· web viewon completion, the saulsville staging yard will stage the trains commuting the pretoria...

SUPPLY CHAIN MANAGEMENT

SCOPE OF WORK

PROJECT DESCRIPTION: ALTERATIONS, ADDITIONS AND REFURBISHMENT OF

SAULSVILLE STAGING YARDS PHASE TWO

END USER: PRASA CRES

(REGION / DEPARTMENT): PROGRAMME MANAGEMENT UNIT (PMU): NORTH GAUTENG REGION

1. Introduction

The purpose of the submission is to obtain the approval for the appointment of a Grade 7 GB

CIDB Contractor to improve and convert the North West of the Saulsville Train Station into a

fully-fledged Staging yard. On completion, the Saulsville Staging yard will stage the trains

commuting the Pretoria North Corridor, train drivers and PRASA’s employees that will be

based in Saulsville.

The appointed entity is expected to prepare, coordinate, finalise and monitor a the

construction of the

Staging facilities to;

Accommodate additional parking space for at least thirty (PRASA) members who

will be working at the yard,

Office for the Rolling Stock Team including Gibela and PRASA’s employees

Security and ICT upgrade for the staging facility, owing that 14 new trains will be

stored in the facility,

Electrical upgrade including the Standby generator and additional power to

accommodate Wi-Fi and CCTV camera’s to be installed at the facility.

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New Mechanical Storage for Facility Management and Rolling Stock Team

Yard Mass Lighting

SAIDSA/ PRASA Security Control Room, to be mannered 24 hours a day with

UPS and a Generator Backup. The Control Room will have a full communication

to all response units/infrastructure within PRASA. All alarms activation will be

monitored through the control room.

Covering of a maintenance pit of the tracks

The company is expected to monitor the design, construction / implementation of the

facilities. The services required of a Contractor include:

Construction;

Commissioning; and

Operation

The contractor will be expected to undertake the improvement and upgrade of the Saulsville

Staging Yard and successfully handover the project for use or achieve practical handover by

the February 2018.

2. Background Information

In support of PRASA Rolling Stock Renewal Programme, the condition of rolling stock

maintenance Depots and staging yards was found to be increasingly threatening PRASA’s

ability to service its customers reliably and safely. Consequently, PRASA has committed to

the modern rolling stock maintenance and staging facilities to ensure the new rolling stock

and the current fleet are maintained to the required technical levels ensuring operational

reliability and availability while performing at its best. The Depots and yards are required to

be operational and fully upgraded

In line with PRASA new train deployment plan, Pienaarspoort – Saulsville corridor was

identified as a first corridor to run a new train service and therefore all related infrastructure

including new service support functions are well prepared and ready to run the new train

service. Eerste Fabrieke and Saulsville Staging yard facilities were identified along the

above corridor to be improved in preparation to stage new trains.

Status quo

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Currently, PRASA only have three staging yards for current fleet of trains, namely,

Wolmerton, Pretoria North and Pretoria Station. Whenever there is a system failure like

power outages, signalling failures or broken rails, the commuters are badly inconvenienced

because of shortage of technical areas to deal with the problems and consequently the

trains arrive late or stop between platforms.

With the arrival of new trains from October 2016, it is imperative that the additional staging is

built to increase capacity in addition to Wolmerton, Pretoria North and Pretoria and De Wilt

Staging Yard.

Saulsville was identified to assist Wolmerton and Pretoria North with staging both the new

and old trains. The facility is to be developed and house train drivers that will be transiting

from the yards to respective destinations, house security and PRASA’s maintenance team

that will be managing the stations and the staging yards, warehouse cleaning and equipment

to be used by technicians on site

Saulville layout

3. Scope of Works and Areas of Focus

Describe what needs to be done

The scope is to obtain a qualified contractor at a 7 GB grading to undertake the upgrade and

improvement of the Saulsville Staging yard. The preferred contractor should demonstrate

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financial and human resources skills in order to implement the project successfully and

within the prescribed timeframe.

The determination of capacity will be based on previous experience, CIDB 7 GB grading,

physical inspection to the shortlisted bidders to establish plant and equipment, staff

compliment and their general financials.

The general works do not involve a lot of new buildings or structural changes, therefore, an

adequately CIDB graded contractor should be able to undertake the works. Nevertheless, a

well-managed supervisory role will need to be played by both PRASA internal and

Consultants appointed for the project.

Targeted areas by this project

Creation of additional parking space to accommodate new PRASA’s employees

on the Saulsville Staging yards

Connect Wi-Fi on the train tracks and the supporting infrastructure- as part of

Gibela’ s requirement and the compulsory requirements to have all new trains to

be Wi-Fi’ed connected

Install adequate CCTV camera to manage and monitor the facility

Create additional Office Space to accommodate, Rolling Stock, Facility Management, Technical Services, Train Operations and Security

Standby Generator for Electricity backup

Fire Safety equipment and infrastructure for the entire yard

Landscape the Common Space.

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4. Specifications of the Work or Products or Services Required As per the layout, drawings and Bill of Quantities

5. Evaluation Criteria The evaluation should be done in three stages as follows:

Stage 1: Compliance Requirements

Bidders shall comply with the following requirements and failure to comply may lead to disqualification: [List of project specific compliance requirements].

a) Valid Tax Clearance Certificate

b) Valid BBBEE Certificate from a SANAS accredited rating agency

c) Completed and signed Bid Forms of PRASA with all the annexures thereto;

d) Certificate for Attendance of Compulsory Briefing Session;

e) GRADE 7 GB CIDB CONTRACTOR

f) Company Registration Documents;

g) Letter of Good Standing (i.e. COID);

h) Contents of Register of Directors as issued by CIPRO;

i) Joint Venture or Consortium Agreement (whichever is applicable);

j) Proof of Bank Account (i.e. cancelled cheque or letter issued by the bank);

k) Copies of Directors’ ID documents; and

l) Company Letter Head.

m) Proof of Professional Registration by the Required Consultants

n) Professional Indemnity

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Stage 2: Technical / Functionality Requirements

NOTE: The Technical or Functionality criteria must be guided by the project scope of works and area of focus.

Scoring of Functionality:

Bidders that meet the stipulated compliance requirements will be further evaluated on functionality. The minimum score for functionality is 70% and bidders who score below this minimum will not be considered for further evaluation in terms of price and B-BBEE.

Scoring of Functionality:

1= Poor, 2= Fair/average, 3= Good, 4= Very Good, 5=Excellent

Main Building Construction Evaluation (7GB or higher)

CRITERIA SUB-CRITERIA SCORING MAXIMUM POINTS

Organisational Experience Projects)

At least a minimum of 5 completed projects of similar nature with contactable reference

Attach letters of Appointment and Completion Certificates

Similar Type – Office Blocks, Tenant Installation, Houses, Building Refurbishments, Building Renovation, each project exceeding equal or exceeding grade 7

5 = proof of 6 projects and above4 = Proof of 5 Projects3 = Proof of 4 Projects2 = Proof of 2 or 3 Projects1 = Proof of 0-1 Projects

35%

Experience key staff (assigned site personnel) in relation to the scope of work

Submit proof of :

1. At least one registered professional or Candidate Construction Manager with 5 year experience with CVs and qualifications

2. Supporting Site personnel – Lower Qualifications such as National Diploma, N3-N6 Certificates, Trade qualifications (Relevant to Construction Projects)

5 = CV with qualifications, BSC Eng. or B-TECH and Professional Registration supported by lower qualifications4 = CV with qualifications, National Diploma Professional Registration supported by lower qualification including trades qualifications3 = CV with qualifications, National Diploma supported by lower qualifications including trades qualifications2 = CV with qualifications, N3-N6 including trade qualification1 = In adequate qualifications and experience (CV only) (No Professional Registration and no Trade qualification)

25%

Plant and Equipment

Proof of ownership of plant and equipment or proof of account to hire [100% = 1 Tipper Truck, 1 Tonne Bakkie, Power Tools, Laser levelling

5 = 100% Proof of all owned equipment4 = 80% Proof of owned or 100% Proof of account to Hire

20%

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tools, Ladder, Hand Tools(shovels, chisels, scrapers, hammers, Hands Saws, measuring tools, trowels, floats and knives)

Ownership = Certified Asset Register

3 = 70% Proof of owned or 80% Proof of account to hire2 = 50% Proof of ownership or 70% account to hire1 = Less than 50% and no proof of account to hire

Health and Safety Report

1. Provide a competent Safety Officer with a minimum of 3 years industry experience and registered with the SACPCMP(Attach CV and qualifications)

2. Provide a project specific and comprehensive baseline risk assessment.

3. Provide a valid Workman’s compensation registration certificate

5 = All required information4 = 1,2,3 and 4 without the registration with the SACPCMP3 =Provision of item 1 and 2, without 3 and/or 4.2 = Provision of 2 and 3 without 1 and / or 41 = Provision of only 1 requirement

“Kindly note that you are required to submit a comprehensive safety file for approval on appointment as the preferred bidder.”

20%

TOTAL 100%

Stage 3: Pricing and BBBEE

The formula for calculating price scores is as follows:Pricing Evaluation: Only Bidders who have achieved the 70% threshold for Technical

evaluation will be evaluated for the Price component which is 80% of the Evaluation Criteria.

A maximum of 80 points is allocated for price. The evaluation for price will be done based on

the following formula:

BEE Evaluation: The B-BBEE component of evaluation is weighted at 20% of the

evaluation criteria. Determination of points for B-BBEE is based on the B-BBEE Recognition

Level as per table below:

B-BBEE Status Level of

Contributor

Number of points( 90/10

system) above R50 Million

Number of points (80/20

system) below R50 Million

1 10 20

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2 9 18

3 8 16

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-Compliant

Contributor

0 0

Pricing Evaluation: A maximum of 80 points is allocated for price. The evaluation for price will be done based on

the following formula:

Ps=80[1−Pt−PminPmin]

Where:Ps = Points scored for price of tender under considerationPt = Rand value of tender under considerationPmin = Rand value of lowest acceptable tender

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Evaluation criteria Weighting

Stage 1: Compliance Requirements

Security Screening Compliance

CIDB Grading 7GB

Bank Rating Compliance

Stage 2: Technical / Functionality Requirements

Technical Threshold of 70 %

Stage 3: Pricing and BBBEE

BBBEE 20

Price 80

TOTAL 100