04. embedded web server configuration to enable autosend and outgoing email for hp quickpage

8/10/2019 04. Embedded Web Server Configuration to Enable Autosend and Outgoing Email for Hp Quickpage

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EMBEDDED WEB SERVER CONFIGURATION TO ENABLEAUTOSEND AND OUTGOING EMAIL FOR HP QUICKPAGE

INTRODUCTION

To ensure accurate billing, the HP QuickPage program requires collection of the meteredinformation from the printers and multifunction products (MFPs) under contract. HP AutoSend, astandard feature in the device firmware on many workgroup HP LaserJets, can be used to providethis capability. This document provides a step-by-step guide to configure HP AutoSend onHP printers and MFPs.

IMPORTANT NOTE It is essential that you follow all steps in this document and that the properemail address for sending the AutoSend report is entered into theAutoSend Email Destinations

CONFIGURATION STEPS

box in the final step.

Prerequisites1.

Identify the IP address of the printer/MFP: Navigate through the menu in the display panel ofthe device and print the configuration page. The IP of the device can be found under thenetworking section or under the Embedded JetDirect section.

2. Gather SMTP server details (server name, port, user name, and password if authentication isrequired). This can be obtained from the IT admin of the client. This information is vital for

AutoSend to function.

Section 1Use the following steps to configure HP AutoSend on HP printers and MFPs.

NOTE Please refer to Section 2 for the following printers:

HP Color LaserJet CM4540 MFP HP Color LaserJet CP5520 series

1.

Launch a browser (Internet Explorer 6.0 or greater) and connect to the device home pagehttp://IPofTheDevice/ (for example, http://16.180.117.170/).

a) Navigate to Settings > Email serverand select Enable outgoing email to configure theemail server.

b)

Provide the SMTP server IP and port (if asked)

along with the domain name. Use 25 forthe port if no other is evident.

NOTE On some models you will not see an input box for Port.

c)

If the SMTP server requires authentication, provide the username and password.

d) The Return Email Address is required. The username must be the word device and thecustomer network domain name should be entered into the Domain Name field.

Example: If the domain name is HP.com, Device email address would be [email protected]) ClickApply.


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2.

After setting the SMTP server details:

a)

Navigate to Settings>AutoSend.

b) Select Enable AutoSendand configure to send every 1 day(as shown below).

c) Provide the destination email address:[email protected]. Replace theXX (as shown here) with the 2-letter code for your country-specific email address. Tofind the country-specific code, please refer to the table of email addresses at the end ofthis document.

d) Click TestthenApply.

IMPORTANT NOTE To ensure the SMTP server passes the email to external destinations, pleaseprovide a test external email address (such as a Yahoo, Gmail, Hotmail, or other web-basedemail account other than the internal company account). Click Testand check for the receipt of anemail message in the test address specified confirming the compatibility of the SMTP server. If anerror message is shown at the AutoSend page or if the email does not reach your test emailaccount, verify with your customer technical contact (IT) that the SMTP gateway is identifiedcorrectly in the email server section of the configuration. Send a test email again after anymodification to the SMTP gateway information. After successful receipt of an email on the testaccount, be sure to replace

If you are using the HP SMTP PROXY APPLICATION to act as your SMTP Email Server Gateway,the Testemail to an external email account process will not work. Please just enter the meterinfoemail address and click Testand thenApply.

the test email address with the email address stated in step 2.c. andclick Test

and thenApply. Sending another Testwill immediately send the first AutoSend report tothe QuickPage Clearing Office.


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Section 2Use the following steps to configure HP AutoSend on these two printers:

HP Color LaserJet CM4540 MFP HP Color LaserJet CP5520 Series

1. Launch a browser (Internet Explorer 6.0 or greater) and connect to the device home pagehttp://IPofTheDevice/ (for example, http://16.180.117.170/).

a)

Navigate to General>Autosendand select Send to E-mail to configure the email server.

b) In the Outgoing E-mail Servers (SMTP)section, clickAdd.

c)

If the SMTP server is already known, choose the first option and click Next. If the SMTPserver IP is not already known, choose the second option that looks for an SMTP serverand click Next.


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d)

Provide the SMTP server and port (if asked). Use 25 for the port if no other is evident. Ifrequired, choose the option to split emails based on email size.

NOTE On some models you will not see an input box for Port.

e)

Choose the required Server Authentication and click Next.

If the SMTP server requires authentication, provide the username and password and clickNext.


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f)

Click Finish.

2.

After setting the SMTP server details:

a)

Navigate to General>AutoSend.

b) Select Enable AutoSend and configure to send every 1 day (as shown below).

c) Select Send to Email.

d)

Provide the destination email address:

[email protected]. Replace theXX (as shown here) with the 2-letter code for your country-specific email address. Tofind the country-specific code, please refer to the table of email addresses at the end ofthis document.

e)

ClickApply.

IMPORTANT NOTE To ensure the SMTP server passes the email to external destinations, pleaseprovide a test external email address (such as a Yahoo, Gmail, Hotmail, or other web-basedemail account other than the internal company account). Click on the Testbutton and check for thereceipt of an email message in the test address specified confirming the compatibility of the SMTPserver. If an error message is shown at the AutoSend page or if the email does not reach your testemail account, verify with your customer technical contact (IT) that the SMTP gateway is identifiedcorrectly in the Email Server section of the configuration. Send a test email again after anymodification to the SMTP gateway information. After successful receipt of an email on the testaccount, be sure to replace

ADDITIONAL NOTE If you are using the HP SMTP PROXY APPLICATION to act as your SMTPEmail Server Gateway, the TEST email to an external email account process will not work. Pleasejust enter the meterinfo email address and click TEST and then APPLY.

the test email address with the email address stated in step 2.d. aboveand click Test

and then

Apply.


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Country Designation AutoSend meter email address

Australia AU [email protected]

Belgium BE [email protected]

Czech Republic CZ [email protected]

Denmark DK [email protected]

Finland FI [email protected] FR [email protected]

Germany DE [email protected]

Hong Kong HK [email protected]

Italy IT [email protected]

Luxembourg LU [email protected]

Mexico MX [email protected]

Netherlands NL [email protected]

Norway NO [email protected]

Portugal PT [email protected]

Republic of South Africa ZA [email protected]

Singapore SG [email protected]

Spain ES [email protected]

Sweden SE [email protected]

Switzerland CH [email protected]

United Kingdom UK [email protected]

2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties forHP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should beconstrued as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

20110707_ENWW

04. embedded web server configuration to enable autosend and outgoing email for hp quickpage

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