03 - master data

1

SAP AG 1999

Master Data

Batch Definition in the R/3 System

The Term “Batch” in the SAP R/3 System

Master Data Structure

Material Master Record and Batch Master Record

Assignment of Batch Number

Batch Creation

Contents:

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Master Data: Unit Objectives

Define the term “batch”

Understand the requirements of BatchManagement for master data

At the conclusion of this unit, you will be able to:

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SAP AG 1999

Availability Checkfor Batches

Master Data: Course Overview Diagram

Master Data

Batch Levels

Batch Specification

Batch Status Mgmt

Introduction

Batch Determination

Price Determination

Shelf Life Expiration Date

Batch

Batch

Batch

Batch?

Batch

XXXX+ YYY= ZZZZ

Batch Where-used ListBatch

29

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SAP AG 1999

Your company needs to manage distinct quantities ofproduct for one or more of the following reasons:

Traceability in a recall situation

Expiration date tracking (if no WM)

ISO certification

Master Data: Business Scenario

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“A batch is a quantity of any drug producedduring a given cycle of manufacture. The essence of a manufacturing batch istherefore its homogeneity.”

Food and Drug Administration in 'Good Manufacturing Practice' (GMP)

Batch Definition

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SAP AG 1999

Production lot

Charges

Batches

Process order/production order

The Term “Batch” in the SAP System

A production lot can be manufactured in several production runs.

The same technical requirements apply to the entire production lot.

The result of each production run is a batch.Example:In the chemical industry, you would use the term “production lot” if a material is manufactured in several charges in a reactor according to the same process order. The result of each charge is a batch.

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SAP AG 1999

Mat. no.309-140Batch 3


Mat-no.307-160

Batch A1

Mat-no.308-188

Batch A1

Mat-no.308-188

Batch A2Mat-no.308-188

Batch A3

Product: epoxy resin

Materials planning

Quality:1 / 10 l

can

Mat-no.307-160

Batch A2 Mat-no.307-160

Batch A3

Quality: 2 / 50 l barQuality: 1 / 50 l bar



The definition of the term batch also influences the definition of the term material.The following structure is recommended:

All criteria making a batch reproducible are criteria of the batch material, and not of the batch itself.

The batch record should contain only data that is unique to precisely this batch.This specification identifies the batch as a non-reproducible unit.

The advantage of organizing master data in this way is that it enables you to plan the different models of a product individually. In the SAP R/3 System, materials are planned at material level and not at batch level.

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Product: epoxy resinProduct: epoxy resin

Material 309-140 Material 307-160Material 308-188

Batch 2 Batch 3Batch 1

Production date:11.08.99




The master data hierarchy shows...

...the product

A generic term that does not exist as a master record in the SAP R/3 System. It is included in the slide for illustrative purposes only.

...the materials

The product, which remains the same, is packed in different containers, h, or similar. It is distinguished by means of material numbers.

...the batch

Organizationally, the batches and their specification data are located below the material number.

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MaterialMaterial

308-188

Batch mgmt reqmt

C1

55/3b

Set the batch managementrequirement indicator in thematerial master record.

AXZ

4362-89

Create the batch masterrecord manually or whenposting a goods movement.

The batch can have anyalphanumeric number.

This number can beassigned either externallyor internally.

Material Master Record and Batch Master Record

In the SAP R/3 System, batch master records always depend on material master records. We post batches FOR a material.

You must first create a material master record, stipulating in it that the material is to be handled in batches. This means that you have to enter a batch number every time there is a goods movement.

The indicator for batch requirement is contained in the following views of the material master record: Sales and distribution, General plant data, Purchasing, Work scheduling, Storage 1, and Warehouse management. Even if the indicator appears in several views, it is the same indicator. If it is set in one of the views, it is displayed as being set in all the other views.

If a material changes from a material that is not subject to batch requirement to one that is subject to batch requirement, you have to post out all the stocks from the previous fiscal year, the current period, and the previous period. You can then set the indicator for batch requirement and post the stock back into the system in batches.

The same applies when you cancel the batch requirement. In this case you also have to reorganize the batch master records. You can then reset the indicator for batch requirement to blank and post the stock back into the system.

You can create a batch master record directly when maintaining master data. Alternatively, you can specify the batch number upon the first goods movement for a batch. The system then creates the batch master record in the background.

Batch numbers can be assigned internally or externally. You can define alternative number ranges.

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SAP AG 1999

Change the numberrange.

Customer Function Calls

111 222 Edit the assigned batchnumber using variables and templates.

Standard:Internal

External

Assignment of Batch Number

Customer function calls make it easier to customize the SAP R/3 System. This function module is delivered empty and can be filled by customers with their own programs without having to modify the source code. There are user exits for internal and external batch number assignment.

Once you have run the following function modules for batch number assignment, the system will assign batch numbers automatically without any further action on your part.

EXIT_SAPLV01Z_001. You can use this exit to define your own number range object and/or interval. You can create dependencies for particular variables (for example, for a plant or material). The batch numbers can be numerical only.

EXIT_SAPLV01Z_002. You can use this exit to change the number the system determines, or you can use it to determine a number of your own, containing variables or templates. These numbers can be alphanumeric.

You can use the following function modules to control the manual entry of batch numbers:

EXIT_SAPLV01Z_003. You can use this exit to replace the proposed number range object BATCH_CLT and/or external interval 02 with a number range object and/or external interval of your own.You can create dependencies for particular variables (for example, for a plant or material).

EXIT_SAPLV01Z_004. You can use this exit to define your own checking rules without being restricted to a number range. If , for example, users assign batch numbers according to a particular template, this exit ensures that the structure for batch number assignment is maintained.

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Production or process orderProduction or process order

Create batch master manuallyCreate batch master manuallyGoods movementGoods movement

Automatic batch numbers?

New order

Release order

Batch Creation

101

Automatic/No manual creation

521

Automatic ormanual with check against external number range

Raw matls

Manual without check

Finished products

No new creation

Define creation upon goods movements or in batch master

You can define for each movement type whether a new batch is created upon a goods receipt and how it is created. The following variations are possible:

Automatic/manual without check (= delivery status as before)

Automatic/manual with check against external number range

Automatic/manual with check in customer exit

Automatic/no manual creation

Manual without check

Manual with check against external number range

Manual with check in customer exit

No new creation

Define creation for production/process order

You can make the following settings:

Automatic creation of batch upon order creation or release

Automatic classification upon batch creation

Valuation of free characteristics of a batch to be specified

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Define the term “batch”

Understand the requirements of BatchManagement for master data

You are now able to:

Master Data: Unit Summary

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1.13Exercise Data SheetKey to Icons in Exercises and Solutions

Exercises

Solutions

Objectives

Business Scenario

Tips & Tricks

Warning or Caution

Data Used in Exercises

Type of Data Data in Training System

Materials Y-500 //

Y-500_##

Color blue

T-HT2## Cetapharm-N (tablet)

T-HT1## Aspirin

AI-1201-0## Orange mixture type 334

AI-1202-0## Orange juice concentrate

AI-1200-0## Orange concentrate type 334

AI-1000-0## Fruit nectar 0.1 L concentrate/liter

H2O Water

Class type 023 Batch

Classes 231 Batch class for color

AICL00010## AI potency %

AICL00010## Liter substance/ liter AI

Characteristics M001 Viscosity

M009 pH level

M010 Purity of color

M011 Coveringproperty

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Type of Data Data in Training System

Characteristics M012 Label

M013 Available for:

AIC010## Active ingredient

AIC020## Active ingredient

Proportion unit KW1 KG active ingredient 1

KW2 KG active ingredient 2

LW1 Liter active ingredient 1

Ratios LSL Liter of active ingredient 1

%

Strategy type ZMM1 Batch determination in Inventory Management:Mvt type/plant/mat.

ZSD1 Batch determination in Sales and Distribution:Customer/material

ZPI1 Batch determination for production ordersOrder type/plant/component

Order type PI01 Process order, internal number assignment

Recipe group for matl T-HT2## T-TAB## Cetapharm-N (tablet)

Plant 1100 Berlin

Storage location 0001 Delivering warehouse

Vendor 1000 C.E.B Berlin

100 Wald & Maier

Purchasing group 007 Lux, L.

Purchasing org. 1000 IDES Germany

Sales org. 1020 Berlin, Germany

Distribution channel 22 Industrial buyer

Customer 7777 Flatter & Asche AG Düsseldorf

© SAP AG LO955 3-14

1.14Master Data Exercises

Unit: Master Data

Topic: Creating a Batch-Managed Material

At the conclusion of this exercise, you will be able to:

Create a batch-managed material

Some materials in your company are handled in batches. When the R/3 System is being implemented, you create these materials in the system, using similar batch-managed materials as a template.

There is a template for all the master data you create in the exercises below. You can copy it if you wish. You can use this, but put your own group number at the end of each master record you create, and use your own data.

1-1 Create a new material master record

Create a new material master record. Copy all of material master record Y-500. Use the following values:

Material: Y-500-## Replace ## with your group number, for example 01.

Industry: PharmaceuticalsMaterial type: Semi-finished product

Org. Levels Copy From:

Plant 1100 1100Storage location 0001 0001 Sales organization 1020 1020Distribution channel 22 22

Edit all views!

Save your material.

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1.15Master Data Solutions

Unit: Master Data

Topic: Creating a Batch-Managed Material

1-1 Create a new material master record

Logistics Central Functions Batch Management Environment Material Master Material Create – General Immediately

or

Logistics Materials Management Material Master Material Create - General Immediately

Field name or data type Values

Material Y-500-##

Industry sector Pharmaceuticals

Material type Semi-finished product

Template Y-500

Views Values

Views All

Organizational levels Values (new material and template)

Plant 1100

Storage location 0001

Sales organization 1020

Distribution channel 22

Edit all views before you save!

Save your material.

Nama material : Y-500W1

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03 - master data

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