the departmental staff. Therefore, it is

recommended that the cleaning work of Railway Colonies at Rewari should be

partially outsourced. Hence 18 (10+8) staff of Sanitary Safaiwala/Safaiwali have

been considered surplus.

It is recommended that 10 vacant posts may be surrendered immediately and 08

posts of on roll staff to be surrendered after finalized the contract and staff may be

redeployed at any required locations.

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9.3.0 Sanitation safaiwala staff under CHI/AWR:



1 Alwar 04 04 0 0 04 0


Type of

Quarter

No. of

Quarter

Road

(Puckka

Area)

Open Space

(Kuchcha

Area)

Drainage

Below 06”

deep

Drainage

Over 1’

deep

Type I 194 99498

Sqm.

153698

Sqm.

2216

Rft.

9908

Rft. Type II 68

Type III & IV 9


04 Safaiwala staff is sanctioned and 04 On Roll for sanitary work at Alwar station.



Safaiwala-01 He performs sanitation work in nearby area of double storey

quarters.

Safaiwala-01 He performs sanitation work in nearby area of GRP Thana Colony.

Safaiwali-01 She performs sanitation work in nearby area of IOW Office Colony.

Safaiwali-01 She performs sanitation work in nearby area of Union Office Colony.

Pictures reflecting Cleanliness status of Railway Colonies at Alwar


(Work order No./MD/120/15/Garbage/AWR/2015-17; dated: 09.06.16 for two years

period) Removal and disposal of garbage, kitchen waste, house hold waste, all type

of wastage (rubbish, debris, sludge, excavated debris, mud-muck, stable litters)

and refuse generated from the colonies, hedges, garden refuse, small branches of

trees, dry leaves, mowed lawn grass, dead animals etc. from Railway colonies of

Alwar station. This garbage is dump at nominated place by Nagar Palika outside

the limit of Railway premises.

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9.3.5 Observation:

There is sanctioned strength of 04 Safaiwala against which 04 Safaiwala are

performing work and there is no vacancy in the cadre. Neither any staff is going to

retire in coming two years. Outsourcing in small quantity is not successful and it

becomes tough to monitor. Therefore all the 04 posts of Sanitary Safaiwala at Alwar

have been considered justified.

9.5.0 Sanitation safaiwala staff under CHI/FL:



1. Phulera 28 16 12 0 12 16


Type of

Quarter

No. of

Quarter

Road (Puckka

Area)



Drainage Over 1’ deep

Type I 556

233639

Sqm. 818901 Sqm.

540

Rft.

214168

Rft.

Type II 228

Type III 17

Type IV 13


28 Safaiwala staff is sanctioned and 16 On Roll for sanitary work at FL station. The

deployment of these staff is as under:


Jamadar-01 He deploys the Safaiwala staff and supervise the Sanitation work

being performed by them.

Safaiwala-02 They performs sanitation work in nearby area of double storey

quarters.

Safaiwala-02 They performs sanitation work in nearby area of GRP Colony.

Safaiwala-01 He performs sanitation work in nearby area of Gang colony.

Safaiwala-01 He performs sanitation work in nearby area of Guard colony.

Safaiwala-01 He performs cleaning work on Central School road.

Safaiwala-01 He performs sanitation work in nearby area of IOW Office Colony.

Safaiwala-01 He performs sanitation work in nearby area of RMS Colony.

Safaiwala-06 They performs sanitation work in nearby area of AEn. Colony.

of 46

Pictures reflecting Cleanliness status of Railway Colonies at Phulera.


(Work order No./MD/120/15/Garbage/FL/2015-17; dated: 28.07.2016 for two

years period) Removal and disposal of garbage, kitchen waste, house hold waste,

all type of wastage (rubbish, debris, sludge, excavated debris, mud-muck, stable



colonies of Alwar station. This garbage is dump at nominated place by Nagar Palika

outside the limit of Railway premises.

Remarks given by CHI/FL:

To maintained proper cleaning of colonies some cleaning work to be out soured.

9.5.5 Observation:

Sweeping and cleaning work in the Railway Colony of Rewari is maintained by 16

staff. Removal and disposal work of the garbage is already outsourced vide work

order mentioned above in Para 9.5.4.


vacant and 04 staff are going to retire in coming 02 years.

If the cleaning work will be done through outsourcing, is much more economical and

effective as compare to work performed by the departmental staff. Therefore, it is

recommended that the cleaning work of Railway Colonies at Phulera should be

partially outsourced. Hence 16 (12+4) staff of Sanitary Safaiwala/Safaiwali have

been considered surplus.

It is recommended that 12 vacant posts may be surrendered immediately and 04

posts of on roll staff to be surrendered after finalized the contract and staff may be

redeployed at any required locations.

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9.6.0 Sanitation safaiwala staff under CHI/RGS :



1 RGS 03 03 0 0 03 0


Type of

Quarter

No. of

Quarter

Road (Puckka Area)




Type I 31

1600

Sqm. 30000 Sqm.

1350

Rft.

9908

Rft.

Type II 40

Type III 01

Type IV 02


03 Safaiwala staff is sanctioned and 04 On Roll for sanitary work at RGS station.



Safaiwala-01 He performs sanitation work in nearby area of ORH & adjoining

colony.

Safaiwala-01 He performs sanitation work in nearby area of GRP Thana Colony.

Safaiwali-01 She performs sanitation work in nearby area of IOW Office Colony.

Pictures reflecting Cleanliness status of Railway Colonies at Rigus

9.6.4 Observation:




becomes tough to monitor. Therefore all the 03 posts of Sanitary Safaiwala at

Ringus have been considered justified.

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9.7.0 Sanitation safaiwala staff under CHI/KSG:



1 KSG 02 02 0 0 02 0


Type of

Quarter

No. of

Quarter

Road

(Puckka Area)

Open Space

(Kuchcha

Area)

Drainage Below 06”

deep


Type I 57

27500

Sqm.

102018

Sqm.

110

Rft.

1620

Rft.

Type II 16

Type III 4

Type IV 0


02 Safaiwala staff is sanctioned and 02 On Roll for sanitary work at KSG station.



Safaiwala-01 He performs sanitation work in nearby area of Mal Godam colony.

Safaiwala-01 He performs sanitation work in nearby area of Gang Colony.

Pictures reflecting Cleanliness status of Railway Colonies at KSG

9.7.5 Observation:




becomes tough to monitor. Therefore all the 02 posts of Sanitary Safaiwala at

Kishangarh have been considered justified.

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9.8.0 Sanitation safaiwala staff under CHI/Sikar:



1 SIKAR 05 05 0 0 05 0

9.8.2 Sanitation Safaiwala staff going to retire in next 02 years:


1. Sh. Dhanna Singh - - 2018


Type of

Quarter

No. of

Quarter

Road (Puckka Area)



Drainage Over 1” deep

Type I 31 4150

Sqm.

30000

Sqm.

3050

Rft.

850

Rft. Type II 40

Type III & IV 03


05 Safaiwala staff is sanctioned and 05 On Roll for sanitary work at Sikar station.



Safaiwala-01 He performs sanitation work in nearby area of FOB to Running Room.

Safaiwala-01 He performs sanitation work in nearby area of Running Room to IOW office.

Safaiwala-01 He performs sanitation work in front of Sikar Railway Station area.

Safaiwala-01 He performs sanitation work in nearby area of North side BG line

shed.

Safaiwali-01 He is deputed to clean the Nalli/ Drains of all colonies.

Pictures reflecting Cleanliness status of Railway Colony at Sikar


(Work order No./MD/120/15/Quotation/Sikar/2015-17; dated: 09.08.16 for two years period)

Removal and disposal of garbage through mechanized cleaning from Railway colonies of Sikar

station. This garbage is dump at nominated place by Nagar Palika outside the limit of Railway

premises.

9.8.6 Observation:

There is sanctioned strength of 05 Safaiwala against which 05 Safaiwala are performing work and

there is no vacancy in the cadre. One staff is going to retire in coming two years. Outsourcing in

small quantity is not successful and it becomes tough to monitor. Therefore all the 05 posts of

Sanitary Safaiwala at Sikar have been considered justified.

of 46

CHAPTER 10 CRITICAL ANALYSIS

10.0 Critical Analysis of Work load of Medical Safaiwala staff:

10.1 Hospital Safaiwala: In the sanctioned strength of 22 Hospital Safaiwala at

Central Hospital, Jaipur; 17 are on roll, 05 posts of Safaiwala are lying

vacant, 02 Safaiwala are going to retire in coming two years and 03 staff

are on long absent at Central Hospital, Jaipur. For newly constructed

building of Central Hospital a comprehensive contract for cleaning work,

civil work and electric work has been under process of finalization. Soon

after allotment of this contract there will be no need of Safaiwala at Central

Hospital, Jaipur. Although it has been informed by the CHI (CH)/JP that

these spare Safaiwala will be used for cleanliness of Circulating area. But

work study team has suggested that cleaning work of circulating are of the

Central Hospital premises should also be incorporated in the comprehensive

contract and 22 Hospital Safailwala have been considered surplus.

Similarly at Rewari Sub-divisional Railway Hospital against the sanctioned

strength of 04 Safaiwala, 03 are on roll and 01 Safaiwala is going to retire

in coming 02 year. Thus, it has been proposed to outsource the cleaning

work. 04 Medical Safailwala have been considered surplus.

This has been observed that day to day housekeeping of private/corporate

hospitals are remarkably much more better than the regular housekeeping

is being done by the departmental Hospital Safaiwala in government

hospital. Further to observe their work and maintain their service records

we need second line of staff as well. This increases the expenditure of the

organization remarkably.

At present 34 posts are sanctioned for Hospital Safaiwala over Central

Hospital and Jaipur division, out of which 27 staff are on roll and 07 posts

are lying vacant. Work study team is with a view that in the light of above

facts after outsourcing of the work, to cope up with remaining work 08

Hospital Safaiwala will be sufficient. Thus, 26 Hospital Safaiwala have been

considered surplus and advised to surrender forthwith.

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10.2 Sanitary Safaiwala: Jaipur division is already running cleanliness contract of

Railway colonies-DPA, GTJT, PHODs, Panipatch, New Loco & Microwave

effectively and successfully. Along with garbage picking and disposal work

of all the locations has also been outsourced.

At present there are total 37 (JP-05, BKI-10, RE-10 & FL-12) vacancies in

cadre of Sanitary Safaiwala and 18 posts are going to retire in coming two

years. After critical analysis of work at all the units it is proposed that

partial cleaning work in Railway colonies of Jaipur, Bandikui, Rewari and

Phulera may be outsourced. 82 staff have been considered sufficient to

meet out with the remaining workload after outsourcing. Thus , 55 (37+18)

posts of Sanitary Safaiwala staff has been considered surplus from the

cadre and advised to surrender forthwith

10.3 Summary of surplus posts:

Sr.

No.

Cat. Pay

band

G.

pay

SS OR Vac. Exc. Proposed

Cadre

Identified

Surplus

posts

1 Hospital

Safaiwala

5200-

20200

1800 34 26 08 0 08 26

2 Sanitary

Safaiwala

136 101 35 0 81 55

Total 170 127 43 0 89 81

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Chepter-11 Discussion at Officer level

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10.3 Summary of revised surplus posts after discussion with CMS/JP & MD/CH/JP:

Sr.

No.

Cat. Pay

band

G.

pay

SS OR Vac. Exc. Proposed

Cadre

Identified

Surplus

posts

1 Hospital

Safaiwala

5200-

20200

1800 34 26 08 0 17 17

2 Sanitary

Safaiwala

136 101 35 0 81 55

Total 170 127 43 0 98 72

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CHAPTER 12 SUMMARY OF RECOMMENDATION

12.0 Summary of recommendations is as follows:-

Sr.

No.

RECOMMENDATIONS Para

no.

Accepting/

Implementing

Authority 1. Recommendation No.-1:

Hospital Safaiwala: It has been informed by the coordinator

that cleanliness work of newly constructed building of Central

Hospital has been outsourced and similarly due to vacancy

and coming retirement at Rewari outsourcing of the work has

been recommended. Thus, according to work study out of 34

cadre 26 Hospital Safaiwalas considered sufficient to meet

out with the work load after outsourcing of cleanliness work

at Central Hospital, Jaipur and Suub-divisional Hospital,

Rewari. But, in the discussion with MD/JP he desired to hold

07 Hospital Safaiwalas at Central Hospital, Jaipur for

housekeeping of old building, circulating area, medical store

kitchen, Sewa Grah in old HQ buiding and to meet out with

emergency breakdown of outsourcing work. Similarly CMS

has also desired to hold 02 posts of Hospital Safaiwalas to

meet out any break down of outsourcing at Sub divisional

Hospital, Rewari. Work study team has considered their

suggestion and in clubbed in the recommendations thus cadre

of 17 (8+7+2) Hospital Safaiwalas has been proposed and 17

Hospital Safaiwalas have been considered surplus and

advised to surrender.

9.1

DRM/JP

2. Recommendation No.-2:

Sanitary Safaiwala: Jaipur division is already running

cleanliness contract of Railway colonies-DPA, GTJT, PHODs,

Panipatch, New Loco & Microwave effectively and

successfully. Along with garbage picking and disposal work of

all the locations has also been outsourced.

At present there are total 37 (JP-05, BKI-10, RE-10 & FL-

12) vacancies in cadre of Sanitary Safaiwala and 18 posts are

going to retire in coming two years. After critical analysis of

work at all the units it is proposed that partial cleaning work

in Railway colonies of Jaipur, Bandikui, Rewari and Phulera

may be outsourced. 82 staff have been considered sufficient

to meet out with the remaining workload after outsourcing.

Thus, 55 (37+18) posts of Sanitary Safaiwala staff has been

considered surplus from the cadre and advised to surrender

forthwith. This has been agreed by CMS/JP that these 55

posts will be surrendered in phase manner on outsourcing of

the work.

9.2

of 46

Sr.

No. RECOMMENDATIONS Para

no. Accepting/

Implementing

Authority


Civil defuse generated due to renewal work of quarter is

staked in the Railway colonies at FL and it is not being

lead to disposed off at proper place. This gives a shabby

look to the Railway colonies and effects the cleanliness

conditions as well. Therefore, it is to be ensured that all

civil defused released due to construction work should

not be staked in the colonies and immediately taken

away for disposal.

-


Nallas and Sewage lines found open at FL & AWR

Railway colonies due to which dirt fall in and block the

flow of water. Hence, slabs must be put upon to cover

these Nallas and Sewage lines.

-


It has been observed that a big area of land in Railway

colonies specially at FL & BKI are lying vacant and

causing huge cost for maintenance. It is being

recommended that these vacant lands may be proposed

for lease to arrange events like-marriage, tournaments

etc. so that these can be converted in to major earning

resources.

-

of 46

CHAPTER 13 FINANCIAL IMPLICATIONS

13.0 FINANCIAL IMPLICATIONS: -

With the proposal for surrender of 72 posts of Safaiwala staff of Medical

Department. The recurring savings per annum in money value amount is given

as below:-

SN Category Pay

band

Level Mean

pay

DA

2%

Total

Pay

No.

of

posts

Total

saving

per

month

(Rs.)

Total

saving

per

year

(Rs.)

1. Hospital

Safaiwala 18000-

56900 1 37450 1498 38948

17 662116 79.45

2. Sanitary

Safaiwala 55 2142140 257.05

Total 72 2804256 336.5

Total savings of 72 surplus posts is Rs.336.50 lac. per annum approximately.

1 46 -...

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