010 ensa ge tm getting started v6.0.doc

7/28/2019 010 ENSA GE TM Getting Started v6.0.Doc

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AkzoNobelDecorative Paints

End User Training

010 Getting StartedSAP ECC 6.0

English

Version 6.0


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Getting Started SAP ECC 6.0AkzoNobel

Training Material

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Version control

Version Date Short description modification

5.0 06 December 2006 ADE 401

5.9 10 June 2008 Updated material

6.0 18 June 2008 AD2 401 checked

Distribution list:

File:Z:\Akzo Update Database\Final v6.0\010_ENSA_GE_TM_Getting Started v6.0.doc

Version:6.0

Status:Approved version

Control:Version

Last change:18 June 2008

Approved

Approved

AkzoNobel Decorative Paints.

Name: Derek Rodd

Date: 19 September 2002

Copyright 2008, AkzoNobel Decorative Paints

No part of the content of this document may be reproduced in any form or by any means without written

permission of AkzoNobel Decorative Paints.


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Table of contents

4.1Logging on and off in SAP5

4.1.1Procedure54.1.2Logging off7

4.1.3Logging on more than once8

4.1.4Summary Logging on and off in SAP8

4.2The Graphical User Interface (GUI)8

4.2.1The SAP window8

4.2.2Menu bar9

4.2.3Standard toolbar10

4.2.4Title bar10

4.2.5Application toolbar11

4.2.6Work area11

4.2.7Status bar114.2.8Working with multiple SAP sessions11

4.2.9Display options12

4.2.10Keyboard or mouse13

4.2.11Summary Graphical User Interface13

4.3Menu structure14

4.3.1Starting a transaction14

4.3.2Using transaction codes15

4.3.3Available menus16

4.3.4SAP menu16

4.3.5User menu16

4.3.6Favorites menu164.3.7Summary Menu Structure18

4.3.8Concluding Exercises Menu Structure18

4.4Searching with search help / possible entries19

4.4.1Introduction19

4.4.2Using the search help19

4.4.3Rules for search helps; wildcards20

4.4.4Extra possibilities in search help21

4.4.5Calendar and Possible Entries List22

4.4.6Summary search helps / possible entries22

4.4.7Concluding exercise search helps / possible entries22

4.5Help function and parameters234.5.1SAP field help23

4.5.2User parameters: your own settings23

4.5.3Summary Help function and parameters24

4.5.4Concluding Exercises Help function and parameters24


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1.Introduction

AkzoNobel Decorative Paints is using the SAP ECC version 6.0.

You will now follow the training Getting Started 6.0. The aim of this training is to introducethe 6.0 interface for Windows to you. The content of this training is basic; no (financial orlogistic) processes will be discussed. In the training you will learn how to use the menu toreach the correct transaction. You will not learn how to enter invoices, or how productionworks.

To follow this training you should have basic experience with the Windows operatingsystem.

This SAP training is your first experience with SAP ECC. After this training you can followan overview training in a specific area, followed by more specific training modules.

This training is based upon SAP ECC 6.0.

Needed for this training:-new user-ids, not used before.-pcs with SAP logon icon and SAP Configuration on desktop.(For configuration use control panel windows, right mouse button, create short cut)-the colour settings of SAP GUI must be standard (via restore), or default blue (notimportant).-on every PC there must be a word-document on the hard disk with the title Trainingdocument SAP and a content in English (something about the training).-a lot of B & Q customers, one of them starting with a B in the name located inGLASGOW, and a customer with the name: JD INTERIOR DESIGNSHOP.

1.Objectives

After this training module you are able to:

Log on and log off in SAP;

Work with the graphical user interface of SAP (the GUI) under Windows;

Use the SAP Easy Access menu to start transactions and make your own favorites;

Find data using the Search help or possible entries;

Make your own settings in SAP ECC.

2.Time indicationThis training module should take approximately 3 hours of your time.

3.


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Instructions and exercises

4.1Logging on and off in SAP

Before you can use the SAP system, you must log on. When you are finished using the SAPsystem, you must log off. In this paragraph you will see how you log on and log off in SAP.During this training you will work through this training document and complete someexercises in the system. You will do these exercises on your own, at your own pace.

E When you see this style you should do an exercise within the SAPsystem. Do not do anything now with the system.Continue reading until the next exercise

All the styles used in this training material are explained in the module 009 Conventions.

4.1.1Procedure

This style is used for explanation (theory). You should first read this text, do not do anythingwithin the system before you come to an exercise!Log on to the system as follows:1 You must first open the SAP Logon pop-up screen by double-clicking its icon.2 You should select the correct SAP server and clickL O G O N .After you start the SAP

system the first screen you see is the logon screen (in this case, with the title SAP).

Figure 1:Log on screen

E Double click on the SAP Logon icon on your desk top.Select the correct server (ask your trainer) and clickL O G O N.

See exercise.

The logon screen is shown above. To log on to the SAP system (first read until the nextexercise!):

3 In the Clientfield, enter the client number.


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If a default client number appears in the field, you can either accept it, or change it byoverwriting.

4 To move the cursor to the Userfield, press the TAB key.5 In the Userfield, enter your user ID. To move the cursor to thePasswordfield, press the

TAB key.6 In thePasswordfield, enter the initial password provided by your trainer.

As you type the initial password, the asterisks remain in the field, and only the cursormoves. For security reasons, the system does not display what you type.

Note: In the SAP system, passwords are NOT case-sensitive.7 Press E N T E R.

Important!SAP ECC 6.0 is a Windows application, often using the mouse. To enter data in fields youshould move the cursor with the mouse, or with the arrow buttons, NEVER use E N T E R! TheE N T E R-button is for the whole screen, you should use E N T E R after you have specified all fieldsof the screen.

Before you log on for the first time, your system administrator will give you an initialpassword. During the logon process, you should create a new password, one that only youwill know. After that, you use your own password whenever you log on.

E Use the mouse or the arrow buttons to jump to the next field.Fill in these fields:Client:ask your trainerUser:ask your trainer

Password:ask your trainerYou can leave theLanguage field empty.After that click on E N T E R on your screen or press E N T E R on your

keyboard.

See exercise.

8 The system automatically displays the new password dialog box. You must change yourinitial password:

Figure 2: Changing your password

9 Act as follows:a) In theNew Passwordfield, enter a new password and press T A B.

b) In theRepeat Passwordfield, enter the new password again, exactly as you entered it thefirst time.


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c) Choose T R A N S F E R(or chooseE N T E R).

Remember your password, otherwise you cant log on to SAP again. When you usethe wrong password more than three times, you will be automatically locked out of

the system!

E Enter a new password, you may choose it yourself (it is only used forthe SAP training). Use the TA B-key on your keyboard to enter thispassword again in the fieldRepeat Password.Click on the button T R A N S F E R .

See exercise.

1 If you have successfully changed your password, the Copyrightdialog box appears (onlythe first time you log on to the system).

E Click on the button C O N T I N U E.

2 In the standard SAP system, the SAP Easy Access initial screen appears, as shown here.

Figure 3: SAP Easy Access menu screen

4.1.2Logging off

You can log off from the SAP system from any screen:1 Choose one of these possibilities:

via the menu bar choose: System, Log off, or

press A L T + F 4on your keyboard, or

click on the L O G O F Fbutton in the standard toolbar or

press S H I F T + F 3, or

click on the X-button in the upper-right hand corner of the screen (if you have only

one session running). This button will light up, when you move your cursor


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towards the icon.2 TheLog Offdialog box appears, informing you that any data you have not yet saved will

be lost if you proceed with logging off. Here you clickY E S.

E Log off from the system.

4.1.3Logging on more than once

When you log on more than once (with the same user), you will get a message that you haveto decide how to handle. For example, you may log on in one place, while you are stilllogged on in another place. You can then end your session from your second log on. Pleasenote you are not supposed to log on more than once!

You can however work with more than one session. This will be discussed in paragraph

4.2.7 Working with multiple SAP sessions.

4.1.4Summary Logging on and off in SAP

In this paragraph you have seen how to log on and off. When you log on the first time youhave to change your password. When you log on more than once, you will get a message.You are logged off now.

E Log on again. Double click on S A P L O G O Non your desktop.Choose the correct SAP server and choose L O G O N.Enter:Client:same as used beforeUser:your own user-id

Password:your new passwordLeave theLanguage field empty.After that clickE N T E R .

4.2The Graphical User Interface (GUI)

The GUI, or Graphical User Interface, is the interface between you as system user, and SAP.The GUI is the screen you work with. The SAP graphical user interface consists of thetechnical features which enables you to exchange information with the SAP system (byentering data, choosing functions and so on).

4.2.1The SAP window

In the SAP window on the next figure you can see some typical elements:

1. Menu bar (with the standard menu options System andHelp);

2. Standard tool bar (for the standard functions like E N T E R);

3. Title bar (the title of the current screen, for example SAP Easy Access);

4. Application tool bar (with function keys for the current screen);

5. Work area (here you work with transactions);

6. Status bar (for messages, normally this line is grey).


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Figure 4:The SAP window

In the center of the screen you will find the work area. On the SAP Easy Access menu you

will find two parts: on the left side you will find the menu, the right side is empty.

E Enlarge the menu part in the work area. You can do that by movingthe vertical line (see Figure 4) to the right.

See Exercise.

At the bottom of the screen you find the status bar. Depending on your Windows settings itis possible that you have the Windows taskbar under the SAP status bar.You will now find an explanation for each SAP window element.

4.2.2Menu bar

Menus allow you to find a specific task you can execute on the actual screen. The menuoptions may have different names, where the last two options System andHelp are availableon every screen. Depending on the screen where you actually are, the content of the menucan be different. Also some options can be inactive on one screen and active on the otherscreen. For example: in VA01 under Environment only 4 options are active (black instead ofgrey) where in VA02 even 7 options are active.

The buttons to M I N I M I Z E , M A X I M I Z E and C L O S E the current window are not in the upper rightcorner of the screen, but somewhat to the left. You will find these buttons next to the SAPlogo.

E Make your window smaller and after that maximize your window.The buttons light up when you move your cursor towards the icon.Always work with a maximized window!

4.2.3Standard toolbar

The standard toolbar contains buttons for performing common actions such as S A V E and E N T E R.

Figure 5:Standard Toolbar

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The functions assigned to the standard toolbar are listed below (between the brackets you seethe function keys of your keyboard):

Figure 6:Functions standard toolbar buttons

In the standard toolbar you can hide or display the command field. You can hide or displaythe field with the small buttons left of the S A V E button.

The command field displayed:


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E Hide the command field and show it again.Make sure this field is visible as you work.

4.2.4Title bar

The title bar shows the name of the current transaction.

Figure 7: Title bar

When you see moving water at the right side of the menu bar, SAP is still busy.

4.2.5Application toolbar

This toolbar shows a selection of buttons. Which buttons you see depends on the transactionyou are using. On the main menu you see buttons to choose the correct menu.

Figure 8: Application toolbar

Hint: The most often used buttons are on the left side. So when you search for a button,always move from left to right.

4.2.6Work area

In the work area you find the SAP menu. The menu allows you to find a specific transactionwhen you do not know the transaction code. The menu is organised according to the task youare doing in the SAP system.Menus are organized in folders; that is, when you open a menu folder, further options mayappear until the last level (the actual transaction or function) is reached.

4.2.7Status bar

The status bar provides general information on the SAP system and the transaction or taskyou are processing. At the left of the status bar, system messages are displayed. The rightend of the status bar contains three fields: one with server information, the other two withstatus information. At the far left system messages may appear:

identifies error messages;identifies warning messages;

identifies other system messages.

A green message only gives you information. A warning message you first have to accept bypressing E N T E R before you can continue. An error message you have to solve before you cancontinue with the requested function. When you click on a system message, you willsometimes get more information.

E Fill the command field with HELLO and press E N T E R .You will see a system message.

Press E N T E R again to accept this message.


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Figure 9:System message in status bar

4.2.8Working with multiple SAP sessions

A session is basically another SAP instance on your screen. Multiple sessions allow you towork on more than one task at the same time. This can save you time and reduces the need to

jump from screen to screen. You can open up to six sessions and do a different task, or eventhe same task, in each one. You can move around between the open sessions and you canclose any session without having to log off from the system.You can start another session with the button C R E A T ES N E W S E S S IO N .

E Start a second session with the button CR E A T E S N E W S E S S I O N .In the Windows taskbar you can see that you have two sessions open

now. Close one of the two sessions.

4.2.9Display options

The display options contain:

Font and font colour;

Colour schemes;

Additional options for representing the data.

After you have logged on, you can change the appearance of various elements of the SAP

window by customizing the display options. You access the display options by choosing theSAP GUI customizing icon in the systembar (this is in the right corner of the Windows taskbar). When this button for SAP graphical user interface (GUI) settings such as colourcustomizing and sound settings is not visible, you can reach it by creating a new SAPsession.

E Click on the C U S T O M IZE L O C A L L A Y O U T button in the standard tool barand select from the dropdown list the optionNew Visual Design.

The next window will appear:


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Figure 10: SAP GUI Settings

E Enlarge the font size by 20%. Move the button for Font Size to 120%

Largerand click OK.At this moment you see no difference in your SAP window.Create a new session with the button C R E A T E SN E W S E S S I O N to see theresult.

In the SAP GUI settings pop-up window you can make your colour settings. First you haveto switch to the tab Colour settings. By selecting the option Activate time settingsyou caneven let the system change your colours during the day. When you want to change back theoriginal colours, use the R E S T O R Ebutton.

E Turn back to the original font size and close the extra session withthe LO G O F F button.

4.2.10Keyboard or mouse

Perhaps this is the first time you have worked with a Windows application. You have towork with the mouse in the SAP application, which means clicking on buttons, doubleclicking on figures etc. This can be very easy, but to work faster, sometimes it is better to usethe keyboard instead of the mouse.

It is advisable to switch between the mouse and the keyboard. When you only use the mouse,it is very likely that you will get pain in your shoulders, wrists and hands. When alternating

between the mouse and the keyboard the chances of getting such problems are reduced.


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Hint:Know the following hot keys by heart and use them instead of the mouse:

E N T E RE N T E R

B A C K F3

S A V E F11

ScrollPage up and Page Down

C A N C E LEscape orF12

E Write down these 5 codes and use these keyboard codes instead of themouse as much as possible during this training.

4.2.11Summary Graphical User Interface

In this paragraph you have seen various changes you can make to the SAP 6.0 GUI(Graphical User Interface). You have seen the elements of a SAP screen. The standardtoolbar and the application toolbar are very important; you will use them frequently.

You can determine if you want to use the command field. If you do not want to use it, youcan hide this field. You can change the colour settings and font size.

4.3Menu structure

In this paragraph you will see the SAPEasyAccess menu. You will learn how to starttransactions from this menu. You will also learn how to create your own favorites menu.

4.3.1Starting a transaction

You can start a transaction in different ways; either use a menu (the SAP menu or your ownFavorites menu) or enter a transaction code in the command field.

The available menus are shown to you as folders, which contain other folders, ortransactions. Their usage is the same as with Windows Explorer. You can open a folder byclicking on the little triangles before the folder symbol.

Figure 11: Transactions in the menu

E Select the following menu (by clicking on the triangle, not doubleclicking):

Logistics, Materials Management, Inventory Management, GoodsMovement, Goods Movement (MIGO).You can see a transaction, recognizable by the white square.Double click on the transaction Goods Movement (MIGO).


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SAP opens the transaction for goods movements. You are not posting a goods movementnow, just return to the menu.

E Click on B A C K to return to theSAP Easy Access menu screen.

4.3.2Using transaction codes

Instead of using the menu (and a lot of clicks with the mouse) you can also start a transactionby using its transaction code.

E Enter transaction code MIGO in the command field and press E N T E R .

Figure 12: Using transaction codes

Entering a transaction code directly in the command field is only possible in the SAP EasyAccess menu. Otherwise you have to enter a prefix before the transaction code.You can execute the following commands in this field with E N T E R:

To call a transaction*0 in the same session (window)

Enter: /nxxxx (xxxx = transaction code).*1 in an additional session,

Enter: /oxxxx (xxxx = transaction code).

To end the current transactionEnter: /nCaution: Unsaved changes are lost without warning

To delete the current session.Enter: /i

To generate an overview of current sessionsEnter: /o

To log off from the systemEnter: /nend

To log off from the system without a confirmation promptEnter: /nexCaution: Changes that were not saved are lost without warning.

E Use the command field to start the transaction with transaction codeVA01 in an additional session.Create an overview of the current sessions and close the currentsession. Then return to theSAP Easy Access menu in the othersession.

/OVA01


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You can show the transaction codes of the sessions in the SAP Easy Access menu.

E From theSAP Easy Access screen selectExtras, Settings.Mark the option fieldDisplay technical names and press E N T E R .Expand the menu until you see the change in displaying thetransactions.

4.3.3Available menus

In SAP the following menus are available:1 SAP standard menu, with all possible transactions of SAP;1 Favorites menu, your own created (and often used) transactions;2 User menu, with all transactions for which you are authorised. For performance reasons,

this option is disabled at AkzoNobel. Therefore the button is in fade out.

Figure 13: User and standard SAP menu

The left most buttons of the application tool bar of the SAP Easy Access menu are used toswitch between the SAP standard menu and the user menu. To assist network efficiency theuser menu may be disabled in your organisation.

4.3.4SAP menu

This is the standard menu from SAP. You can use this menu to navigate to all SAPtransactions. You start a transaction, or explode a submenu by clicking on the triangles in thenavigation area.

4.3.5User menu

Every user has his or her own tasks in the SAP system. You do not use all transactions, therefore the user menu contains only those items such as transactions, reports, and Webaddresses you need to perform your daily tasks. If a user menu has been defined by yoursystem administrator, it appears when you log on to the system. If not, you have to use the

standard menu. The user menu shows fewer entries than the standard menu, based on yourauthorisations.

4.3.6Favorites menu

A well-known facility from Internet applications is the possibility to save your favorite pagesin a folder named favorites. You can easily revisit those pages by selecting them from thatfolder. What you can do in an Internet browser is also possible in SAP, were you can add thefollowing to your favorites:

SAP-transactions;

Web-pages (for example http://dce-uk.coatings.intra/, that is the home page for

AkzoNobel Decorative Paints UK & Eire);


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Hyperlinks to Excel-sheets and Word-documents.

You can create your own favorites menu. You can sort the contents of that menu; you can

add subfolders and organise it the way you want.

There are several ways to add transactions. You will see two of them in this training.1 You select (single click) a transaction in the SAP Easy Access menu, and keep the mouse

button pressed. Drag the item to the desired position in your favorites list and thenrelease the mouse button. The new item appears below the position where you droppedit.

2 You select an executable item in the user menu and choose the button A D D T O F A V O R I T E S.The new item appears at the end of your list.

3 From the menu bar of the SAP Easy Access menu you selectFavorites, Inserttransaction. Enter the transaction code and choose C O N T I N U E.

E Add transactionDisplayPurchaseRequisition to your favorites bydragging it from the SAP menu.You can find this transaction inLogistics, Materials Management,

Purchasing, Purchase Requisition, Display.

E Add transactionStock Overview (MMBE) via the menu barFavorites,Inserttransaction. Enter transaction code MMBE andpress E N T E R .

If you want to add web-pages, Excel-sheets, Word-documents or other files:1 ChooseFavorites, Add other objects on the SAP Easy Access menu.2 In the pop-up windowAdd additional objects select Web address or file.

3 In the pop-up windowAdd a Web address or file path and enter an explanatory name inthe Textfield. You will see this name in the favorites menu.

Figure 14: Adding non-SAP hyperlinks

4 In that same pop-up window you specify the web address or the filename in the Webaddress or file field, or you press F4to select a file.

Note: if you log on to a different computer some network paths can be inaccessible andthe hyperlink will not work.

5 Press E N T E R.

You can also add hyperlinks to important Word documents or Excel-sheets for period endclosing.

E Create a favorite to a useful homepage on the intranet:Text:BU Decorative PaintsWeb address or file:http://dce.coatings.intra/

Press E N T E R .


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After pressing E N T E R, you see that the Favorite is added.

E See if that favorite hyperlink works

Double click on the favorite. Internet Explorer should start with the correct page on theintranet. Microsoft IE explorer should be the standard browser.

You can manage your favorites menu from the SAP Easy Access menu under the menuFavorites. You can add folders (Insert folder), transactions via their transaction code (Inserttransaction) or by selecting them from the menu (Add), delete favorites (Delete), move them(Move), or change (the name) (Change).

E Create a folder in your favorites with the name Stock.When you have done so, click with the right mouse button andchoose I N S E R T T R A N S A C T I O N . Specify LS24.Press E N T E R to see the transaction appearing in your folder.

See exercise.

4.3.7Summary Menu Structure

In this paragraph you have seen the standard menu structure of SAP. You can find all SAPtransactions in that menu. You have also seen how to create and manage your own favorites.With the favorites menu you can create a handy menu for those tasks you often do.

4.3.8Concluding Exercises Menu Structure

E Add a folder to your favorites: Word files.

E Create a favorite hyperlink to a Word file on your computer (youmay choose any existing Word file you want, or you may create anew Word document). Put this hyperlink in the created folder.

E Open the Word file of Exercise 28 via your favorites menu.After checking the content of the document, close it again.

E Create a favorite for transaction FB03.Create a description in your own words, to display the invoices;you should change the default description.

4.4Searching with search help / possible entries

4.4.1Introduction

Every material has its own material code. You can find that code easily. The same goes forother codes in SAP. To find codes you can use search help.

There are search helps, which show all possible entries. It is also possible that you start a


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search help by entering some selection criteria, before SAP shows the possible codes.N.B. the subject of this paragraph is the working of search help, NOT the content of theexamples used!

4.4.2Using the search help

If you are unsure of the valid entries for an input field, certain input fields enable you todisplay a list of possible entries. To determine if such a list is available for an input field, you

place the cursor in the input field. If possible entries exist for that field, a possible entriesarrow or icon appears to the right of the field. You start the search help by:

or Clicking with the cursor on the arrow button, or use F4 on the

keyboard.

Note that the cursor should be in the field on which you want to see the possibleentries.

There are several terms for search help. In SAP 6.0 the general term is Search Help, butsometimes the term possible entries or matchcode is used. They all mean the same: A listof possible entries for a field.

E Start the transactionDisplay Customer. You can find it via the menupath:Logistics, Sales and Distribution, Master Data, Business Partner,Customer, Display, Complete (or you may choose to enter the codeXD03 in the command field).Your cursor is in the field Customer. At the end of this field you see asymbol. Click on this symbol to start the search help and continuereading

The pop-up window that appears may look like this:

Figure 15: Pop-up window for search help

First you have to choose from the various different search possibilities displayed. You can,for example, search all customers in a specific country, or all customers for a financial


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company code. Choose the correct tab to determine which search criteria can be entered, forexamplePostal code, orCountry. The Country field is not available on every tab of thesearch help.The first time you log on in SAP (new user-id) you have to specify for every search help theway you want to search. The next time you use that same search help (even in anothertransaction!) the selected tab is defaulted.

E Make sure that you are on the Customers (general) tab.The search criteria are now:Search term,Postal Code, City,Nameand Customer.

4.4.3Rules for search helps; wildcards

When you want to find all customers with a name starting with the character B, you must usea wildcard (asterisk, *). Without a wildcard SAP gives you every record that matches the

search criteria exactly. The wildcard * stands for one or more characters. You can also usethe wildcard +. This wildcard stands for exactly one character on the specified position.You can use wildcards at the beginning of a search field, at the end or in the middle. In mostof the search helps the search criteria are NOT case sensitive.Examples:

You specify in theName field: B & Q. You will get no list, nobody has B & Q as(firm) name.

You specify B & Q* (with asterisk). You will see customers like B & Q WELWYN,B & Q SELLY OAK, B & Q STECHFORD LANE, etc.

You specify B & Q*FORD. You will get B & Q BRADFORD, B & QCHELMSFORD, but not B & Q ENFIELD.

You specify *Q*. You will get all B & Q customers, but also MR HAMEAUJACQUES.

You specify B & Q+++++ (five plusses). You will get B & Q BURY, B & Q HULL,B & Q YORK, but not B & Q WELWYN.

Or if you specify 1+0 in the Customerfield. You will get the customers 110, 120,130, but not 111.

E Specify B* (character B + asterisk) in theName field and press E N T E R .For this exercise you are looking for customer B & Q, this list is toolong. Do not press E N T E R , stay in this transaction and continuereading

When the list result is too long, you can search again by calling up the search screen (usingthe little triangle under the tabs).

Figure 16: Re-enter search criteria


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E The search help is still open, with a list of customers. Their namesstart with the character B. Search again by opening the searchwindow again. Change B* in B & Q B* (mind the spaces between thecharacters!) and press E N T E R . The list is shorter now.Do not leave the list and continue reading

4.4.4Extra possibilities in search help

Searching in the list for specific values: F I N D (or the button S E A R C H A G A I N).

Insert in personal list. When you often work with the same customers (or materials,cost centres etc), you can create a personal worklist.

With this button you can call up the personal value list you have created before.

When you have created a personal value list SAP always starts with this list when

you recall the search help. This button is displayed then to delete entries from yourpersonal value list.

This button is displayed when you have created a personal value list to list all items.

Sorting the list: Click on the title of a column (first time is ascending, second time isdescending).

Keep the list: with the K E E P button you can keep the list, as long you do not leave thetransaction.

E You are searching for B & Q in GLASGOW. Sort the column City.Double click on B & Q in GLASGOW.What is the customer number? Click on C A N C E L on the pop-up screen

and return to theSAP Easy Access menu screen.

Click on the column Citytwice to sort it descending. There is now just one B & Q inGlasgow with the customer number 156.

4.4.5Calendar and Possible Entries List

In date fields you can find a date quickly by using a calendar:

E Select from theSAP Easy Access menu:Logistics, MaterialsManagement, Inventory Management, Goods movement, Goodsmovement (MIGO).

Click on theDocumentDate field and press F4 for possible entries.The calendar is a search help too! Choose the current date minus twodays.

In some fields the search help is replaced by a dropdown-menu. Here you see directly a listwith possible entries. Instead of codes you see the description, which you can also select bytyping its first character.

E At the top you see the field which contains Goods Receipt. Click inthis field with the symbol shown alongside. This field contains a drop-down menu. Choose Goods Issue. Do not save.Use B A C K to return to theSAP Easy Access menu screen.

4.4.6


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fields and functions in SAP. This information is only available in English.If you want to know the meaning of a specific field, you just have to select that field and

press F1 on your keyboard, or use the H E L P -button in the standard toolbar.

E Select from theSAP Easy Access menu:Logistics, MaterialsManagement, Inventory Management, Goods Movement, Goods Issue(MIGO).On the screen you can see a selection field to the right of the printersymbol. Select this field and find out the meaning via the SAP H E L P.

The SAP Help is started in a separate window, called the Performance Assistant.For this example you can find the explanation under the header Use: Set this indicator if youwish to print a goods receipt/issue slip.So if you select this field, a document for goods receipt will be printed.

E Close the pop-up window with the blue cross.

Return to theSAP Easy Access menu screen.

4.5.2User parameters: your own settings

You can make specific settings for your user-id. You can specify, for example, the plant, thesales organization and the company code in which you work. There is only one Salesorganization for AkzoNobel Decorative Paints in England and one in Eire, with the codesGB00 an IE00. You can specify this code as a fixed parameter.To specify a parameter, you have to know the parameter ID of the field. You can call it upvia the SAP H E L P of that field and from there you use the T E C H N IC A L IN F O R M A T I O N button. In thefield P A R A M E T E R I Dyou will see the three-character code.

E Start transaction VA01. You are on the screen: Create Sales Order:Initial Screen. Select theSales Organization field and press H E L P (F1).In thePerformance Assistant(the help) choose T E C H N I C A L IN F O R M A T I O N .Find out theParameter-ID for the field Sales Organization.Close the pop-up windows.

See parameter-ID: VKO

You can specify the parameters via System, User profile, Own data. In an additional sessionyou see your own data, were you can select theParameters tab. In the columnParameters

ID you specify the parameter ID and in the columnParameter value you specify the default

value for that parameter.

E SelectSystem, User profile, Own data. Choose tabParameters.Use an empty line to specify:

Parameter:VKOValue:GB00Press E N T E R to accept the new entry.S A V E (F11) your parameters and close the additional session (thereare 2 open SAP sessions!).

Now you will see the result of this setting. You will see that the specified parameters aredefaulted when you want to enter a sales order.


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E FromSAP Easy Access start again transaction VA01 (the parameterstake effect for new transactions!). In the first screen you see thatGB00 is defaulted for theSales Organization.Go B A C K (F3) to the main menu.

4.5.3Summary Help function and parameters

In this last paragraph you have seen how to use help and how to specify some personalsettings. Using your own parameters will facilitate your work within the SAP system!

4.5.4Concluding Exercises Help function and parameters

E Start again transaction XD03.The Company code is also a handy field to default (it may bedefaulted already when you have entered it before, but when youlogoff again it will be empty next time).Find theParameterID for the company code.

Press FI on Company code.Press T E C H N I C A L I N F O R M A T I O Nto see the Parameter ID: BUK.

E Set thisParameter ID in your user master record with the value 7485.

System, User profile, Own dataGo to the Parameters tab and enter BUK with the value 7485.

E Check if this works (for example) in transaction XK03DisplayVendor. Return to theSAP Easy Access menu screen.

Enter the transaction code in the command field.

010 ensa ge tm getting started v6.0.doc

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