1 4-1 planing powerful visual aids 報告人: 邱辰 作者: malcolm kushner...
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4-1 Planing Powerful Visual Aids
報告人: 邱辰
作者: Malcolm Kushner
指導教授:任維廉
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America's Favorite Humor Consultant
Malcolm Kushner
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• Deciding when to use visual aidsDeciding when to use visual aids
• Working with slides and overheadsWorking with slides and overheads
• working with a flip chartworking with a flip chart
• Handing out stuffHanding out stuff
• Finding a useful propFinding a useful prop
In this paper you canIn this paper you can
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• Understanding the Power of VisualsUnderstanding the Power of Visuals
• Checking Out Charts and GraphsChecking Out Charts and Graphs
• Selecting Slides and OverheadsSelecting Slides and Overheads
• Using a Flip ChartUsing a Flip Chart
• Determing Whether Handouts Will Determing Whether Handouts Will HelpHelp
• Understanding the Power of VisualsUnderstanding the Power of Visuals
• Checking Out Charts and GraphsChecking Out Charts and Graphs
• Selecting Slides and OverheadsSelecting Slides and Overheads
• Using a Flip ChartUsing a Flip Chart
• Determing Whether Handouts Will Determing Whether Handouts Will HelpHelp
OUTLINEOUTLINE
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Power of Visual (1/3)Power of Visual (1/3)
• The common visual aids include:
• The common visual aids include:
- slides- slides
- overheads- overheads
- charts- charts
- flip charts
- props- props
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• Visual aids don’t automaticallyVisual aids don’t automatically
improve a presentationimprove a presentation
• Visual aids don’t automaticallyVisual aids don’t automatically
improve a presentationimprove a presentation
About Visual Aids
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About Visual Aids
• Allatia Harris said they should be visible and aids
• There are two biggest mistakes
---they use aids that are so small and poorly
---they allow visual aids to take over their presentation instead of just supporting it
• Allatia Harris said they should be visible and aids
• There are two biggest mistakes
---they use aids that are so small and poorly
---they allow visual aids to take over their presentation instead of just supporting it
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Cons of Visual aid Cons of Visual aid
A distracted audience
A distracted audience
Talking to visual aids
Talking to visual aidsEquipment
worries
Equipment worries
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Pros of Visual Aids Pros of Visual Aids
Gain Attention
Gain Attention
Easy to Remembe
rKey Points
Easy to Remembe
rKey Points
Better Understandin
g
Better Understandin
g
Save time to
description
Save time to
description
Receive Message
in a Uniform
Way
Receive Message
in a Uniform
Way
Replace presentatio
n note
Replace presentatio
n note
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Charts and Graphs(1/7)Charts and Graphs(1/7)
• Common types of charts and graphs include:
• Common types of charts and graphs include:
- bar graphs
-easy to compare all kind of data
- bar graphs
-easy to compare all kind of data
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Charts and Graphs(2/7)Charts and Graphs(2/7)
• Common types of charts and graphs include:
• Common types of charts and graphs include:
- flow charts- flow charts
-Good for depicting any series of steps
-Good for depicting any series of steps
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Charts and Graphs(3/7)Charts and Graphs(3/7)
• Common types of charts and graphs include:
• Common types of charts and graphs include:
- line graphs- line graphs
- Great for showing changes over a period of time
- Great for showing changes over a period of time
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Charts and Graphs(4/7)Charts and Graphs(4/7)
• Common types of charts and graphs include:
• Common types of charts and graphs include:
- pie charts- pie charts
- Good for showing percentages in relation to one another
- Good for showing percentages in relation to one another
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Charts and Graphs(5/7)Charts and Graphs(5/7)
• Common types of charts and graphs include:
• Common types of charts and graphs include:
- organizational charts
- organizational charts
- exact relationship between department
- exact relationship between department
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Charts and Graphs(6/7)Charts and Graphs(6/7)
• Common types of charts and graphs include:
• Common types of charts and graphs include:
- Tables of numerical data
- Tables of numerical data
2008 2009
M 12 15
F 11 18
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• Limit the data
• Size pie slices accurately
• Make absolutely sure that the number are correct
• avoid three-dimensional bars
• Jazz them up
Charts and Graphs(7/7)Charts and Graphs(7/7)
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Selecting slides and overheads
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When to use slidesAdvantage
-----Highlight your key points-----Add variety to your presentation-----Capture audience attention
Disadvantage
----Require to darken the room for projecto----the order is inflexible----Require a photo lab to process them ----Run through slides too rapidly
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When overheads work bestAdvantage
----You can projecting them without turning down the room lights
----You can write notes to yourself on the cardboard frames around the transparencies
----You can change their order ----It’s easier to create than slides (by copy machines or
printer)
Disadvantage
----Only work well for small audience ,less than 50 people
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How to work with designers and production people
• Let the designer design
• Give the designer your bullet points
• Be decisive
• Let the designer know what’s coming
• Don’t forget about imaging time
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Ideas for Slides and Overheads
• Using cartoons
• License cartoons
• http://www.cartoonbank.com/
• CReating headline of the future
• Rearranging images
TimeTime
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How to Work with an Overhead Projector
• Overhead basics
• Use a projector with two bulbs
• Bring an extension cord and an adapter
• Avoid projector glare
• Use fewer overheads by showing only parts of them
• Overhead basics
• Use a projector with two bulbs
• Bring an extension cord and an adapter
• Avoid projector glare
• Use fewer overheads by showing only parts of them
• Where to stand
• Talking to the visuals
• Using two overhead projectors
• Where to stand
• Talking to the visuals
• Using two overhead projectors
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Using a Flip Chart
• Advantage
• easy to use
• always operates properly
• easy to transport
• very inexpensive
• Disadvantage
• Not effective for audiences larger than 50 people
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Avoiding Common Flip-chart Mistakes
• Too many words
• Covering the entire sheet
• Tiny writing
• Skinny writing
• Colors that are difficult to see
• Too many colors
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Tips and Tricks• Use flip charts with
paper divided into small squares
• Correct mistakes with correction fluid
• Write secret notes on the flip-chart pages
• Sketch out things you need to write or draw as you present
• Draw pictures from coloring books
• Use human figures
• Leave two blank sheets between each sheet you use
• Save your flip-chart pages
• Bring a roll of white duct tape
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Determining Whether Handouts Will Help
Making handouts that get a hand
----Make them look good ----The Handouts represent
you
Including the right information presentation notes andoutlines
----relevant articles----checklists ----agenda----personal information
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Knowing When to Give Them Out
Common knowledge
-----People read them instead of listening to you
Uncommon knowledge
------Before presentation audience-participation exercises or reference
------After presentationsummary and present supplemental information
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Preparing Great Props
Using simple props for fancy effects
----Gag item ----Hats ----Magic tricks ----Newspaper
The do’s and don’ts of using props
----Do use them yourself if you want others to use them
----Don’t milk it ----Don’t force it
Using simple props for fancy effects
----Gag item ----Hats ----Magic tricks ----Newspaper
The do’s and don’ts of using props
----Do use them yourself if you want others to use them
----Don’t milk it ----Don’t force it
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Thank you