Student Officer Information Booklet

Haarlem Model United Nations 2018

STEDELIJK GYMNASIUM HAARLEM ∙ HMUN 2018 ∙ PRINSENHOF 3 ∙ 2011 TR HAARLEM ∙ THE NETHERLANDS ∙ TEL: +31(0)23-5315503 ∙ WWW.HMUN.NL

Approval PanelIf you have any questions or comments for the Approval Panel, you can put them in the announcement sheet (which will be explained later on in this booklet and during the briefing). The approval panel team will try to answer them as quickly as possible. Resolutions need 1/3 of the committee as co-submitters, and the main-submitter of the resolution should write down these co-submitters on a co-submitter sheet, provided in the committees. The main-submitter should take this co-submitter sheet with them to the Approval Panel.

For the ad hoc committees (ASEAN, AUPSC, EC, G20, HSC, PBC, SC, UNASUR): You won’t have to do much with the Approval Panel but you will have to put your passed/failed resolutions in the respective Google Drive folder.

Heads of Approval Panel: Niels Bosman and Nicolaas Scholvinck

  From the Chair’s perspective 

1.The delegate writes the first draft version of the resolution and this version is first corrected by the chairs, which forms the corrected first draft version.  When checking the resolution please keep in mind the checklist below.

2.The delegate writes the second draft version of the resolution, considering the proposed or requested changes by the chair. The chair corrects the second draft version, also correcting formatting. This forms the second corrected draft version of the resolution.  

3.Every resolution needs one third of the committee to be a co-submitter. When this is the case and the resolution is approved by the chair, the chair gives the resolution its own number. This number consists of the abbreviation of the committee followed by the number the resolution has on the list. (Example: the fifth resolution that is approved by the chair and that is written for HRC will have the number HRC005). The chair changes the name of the document to this number.  

4.The chair uploads this version of the resolution to the Google Drive "to be approved" folder corresponding with the chair’s committee. The main submitter will go to the AP. There the resolution will be checked (with the main submitter of that resolution present) and if approved, the AP will upload it to the Google Drive "accepted/rejected" folder corresponding with the delegate’s committee. If not approved, it is moved to the same folder but has rej in front of the committee's name and the delegate will return to the committee where he discusses the problems with his Chair and improve it once again. This procedure is repeated until the resolution is approved.  

5.The chairs can open and change the resolution by accessing their respective Google Drive accepted/rejected folder.  

6.Amendments that pass need to be added to the document in the Google Drive folder.  7.Once the resolution has been debated, the chairs are to change the name of the resolution

to include whether it has passed or has failed, by adding pass or fail at the beginning of the document, replacing the app. (Example: The fifth resolution in the SC that has been approved and passed by the committee, will change from appHRC005 to passHRC005).   

8.The resolution that has either failed or passed is then to be added to the chairs’s respective Google Drive "passed/failed" folder.   

  

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From the Approval Panel’s perspective  1. The Approval Panel receives the resolution from the chairs when it has been uploaded

into the Google Drive "to be approved" folder corresponding with the chair’s committee. The resolution then already has its own number, which is set up as following: the number consists of the abbreviation of the committee followed by the number the resolution has on the list. (Example: the fifth resolution that is approved by the chair and that is written for HRC will have the number HRC005).  

2. The Approval Panel corrects the resolution with the delegate present, online in Google Drive and either rejects or approves it.  

3. If the resolution is rejected, the Panel sends the main submitter back to the chairs, stating the reasons for the rejection. The abbreviation rej is added in front of the name of the resolution (so the aforementioned resolution, for example, would become rejHRC005) and it is moved to the accepted/rejected folder.  

4. If the resolution is approved, the Approval Panel uploads the resolution to Google Drive in the approved folder. The abbreviation app is added in front of the name of the resolution (so the aforementioned resolution, for example, would become appHRC005).  

5. The Approval Panel is to check the debated resolutions as well. This is to be done on Saturday and Sunday. The resolutions have then been debated and need to be checked the same way as the resolution before they were debated, on spelling, grammar and format. These resolutions can be found in the committee’s Google Drive Folder "passed/failed". The names of these resolutions have been changed to look like passHRC005, if passed, and failHRC005, if failed. Once these have been checked they are to be added to the Checked and Debated Resolutions Google Drive Folder.   

  Checklist Approval Panel

1. Written in a Word document, in any “normal” font type and size. 2. Enough co-submitters (one 1/3rd of the committee)3. Content! Please check if, content wise,this is an acceptable resolution! The

Approval Panel will only check for grammar, spelling and layout, it is the chair’s responsibility that the content of the resolution is checked.

4. Proper Heading (committee, issue, main and co-submitters)5. The preambulatory clause starter should be in Italics6. A resolution needs at least 4 preambulatory clauses7. Preambulatory clauses must end with comma’s8. The operative clause starters should be underlined9. Abbreviations should be specified when mentioned for the first time in a

resolution10.A sub clause should be indicated with letters (a,b,c)11.A sub-sub clause should be indicated with roman numerals (i,ii,iii)12.An operative clause must end with a semicolon (;)13.Sub-clauses must have no punctuation at all14.Sub sub-clauses must have no punctuation at all15.The end of the resolution needs a full stop (.)16.A resolution needs at least 6 operative clauses

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For the General Assembly Chairs:Since the resolution booklets for the GA plenary are made Saturday evening, you have to send in your committee’s (passed) resolution for the plenary before Saturday 17.00! You can let the delegates in your committee vote upon which resolution they want to debate in the plenary or you can pick one yourself, in the last case please inform the delegates which resolution is picked.

For the Special Conference Chairs:

Since the resolution booklets for the SPC plenary are made Saturday evening, you have to send the Approval Panel two resolutions that passed in your committee for the plenary to before Saturday 17.00! You can either let the delegates in your committee vote upon which resolutions they want to debate in the plenary or you can pick them yourself, in the last case please inform the delegates which resolutions are picked.

Resolution ExampleLike the entire HMUN conference, the regulations a resolution has to comply with are also the THIMUN rules. Below is an example of how a resolution should look like, for some helpful remarks, please take a look at the checklist on page 3 of this booklet. The specific THIMUN rules can also be found on the THIMUN website.

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FORUM: Special Conference IIQUESTION OF: Facilitating international disease researchMAIN SUBMITTER: China CO-SUBMITTERS: United States of America, Ethiopia, Zimbabwe, United Kingdom,

Belgium, Egypt, Japan, Thailand, Indonesia, South-Africa, Mexico

Expressing its concern that there should be more funding for international disease research,

Emphasizing the fact that international disease research is very important and can be improved,

Fully aware of the fact that there are a lot of potential cures that need funding to be realistic,

Acknowledging the fact that there is a lack of international resources,

THE SPECIAL CONFERENCE,

1. Encourages the World Health Organization (WHO) to take the lead in strengthening international partnerships for developments on global disease research by means such as but not limited to;

a) releasing an annual report which will incorporate: i. improvements on the global disease status

ii. improvements on the international partnership for disease researchiii. a global plan of emerging epidemics

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iv. an analysis of said plan, focusing on the social, economic, behavior and political determinants with particular reference to poor and disadvantaged populations

b) improving communication between nations, Non-Governmental Organizations (NGOs) and United Nations bodies associated with this topic;

2. Recommends the funding of several NGOs, International Programs and Global Initiatives affiliated with this issue such as but not limited to;

a) the WHO,b) the Global Fund to Fight AIDS, Tuberculosis and Malaria,c) the World Bank,d) the Global Alliance for Chronic Diseases (GACD), e) the Mayo Clinic,f) the Joint United Nations Programme on HIV/AIDS (UNAIDS);

3. Further recommends spreading awareness about this issue and the NGOs, International Programs and Global Initiatives mentioned above, by means such as but not limited to;

a) flyers, billboards, posters, banners and brochuresb) the Internet and social mediac) campaigns, assemblies and ralliesd) workshops, given to:

i. companiesii. workforcesiii. schools and universitiesiv. individuals

4. Calls upon all member nations to actively engage in health cooperation with other countries, by means such as but not limited to:

a) providing financial and technical support to developing countries, by means such as but not limited to:

i. dispatching medical teamsii. donating medical equipment and drugsiii. building hospitals and other health facilitiesiv. training the health workforce

b) managing disease prevention and control programs;

5. Recommends the establishment of the International Disease and Epidemics Corporation (IDEC), which will:

a) set up an educational program for people in order to educate people about diseases which are not common among people so that:

i. people will be informed about diseases and their current situation in order to prevent them from getting any potential diseases themselves

ii. people will have knowledge of existing diseases and will be able to recognize symptoms earlier, in order for people to be aided earlier

b) facilitate resources for organizations and countries such as but not limited to:i. potential diagnostic tools

ii. preventive methods for HIV/AIDS spread;

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6. Trusts all member states, organizations and specialists from different countries to engage in international cooperation in ways such as but not limited to:

a) exchanging annual reports of disease researchb) encouraging organizations, if researching the same disease, to work together in order to:

i. discover cures for certain diseases at a faster rateii. reduce costsiii. make resources more accessible for organizations.

Gmail/Google Drive Each committee has an email address for the conference, this Google account will be logged in on the school computer in your committee room. If you have any problems with this or if you need the password of your committee email address to log in on another device, please contact IT Management. This Google account is also used for the announcement sheet: a GoogleDocs-document where chairs can put any request they have. This announcement sheet will be checked by the Hospitality members at the reception desk, who will then communicate with the HMUN Staff members in order to solve your problem as soon as possible.

The email address for each committee is *your committee*.haarlemmun@gmail.com, so for example GA4 has ga4.haarlemmun@gmail.com

Wi-FiAll Student Officers will receive Wi-Fi login details at the beginning of the weekend, this will likely be during the Stoff Briefing on Friday morning.

Conference itemsIt should be clear to all Student Officers that they are not allowed to take any conference items with them at the end of the weekend! This includes gavels!

ITDuring the entire conference the IT team will be helping you out with any technical difficulties. They can be recognized by their badges. Please treat the IT-Team with respect and listen to them as they have given up their 3-day weekend to help us!

It should be clear to all Student Officers that they are not allowed to touch the wires of the beamers and computers that are already in the rooms. If anything concerning IT doesn’t work, please contact a Staff member or put your request on the announcement sheet.  

Using the resolution management system, all Chairs will be approving resolutions made by the delegates. This first check is either done on the computer in your committee or on your own laptops. After the resolution is checked for a second time by the approval panel, the resolution will be displayed on the computer already present in the room, and NOT on your own laptops. Only when using the computer instead of the laptop, the resolutions can be displayed to the entire committee with the beamer. No one is allowed to remove wires and put them in their own laptops to connect them to the beamers. While typing out amendments, it is possible to freeze the screen the delegates see with a remote control. Please treat everything in your committee and at the conference with respect, as most of it is school property.

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BriefingsAll briefings and debriefings are mandatory. The times can be found in the programme on the last page of this student officer information booklet and on the back of your badge. Please be on time for the briefings!

AdminsThe admins may be the most important people at the conference. It is VERY important that you treat them with respect. They have given up their three-day weekend to assist us and you at the conference, so please be nice to them. It may happen that they don't understand what you mean exactly, so try to be as helpful and kind as you possibly can, as for many of them it is their first ever MUN-conference. Please note that on the Friday there will be no admins in the non-ad-hoc committees (GAs, SPCs, HRC and ECOSOC), if you feel you do need admins, please put your request on the announcement sheet.

LunchThe times for lunch will be announced during the briefings. It is very important that you wait until you get picked up for lunch! Please also make sure that everybody is present in the committee before you leave.

WaterAll participants will only receive one bottle of water. Please remind all delegates that they should not throw it away. It can be refilled during the entire conference at all the sinks.

Guest SpeakersEvery committee at HMUN will have a guest speaker at some time during the conference. The times for the guest speakers are in the table below. Please take into account that these times can change during the weekend so please be flexible. The presentations for the guest speakers will be pre-installed on your computers. More information about the guestspeakers can be found on the guest speaker poster in your committee, on the HMUN website and in the Information Booklet.Please tell your committee something about the speaker and the topic beforehand and remind them to be respectful and quiet during the speech. We also suggest you tell your delegates they have to think of interesting questions for afterwards.

Date and Time Committee Name TopicFriday (April 6th)13.00

HSC Mr András Kocsis The Hungarian revolution

Friday13.00

GA1 Szymon Bochenski Global adherence to the Chemical Weapons Convention

Friday 14.30 SPC2 Claes de Vreese Political communication & the role of social media in international relations

Saturday (April 7th) 9.15

AUPSC Suzanne Geerlings HIV/AIDS in Africa

Saturday 10.00 ECOSOC Lisa Jordan Affordable, reliable,

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sustainable and modern energy

Saturday 10.15 HRC Joke Le Poole Clean water and sanitary in sub-Saharan Africa

Saturday 9.30 G20 Hermen Molendijk Improving public sector integrity

Saturday 10.45 EuCo Huib Cense Migration of medical personnel from the East to the west of Europe

Saturday 11.00 ASEAN Maartje Betlem Protecting the rights of the Rohingya in Myanmar

Saturday 11.15 PBC Jan-Maarten van Westen

The situation in the Central African Republic

Saturday 11.15 SC Judith Spiegel The Yemeni Civil warSaturday 13.15 GA3 Judith Spiegel The question of the

freedom of the pressSaturday 13.30 GA4 Dimitra Stefoudi Responsible outer

space exploitationSaturday 14.45 SPC1 Mark Woerde “How advertising will

heal the world”Saturday 15.00 GA2 Taco Ter Heijden Improving labour

standards/ ”How eating chocolate could support the social and economic development in African cocoa growing communities”

Sunday (April 8th) 10.30

UNASUR Edmund Amman “Key Challenges facing Latin America in the 2020s”

WorkshopsThere are 3 workshops at HMUN this year: Public Speaking, Beginning Delegate and Chairing. The DSGI will come to your committee for the signing up process. The delegates will not be picked up for these workshops so please announce the beginning of one in your committee. The times are on the programme on last page of this booklet.

Executive Staff, Hospitality Team and Reception DeskIf you have any questions during the conference, you can always approach a member of the Executive Staff. They are recognisable by their orange outfits. The hospitality team has also been put in place to make sure that your stay at the conference is as pleasurable as can be, so any questions can also be answered by them. They will have bright orange key cords and wear a “hospitality” badge. Lastly the reception desk is also available during the entire duration of the conference.

Every committee also has a designated Staff-member that is supposed to check on you now

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and then. If they do not do so, please inform one of the members of the Secretariat as quickly as possible.

StOff sweaterBefore you leave on Sunday please remember to pay for your StOff sweater!

Dress CodePlease remind your delegates that all outfits (this includes shoes and accessories) should be appropriate. Men should wear a proper suit and tie and all ladies’ skirts should be long enough.

Smoking, Alcohol & Substance AbuseSmoking, the drinking of alcoholic beverages or substance abuse are prohibited during the entire HMUN conference (this includes the party). Breathalysers will be present at the entrance of the party and if it is proven someone has consumed alcohol, they will not be allowed at the party and the MUN Director will be informed.

Good luck during the debate!

The Secretariat of HMUN 2018

Program of EventsThursday April 5th 16.00 – 19.00 Participants meet their host families19.30 – 22.00 Staff-StOff dinner at restaurant XO (address: Grote Markt 8, Haarlem)

Friday April 6th 07:30 - 08:00 Staff briefing08:00 - 09:00 StOff briefing09:00 - 10:15 ASEAN, AUPSC, EuCo, UNASUR, EXCOM, G20, ICJ, PBC, SC, HSC in

session09:00 - 10:15 ECOSOC, GA, HRC, SPC formal lobbying10:30 - 11:30 Openings Ceremonies12:00 – 12:15 MUN-Directors briefing in VIP Room12:15 - 13:00 Lunch MUN-Directors and AP briefing12:00 - 14:30 Lunch served14:00 – 14:45 Public Speaking workshop14:30 - 15:15 Beginning delegate workshop15:00 - 15:45 Public Speaking workshop12:00 - 17:00 All forums in session17:00 - 17:30 StOff debriefing17:30 - 18:00 Staff debriefing17:30 - 18:00 Participants meet their host families

Saturday April 7th 08:00 - 08:30 Staff briefing

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08:30 - 09:00 StOff briefing09:00 - 17:00 All forums in session11:45 - 14:30 Lunch served14:30 - 15:15 Chairing workshop14:15 - 15:30 MUN-Directors outing17:00 - 17:30 StOff debriefing17:30 - 18:00 Staff debriefing19:30 - 23:00 MUN-Directors dinner20:30 – 23:00 HMUN by Night: Party and Lounge

Sunday April 8th 08:30 - 09:00 Staff briefing09:00 - 09:30 StOff briefing09:30 - 11:30 GA and SPC in session09:30 - 16:00 Other forums in session11:45 - 14:00 Lunch served12:30 - 16:00 SPC plenary13:00 - 16:00 GA plenary14:30 - 15:30 MUN-Directors evaluation16:00 - 16:30 Closing ceremonies17:00 - 17:30 StOff debriefing17:30 - 18:00 Staff debriefing

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