Google Apps.Basica quick intro to how nonprofit organizations

and staff can benefit from using

What are Google Apps?A collection of web-based

applications, programs, services, and file storage; available for

individual and organizational use.

Recently, a second grouping of mobility and offline access applications, have also been added. This coupled with the minor desktop application offerings of Google Desktop, etc.., round out the collect with web, mobile, and desktop applications for Google services.

30 Google Apps to Know

1. Web Search2. Gmail3. Google Docs4. Google Talk5. Calendar6. Google Groups7. Reader8. Google Grants9. Google Alerts10. Google Labs

11. Custom Searches 12. Google Scholar13. Book Search14. Blog Search15. Archive Search16. Google News17. Google Maps18. Google Analytics19. Feedburner20. YouTube

21. Shared Contacts*22. Google Checkout 23. Google Mobile24. Google Chrome25. iGoogle26. Knol27. Picasa28. Sites29. Trends30. Transit

Web, Desktop, and Mobile

* Available with Google Domains or Google for Nonprofits

Google offers and retires so many applications, it’s hard to keep up. I found a site that details almost 60 of them. Now, the key thing is they won’t all be useful; and some are too cutting edge for your organization as a whole to take advantage of, but maybe great for the independent consultant looking to keep abreast of tools that maybe of use to their clients.

The order isn’t absolute. I’ve tried to place them in order of significance to the nonprofit sector and not just myself. But I admit the list is influence by tools I use and how relevant I find them.

Notable, but Missing

1. Notebook

2. Transit

3. Blogger

4. Trends

5. Translate

6. Code Search

7. App Engine

8. Gears

9. Friend Connect

10. Android

If you’re not currently using them, you won’t have access to them;

or they’re very geeky.

What’s the Significance?

EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.

What’s the Significance?

• Removes issues of compatibility

EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.

What’s the Significance?

• Removes issues of compatibility

• Offers robust collaboration features

EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.

What’s the Significance?

• Removes issues of compatibility

• Offers robust collaboration features

• Reduces transmission of viruses

EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.

What’s the Significance?

• Removes issues of compatibility

• Offers robust collaboration features

• Reduces transmission of viruses

• Transfers responsibility of updates and maintenance from accidental techies and IT departments

EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.

What’s the Significance?

• Removes issues of compatibility

• Offers robust collaboration features

• Reduces transmission of viruses

• Transfers responsibility of updates and maintenance from accidental techies and IT departments

• Reduces adoption, purchase, and maintenance costs

EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.

What are the Pitfalls?• Remote access. Everywhere internet access, is

available for some, but can be a severe limitation for others

• Loss of control. There is no opportunity to say, I liked v.4 better than v.5. The service gets updated for everyone

• Security. Let’s face it, you’re the weakest link. Using your name or other weak passwords is massive security issue when your data is online.

• Back-ups. Yes, Google back-ups your data, but having local backups is important. Especially, if you loose internet access.

Which Edition?

Google also offers variations of the three basic editions. For example: Google for Nonprofits is a variation of the Education edition, and Team Edition is like the Standard Edition; and as always there’s just ad hoc use of all the free applications.

Abilene Christian UniversityBrief case study of an educational institution using Google Apps to:

reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications

Google Apps: Case Study 1

Abilene Christian UniversityBrief case study of an educational institution using Google Apps to:

reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications

Google Apps: Case Study 1

East Bay Community Recovery ProjectBrief case study of a nonprofit organization using Google Apps to:

allow all staff to focus on core mission increase efficiency grants collaboration access to information sharing & portability reduced time spent managing email

Google Apps: Case Study II

GMail

GMail• Threaded Conversations

GMail• Threaded Conversations

• Labels & Color Coding

GMail• Threaded Conversations

• Labels & Color Coding

• Make Conversations a Document

GMail• Threaded Conversations

• Labels & Color Coding

• Make Conversations a Document

• Filters & Actions

GMail• Threaded Conversations

• Labels & Color Coding

• Make Conversations a Document

• Filters & Actions

• Intelligent Offerings (add to calendar, etc.)

GMail• Threaded Conversations

• Labels & Color Coding

• Make Conversations a Document

• Filters & Actions

• Intelligent Offerings (add to calendar, etc.)

• Robust Search

GMail• Threaded Conversations

• Labels & Color Coding

• Make Conversations a Document

• Filters & Actions

• Intelligent Offerings (add to calendar, etc.)

• Robust Search

• Google Labs

Google DocsDocuments, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

• Collaboration

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

• Collaboration

• Easy Data Entry w/Forms

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

• Collaboration

• Easy Data Entry w/Forms

• Versioning (revision history)

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

• Collaboration

• Easy Data Entry w/Forms

• Versioning (revision history)

• Robust Search

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

• Collaboration

• Easy Data Entry w/Forms

• Versioning (revision history)

• Robust Search

• No Attachments

Documents, Presentations, Spreadsheets, and Forms

Google Docs• Email Integration w/Google Labs

• Folders & Subfolders

• Collaboration

• Easy Data Entry w/Forms

• Versioning (revision history)

• Robust Search

• No Attachments

• Simultaneous User Updates

Documents, Presentations, Spreadsheets, and Forms

Google TalkInstant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

• Saved Chats(based on user options)

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

• Saved Chats(based on user options)

• Voice of IP Calls

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

• Saved Chats(based on user options)

• Voice of IP Calls

• Instant Messaging

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

• Saved Chats(based on user options)

• Voice of IP Calls

• Instant Messaging

• Robust Desktop Application (Windows Only)

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

• Saved Chats(based on user options)

• Voice of IP Calls

• Instant Messaging

• Robust Desktop Application (Windows Only)

• Online Status

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Google Talk• Integration w/GMail

• Saved Chats(based on user options)

• Voice of IP Calls

• Instant Messaging

• Robust Desktop Application (Windows Only)

• Online Status

• AOL AIM Integration

Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs

Book Search

Book Search• Search over 7 million books

Book Search• Search over 7 million books

• Out of Print Books Available(Preview or Paid Mode)

Book Search• Search over 7 million books

• Out of Print Books Available(Preview or Paid Mode)

• Search Your Own Library

Book Search• Search over 7 million books

• Out of Print Books Available(Preview or Paid Mode)

• Search Your Own Library

• Growing Collection

Book Search• Search over 7 million books

• Out of Print Books Available(Preview or Paid Mode)

• Search Your Own Library

• Growing Collection

• Purchase Options (Numerous Vendors)

Book Search• Search over 7 million books

• Out of Print Books Available(Preview or Paid Mode)

• Search Your Own Library

• Growing Collection

• Purchase Options (Numerous Vendors)

• Search within the Book

Book Search• Search over 7 million books

• Out of Print Books Available(Preview or Paid Mode)

• Search Your Own Library

• Growing Collection

• Purchase Options (Numerous Vendors)

• Search within the Book

• Related Books, References, and other Materials

ResourcesA Video of the Presentation, and the SlideShow in multiple formats are also available. Please see the Delicious.com link for access.

• http://delicious.com/allgood2/google-apps-basic

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