02 june 2015 education infrastructure grant presentation to the select committee on appropriations

02 JUNE 2015

EDUCATION INFRASTRUCTURE GRANT

PRESENTATION TO THE SELECT

COMMITTEE ON APPROPRIATIONS

Education Infrastructure Grant Expenditure for 2014/15 Financial Year

• A total of R6, 928, 908m was allocated to the sector to supplement infrastructure budgets in 2014/15 financial year and was all transferred to respective PEDs in five installments.

• The Western Cape allocation was adjusted by the AISIDI allocation for 2014/15 which was converted from a schedule 7 to a schedule 4 grant amounting to R397, 676 million.

• The spending as at end of 2014/15 financial year was R7, 041, 826 million or 93% of the adjusted allocation. This spending is 6% less than the 99% spending reported at end of 2013/14 financial year.

• The highest spending provinces on the grant are KZN, MP NC all at 100%. While MP has spent the entire budget, it underspent the Equitable Share portion of their infrastructure allocation.

• Free State and Eastern Cape were the lowest spending provinces on the grant at 76% and 77% respectively.


Allocated Budget 2014/15 Adjustments

Adjusted Budget

Transferred as at

end March 2015

Total Spent as at

end March 2015 % of Budget Spent

Projected

Over/Under

Spending

Eastern Cape R 1 177 914 R - 1 177 914R R 1 177 914 904 590R 77% 273 324R

Free State R 554 313 R 53 268 607 581R R 554 313 459 638R 76% 147 943R

Gauteng R 623 602 R - 623 602R R 623 602 617 784R 99% 5 818R

KwaZulu-Natal R 1 385 781 R - 1 385 781R R 1 385 781 1 385 781R 100%

Limpopo R 1 108 625 R - 1 108 625R R 1 108 625 1 096 322R 99% 12 303R

Mpumalanga R 623 602 R - 623 602R R 623 602 623 601R 100%North West R 623 602 R 72 185 695 787R R 623 602 599 271R 86% 96 516R

Northern Cape R 346 445 R - 346 445R R 346 445 346 419R 100%

Western Cape R 485 024 R 536 310 1 021 334R 882 700R 1 008 420R 99% 12 914R

TOTAL R 6 928 908 661 763R R 7 590 671 R 7 326 584 R 7 041 826 93% 548 845R

Province

Education Infrastructure Grant


Eastern Cape

• The PED had cited a number of reasons which led to the under spending. •Coega Development sanitation programme had reported low spending expenditure due to a 2 to 3 month delay with procurement of contractors. CDC (Coega) were allocated projects amounting to R100m (subsequently reduced to R65m) on which their appointment of PSPs and contractors took extremely long due to internal procurement issues.•Delays in implementation of some of Department of Public Works’ large projects due to labour unrest & strikes, examples are that of Jeffreys Bay Primary School, Sunshine Special School, and Jubilee Park Primary School. •Also delays in replacing terminated contracts at Klipfontein Primary School & St Matthews Senior Secondary School due to non-performance.

Free State

•The PED had cited delays in supply chain management processes where delays in the appointment of some projects led to re-advertisement. This had adverse consequences as multiple projects were clustered to ease management.•Amongst others, cash flow management measures introduced to control the anticipated general over-expenditure of the Department of Education budget.


North West

The PED had cited challenges which led to under spending as follows:• New schools implemented by DoE were delayed due to SCM (Supply Chain Management Unit) taking long time evaluate, adjudicate and awarding contracts to successful bidders on time. These processes result into late appointment of contractors.

•There were disruptions by the communities on 2 major projects. These protests were as a result of sub-contractors who were demanding that they be paid more from the contract. They demanded to be paid 30% of the contract value of the project thus causing more delay to the actual progress to be registered.(Examples. Alabama and Oukassie Primary Schools)

•Community unrests at Schweizer Reneke Primary with members of the community demanding to be employed without meeting proper requirements.

•There had also been challenges related to Tribal authorities - land disputes between tribal authority and Local municipality.

•Transfer of projects to DPW as implementing agent led to delays in implementation of the programme. This followed the decision by EXCO to have infrastructure projects implemented by Public Works in the province.

•Poor performance of contractors and consultants and thus delays in submitting invoices.

SCHOOL BUILD PROGRAMME

• The Provincial Schools Build Programme targets new

schools, additions to existing schools, new and

upgrading of services and maintenance

• 12 299 projects are in the pipeline, which commences

with identification, feasibility, design, tender, construction,

retention and hand-over stages

• As at end March 2015, 3 477 projects are in

construction, with 3 463 in practical and final completion

phases.

EASTERN CAPE PROJECT PIPELINE

Project Status movementQ4 Q1 Q2 Q3 Q4

2013/14 2014/15 2014/15 2014/15 2014/15

Project Initiation 0 0 0 0 0

Pre-Feasibility 760 660 660 653 653

Feasibility 410 337 337 399 402

Design 6 15 15 13 12

Tender 21 42 42 43 45

Site Hand Over to contractors 0 0 0 2 2

Construction 790 609 609 590 583

Practical Completion 869 465 465 498 507

Final Completion 0 569 569 564 568

On Hold 0 2 2 3 4

Terminated 4 4 6 6

Status not captured 0 0 0 0 0

Total 2856 2703 2703 2771 2782

Eastern Cape

11 projects were added into the system in the fourth quarter. The movement of project pipeline from the third to fourth quarter is almost insignificant. A significant number of projects are still sitting in both identified and feasibility stages and not filtering to design and tender and thus getting ready for implementation. The PED can be commended for closing out most of the projects which were sitting in retention at end of 2013/14 financial year.

FREE STATE PROJECT PIPELINE


2013/14 2014/15 2014/15 2014/15 2014/15



Feasibility 0 0 0 0 0

Design 0 558 558 558 558

Tender 0 0 0 0 0

Site Hand Over to contractor 0 5 5 5 5

Construction 186 33 33 38 38



On Hold 0 0 0 0 0

Terminated 0 0 0 0 0


Total 190 596 596 601 601

Free State

It was observed that the PED had maintained a stagnant pipeline throughout the financial year and in the next financial year would need to ensure that the projects sitting in design stage filter through to tender, and then construction .

GAUTENG PROJECT PIPELINE

Project Status movement

Q4 Q1 Q2 Q3 Q4

2013/14 2014/15 2014/15 2014/15 2014/15




Design 102 275 100 105 35

Tender 47 182 116 119 54

Site Hand Over to Contractors 0 0 0 0




On Hold 0 0 22 22 47



Total 500 1015 844 852 911

Gauteng

A total of 59 projects were added into the system in the last quarter of the financial year. The PED reported that a total of 58 projects were closed out in the last quarter of the financial year. The PED needs to ensure that the huge number of projects at pre-feasibility stage filters through and thus getting ready for implementation.

KWAZULU-NATAL PROJECT PIPELINE


2013/14 2014/15 2014/15 2014/15 2014/15



Feasibility 930 875 875 869 869

Design 420 475 474 474 474

Tender 179 166 166 161 161

Site Hand Over to Contractors 0 2 2 2 2

Construction 2167 1489 1505 836 836



On Hold 0 1 1 1 1



Total 4918 4116 4126 4126 4126

KwaZulu Natal

The PED does show a smooth pipeline of projects; however, for the last two quarters of the financial year the pipeline has been stagnant. The PED has maintained just above 474 projects in design stage throughout the financial year. The PED can be commended for closing out 694 projects in the financial year.

LIMPOPO PROJECT PIPELINE


2013/14 2014/15 2014/15 2014/15 2014/15




Design 87 128 218 209 177

Tender 16 11 9 7 7


Construction 252 1117 1209 1307 1245



On Hold 0 0 0 0 0



Total 1659 1569 1760 1908 1986

Limpopo

The province added a total of 76 projects into the system in the last quarter of the financial year. The pipeline did not show any projects prior design stage. A total of 90 projects were closed out in the last quarter. The projects sitting at design stage would need to filter through to tender stage and thus getting ready for implementation. The province added a total number of 327 projects since the beginning of the financial year.

MPUMALANGA PROJECT PIPELINE


2013/14 2014/15 2014/15 2014/15 2014/15




Design 6 0 0 1 2

Tender 5 4 27 19 9





On Hold 0 22 21 17 8



Total 406 266 314 371 377

Mpumalanga

A total of 91 projects were closed out in the financial year. The project pipeline shows that the PED identified some projects at the beginning of the financial year; however these seem not to have filtered through and thus getting ready for implementation.

NORTH WEST PROJECT PIPELINE


2013/14 2014/15 2014/15 2014/15 2014/15




Design 15 5 5 5 5

Tender 96 58 53 49 50

Ste Hand Over to Contractors 1 2 2 1

Construction 129 201 202 211 215



On Hold 1 1 1 3



Total 596 579 577 654 654

North West

There hasn’t been any project reported as closed out in the entire financial year. The PED shows a smooth movement of projects within the system, though more of the identified projects should filter through to feasibility stage.

NORTHERN CAPE PROJECT PIPELINE


2013/14 2014/15 2014/15 2014/15 2014/15




Design 138 12 11 10 7

Tender 8 4 9 7 5


Construction 113 188 219 231 230

Practical completion 46 39 90 118 114


On Hold 0 0 1 1 1



Total 306 521 563 632 664

Northern Cape

The province added a total of 32 projects into the system in the fourth quarter. The PED needs to filter projects sitting in design stage through to tender to ensure that there is a pool of projects ready for implementation. The PED can be commended for closing out 108 projects as at end of the financial year.

WESTERN CAPE PROJECT PIPELINE

Project Status movement

Q4 Q1 Q2 Q3 Q4

2013/14 2014/15 2014/15 2014/15 2014/15




Design 23 42 33 24 25

Tender 4 15 19 24 21





On Hold 0 0 37 36 32



Total 149 204 187 188 192

Western Cape

The PED does not did not report any projects in the initial stages of project implementation. About 37 projects were completed in the financial year. The PED did not report any projects under final completion stage.

HR Capacitation for School Infrastructure Delivery

• The education sector has identified lack of appropriate capacity as a impeding factor in school infrastructure delivery. The process of strengthening Infrastructure delivery capacity in the Provincial Education Infrastructure units has been ongoing, with the key objective of recruiting and appointing of built environment and finance personnel for improving school infrastructure delivery in our provinces. A total of 153 vacancies have been filled.

Provicial Infrastructure Unit

Quantity Surveyors Architects

Elec.Engineers

Civil Engineers

GIS Specialists

Town & Regional Planners

Ed. Facility Planners

Works Inspectors

Finance Posts Total

Eastern Cape 4 4 0 0 1 1 0 1 3 14 Free State 1 3 2 0 0 0 0 2 3 11 Gauteng 3 3 1 1 0 1 2 6 2 19 KwaZulu-Natal

0 0 0 0 0 0 0 25 1237

Limpopo 0 2 0 0 1 0 0 0 2 5 Mpumalanga 6 4 0 2 0 0 0 8 4 24 Northern Cape

21 0 0 0 1 1 4 6 15

North West 2 1 0 0 0 1 0 5 3 12 Western Cape

02 0 0 0 1 1 8 4 16

Total 18 20 3 3 2 5 4 59 39 153

HR Capacitation for School Infrastructure Delivery

• Provinces have been provided a maximum of R26 million from the Education Infrastructure Grant in the 2014/15 financial year for the appointment of public servants to their infrastructure units.

• This funding has been increased to R32.9 million in the 2015/16 financial year for the process to be taken through to district level. The Initiatives aimed at capacitating district offices are also being addressed as building operational capacity at these levels as infrastructure needs and progress is monitored at district level.

• The sector has continued to engage with the Department of Public Service and Administration in working out market competitive remunerative strategies to ensure that the posts are attractive for the more experienced candidates to take up in all nine provinces.

• DBE has established a PSU within the DBE to monitor the implementation of infrastructure and services provision by the various Professional Service Providers (PSP’s) and Implementing Agents (IA’s) that the Department of Basic Education and provinces are utilizing for the implementation of the infrastructure programme.

• The PSU is responsible for continuously tracking progress on projects; inspecting work in progress and in completed projects to evaluate quality of work as well as monitoring expenditure per project on a monthly basis

• DBE has also increased its monitoring capacity and monitoring visits are conducted twice annually where planning, budgetting , expenditure, monitoring, project management and procurement issues are interrogated and a sample of projects are visited. Based on the findings from these visits, remedial actions are devised with the province and monitored by the DBE.

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Monitoring Infrastructure Delivery in the Education Sector

Monitoring Infrastructure Delivery in the Education Sector

• Monitoring deals with both programme and project matters;

• Programme matters include;

- The pattern of overall expenditure being achieved;

- Comparisons of expenditure to projected cash flows;

- Progress being made with key groups of projects [eg. Water, sanitation, libraries, laboratories, Grade R]

• At the Project level the focus is on ensuring :

- that planning and design processes are progressing;

- that the tender process for the appointment of contractors is progressing, that construction is progressing satisfactorily, [i.e. on programme, on budget, at acceptable quality…];

- that projects are being handed over and closed out and that final accounts are being wrapped up

Approach to Monitoring

• Projects that have been implemented over a long period of time, especially those in excess of 12 to 18 months.

• Projects that are in critical phases of construction so that workmanship could be monitored and evaluated.

• Projects that have had significant cost variation.

• Projects that have not had showed progress on delivery in relation to the finances progress

• Projects with a high monetary value;

• Special Schools;

Strengthen Planning and Monitoring capacityProjects visitedProvicial Infrastructure Unit Number of Projects

Cumulative Monetary value of Projects '000

Eastern Cape 14 R 207 688 Free State 6 R 103 421 Gauteng 6 R 490 606 KwaZulu-Natal 5 R 410 363 Limpopo 11 R 339 014 Mpumalanga 7 R 489 180 Northern Cape 5 R 78 221 North West 6 R 411 375 Western Cape 10 R 401 765 Total 70 R 2 931 633

Monitoring Infrastructure Delivery (Photographs)

Infrastructure Projects

Completed

Number of new & additional facilities

completed

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Eastern Cape 4 11 8 19 14 1 12 13 18 32 178%Free State 3 3 3 0 0 2 2 3 5 167%Gauteng 9 3 4 17 24 0 0 0 9 24 267%KwaZulu Natal 8 0 10 10 4 0 2 2 12 12 100%Limpopo 9 2 2 6 10 5 0 1 2 3 14 13 93%Mpumalanga 13 0 4 1 5 5 0 1 13 14 18 19 106%Northern Cape 2 0 0 0 0 0 2 0 0%North West 8 0 2 2 2 0 0 10 2 20%Western Cape 7 0 1 3 4 3 0 1 9 10 10 14 140%Total Number of Schools

63 19 11 8 39 77 33 1 2 5 36 44 96 121 126%

SUMMARY OF PROJECTS COMPLETED FOR THE 2014-2015 FINANCIAL YEAR

NEW SCHOOLS REPLACEMENT SCHOOLS

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Progress on Delivery

Progress on DeliveryInfrastructure Projects Completed

Number of ordinary classrooms 1905 271 270 248 397 1186 2598 143 76 119 288 626 1812Number of Grade R classrooms 85 28 20 16 23 87 560 66 42 19 68 195 282Number of multi purpose classrooms 51 4 8 25 8 45 118 20 2 1 14 37 82Number of multi media centres (Library+ computer)

21 0 1 5 0 6 30 2 6 1 7 16 22

Number of Technical workshops 17 0 4 0 0 4 6 0 3 0 0 3 7Number of Laboratories 47 0 0 5 5 10 177 7 8 2 9 26 36Number of Libraries 50 3 4 9 12 28 121 26 2 1 7 36 64Number of computer rooms 49 3 4 13 12 32 140 13 10 2 13 38 70Number of halls / forums 18 0 1 1 6 8 67 5 1 1 5 12 20

Number of offices 231 4 16 35 64 119 776 61 27 0 84 172 291Number of storerooms 161 4 12 26 53 95 339 44 33 0 37 114 209Number of safes / strongrooms 72 4 9 15 12 40 215 12 4 0 16 32 72Number of photocopying rooms 36 0 0 6 2 8 184 9 1 0 9 19 27Number of staffrooms 66 4 9 14 11 38 208 13 4 0 14 31 69Number of sickrooms 96 0 1 9 8 18 172 18 3 0 14 35 53Number of tuckshops 21 0 0 5 1 6 1 7 0 0 3 10 16Number of kitchen for staff 66 4 9 14 11 38 208 20 4 0 14 38 76Number of nutrition centres 45 3 5 6 7 21 127 6 3 0 13 22 43

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Teaching space

Administrative space

NEW SCHOOLS EXISTING SCHOOLS

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Infrastructure Projects Completed

No water - number of schools to be provided with water

204 65 75 74 46 260 71 24 8 10 18 60 320

Upgrading of water facilities - number of schools

0 0 0 0 0 0 247 72 199 29 20 320 320

No ablution facilities - number of schools to be provided with sanitation

201 46 61 61 29 197 136 42 8 16 58 124 321

Additional & upgrading of sanitation facilities - number of schools

0 0 0 0 0 0 205 85 175 43 19 322 322

No source of electricity - number of schools to be provided with electricity

134 30 27 27 19 103 144 4 10 5 27 46 149

Upgrading of electricity - number of schools

0 0 0 0 0 0 41 5 11 6 4 26 26

No fencing - number of schools to be provided with fencing

131 20 29 34 21 104 111 15 11 3 1 30 134

Upgrading of existing fencing - number of schools

0 0 0 0 0 0 77 36 39 6 10 91 91

No sport facilities - number of schools to be provided with sport facilities

41 0 2 4 5 11 23 0 0 0 0 0 11

Upgrading of sport facilities number of schools

0 0 0 0 0 0 29 7 6 12 5 30 30

Maintenance / upgrading / renovations - number of schools

0 0 0 0 0 0 911 68 391 67 79 605 605

Energy

Fencing

Sport facilities

Maintenance, upgrading projects

Sanitation

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Water


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Progress on Delivery

EIG Allocations -2015/16 MTEF

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PROVINCE Allocation MTEF Estimates

2015/16 2016/17 2017/18

R'000 R'000 R'000 R'000

Eastern Cape 1 703 877 1 532 003 1 400 0004 635 880

Free State 762 552 707 553 742 9312 213 036

Gauteng 935 725 1 274 825 1 428 5663 639 116

KwaZulu-Natal 1 978 684 1 857 648 1 950 5305 786 862

Limpopo 805 128 845 384 953 5892 604 101

Mpumalanga 857 247 802 247 842 3592 501 853

Northern Cape 446 998 359 545 300 0001 106 543

North West 995 107 853 678 842 3592 691 144

Western Cape 1 032 237 874 263 860 2262 766 726

Unallocated 666 546 1 010 0021 676 548

Total 9 517 555 9 773 692 10 330 562 29 621 809

2015-2019 PlansNew and replacement schools

Provincial Education

DepartmentYear 1

(2014/2015)Year 2

(2015/2016)Year 3

(2016/2017)Year 4

(2017/2018)Year 5

(2018/2019)

Total Number of Schools per

provinceEastern Cape 18 20 27 33 37 135

Free State 3 3 5 4 4 19Gauteng 9 17 15 15 15 71

KwaZulu Natal 12 11 9 11 21 64Limpopo 14 16 15 17 16 78

Mpumalanga 18 15 16 15 4 68Northern Cape 2 6 1 2 2 13

North West 10 6 6 4 4 30Western Cape 10 11 12 17 16 66

Total 96 105 106 118 119 544

Shools Build Programme Project Milestones

2015-2019 PlansNew and replacement schools

Eastern Cape

Free State

Gauteng

KwaZulu Natal

Limpopo

Mpumalanga

Northern Cape

North West

Western Cape Total

New Schools 15 9 71 11 30 22 6 5 33 139

Replacement Schools 120 10 0 53 48 46 7 25 33 261

Total Schools built 135 19 71 64 78 68 13 30 66 544

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New and Replacement Schools Targeted

2015/16 Plans

Teaching spaces

Number of new & additional facilities to be

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TOTAL 2015/16

TARGET 2015/16 TARGET 2015/16

Number of ordinary classrooms

2949 3202 6151

Number of Grade R classrooms

192 450 642

Number of multi purpose classrooms

98 198 296

Number of multi media centres (Library+ computer)

25 22 47

Number of Technical workshops

16 9 25

Number of Laboratories 112 183 295

Number of Libraries 95 101 196

Number of computer rooms

101 125 226

Number of halls / forums 78 65 143

2015/16 Plans

Number of new & additional facilities to be

completed


TOTAL 2015/16


Number of offices 403 1229 1632

Number of storerooms 649 668 1317

Number of safes / strongrooms

108 298 406

Number of photocopying rooms

60 276 336

Number of staffrooms 87 276 363

Number of sickrooms 183 290 473

Number of tuckshops 31 6 37

Number of kitchen for staff

98 282 380

Number of nutrition centres

70 272 342

2015/16 Plans

Number of new & additional facilities to be completed

NEW SCHOOLS EXISTING SCHOOLSTOTAL TARGET

2015/16TARGET 2015/16 TARGET 2015/16

Water

No water - number of schools to be provided with water

148 249 397

Upgrading of water facilities - number of schools

101 143 244

Sanitation

No ablution facilities - number of schools to be provided with sanitation

161 453 614

Additional & upgrading of sanitation facilities - number of schools

192 3617 3809

Energy

No source of electricity - number of schools to be provided with electricity

111 105 216

Upgrading of electricity - number of schools

0 43 43

2015/16 Plans

Number of new & additional facilities to be completed

NEW SCHOOLSEXISTING SCHOOLS

TOTAL TARGET 2015/16


Sport facilities

No sport facilities - number of schools to be provided with sport facilities

90 3 93

Upgrading of sport facilities number of schools

0 23 23

Maintenance, upgrading projects

Maintenance / upgrading / renovations - number of schools

0 4488 4488

Provincial status- Provision of furniture

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Eastern Cape In 2014/15 financial year, there were 845 schools which were not covered in the provincial plan. DBE has committed to provide 845 of these schools with furniture

Free Sate Schools purchase furniture from their allocationsGauteng An amount of R24 000 000 is allocated in this financial year. By end of March 2015, 15571

chairs, 3435 tables and 440 lab stools were delivered to 115 schools and to 300 grade R classrooms. The province is in the process of verifying the furniture need for the remaining schools that did not receive furniture

Limpopo The province could not spend the budget allocated in 2014, meaning under expenditure of 100% was incurred by the province. The province has a budget cut from R55 596 000.00 to R35 000 000.00 in this financial year.

KwaZulu Natal 3885 schools with shortage of school furniture were identified. There is no budget allocation for school furniture in the province. Schools purchase furniture from their allocations.

Mpumalanga By end of March 2015 furniture has been delivered to 410 schools of the 661 planned. For this financial year school furniture allocation was increased to R82 000 000.00

North West A total of 225 schools were provided with furniture in the 2014/15 financial year 2014/15. The budget allocation for 2014/15 was R27million. The province has reduced the allocation to R8 500 000.00 in the 2015/16 financial year

Northern Cape Schools purchase furniture from the allocated norms and standards funding. However, for 2015/16 the province has allocated a budget of R20million for existing schools. 62 schools have been targeted to receive furniture in the current financial year in the four districts. Furniture for new schools will be included in the contracts and will be funded from the EIG

Western Cape By end of March 2015 furniture was delivered to all the schools with only chairs and teachers furniture which is currently being finalized. The budget allocation for this financial year is R16 539 000. Furniture to the value of R10 953 123.92 has been ordered to cater for all the needs

Website: www.education.gov.zaCall Centre: 0800 202 933 | [email protected]

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Thanks

02 june 2015 education infrastructure grant presentation to the select committee on appropriations

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