0 u n i v e r s i t y o f c a l i f o r n i a university of california working smarter
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University of California
WORKING SMARTER
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Working Smarter Timeline
Recommendations from Commission
on the Future
Presentation to the Regents
Adoption of Resolution Regarding
Administrative Efficiencies
How We Got Here…
“All Hands” Meeting and
Establishment of Framework
Finalize Work Plan and Approval of
Schedule and Milestones (Project
Owners)
Implementation, Monitor Progress and Transition to
Management
Where We Are Going…
May - 2010 July - 2010
March - 2011
March - 2010
3-4 weeks 12-48 months
Timing of the implementation of each initiative will vary as negotiated by the Sponsor and respective Project Owner
Working Smarter’s objective is to achieve and maintain a level of administrative excellence equivalent to that of the University’s teaching and research enterprises
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Working Smarter Governance Structure
Advisory Group consists of the Academic Senate, COC, COVC, COVCA, CUCSA, ITLC and the Staff Advisor to the Regents
Executive Sponsor provides the official backing, resources, strategic direction and approval for the project
Project Owners will have overall responsibility for implementation
Project organization strategy will ensure engagement of key stakeholders
Advisory Group
Executive Sponsor
Project Owner
Functional Teams
Campus Managers
Lead Staff
Executive Steering Committee
Nathan Brostrom
EVP, Business Operations
Mike Gottfredson
EVC and Provost, UC Irvine
John Plotts
SVC, Finance and Administration,
UC San Francisco
Peter Taylor
CFO, Systemwide CFO Division
Tim White
Chancellor,
UC Riverside
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Human CapitalManagement System
Tiger Teams
San DiegoSuper Computing
and eventually more…
BusinessSoftware
Campus and regional efforts already underway
Extramural FundAccounting System
E-Procurement
OrganizationalExcellence
OperationalExcellence
StreamlinedAdministration
FinancialSystems
ProcessSimplification
Organizational Improvement at
Individual Campuses
Existing Regional / Collaborative
Efforts
Future Regional / Collaborative
Efforts
RestructuringSteering Cmte.
Job ClassificationSystem
E-Procurement
FacilitiesMaintenance System
EfficienciesWorkgroup
USHIP / GSHIP1
and eventually more…
1 Undergraduate/Graduate Student Health Insurance Program
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Working Smarter Communications Strategy
The War Room
Website
SharePoint
Digital Signage (Security desk)
Regents Meetings
Communications strategy is designed to engage the UC community and maintain the flow of information so that it is consistent and uninterrupted with the Project Owner responsible for communicating milestones
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Working Smarter - Initiatives Matrix
Some initiatives are more mature but still require focus, drive and integration within the overall framework
Fiscal impact classifications
Cost savings
Cost avoidance
Opportunity cost avoidance
Revenue generation
Cash flow relief
Revenue reclassification
Milestones
Quick Wins
OP resources
Additional categories for tracking purposes include: