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Australian and New Zealand Association of Neurologists

Annual Scientific Meeting 2014

18–22 May 2014

Adelaide Convention Centre

www.anzan2014.com

Contents

Invitation 1

Adelaide — Your host city 2

Conference Venue 2

Contact Details 2

Sponsorship Opportunities 3

Exhibition Opportunities 7

Terms and Conditions 8

Sponsorship Application Form 9

Industry Commitment

There is an expectation that Sponsors and

Exhibitors will not arrange educational or

promotional activities during the hours

of the scientific meeting or during the

opening ceremony or annual dinner

Website

For all the latest information on the

Conference, please visit the Conference

website: www.anzan2014.com

InvitationOn behalf of the ANZAN Council and John O’Sullivan, Chair of the

Scientific Program Committee, I have great pleasure in inviting you to

sponsor the ANZAN 2014 Annual Scientific Meeting (ASM), which will

be held in Adelaide, 18-22 May 2014.

ANZAN is proud that our Annual Scientific Meeting is the largest

regular gathering of neurologists within Australasia. It is expected

that over 400 delegates will attend the ANZAN 2014 ASM. This is an

excellent opportunity for sponsors to promote their products and

services to neurologists in Australasia and to make contact with a

select and valuable audience of key industry decision makers.

The 2014 ASM will be held at the Adelaide Convention Centre, chosen

because it is an ideal centre for a meeting of this size. We are sure that

our sponsors, exhibitors and delegates will enjoy meeting in the heart

of Adelaide.

We welcome you to Adelaide for ANZAN 2014 and look forward

to working with you to maximise the promotional benefits to your

company from the meeting.

Prof. Richard Macdonell

President, ANZAN

1

Conference Venue

The Adelaide Convention Centre was Australia’s

first purpose-build convention centre, and

remains a leading light for the staging of

national and international meetings in Australia.

Located alongside the beautiful Torrens

River, just across the water from the famous

Adelaide Oval and St Peter’s Cathedral, the

Convention Centre is just a short walk from

many of Adelaide’s most engaging precincts.

The Adelaide Convention Centre offers a highly

professional venue for you to engage with

delegates in beautifully presented exhibition

spaces and meeting rooms, with the support of

friendly staff and world-class catering services.

The Exhibition will be held in Halls F & G.

Meeting Managers

Seed Events

Janine Power

PO Box 2137

Glenelg SA 5045

Phone: 0400 280 811

Email: [email protected]

Adelaideyour host city

A feast for the eyes, the ears and the tastebuds, Adelaide is a cultural cornucopia, overflowing with life’s good and tasty things.

Nestled between the iconic beauty of wide, open beaches

and the tranquil grace of rolling hills, Adelaide is perfectly

positioned to be at the crossroads of Australian culture.

And being so easy to get around, the most difficult part is

deciding in which direction to head.

North of the City lies the fabulous Barossa Valley, a feast of

foodie treats and relaxing vistas. Further north lies the spiritual

wonder of the Flinders Ranges, gateway to the outback and one

of the world’s most ancient landscapes.

South is the McLaren wine region, the granite coast of the

Fleurieu Peninsula, and the other-wordliness of Kangaroo Island.

Westward lie those acres of sandy beaches, sandwiched between

kilometres of esplanades and fish-loads of jetties.

To the east, so very close, roll the hills and dales of the Mount Lofty

Ranges, with something to discover in every nook and cranny.

And it is all centred around the wide boulevards, gracious

parklands and effervescent streetlife of this most

picturesque city of Adelaide.

2

Platinum Sponsor1 opportunity available

AUD 88,000 includes GST

Benefits ڇٳ Exclusive Sponsor of the ASM Dinner, including company logo on menus

ٳ Exclusive company logo on the delegate name badges (alongside ANZAN logo)

ٳ Four (4) exhibition booths with the opportunity to purchase additional booths prior to the general sale of the industry exhibitionٳ One (1) full A4 page advertisement in the ASM Final Programme & Abstract Book (artwork to be supplied by sponsor)ٳ Two (2) complimentary registrations to the ASM 2014 including the Welcome Reception and Annual Dinner

ٳ Four (4) additional tickets to the ASM 2014 Annual Dinner (6 in total)ٳ Acknowledgement at the Opening Ceremony by the ANZAN President

ٳ Acknowledgement in all promotional material produced from date of acceptance

ٳ Acknowledgement on the ASM website including a link to the sponsor’s website

ٳ Company logo on the ASM Sponsor slideٳ An electronic list of participants (excluding participants who have requested privacy) to be provided 60 and 30 days prior to the Meeting

ٳ Corporate stand alone signage (provided by you) displayed in the plenary room. With final approval by the Organising Committee

Gold SponsorAUD 41,000 includes GST

Benefits ڇٳ Two (2) exhibition booths with the opportunity to purchase additional booths prior to the general sale of the industry exhibitionٳ Exclusive Sponsorship of one (1) ASM Lunch (Marketing collateral supplied by the Sponsor may be distributed during selected lunch)

ٳ One (1) half A4 page advertisement in the ASM Final Programme & Abstract Book (artwork to be supplied by sponsor)ٳ One (1) complimentary registration to the 2014 ASM including the Welcome Reception and Annual Dinner

ٳ Two (2) additional tickets to the 2014 ASM Annual Dinner (3 in total)ٳ Acknowledgement at the ASM by the ANZAN President




ٳ Corporate stand alone signage (provided by you) displayed in the plenary room. With final approval by the Organising Committee

Each of the opportunities listed herein will enable you

to make a significant contribution towards the overall

success of ANZAN and enjoy strong branding and

exposure in a focused, professional learning environment.

By becoming a valued sponsor on any of the levels listed

below, you will be affiliated with all aspects of the

Conference and will receive considerable exposure and

recognition through the listed benefits.

All prices quoted herein are in Australian Dollars and

inclusive of GST.

Sponsorship Opportunities

3

Cyber Lounge SponsorAUD 19,000 includes GST

The Cyber Lounge will be centrally located within the venue allowing delegates to check e-mails and access internet sites. Only one organisation will get the opportunity to be the Cyber Lounge sponsor. Three Computers and one printer, set up and internet connections will be supplied by the Meeting.

Benefits ڇٳ Naming rights to the Cyber Loungeٳ Acknowledgement in all promotional materialٳ produced from date of acceptanceٳ Sponsor’s logo as the screensaver on the Cyber Lounge computers

ٳ Sponsor’s website as the home page on the Cyber Lounge computersٳ Acknowledgement on the ASM website with a link to sponsor’s website

ٳ Company logo on the ASM Sponsor slideٳ Complimentary exhibition registration for one personٳ Opportunity to display promotional material at workstations

ٳ Opportunity to provide a coffee cart/station close to the Cyber Lounge (at cost to sponsor)ٳ Acknowledgement at the ASM by the ANZAN President


Silver SponsorAUD 30,000 includes GST

Benefits ڇٳ Two (2) exhibition boothsٳ One (1) quarter A4 page advertisement in the ASM Final Programme & Abstract Book (artwork to be supplied by sponsor)ٳ One (1) complimentary registration to the ASM including the Welcome Reception and Annual Dinner

ٳ One (1) additional ticket to the ASM Annual Dinner (2 in total)ٳ Acknowledgement at the ASM by the ANZAN Presidentٳ Acknowledgement in all promotional material produced from date of acceptance



4

Final Program and Abstract Book Sponsor1 opportunity available


The Final Programme and Abstract Book is a complete collection of speakers’ abstracts and keynote speakers synopsis. Each delegate receives a Final Programme upon registering for the ASM.

Benefits ڇٳ One (1) full A4 page advertisement on the back cover of the ASM Final Programme and Abstract Book (artwork supplied by sponsor)ٳ Logo to be placed on the front cover of the Final Programme and Abstract Book

ٳ One (1) complimentary registration to the ASM including the Welcome Reception and Annual Dinner

ٳ Acknowledgement at the ASM by the ANZAN President

ٳ Acknowledgement in all promotional material

ٳ produced from date of acceptanceٳ Acknowledgement on the ASM website with a link to sponsor’s website

ٳ Company logo on the ASM Sponsor slide

ASM Welcome ReceptionMonday 19 May 2014 1 opportunity available


The Welcome Reception will be held the night prior to the scientific programme beginning. This is the first opportunity during the ASM to showcase your organisation and brand to the delegates.

Only one organisation will have the opportunity to be the Welcome Reception sponsor.

Benefits ڇٳ Naming rights to the Welcome Receptionٳ Acknowledgement at the Welcome Reception by the ANZAN President

ٳ One (1) delegate registration to the ASM including the Welcome Reception and Annual Dinner

ٳ Five (5) additional tickets to the ASM Welcome Reception (6 in total)


ٳ Acknowledgement on the ASM website with a link to sponsor’s website

ٳ Company logo on the ASM Sponsor slideٳ Opportunity to have a free standing banner during the Welcome Reception (supplied by sponsor)

5

Poster Viewing Session with Refreshments1 opportunity available


Benefits ڇٳ One (1) delegate registration to the ASM including the Welcome Reception and Annual Dinner

ٳ Includes 3 additional passes to the Poster Viewing Session

ٳ Opportunity to have free standing banner during the Poster Viewing Session (supplied by sponsor)ٳ Acknowledgement in all promotional material produced from date of acceptance



Symposium SponsorAUD 5,000 includes GST

The ASM programme will include symposia across the general areas of stroke, movement disorders, epilepsy, multiple sclerosis, neuro-ophthalmology, neuromuscular, neurogenetics, adolescent neurology and history of neurology.

Benefits ڇٳ Acknowledgement by Chair during the selected Symposium

ٳ Opportunity to display company promotional material during the Symposium (supplied by sponsor)ٳ Opportunity to have a free standing banner in the session room during the Symposium (supplied by sponsor)ٳ Acknowledgement in all promotional material produced from date of acceptance

ٳ Acknowledgement on the Conference website with a link to sponsor’s website


Day Catering SponsorAUD 7,000 includes GST

Lunch, and morning and afternoon teas will be provided each day amongst the Industry Exhibition for delegates. Limited to four sponsors only. First in basis for choosing your preferred day.

Benefits ڇٳ Acknowledged by the session chair throughout the day of the Meeting as sponsoring the refreshment breaks that dayٳ 3 Exhibitor Day passes valid for the day you are sponsoring

ٳ Sponsors slide shown throughout the day you are sponsoring

ٳ Ability to have napkins or signage on the catering buffets (supplied by the sponsor, approved by ANZAN)ٳ Acknowledgement in all promotional material produced from the date of acceptance


6

Exhibition Booth


Entitlements ڇModular standٳ

.One space within the exhibitionٳ

Back and side wallsٳ

.Carpeted floorٳ

.One standard power pointٳ

ٳ Two spotlights.

.Exhibitor name on fasciaٳ

.Company listing in ASM handbookٳ

ٳ Two exhibitor registrations (including

morning tea, lunch, afternoon tea and a

delegate satchel).

Please note, only Platinum and Gold Sponsors

are able to buy more than two booths.

Custom Design StandsIf you require a custom designed stand, please

provide a diagram of the proposed stand

with details and dimensions for approval.

The space for ‘custom design stands’ will be

sold on the same principle as booths.

Additional Exhibitor Registrations

AUD 770 each includes GST

Each exhibition booth includes registration

for two exhibitor representatives*. Additional

registrations can be purchased and include:

Entitlements ڇAccess to exhibition hallٳ

Daily catering in the exhibition hall (morningٳ

and afternoon teas and lunch).

.Name badge and delegate satchelٳ

*Tickets to the ASM Dinner will be available

for purchase when the registration brochure

is released.

Exhibition OpportunitiesThe Exhibition will be held in Halls F & G of the Adelaide

Convention Centre, and will be the central hub of all activities

as part of the Meeting programme. All catering will be served in

this area including lunches, morning and afternoon tea each day.

The Exhibition will be the ideal meeting place for delegates to

arrange to meet with colleagues, conduct informal meetings and

generally use the area as a ‘home base’ during the ASM.

A floorplan will be designed and structured to provide maximum

exposure for exhibitors and also enable delegates to move

freely through the area. This gives each exhibitor a tremendous

opportunity to interact daily with the anticipated 400 delegates.

A floor plan will be available in late 2013.

The organising committee reserves the right to make changes

to the floor plan if necessary. Changes will not, however, be

undertaken without prior discussion with the organisation

affected. All prices quoted include GST.

7

8

ExhibitionFurther information regarding the contracted exhibition

build and freight forwarding companies, delivery, hiring

goods, electricity, and storage, etc., will be included in the

exhibitor manual provided to each confirmed exhibitor in

due course.

SecurityThe exhibition will be locked each evening and security

will be on-site during the exhibition opening times. It is

suggested that no valuable items be left at your booth,

especially overnight. No responsibility can be taken for

any loss or damage to equipment and display materials.

InsuranceAll exhibitors must have public liability insurance for

the period of the exhibition. The Organiser will not be

responsible for any loss or injury that may occur to the

exhibitor, exhibitor’s employees, registrants, the public

or property from any cause whatsoever prior to, during

and the subsequent period of the meeting. Exhibitors

shall indemnify and hold harmless the Organisers from all

liability (damage or accident) that might ensue from any

cause resulting to or connected with the transportation,

placing, removal or display of exhibits.

General Terms and Conditions

DisclaimerEvery effort has been made to present, as accurately as

possible, all the information contained in this brochure.

The Organising Committee act only to procure and arrange

these activities and do not accept responsibility for any act

or omission on the part of the service providers. No liability

is accepted for any inaccuracy, nor for delay or damage,

including personal injury or death, howsoever caused

resulting from or arising out of reliance upon any general or

specific information published in this brochure. In the event

of unforeseen circumstances, the Organising Committee

reserves the right to change any or all of these details.

AllocationsAllocation of sponsorship and exhibition space(s) will be

made strictly in order of receipt of application forms and

accompanying deposits (please indicate sensitivity of

location to other companies). To ensure your sponsorship

selection or the number of booths you require are secured,

please book early. Late bookings are possible but choices

may be limited.

Please note all entitlements are subject to the time of

confirmation (e.g. if the abridged registration brochure

has already gone to print, then the sponsor would miss out

on this entitlement if their 50% deposit had not been paid).

PaymentFinal payment settlement of all outstanding monies is

required by no later than three months after receipt of

deposit or two months prior to the event, whichever is

earlier. If full payment is not received within this time, the

Organising Committee reserves the right to reassign your

sponsorship or display space without notice.

CancellationAny cancellation of bookings must be made in writing and

forwarded to the Conference Consultant. Cancellations

received before 31st January 2014 will receive a refund

of all payments, less the non-refundable 50% deposit.

Cancellations received after 31st January 2014 will

receive no refund.

1 Company Details

Company Name:

Contact Name: Position:

Address (Number / Street):

City: State: Postcode:

Country: Email:

Phone: Fax: Mobile:

By agreeing to participate in this event, you agree that you and the representatives of your organisation will not arrange any external meetings during the course of the event.

2 Sponsorship All costs are in AUD. Costs are inclusive of the Australian Goods and Services Tax (GST).

Sponsorship Item Investment Sponsorship Fees payable

Platinum Sponsor $ 88,000 $

Gold Sponsor $ 41,000 $

Silver Sponsor $ 30,000 $

Cyber Lounge Sponsor $ 19,000 $

ASM Welcome Reception $ 11,550 $

Final Program and Abstract Book Sponsor $ 11,000 $

Poster Viewing Session with Refreshments $ 7,500 $

Symposium Sponsor $ 5,000 $

Day Catering Sponsor $ 7,000 $

Total Sponsorship Costs $


Annual Scientific Meeting 201418–22 May 2014


9

Meeting Managers:Seed Events

Janine Power

PO Box 2137

Glenelg SA 5045

Phone: 0400 280 811

Email: [email protected]

3 Exhibition All costs are in AUD. Costs are inclusive of the Australian Goods and Services Tax (GST).

Exhibition Item Quantity* Cost each Exhibition Fees payable

Exhibition Booth(s) x @ $ 7,700 $

Additional Exhibitor Registrations x @ $ 770 $

*Please note, only Platinum and Gold Sponsors are able to buy more than two booths.

Total Exhibition Costs $

4 Payment Details

Sponsorship subtotal $

Exhibition subtotal $

Application Total $

10

Please complete this form and return to: [email protected] receipt of this form you will be invoiced for a deposit.


Annual Scientific Meeting 201418–22 May 2014


www.anzan2014.com

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Documents

01(&$(0)02 ,-%0'03(#$# !))&'*41(-)$( · s company logo on the asm sponsor slide...